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City and County of San Francisco 

Meeting Minutes 

Finance Committee 

Members: Supervisors Mark Leno, Aaron Peskin and Matt Gonzalez 
Clerk: Gail Johnson 



City Hall 

1 Dr. Carlton B. 

Goodlett Place 

San Francisco, CA 

94102-4689 



Wednesday, June 13, 2001 



10:00 AM 
Regular Meeting 



City Hall, Room 263 



Members Present: Mark Leno, Aaron Peskin, Matt Gonzalez. 



MEETING CONVENED 

The meeting convened at 10:05 a.m. 

01 1 038 [Interim Government Funding, Fiscal Year 2001-2002] 
Mayor 

Interim Annual Appropriation Ordinance appropriating all estimated receipts and all estimated expenditures for 
the City and County of San Francisco for fiscal year ending June 30, 2002. (Mayor) 

(Fiscal impact.) 

6/1/01, RECEIVED AND ASSIGNED to Finance Committee. 

Heard in Committee. Speakers: Harvey Rose, Budget Analyst; Edward Harrington, Controller. 
RECOMMENDED by the following vote: 
Ayes: 3 - Leno, Peskin, Gonzalez 



011039 [Interim Public Employment, Fiscal Year 2001-2002] 

Interim Annual Salary Ordinance enumerating positions in the Annual Budget and Appropriation Ordinance for 
the Fiscal Year ending June 30, 2002, continuing, creating or establishing these positions; enumerating and 
including therein all positions created by Charter or State law for which compensations are paid from City and 
County funds and appropriated in the Annual Appropriation Ordinance; authorizing appointments or 
continuation of appointments thereto; specifying and fixing the compensations and work schedules thereof; and 
authorizing appointments to temporary positions and fixing compensations therefor. (Human Resources 
Department) 

(Fiscal impact.) 

6/1/01, RECEIVED AND ASSIGNED to Finance Committee. 

Heard in Committee. Speakers: Harvey Rose, Budget Analyst; Edward Harrington. Controller. 
RECOMMENDED by the following vote: 
Ayes; 3 - Leno, Peskin, Gonzalez 



City and County of San Francisco 



Primed at 2:35 PM on 30/04 



Finance Committee Meeting Minutes June 13, 2001 



011059 [Redevelopment Agency Interim Budget, Fiscal Year 2001-2002] 

Resolution approving an Interim Budget for the Redevelopment Agency of the City and County of San 
Francisco for fiscal year 2001-2002. (Redevelopment Agency) 

(Fiscal impact.) 

5/31/01, RECEIVED AND ASSIGNED to Finance Committee. June 4, 2001: Redevelopment Agency submitted a replacement 

resolution to correct format errors. 

Heard in Committee. Speakers: Harvey Rose, Budget Analyst; Edward Harrington, Controller. 
RECOMMENDED by the following vote: 
Ayes: 3 - Leno, Peskin, Gonzalez 



010860 [Special Assistants] 
Supervisor Peskin 

Hearing to review current efforts towards reclassification of Special Assistant positions in San Francisco 

government, and to address reclassifications requested since January 1, 2001 as well as planned 

reclassifications by City Departments. 

5/7/01, RECEIVED AND ASSIGNED to Finance Committee. 

5/16/01, CONTINUED. Heard in Committee. Speakers: Andrea Gourdine, Human Resources Director; Carol Isen, Associate Dirctor, 

Professional and Technical Engineers, Local 21; John Bardis. 

Continued to 5/30/01. 

5/30/01, CONTINUED. Heard in Committee. Speaker: Andrea Gourdine, Human Resources Director. 

Continued to 6/13/01. 

Heard in Committee. Speakers: Andrea Gourdine, Human Resources Director; John Bardis. 
CONTINUED TO CALL OF THE CHAIR by the following vote: 

Ayes: 3 - Leno, Peskin, Gonzalez 



01 1 098 (Fiscal Year 2001-2002 Budget] 

Supervisors Leno, Peskin, Gonzalez 

Hearing to consider City Departments' responses to critical health and housing policy issues raised by the 
public during the eleven District Town Hall Budget Meetings held in May of 2001. 
6/1 1/01, RECEIVED AND ASSIGNED to Finance Committee. 

Heard in Committee. Speakers: Edward Harrington, Controller; Steve Kawa, Special Assistant to the Mayor; 
Randy Shaw, Director, Tenderloin Housing Clinic; Marcia Rosen, Director, Mayor's Office of Housing; 
James Morales, Executive Director, San Francisco Redevelopment Agency; James Carroll; Danny; George 
Trout, Coalition on Homelessness; Ron Groshardt, Mission SRO Collaborative; Ernestine Weiss; Mark 
Solomon, San Francisco Community Land Trust Collaborative; Delbert Scott; John Bardis,- George R. 
Williams; Barbara Boys; Catherine Bauman, Planning Department; Trent Rhorer, Director, Department of 
Human Services; Maggie Donahue, Department of Human Services; Dr. Mitch Katz, Department of Public 
Health; Monique Zmuda, Chief Financial Officer, Department of Public Health; Richard Ow. 
FILED by the following vote: 

Ayes: 3 - Leno, Peskin, Gonzalez 



ADJOURNMENT 

The meeting adjourned at 2:17 p.m. 

City and County of San Francisco 2 Printed at 2:35 PM on 3/3/04 

3 1223 06446 9837 



City and County of San Francisco 

Meeting Minutes 

Finance Committee 

Members: Supervisors Mark Leno, Aaron Peskin and Matt Gonzalez 
Clerk: Gail Johnson 



City Hall 

1 Dr. Carlton B. 

Goodlett Place 

San Francisco, CA 

94102-4689 



Wednesday, September 26, 2001 



10:00 AM 
Regular Meeting 



City Hall, Room 263 



Members Present: Mark Leno, Aaron Peskin, Matt Gonzalez. 



MEETING CONVENED 

The meeting convened at 10:12 a.m. 

010982 [Reserved Funds, SF LAFCO] 

Hearing to consider release of reserved funds, SF LAFCO (File No. 001995, Ordinance 308-00), in the amount 

of $365,000 to provide funds for the consultant to perform a sphere of influence study in the amount of 

$90,000; City Attorney legal services in the amount of $153,699.46; $100,000 for contracting for outside legal 

counsel; and funds for stipends for Commissioners and the use of interns from the University of San Francisco. 

(Clerk of the Board) 

5/22/01 , RECEIVED AND ASSIGNED to Finance Committee. 

9/17/01, ASSIGNED to Finance Committee. 

9/17/01, SUBSTITUTED. The Clerk of the Board submitted an amendment to the previous request, reducing the amount to be released 

from $604,250 to $365,000. 

Heard in Committee. Speakers: Harvey Rose, Budget Analyst; Gloria Young, Executive Officer, San 
Francisco LAFCO: Theodore Lakey, Deputy City Attorney; Neil Eisenberg, Chair, San Francisco LAFCO; 
Jim Sutton, Neilsen Merksamer; Edward Harrington, Controller. 
Release of reserved funds in the amount of $239,806 recommeded. 
PREPARED IN COMMITTEE AS A MOTION by the following vote: 

Ayes: 3 - Leno, Peskin, Gonzalez 
Motion releasing $239,806 placed on Board of Supervisors Reserve for the San Francisco Local Agency 
Formation Commission (SF LAFCo) to pay for the services of the City Attorney and outside legal counsel. 
(Clerk of the Board) 
RECOMMENDED by the following vote: 

Ayes: 3 - Leno, Peskin, Gonzalez 



CUy and County of San Francisco 



Printed at 2l53 I'M on 3/3/04 



Finance Committee Meeting Minutes September 26, 2001 



011436 [Official Advertising] 

Resolution authorizing the Purchasing Division of the Office of Contract Administration to negotiate and enter 

into a sole source contract with the San Francisco Chronicle to be die official newspaper of the City and 

County of San Francisco for the category of consecutive day official advertising for the fiscal year ending June 

30, 2002. (Purchaser) 

8/1/01, RECEIVED AND ASSIGNED to Finance Committee. 

8/22/01, CONTINUED. Heard in Committee. Speakers: Harvey Rose, Budget Analyst; Judith Blackwell, Director, Office of Contract 

Administration; Michael Ward, Assistant Director of Purchasing, Purchasing Division, Office of Contract Administration. 

Continued to September 26, 2001 . 

Heard in Committee. Speakers: Harvey Rose, Budget Analyst; Judith Blackwell, Director, Office of Contract 
Administration; Theodore Lakey, Deputy City Attorney; Edward Harrington, Controller; Gloria Young, Clerk 
of the Board; Gregoire Hobson, Deputy Clerk, Board of Supervisors. 
Continued to 10/17/01. 
CONTINUED by the following vote: 
Ayes: 3 - Leno, Peskin, Gonzalez 



011444 (Outreach Advertising] 

Resolution designating El Mensajero, El Latino and El Reportero to be outreach newspapers of the City and 
County of San Francisco for the Hispanic/Latino community; designating the China Press, the Chinese Times 
and AsianWeek to be outreach newspapers of the City and County of San Francisco for the Chinese 
community; designating the San Francisco Bay View to be outreach newspaper of the City and County of San 
Francisco for the African American community; designating San Francisco Spectrum, the Bay Area Reporter 
and San Francisco Bay Times to be outreach newspapers of the City and County of San Francisco for the 
Gay/Lesbian/Bisexual/Transgender community; designating MO Magazine to be outreach newspaper of the 
City and County of San Francisco for the Southeast Asian community; designating Russian Life to be outreach 
newspaper of the City and County of San Francisco for the Russian community; designating Hokubei Mainichi 
to be outreach newspaper of the City and County of San Francisco for the Japanese community, for the fiscal 
year ending June 30, 2002. (Purchaser) 
8/1/01 , RECEIVED AND ASSIGNED to Finance Committee. 

8/22/01, CONTINUED. Heard in Committee. Speakers: Harvey Rose, Budget Analyst; Judith Blackwell, Director, Office of Contract 
Administration; Luis Espinosa, Senior Purchaser, Purchasing Division, Office of Contract Administration; Gloria Young, Clerk of the 
Board; Ref Sanchez, California Newspaper Service Bureau; Theodore Lakey, Deputy City Attorney; Rolando Pasquali, Attorney, 
representing El Latino; Jose Del Castillo, publisher of El Mensajero; Clementina Garcia, El Latino; Carmen Ruiz, owner of El Latino; 
Michael Ward, Assistant Director of Purchasing, Purchasing Division, Office of Contract Administration. 
Continued to September 26, 2001. 

Heard in Committee. Speakers: Harvey Rose, Budget Analyst; Gloria Young, Clerk of the Board; Judith 
Blackwell, Director, Office of Contract Administration; Jose Del Castillo. Publisher, El Mensajero; Rolando 
Pasquali. Attorney, representing El Latino; Marvin Ramirez, Publisher, El Reportero; Carmen Ruiz, owner, El 
Latino; Luis Espinosa, Senior Purchaser; Rowine Barline; Carmen Ramirez; Clementina Garcia; Max 
Ramirez; Male Speaker; Luis Ramos; Mr. Guerrero; Theodore Lakey, Deputy City Attorney. 
Amended on page 3 by adding the following Further Resolved clauses: "FURTHER RESOLVED, That 
expenditures for the outreach advertising program for Fiscal Year 2001-2002 shall not exceed $100,000 
without further Board approval, and that all advertising placed in these publications shall be done in a timely 
manner; and, be it 

'FURTHER RESOLVED, That the Purchaser is directed to review past billings by outreach newspapers in 
order to make certain that the City has not paid more than it should have for advertising in these publications, 
and seek any necessary recovery for overpayments by the City, if any has been made. " 
AMENDED. 

RECOMMENDED AS AMENDED by the following vote: 

Ayes: 2 - Leno, Peskin 
Noes: 1 - Gonzalez 



City and County of San Francisco 2 Printed at 2:53 PM on 3/3/04 



Finance Committee Meeting Minutes September 26, 2001 



011579 [Department of Environment Lease] 
Supervisor Ammiano 

Resolution authorizing the expansion of leased space at 1 1 Grove Street for the Department of the Environment 
and accepting donations of materials and services. 

(District 6.) 

8/27/01, RECEIVED AND ASSIGNED to Finance Committee. 

Heard in Committee. Speakers: Harvey Rose, Budget Analyst; David Assmann, Deputy Director, Department 
of the Environment. 

Amended on page 1, lines 21, 22 and 23, by replacing "The City shall pay for the amount of tenant 
improvements which exceeds $13,000 up to a limit of $20,000 for the construction of tenant improvements" 
with "The Landlord shall pay for $13,000 in tenant improvements and the City shall pay up to but not 
exceeding $31,240 in tenant improvements for total tenant improvements up to but not exceeding $44,240. " 
Further amended on page 2, line 8, by correcting "Landlor" to read "Landlord, " and on line 15, after "rent, " 
by adding "or the term of the agreement. " 
AMENDED. 

RECOMMENDED AS AMENDED by the following vote: 
Ayes: 3 - Leno, Peskin, Gonzalez 



01 1564 [Reserved Funds, Department of the Environment] 

Hearing to consider release of reserved funds, Department of the Environment (File 011431, Resolution No. 
647-01), in the amount of $46,971 to fund the expansion of leased space at 1 1 Grove Street, to accommodate 
employees hired under two grant programs. (Environment) 
8/28/01, RECEIVED AND ASSIGNED to Finance Committee. 

Heard in Committee. Speakers: Harvey Rose, Budget Analyst; David Assmann, Deputy Director, Department 
of the Environment. 

Release of reserved funds in the amount of $46,971 approved. 
APPROVED AND FILED by the following vote: 
Ayes: 3 - Leno, Peskin, Gonzalez 



011394 [Airport Information Booth Contract, Fiscal Year 2001-2002] 

Resolution approving the Controller's Certification that Airport Information Booth Services at San Francisco 
International Airport can practically be performed by private contractor at a lower cost than if work were 
performed by City employees at currently budgeted levels. (Airport Commission) 
8/22/01, RECEIVED AND ASSIGNED to Finance Committee. 

Heard in Committee. Speakers: Harvey Rose, Budget Analyst; Cathy Widener, Airport. 
RECOMMENDED., by the following vote: 
Ayes: 3 - Leno, Peskin, Gonzalez 



City and County of San Francisco 3 Printed at 2:53 PM on 3/3/04 



Finance Committee Meeting Minutes September 26, 2001 



01 1525 [Appropriation Limit for Fiscal Year 2001-02] 

Resolution establishing the appropriations limit for fiscal year 200 1 -02 pursuant to California Constitution 
Article XIII B. (Controller) 

(Fiscal impact.) 

8/15/01, RECEIVED AND ASSIGNED to Finance Committee. 

8/21/01, SUBSTITUTED. Substituted by Controller 8/21/01 bearing same title. 

8/21/01, ASSIGNED to Finance Committee. 

Heard in Committee. Speakers: Harvey Rose, Budget Analyst. 
RECOMMENDED., by the following vote: 

Ayes: 3 - Leno, Peskin, Gonzalez 



011445 [Approval of Amendment(s) to Design Agreement for the Moscone Center Expansion Project] 

Resolution authorizing the Director of Administrative Services to execute amendment s) to design agreement, 
increasing the amendment sum from $14,026,326.38 to $15,026,326.38. (Administrative Services Department) 

(Fiscal impact.) 

8/1/01, RECEIVED AND ASSIGNED to Finance Committee. 

8/22/01, CONTINUED. Speakers: None. Continued to September 26, 2001. 

Heard in Committee. Speakers: Harvey Rose, Budget Analyst: Jack Moerschbaecher, Director of Convention 

Facilities; Edward Harrington, Controller; Ben Rosenfield, Mayor's Budget Office; Theodore Lakey, Deputy 

City Attorney. 

Amended on line 5, by replacing "$15,026,326.38" with "$14,696,326.83"; and on lines 14 and 20, by 

replacing "$1,000,000.00" with "$670,000.00. " Further amended by adding the following Further Resolved 

clause: "FURTHER RESOLVED, That any monies for design of the Howard Street Hotel that would be 

expended by the City be secured by an adequate instrument to insure that the City is fully compensated for any 

such expenditures. " 

AMENDED. 

Resolution authorizing the Director of Administrative Sendees to execute amendment(s) to design agreement, 

increasing the amendment sum from $14,026,326.38 to $14,696,326.38. (Administrative Services Department) 

(Fiscal impact.) 

RECOMMENDED AS AMENDED by the following vote: 

Ayes: 3 - Leno, Peskin, Gonzalez 



ADJOURNMENT 



The meeting adjourned at 2:21 p.m. 



City and County of San Francisco 4 Printed at 2:53 PM on 3/3/04 




CITY AND COUNTY [QSmgSlJs OF SAN FRANCISCO 



.BOARD OF SUPERVISORS 

<, BUDGET ANALYST 



1390 Market Street, Suite 1025, San Francisco, CA 94102 (415) 554-7642 

FAX (415) 252-0461 DOCUMENTS DEPT. 



TO: -£. Finance Committee 



June 7, 2001 JUN ' 2 2001 

SAN FRANCISCO 
[Budget Anal^sWp^lUBRARY 

FROM: Budget Analyst Susan Hom „ , n Car4inn 

5 J Main Library-Govt. Doc. Section 

SUBJECT: June 13, 2001 Finance Committee Meeting 

Items 1, 2 and 3 - Files 01-1038. 01-1039 and 01-1059 

1. The proposed legislation would approve the Interim Annual Appropriation 
Ordinance (File 01-1038), the Interim Annual Salary Ordinance (File 01-1039) and 
a resolution approving an Interim Budget for the Redevelopment Agency for Fiscal 
Year 2001-2002 (File 01-1059). 

2. The annual budget process for the City and County requires that the Board of 
Supervisors approve an Interim Annual Appropriation Ordinance and an Interim 
Annual Salary Ordinance for Fiscal Year 2001-2002 on or before June 30, 2001. The 
purpose of these interim ordinances is to provide position and expenditure 
authorization for the various departments of the City and County during the time 
that the Finance Committee of the Board of Supervisors is reviewing the Mayor's 
recommended budget for Fiscal Year 2001-2002. The budget is scheduled to be 
adopted by the Board of Supervisors on July 23, 2001. 

3. The Interim Annual Appropriation Ordinance and Interim Annual Salary 
Ordinance are based on the Fiscal Year 2001-2002 proposed budget 
recommendations of the Mayor. Hence, these ordinances include authorization and 
funding for all programs and program revisions which are included in the Mayor's 
proposed FY 2001-2002 budget. Each program and program revision will be 
reviewed in detail during the budget hearings which have been scheduled by the 
Finance Committee from June 19 through June 28, 2001. 

4. The proposed resolution (Item 3, File 01-1059), approving an interim budget 
for the Redevelopment Agency, provides authority for the Redevelopment Agency to 
function under the State Community Redevelopment Law for the period from July 
1, 2001 until the Redevelopment Agency's budget for FY 2001-2002 is finally 
approved by the Board of Supervisors, as required by Section 33606 of the State 
law. Approval of the proposed resolution would not constitute final approval of new 
positions, program expenditures, or Tax Increment Bonds for FY 2001-2002. 



Memo to Finance Committee 

June 13, 2001 Finance Committee Meeting 

5. As a general policy, in previous years, the Board of Supervisors has not 
approved new positions and programs during the interim budget period without 
detailed review. This general policy has been implemented by instructing the 
Controller not to certify the availability of funds for new positions, new programs or 
program expansions during the interim budget period between July 1 and July 31. 
If an exception is approved by the Board of Supervisors, new positions can be filled 
effective July 1. Otherwise, new positions will generally not be filled until August 1 
of each fiscal year at the earliest. 

6. The Administrative Provisions of the Interim Annual Appropriation 
Ordinance further state that no funds shall be allotted until August 1 for capital 
improvements and equipment. However, leased equipment is not subject to this 
provision. In certain cases, specific exceptions to these general policies have been 
approved by the Board of Supervisors. Exceptions have been based on such factors 
as new positions and programs that produce revenue or prevent major service 
deficiencies which would result from delays in filling new positions or starting new 
programs. Approval of some equipment purchases, for example, could result in cost 
savings. 

7. The Controller has prepared revisions to the Administrative Provisions of the 
Interim Annual Appropriation Ordinance (AAO). While most such revisions are 
technical and non-substantive, such as the deletion of obsolete provisions no longer 
relevant to FY 2001-2002, the proposed Interim AAO includes four new sections. 
These proposed new provisions are described below: 

• Section 12.10 Hetch Hetchy Power Stabilization Fund 

This is a new section that reads as follows. 

Hetch Hetchy has entered into a long-term agreement to purchase a fixed 
amount of power. Any excess power from this contract will be sold back to the 
power market. 

To limit Hetch Hetchy's risk from adverse market conditions in the future 
years of the contract, the Controller is authorized to establish a power 
stabilization account that reserves any excess revenues from power sales in the 
early years of the contract. These funds may be used to offset potential losses 
in the later years of the contract. The balance in this fund may be reviewed 
and adjusted annually. 

The power purchase amount reflected in the department's expenditure budget 
is the net amount of the cost of power purchased for Hetch Hetchy use. Power 
purchase appropriations may be increased by the Controller to reflect the 
passthrough costs of power purchased for resale. 



Board of Supervisors 

Budget Analyst 

2 



Memo to Finance Committee 

June 13, 2001 Finance Committee Meeting 

Hetch Hetchy entered into a five year agreement with Calpine Corporation to 
purchase electric power as previously approved by the Board of Supervisors 
in May of 2001. It is expected that the contract will produce favorable 
financial results over the first three years, allowing Hetch Hetchy to 
purchase power at rates significantly less than spot market purchases. 
However, under this contract, Hetch Hetchy may pay more in the fourth and 
fifth year of the contract than projected spot market rates. The proposed AAO 
Administrative Provision, cited above, would authorize the Controller to 
create a Power Stabilization Fund for excess revenues that may be earned in 
the first three years of the agreement from the sale of electric power that 
Hetch Hetchy does not need, to offset any losses in the last two years of the 
contract. 

Secondly, the proposed Section 12.10 of the Interim AAO is intended to allow 
the Controller to increase appropriations, without Board of Supervisors 
approval for the net cost of power purchased from Calpine under the long 
term agreements for resale on the open market. Such appropriation increases 
would not be funded from Hetch Hetchy unappropriated reserves, but would 
instead be funded from net revenue received from the sale of Calpine power 
on the spot market. However, the Budget Analyst notes that the proposed 
language does not restrict such authority to power purchased under the 
Calpine contract. The Budget Analyst has conferred with the Controller on 
this matter and recommends that the final sentence of this provision, "Power 
purchase appropriations may be increased by the Controller to reflect the 
passthrough costs of power purchased for resale." be amended to read "Power 
purchase appropriations may be increased by the Controller to reflect the 
passthrough costs of power purchased for resale under long term fixed 
contracts approved by the Board of Supervisors". 



• Section 12.11 Use of the Investment Reserve 

This is a new section that reads as follows. 

It is intended that any funds appropriated from the City Investment Reserve 
for the purpose of demolition and planning for the construction of a city office 
building at 525 Golden Gate Avenue will be reimbursed, to the extent possible, 
by proceeds derived from the issuance of bonds or any other evidence of 
indebtedness at a later date. 

In the FY 1998-99 budget, $15,000,000 was appropriated by the Board of 
Supervisors for an "Investment Reserve" to set aside funds for unanticipated 
revenue shortfalls and appropriate investments in expenditures of a one-time 
nature that are sound business decisions to improve the efficiency and 



board of supervisors 
Budget Analyst 

3 



Memo to Finance Committee 

June 13, 2001 Finance Committee Meeting 

effectiveness of City operations. None of the $15,000,000 has been expended 
since that time, and the funds remain on reserve. 

The Mayor's recommended FY 2001-2002 budget includes $9,909,541 of the 
$15,000,000 Investment Reserve for start up costs related to the 525 Golden 
Gate Avenue project This proposed amendment to the ASO administrative 
provisions will require that the General Fund will be reimbursed for such 
expenditures, to the extent possible, from future debt proceeds realized from 
the sale of bonds or from the sale of Certificates of Participation, subject to 
Board of Supervisors approval. 

• Section 12.12 Closure of Special Funds 

This is a new section that reads as follows. 

According to Administrative Code Section 10.100-l(d), if there has been no 
expenditure activity for the past two fiscal years, a special fund should be 
closed and repealed. Accordingly, the following funds are hereby closed: 
Recreation and Park Fish and Game Propagation Fund (AC 10.1000-253), 
Recreation and Park Information Fund (AC 10.100-261), Civil Service 
Commission Special Revenue Fund (AC 10.100-75). 

Under this proposed new Section, the special funds described above would be 
closed out in the following amounts: 

Recreation and Park Fish and Game 

Prop a gation Fund $3,571 

Recreation and Park Information Fund 22,175 

Civil Service Commission Special Revenue Fund 18,274 

Total $44,020 

The $44,020 in funds from the special fund sources listed above have been 
included as a General Fund revenue source in the Mayor's recommended FY 
2001-2002 budget. 

• SECTION 24. Minimum Compensation/Healthcare Accountability 
Ordinance 

This is a new section that reads as follows. 

The Mayor's 2001-02 budget includes funds in General City Responsibilities 
for the implementation costs of the Minimum Compensation and Healthcare 
Accountability ordinances. The Controller is hereby authorized to reallocate 
appropriation authority from General City Responsibilities to specific City 



board of supervisors 
Budget Analyst 

4 



Memo to Finance Committee 

June 13, 2001 Finance Committee Meeting 

departments for necessary cost increases by non-profit service providers to 
comply with these ordinances. 

In the FY 2000-2001 final budget, $5,070,000 was appropriated and reserved, 
for necessary costs associated with the Minimum Compensation Ordinance, 
approved by the Board of Supervisors and the Mayor in August of 2000. Of 
this reserve amount of $5,070,000, $4,940,333 remains unspent. 

The Mayor's recommended FY 2001-2002 budget includes General Fund 
monies in the amount of $9,200,000 for implementation costs associated with 
the Minimum Compensation and Healthcare Accountability ordinances. Of 
this total, $4,940,333 is funded from the FY 2000-2001 Minimum 
Compensation Reserve balance carry forward and $4,259,667 ($9,200,000 
less $4,940,333) is funded from new General Fund monies. Under this new 
Administrative Provision of the AAO, the Controller would be authorized to 
allocate funds for necessary costs to City Departments for non-profit service 
providers' costs that are found necessary by the Controller as a direct result 
of the Minimum Compensation and Healthcare Accountability ordinances, as 
previously approved by the Board of Supervisors. 

8. The proposed revisions to the Administrative Provisions of the Interim 
Annual Salary Ordinance (ASO), as submitted by the Human Resources 
Department, are described below: 

• Sections 1.1 and 1.2 have been revised to delete reference to obsolete 
provisions and update language to reflect existing personnel requisition 
processing; 

• Section LIB has been amended to provide that the Human Resources 
Director is authorized to adjust specific allocations within the 
Management Classification/Compensation Plan (MCCP) provided the rate 
of pay is the same or less. If the Board does not approve the proposed 
salary schedule for MCCP, then positions will be restored to their original 
budgeted class. 

• Section 1.3B, schedule of charges and deductions to City employees for 
meals and rooms, has been revised to reflect new rates certified by the 
Controller. The revised rates are shown below: 

Percent 
Item Current Proposed Increase Increase 

Hetch Hetchy O'Shaughnessy guest cottage daily room rates 

Cottage #1 $28.00 $50.00 $22.00 78.6 

Cottage #2 28.00 30.00 2.00 7.1 

Room, bunk house 16.00 20.00 4.00 25.0 

BOARD OF SUPERVISORS 
BUDGET ANALYST 



Memo to Finance Committee 

June 13, 2001 Finance Committee Meeting 

Percent 

Item Current Proposed Increase Increase 

Meal Costs 

Laguna Honda Hospital 

All Meals $6.29 $6.42 $0.13 2.1 

San Francisco General Hospital 



Breakfast 


4.81 


5.77 


0.96 


20.0 


Lunch 


7.09 


5.77 


(1.32) 


-18.6 


Dinner 


7.62 


5.77 


(1.85) 


-24.3 


Juvenile Court 


4.04 


4.15 


0.11 


2.7 


Recreation and Park 










Camp Mather 










All Meals 


8.00 


8.25 


0.25 


3.13 


Sheriff 










SFGH - ALL meals 


5.09 


5.77 


0.68 


13.36 


Employee Rooms - 


San Francisco 


General Hospital * 


$9.01 




Biweekly 


$180.12 


$189.13 


5.0 


Nightly 


25.73 


27.02 


1.29 


5.0 


Monthly 


396.72 


415.56 


18.84 


4.75 



City employees, except interns and residents who receive room at no charge 
under their MOU, who stay overnight at San Francisco General Hospital 
during extended work schedules. 

Section 2.1 has been revised to indicate that a monthly stipend of $132.00 
will be provided for Recreation and Park employees assigned to Camp 
Mather who are enrolled in City Health Plan #1, if they have two or more 
dependents and reside in a designated area where HMO's are not 
available. 

Section 2.2 has been added to provide that, where needed to address 
problems recruiting employees to fill positions that are exempt under 
Charter Section 10.104(subsections 5, 6, and 7 relating to heads of 
Departments, Deputy Heads of Departments and Uniformed Police Chief, 
Fire Chief), appointing authorities may authorize reimbursement of post- 
offer, pre-employment expenses, such as moving and other relocation 
costs, not to exceed $10,000, subject to approval of the Controller and 
Department of Human Resources. 

Because such relocation costs have never been allowed under prior Annual 
Salary Ordinances, the Budget Analyst considers this proposed new 
administrative provision to be a policy matter for the Board of 
Supervisors. 

Board of Supervisors 

Budget Analyst 

6 



Memo to Finance Committee 

June 13, 2001 Finance Committee Meeting 

• Section 2.3 has been added to authorize the appropriation of $300,000 for 
the adjustment of wage rates of Emergency Communication Dispatch 
positions, following meet and confer and upon ratification and approval of 
the Board of Supervisors. Funds will not be expended for this purpose 
without prior Board of Supervisors approval of such wage increases. The 
proposed appropriation of $300,000 for this purpose has been included in 
the Salary and Benefits Reserve (which totals $46,880,219) of the Mayor's 
recommended FY 2001-2002 budget. 

9. In past years, the Mayor's recommended Interim Annual Appropriation 
Ordinance and the Interim Annual Salary Ordinance have, in general, been 
routinely approved by the Board of Supervisors, with the exception of new positions 
and new programs, capital improvements and equipment, as noted above. 

10. In accordance with the Fiscal Year 2001-2002 Budget Calendar, the Interim 
Annual Appropriation Ordinance and the Interim Annual Salary Ordinance are 
scheduled to be passed on first reading at the June 18, 2001 meeting of the Board of 
Supervisors. Final passage of these ordinances is scheduled for June 25, 2001. 

11. The Budget Analyst has previously been advised by Mr. Burke Delventhal of 
the City Attorney's Office that the Board of Supervisors is required to approve an 
Interim Annual Appropriation Ordinance and an Interim Annual Salary Ordinance 
(and therefore the Interim Budget). Mr. Delventhal has further advised the Budget 
Analyst that if these ordinances are not approved by the Board of Supervisors by 
June 30, the Controller will no longer have authority to issue payroll warrants to 
City and County employees or to issue other warrants to pay for any other City and 
County services. 

Mr. Harrington has previously advised the Budget Analyst that he concurs 
with the opinion of Mr. Delventhal. The Controller would cease to issue any further 
City and County warrants unless the Board of Supervisors approves an Interim 
Annual Appropriation Ordinance and Interim Annual Salary Ordinance (the 
Interim Budget) by June 30. 

12. The Mayor's Office has recommended the following exceptions to the Interim 
Annual Appropriation Ordinance in order to fill a total of 30.25 positions effective 
July 1, 2001: 

• 18 positions in the Asian Art Museum budget including 14 positions that 
are being transferred from the Fine Arts Museum budget; 

• 8.25 FTE new positions in the Department of Elections; and, 

• 4.0 new positions in the Planning Department. 

Each of these requests for interim exceptions are discussed separately below. 

Board of Supervisors 
Budget Analyst 

7 



Memo to Finance Committee 

June 13, 2001 Finance Committee Meeting 



Asian Art Museum 



Class Title 

AC30 Director, Museum Security Services 
7120 Building and Grounds Maintenance 

Superintendent 
7334 Stationary Engineer 
8226 Museum Guard 
8228 Senior Museum Guard 

TOTAL 



FTE 


Annual 
Salary 


2001-2002 
Total 


1.0 
1.0 


$82,370 
84,596 


$82,370 
84,596 


1.0 
12.0 
3,0 


58,107 
46,430 
51,697 


58,107 
557,162 
155.091 



18.0 



$937,326 



The M.H. de Young Museum and the Asian Art Museum have been located in the 
same building in Golden Gate Park since 1966. The M.H. de Young Museum closed 
on December 31, 2000 for five years for renovation and will completely vacate its 
portion of the building in Golden Gate Park by July of 2001. The Asian Art Museum 
will be closing on October 7, 2001 for approximately 10 months in preparation for 
relocating in July of 2002 from Golden Gate Park to the new Civic Center facility. 
Currently, 17 8226 Museum Guards and 3 8228 Senior Museum Guards who 
provide security services for the Asian Art Museum's portion of the shared building 
are funded in the Fine Art Museum budget. As of July 1, 2001, the Asian Art 
Museum's proposed FY 2001-02 budget includes the reassignment of 12 8226 
Museum Guard positions from the Fine Arts Museum budget to the Asian Art 
Museum. The Asian Art Museum's FY 2001-02 budget also includes 4 temporary 
Museum Guard positions to maintain the current level of security staff for the 
museum until October 7, 2001. 

In addition to the 12 8226 Museum Guard positions, the Asian Art Museum is 
requesting six new permanent positions including the following: 

• One AC30 Director of Museum Security Services position to develop, 
establish, and implement a security program for the Golden Gate Park 
building, to provide protection and security for the move of the collection to 
the new building in the Civic Center, and to develop and implement a 
security program for the new building in the Civic Center. Such 
responsibilities at the Golden Gate Park facility are currently provided by the 
8206 Institutional Police Captain position which is and will remain in the 
Fine Arts Museum budget. 

• Three 8228 Senior Museum Guard positions to assist in supervising the 
security operations at the Asian Art Museum. Such responsibilities are 
currently provided by three 8228 Senior Museum Guard positions in the Fine 
Arts Museum budget. According to Ms. Katie Petrucione of the Mayor's Office 
of Finance, one of these three Senior Museum Guard positions has been 



Board of Supervisors 
Budget Analyst 



Memo to Finance Committee 

June 13, 2001 Finance Committee Meeting 

incorrectly deleted in FY 2001-02 from the Fine Arts Museum budget and is 
actually being reassigned from the Fine Arts Museum budget to the Asian 
Art Museum budget. Two of these three Senior Museum Guard positions are 
and will remain in the Fine Arts Museum budget. 

• One 7120 Building and Grounds Maintenance Superintendent position to 
supervise building and grounds maintenance, repair, and installation 
activities at the Golden Gate Park location and at the new Civic Center 
location. Such responsibilities at the Golden Gate Park facility are currently 
provided by the 7120 Building and Grounds Maintenance position which is 
and will remain in the Fine Arts Museum budget. 

• One 7334 Stationary Engineer position to assist the 7120 Building and 
Grounds Maintenance Superintendent. This position's responsibilities are 
currently provided by the 7334 Stationary Engineer position in the Fine Arts 
Museum budget. According to Ms. Petrucione, this position has been 
incorrectly deleted in FY 2001-02 from the Fine Arts Museum budget and is 
actually being reassigned from the Fine Arts Museum budget to the Asian 
Art Museum budget. 

Recommendation for 12 8226 Museum Guard Positions 

The Budget Analyst recommends approval of an interim exception for the 
reassignment of the 12 8226 Museum Guard positions from the Fine Arts Museum 
to the Asian Art Museum budget effective July 1, 2001. The Asian Art Museum 
currently has no Museum Guards in its budget. 

Recommendation for One AC30 Director of Museum Security Services Position 
The Budget Analyst recommends approval of an interim exception for the new AC30 
Director of Museum Security Services position on the basis that the Asian Art 
Museum will need the assistance of a manager to establish and maintain its own 
museum security program, including 12 new 8226 Museum Guard positions, 
beginning July 1, 2001. Upon assuming the new position, the Director of Museum 
Security Services would establish a new set of policies, standards, and rules for the 
new Asian Art Museum security program. Additionally, the Director would manage 
the 15-member security force and set up the work schedule for the security staff. 
According to Ms. Ikuko Satoda of the Asian Art Museum, the Human Resources 
Department has conducted a nationwide recruitment for this position and has 
received approximately 100 applications. Four of the applicants have participated 
in the panel selection process. Ms. Sadota reports that the Asian Art Museum has 
selected a candidate for this position and is prepared to hire this candidate on July 
1, 2001. 

Recommendation for Three 8228 Senior Museum Guard Positions 
The Budget Analyst recommends approval of an interim exception for the three 
8228 Senior Museum Guard positions because one Senior Museum Guard must be 
at the Asian Art Museum facility in Golden Gate Park during each of the three 

Board of Supervisors 
Budget Analyst 



Memo to Finance Committee 

June 13, 2001 Finance Committee Meeting 

daily shifts (the day shift, the swing shift, and the graveyard shift). As previously 
noted, one of the three new 8228 Senior Museum Guard positions is being 
reassigned from the Fine Arts Museum budget to the Asian Art Museum budget. 
Ms. Petrucione reports that this position was incorrectly deleted in the Fine Arts 
Museum budget and is being requested as a new position in the Asian Art Museum 
budget instead of being reassigned from the F?ne Arts Museum budget to the Asian 
Art Museum budget. Ms. Satoda reports that the Asian Art Museum will be 
selecting the two additional Senior Museum Guards from the City's existing Civil 
Service list of eligible candidates for the 8228 position. The Department has 
established and the Budget Analyst concurs that these new Senior Museum Guard 
positions along with the new Director of Museum Security Services will provide the 
Asian Art Museum with the appropriate level of security staff at Golden Gate Park 
for its valuable 12,000-object collection. 

Recommendation for One 7120 Building and Grounds Maintenance Superintendent 
Position 

The Budget Analyst recommends approval of an interim exception for the new 7120 
Building and Grounds Maintenance Superintendent position on the basis that, 
beginning July 1, 2001, such position would perform maintenance and repair 
activities that were formerly provided by Fine Arts Museum personnel who will no 
longer be located at the Golden Gate Park building. The Building and Grounds 
Maintenance Superintendent position is a management position with 
responsibilities that include but are not limited to maintaining and repairing the 
Asian Art Museum's heating, ventilation, humidity control, plumbing, and alarm 
system. Ms. Satoda reports that the Human Resources Department sent out a 
notice of transfer for this position to City Departments in May of 2001. According to 
Ms. Satoda, to date, the Human Resources Department has received four transfer 
requests to fill this position. 

Recommendation for One 7334 Stationary Engineer Position 

The Budget Analyst recommends approval of an interim exception for the new 7334 
Stationary Engineer position on the basis that, as previously noted, this position is 
being reassigned from the Fine Arts Museum budget to the Asian Art Museum 
budget. Ms. Petrucione reports that this position was incorrectly deleted in the Fine 
Arts Museum budget and requested as a new position in the Asian Art Museum 
budget instead of being reassigned from the Fine Arts Museum budget to the Asian 
Art Museum budget. 



Board of Supervisors 

Budget Analyst 

10 



Memo to Finance Committee 

June 13, 2001 Finance Committee Meeting 



City Planning Department 











Annual 


2001-2002 


Program 


Class 


Title 


FTE 


Salary 


Total 


Administration 


1823 


Senior Administrative Analyst 


2.0 


$69,582.50 


$139,165 


Current Planning 


5291 


Planner III 


1.0 


69,922 


69,922 


Current Planning 


5298 


Planner III, Environmental 


L0 


69,922 


69.922 


Total 






4.0 




$279,099 



The City Planning Department is requesting four new permanent positions 
including three positions that would support long-term planning efforts and begin 
work to replace existing interim zoning controls with permanent controls in 
industrial zoning districts, as follows: 

• one 1823 Senior Administrative Analyst to coordinate and manage contracts, 

• one 5291 Planner III to oversee land use and economic studies, and, 

• one 5298 Environmental Planner III to manage environmental reviews 
studies. 

Industrial zoning districts include the South of Market area, the Mission District, 
the Showplace Square area and the area near Pacific Bell Park. Developing 
permanent controls will involve large-scale public outreach, environmental review, 
and economic and urban design studies. In May of 2001, the Board of Supervisors 
approved a supplemental appropriation of $1.9 million to fund outside consulting 
contracts to start this long-range planning effort. The Planning Department's 
Revenue for fee-related work is increasing by $2,068,628 or an increase of 26.9 
percent from the original budget of $7,696,372 in Fiscal Year 2000-01 to $9,765,000 
in FY 2001-02, which would fund the proposed salary increases and related costs. 

The Planning Department is requesting a fourth new permanent position, an 1823 
Senior Administrative Analyst, to act as a liaison with the Board of Supervisors. 
This position would aid senior Planning Department staff in addressing city-wide 
land-use issues and general matters pending before the Board of Supervisors. 

The Budget Analyst recommends approval of the Planning Department's request for 
interim exceptions for the three new positions to support long-term planning efforts 
(1823 Senior Administrative Analyst, 5291 Planner III and the 5298 Environmental 
Planner III). 

The Budget Analyst recommends against an interim exception for the one new 1823 
Senior Administrative Analyst, requested to serve as a liaison to the Board of 
Supervisors, to permit the Budget Analyst to make a more thorough review of the 
necessity for this position during the budget review process. 



Board of Supervisors 
budget analyst 

11 



Memo to Finance Committee 

June 13, 2001 Finance Committee Meeting 



Department of Elections 











Annual 


2001-2002 


Program 


Class 


Title 


FTE 


Salary 


Total 


Internal Services 


1408 


Principal Clerk 


1.65 


$ 52,494 


$86,615 


Internal Services 


1471 


Elections Worker 


1.5 


44,356 


66,534 


Operations 


1408 


Principal Clerk 


3.6 


52,494 


188,978 


Operations 


1471 


Elections Worker 


L5 


44,356 


66.534 


Total 






8.25 




$408,661 



The Department of Elections is requesting 8.25 full-time equivalent (FTE) new- 
permanent positions, as shown above, to implement the Department's 
reorganization plan. The Department's reorganization plan reduces the current four 
separate operating divisions (1-Voter Services, 2-Precinct Services, 3-Campaign 
Services and 4-Publications and Media) into two operating divisions, Internal 
Services and Operations. To improve accountability in the Department, the 
reorganization plan also creates a new Management Division, to oversee the 
functions, accountability and spending in the Department. The proposed 
reorganization plan also proposes to add the requested 8.25 new permanent 
positions, in order to avoid the high overruns in Temporary Salaries and Overtime 
expenses that were incurred during the current fiscal year. The proposed FY 2001- 
2002 personnel budget totals $2,941,431, which is $550,713 more than the FY 2000- 
2001 original budget of $2,390,718, but, $655,268 less than the revised FY 2000- 
2001 budget of $3,596,699. 

The Budget Analyst continues to be concerned about the Department of Elections 
ability to effectively manage and oversee its staff, especially given the recent 
allegations, past practices, high turnover rates and the number of current vacancies 
in the Department. Eight, or 50 percent of the 16 currently budgeted permanent 
positions are vacant. Current vacant positions include the Director of the 
Department and all four Division Managers, effectively resulting in no permanent 
upper level management staff in the Department currently. 

In response, Mr. Ryan Brooks, the Director of Administrative Services advises that 
the Department of Administrative Services has assigned one 1373 Special Assistant 
XIV, one 1372 Special Assistant XIII and one 1370 Special Assistant XI, as well as 
other management and support staff from the Department of Administrative 
Services to work in the Department of Elections until permanent management staff 
are hired for the Department of Elections. In addition, Mr. Brooks reports that his 
staff has compiled a comprehensive operating plan for the upcoming November of 
2001 election, which will enable the Department of Elections and Administrative 
Services staff to more efficiently and effectively assign and monitor permanent and 
temporary staff. 



Board of Supervisors 
budget Analyst 

12 



Memo to Finance Committee 

June 13, 2001 Finance Committee Meeting 

The Department of Elections is requesting that the 3.0 FTE Elections Workers (1.5 
FTE for Internal Services and 1.5 FTE for Operations) begin by September 1, 2001. 
These positions would be responsible for recruiting poll workers, securing polling 
places, training temporary staff and performing community outreach. The 
Department is also requesting that the 4.5 FTE Principal Clerks begin on August 1, 
2001 and that 0.75 FTE Principal Clerks begin by September 1, 2001. These 
positions would be responsible for preparing the voter registration data, absentee 
ballots and the Voter Information Pamphlet. The Department indicates that these 
positions must begin on these dates in order to ensure that the upcoming November 
6, 2001 local election runs smoothly. 

The requested exception to the Interim Annual Appropriation Ordinance and the 
Interim Annual Salary Ordinance would authorize these new positions to begin on 
July 1, 2001, prior to the adoption on July 30, 2001 of the final Annual 
Appropriation Ordinance and Annual Salary Ordinance by the Board of 
Supervisors,. However, as noted above, the Department is requesting that 4.5 of 
these Department of Elections positions be filled on August 1 and the remaining 
3.75 positions be filled on September 1, 2001. Therefore the requested exceptions 
are not needed. The Budget Analyst recommends that the Finance Committee 
disapprove the proposed exceptions to the interim budget as the Department of 
Elections would be able to meet their hiring dates without such exceptions if the 
Board of Supervisors approves the requested new positions in the FY 2001-2002 
budget. Mr. Ara Minasian of the Department of Administrative Services agrees that 
the Department of Elections does not need to hire the proposed new positions until 
August 1 and September 1, 2001, to meet the Department's proposed hiring plan. 
Therefore, the requested interim exceptions are not necessary. 

Recommendations 

1. As noted above, amend Section 12.10 of the Administrative Provisions of the 
proposed Interim Annual Appropriation Ordinance to delete the last sentence 
("Poioer purchase appropriations may be increased by the Controller to reflect 
the passthrough costs of power purchased for resale. ") and substitute the 
following sentence: ''Power purchase appropriations may be increased by the 
Controller to reflect the passthrough costs of power purchased for resale 
under long term, fixed contracts approved by the Board of 
Supervisors". 

2. Asian Art Museum Interim Exception Request 

The Budget Analyst recommends approval of the Asian Art Museum's 
request for interim exceptions for the transfer of 14 positions, including 12 
8226 Museum Guards, one 8228 Senior Museum Guard and one 7334 
Stationary Engineer, from the Fine Arts Museum budget and four new 

Board of Supervisors 

Budget Analyst 

13 



Memo to Finance Committee 

June 13, 2001 Finance Committee Meeting 

positions, including one AC30 Director, Museum Security Services, one 7120 
Building and Grounds Maintenance Superintendent and two 8228 Senior 
Museum Guards. 

3. City Planning Department Interim Exception Request 

The Budget Analyst recommends approval of the Planning Department's 
request for interim exceptions for the three new positions to support long- 
term planning efforts including one 1823 Senior Administrative Analyst, one 
5291 Planner III and one 5298 Environmental Planner III. 

The Budget Analyst recommends against an interim exception for the one 
new 1823 Senior Administrative Analyst, requested to serve as a liaison to 
the Board of Supervisors, to permit the Budget Analyst to make a more 
thorough review of the necessity for this position during the budget review 
process. 

4. Department of Elections Interim Exception Request 

The Budget Analyst recommends disapproval of the Department of Elections' 
request for interim exceptions for 8.25 FTE new positions since, based on the 
anticipated hiring dates, these exceptions are not needed. 

5. Approve Item 1, File 01-1038, the Interim Annual Appropriation Ordinance, 
as amended by recommendations 1, 2, 3 and 4 above. 

6. Approve Item 2, File 01-1039 except, as noted above, the Budget Analyst 
considers Section 2.2 of the Administrative Provisions of the proposed 
Interim Annual Salary Ordinance, which would permit the payment of up to 
$10,000 per employee for moving and other relocation costs for certain new 
exempt employees, to be a policy matter for the Board of Supervisors. 

7. Approve Item 3, File 00-1059, the Interim Budget for the Redevelopment 
Agency. 




Harvey M. Rose 
Supervisor Leno 
Supervisor Peskin 
Supervisor Gonzalez 
Clerk of the Board 
Controller 
Steve Kawa 

Board of Supervisors 
Budget Analyst 

14 




City and County of San Francisco 

Meeting Minutes 

Finance Committee 

Members: Supervisors Mark Leno, Aaron Peskin and Matt Gonzalez 
Clerk: Gail Johnson 



City Hall 

1 Dr. Carlton B. 

Goodlett Place 

San Francisco, CA 

94102-4689 



Saturday, June 16, 2001 



9:00 AM City Hall, Legislative Chamber, Second Floor 
Budget Hearings, Public Testimony 



Members Present: Mark Leno, Aaron Peskin, Matt Gonzalez. 



MEETING CONVENED 



The meeting convened at 9:18 a.m. 



City and County of San Francisco 



Printed at 2:3 " PM on .? .! til 



Finance Committee 



Meeting Minutes 



June 16, 2001 



011040 [Annual Budget, FY 2001-2002] 
Mayor 

Hearing to consider the Annual Budget for Fiscal Year 2001-2002. (Mayor) 

(Companion Files 01 1041, 01 1042, 01 1043, 01 1044, 01 1045.) 

6/4/0 1 , RECEIVED AND ASSIGNED to Finance Committee. Scheduled for public testimony on Saturday, June 1 6, 2001 , at 9:00 a.m. 

(See Files 01 1043, 01 1044, and 01 1045 for departmental hearings and review.) 



City and County of San Francisco 



Printed at 2:37 PM on 3/3/04 



Finance Committee Meeting Minutes June 16, 2001 

Heard in Committee. Speakers: Supervisor Dally; John Crowley (Office of Labor Standards Enforcement); 
Stan Warren (Office of Labor Standards Enforcement); Stan Smith (Office of Labor Standards Enforcement); 
Gary Bieringer, Huckleberry Youth Program; Linda Asato, Executive Director, Wu Yee Children's Services 
(child care); Maria Garcia, SOMA Child Care (child care); Judith Baker, South of Market Child Care (child 
care); Susan Jeong, Coordinator, San Francisco Child Care Association (child care); Marie Jobling, 
Director, Planning for Elders in the Central City (seniors and disabled); Joe Lacey, Advisory Committee to 
the Commission on Aging (money for seniors and disabled); Kate Godsey, Clinical Director, Jail Psychiatric 
Services (jail health services budget item); Yu Ling Ma (child care); Dr. Carlina Hansen, Women 's 
Community Clinic (add-back funds for clinic); Female Speaker (Recreation and Park Department) ; Female 
Speaker (recreation program); Marc McClure, Consumers in Action for Personal Assistance (In Home 
Supportive Services); Debra Howell, lead researcher, In Home Supportive Services Soc. Pilot Project; 
Douglas Dietrich, Planning for Elders in the Central City (In Home Supportive Services Soc. Pilot Project); 
Ryan Byars, Children's Council of San Francisco (child care Bridge subsidy); Glynn Washington, Human 
Services Network (cost of living adjustment measure for non-profits) ; Christina Wong, Policy Analyst, Chinese 
for Affirmative Action (funding for Equal Access to Services ordinance) ; Kara Dukakis, Director, Children's 
Council of San Francisco (child care Bridge subsidies); Mary Harris, Parent Advocates for Youth (youth 
budget issues); Sam Hughes, M.D., San Francisco General Hospital, Department of Anesthesia (increased 
funding for contract between City and University of California, San Francisco) ; Susan Jacobson, Executive 
Director, San Francisco General Hospital Foundation (increased funding for contract between City and 
University of California, San Francisco); Talmadge King, M.D., Chief of Medical Services, San Francisco 
General Hospital (increased funding for contract between City and University of California, San Francisco); 
Jennifer Friedenbach, Coalition on Homelessness (People's Budget) ; Caroline Vance, San Francisco Child 
Care Providers Association (wants $1.5 million for San Francisco Cares); Belinda Lyons, Program Director, 
Mental Health Association of San Francisco (funding for mental health services); Maya Norberg, Coalition on 
Homelessness (People's Budget); Anamaria Loya, Executive Director, La Raza Central Legal (People's 
Budget); Female Speaker; Martin Rodriguez (Day Laborer Program); Renee Saucedo; Mark Parker (Day 
Laborer Program); Jose Echeverria, San Francisco Day Laborers Program (funding for day laborers' 
program); Mai-Mai Ho, Executive Director, Asian Perinatal Advocates (funding for Asian Perinatal 
Advocates in-home support services program) ; Isabel Wade (trees and parks) ; Brad Herbert, President, 
Health Initiatives for Youth (Office of Adolescent Health); Female Speaker, represents Robert Brackens 
(Bayview Hunters Point Community Beacon Center); Michael McKechnie, Executive Director, Strybing 
Arboretum Society (parks); Ed Decker, New Conservatory Theatre Center (youth arts funding); Nora Roman, 
Coalition to Save Public Health (Health Department budget cuts); Rajeev Venkayya, M.D., Co-Director, 
Intensive Care and Asthma Center, San Francisco General Hospital (General Hospital funding) ; Alan 
Martinez, Vice President, Friends of 1800 Market (City Planning budget); Diane Eames, Friends of the Urban 
Forest (financing of street trees); Teresa Palmer (physician at Laguna Honda Hospital), Enter. Coalition to 
Save Public Health (Health Department budget cuts); Margaret Wheeler, San Francisco General Hospital 
(wants support for General Hospital); Natalie Brutto, Vice President, Family Child Care Association (child 
care subsidies); Sonia Ng, AOH (affordable housing); Tsui Yip, AOH (low-income housing); Amy Powell, 
Board Member, Friends of the Urban Forest (funding for Friends of the Urban Forest); Lisa Grey Garcia 
(People's Budget); Mike Sullivan, Volunteer, Friends of the Urban Forest (restore funding for Friends of 
Urban Forest and Tree Corporation Program); Alexis Harte, Friends of the Urban Forest (trees); Stuart 
Kaufman, Friends of the Urban Forest (trees); Brenda Altman, Friends of the Urban Forest (trees); John 
Bardis (budget process) ; Chris Buck, Education Coordinator, Friends of the Urban Forest (funding for street 
tree programs) ; Janet Goy, Executive Director, CATS (cost of living adjustments for non-profit agencies); 
Roger Gordon, Executive Director, South of Market Foundation (Redevelopment budget); Barbara Bell, 
Hearing Society (funds for the disabled); Ruth F. Miller, Health Care Action Team (In-Home Supportive 
Services Soc); Maurice James (youth issues); Robert Hector (youth issues); Guadalupe Portillo (home care 
providers); Cary Yurk, General Manager, CRDC Maintrain (Maintenance Training Corporation), (funding 
for sidewalk and steam cleaning services in Chinatown); Richard Price, M.D., Chief of Neurology' Services, 
San Francisco General Hospital (General Hospital/Department of Public Health budget); Sofia Velacruz 
(home care workers); Bill Shechter, M.D., Chief of Surgery, San Francisco General Hospital (General 
Hospital/Department of Public Health budget); Female Speaker (read Jonathan Frank's testimony). ( 
paramedics); Erica Choy (Family link for Mental Health); Yvonne Cudney, staff attorney, Eviction Defense 
Collaborative (RADCO); Kevin Smith (RADCO); Li: Thornton, Rental Assistance Disbursement (RADCO and 
People's Budget); Starr Davies (funds for RADCO); Bill Taeusch, M.D., Chair of Pediatrics, San Francist 1 1 

City and County of San Francisco 3 Prinwd at 2:3^ PM on 3/3/04 



Finance Committee Meeting Minutes June 16, 2001 

General Hospital (General Hospital/Department of Public Health budget); Susan Stryker, Gay, Lesbian, 
Bisexual, Transgender Historical Society (Museum Feasibility Study); Jacqueline Tulsky, M.D., San Francisco 
General Hospital, AIDS Division (health care funding); Kent Woo (standing in for Caroline Vance), (child 
care); Jennifer Wong, Chinatown Community Development Center - Adopt an Alley Way Youth Project 
(budget add-back); Jane Kim, Chinatown Community Development Center - Adopt an Alley Way Youth 
Project (budget add-back); Leroy Moore, Disability Advocate of Minorities Organization (jobs); Nancy Lim 
Yee, Association for Chinese Families of the Disabled (funding for programs for children and families) ; 
Michael Kwok, Planning for Elders (Department of Human Services - Home Care); Leah Goodwin, San 
Francisco Beacon Initiative - Community Network for Youth Development (DCYF funds) ; Stephanie Crispie, 
Sunset Neighborhood Beacon Center (Beacon Center funding); Rosie Kennedy, President, San Francisco 
Family Day Care Association (family child care); Hollice Holman, In Home Supportive Serivces Consortium 
(benefits for home care workers); Mable Seto; Steve Allen, In Home Supportive Services Home Care worker 
(home care); Juno Duenas (Family Links to Mental Health Services); Susan Larara, Parents Voices (child 
care for homeless families) ; Cynthia Christcole, Parents Voices (children's issues); Richard Heasley, Mental 
Health Contractors (cost of living adjustments for mental health workers); Rosy Han (Asian Perinatal 
Advocates In-Home Program); Alicia Duke (home care); Rusry Brown (home care); Luis Calderon, San 
Francisco In-Home Supportive Services Public Authority (funding for home care); Hang Fa Fan, Asian 
Perinatal Advocates (funding for Asian Perinatal Advocates); Feng Ying Chen (wants support for Asian 
Perinatal Advocates) ; Howard Grayson, Local 250 - In-Home Supportive Services Public Authority (benefits 
for in-home health care workers); Barbara Coleman (in-home workers); Denise D'Anne (conserving trees); 
Female Speaker (funding for Asian Perinatal Advocates); Female Speaker, works for Asian Perinatal 
Advocates (Asian Perinatal Advocates in- home support servivces); Female Speaker (funding for Asian 
Perinatal Advocates in-home support services) ; Female Speaker (Asian Perinatal Advocates); Evelyn, works 
at Asian Perinatal Advocates (funding for Asian Perinatal Advocates) ; Lily Zhou (supports Asian Perinatal 
Advocates in home program) ; Diosa Mitra, Asian Perinatal Advocates (supports Asian Perinatal Advocates in 
home program) ; Angela Siharath, Family Child Care Association (Provider Support Center -funding); Male 
Speaker (supports People's Budget); Christine Taylor (transgender peer counseling); Mary Thomas (support 
for families with special needs); Marc Salomon; E. Castillo (funding for Tuberculosis control); John Avalos, 
Coleman Advocates for Children and Youth; Maria, Youth Commissioner (Juvenile Probation bufdget); 
Michelle, Treasurer, Family Care Association (funding for families) ; John Ricker, Executive Director, 
Peaceful Streets (gun violence education); Linda Zaretsky, Bayview Hunters Point Foundation; Norma Faris 
Taylor, Sistah Sistah Program (prevention services; Frederick Hobson, San Francisco Health Authority; 
Desiree (supports Asian Perinatal Advocates); Dr. Culver (Tuberculosis control); Ms. Trang; Mr. Young 
(Tuberculosis control); Mr. Lee (funding for Tuberculosis control); Gloria Tan, Executive Director, Gun 
Moon Women's Residence; Damon Hill, President, Juvenile Probation Commission ({Juvenile Probation 
budget); Sondra Felix (funding for child care) ; Cynthia Joe (Planning Department budget) ; Supei-visor 
Maxwell. 
CONTINUED TO CALL OF THE CHAIR by the following vote: 

Ayes: 2 - Leno, Gonzalez 

Absent: 1 - Peskin 



ADJOURNMENT 



The meeting adjourned at 2:12 p.m. 



City and County of San Francisco 4 Printed at 2:37 PM on 3/3/04 



[budget Analyst nepuuj 

Susan Horn 

Main Library-Govt. Doc. Section 



10. 2£ 



u/cl 



CITY AND COUNTY 




OF SAN FRANCISCO 



BOARD OF SUPERVISORS 
BUDGET ANALYST 

1390 Market Street, Suite 1025, San Francisco, CA 94102 (415) 554-7642 
FAX (415) 252-0461 



^June 16, 2001 

TO: ^Finance Committee 

FROM: ^Budget Analyst 

SUBJECT: Mayor's Recommended FY 2001-2002 Budget 



DOCUMENTS DEPT. 

j m 2 o m 

SAN FRANCISCO 
P UBLIC UBRA ey 



The Budget Analyst has conducted a detailed review of the Mayor's 
recommended FY 2001-2002 budget and has prepared reports and 
recommendations to reduce the Mayor's recommended budget. Our reports (a) 
describe the service impacts resulting from the Mayor's recommended budget when 
services are affected (b) contain recommendations to reduce various budgeted items 
and (c) contain recommendations to reserve various budgeted items if insufficient 
data has been submitted to support the budget requests. The recommendations of 
the Budget Analyst to reduce the Mayor's budget, to be considered by the Finance 
Committee over the next two weeks, would not result in any existing service level 
reductions. 

Summary of Changes in Expenditures and Positions 

The Mayor's recommended FY 2001-2002 budget of $5,238,759,052 is 
$778,224,056 or approximately 17.4 percent more than the FY 2000-2001 budget of 
$4,460,534,996 as finally approved in the FY 2000-2001 Annual Appropriation 
Ordinance. The 17.4 total budget increase is due in large part to the increase in 
proposed spending for Capital and Facilities Maintenance. As can be seen in the 
table on the next page, total budgeted Capital and Faculties Maintenance 
expenditures have increased by $313,651,356, or 99.3 percent, from $315,944,644 to 
$629,596,000. All other expenditures except Capital and Facilities Maintenance 
have increased by $464,572,700 or 11.2 percent. 



Memo to Finance Committee 
June 16, 2001 



The table below provides comparative expenditure data for the total City 
budget between the original FY 2000-2001 budget and the Mayor's Recommended 
2001-2002 budget. 

Total City Budget Comparison 

















Percent 














Increase 


Increase 






FY 2000-2001 


FY 2001-2002 


(Decrease) 
from FY 2000- 


(Decrease) 
From 




Uses of Funds 




Original 




Revised 


Proposed 


2001 Budget 


Original 


Regular Expenditures: 
















Gross Expenditures 


S 


4,528,394,154 


S 


4,614,495,815 


S 5,021,535,781 


$ 493,141,627 


10.9% 


Less Interdepartmental Recoveries 




(458.251,755) 




(•477.450.909-> 


(-508.566.6031 


(50.314 8481 


1 1 .0% 


Net Regular Expenditures 


S 


4,070,142,399 


S 


4,137,044,906 


$ 4,512,969,178 


$ 442,826,779 


10.9% 


Capital/Facilities Maintenance 




315,944,644 




310,321,485 


629,596,000 


313,651,356 


99.3% 


Reserves 




37,574,254 




36,662,369 


61,730,926 


24,156,672 


64.3% 


Available Surplus Funds 




36.873699 




31.478613 


34462948 


f2.410.7Sn 


-6.5% 


Total Uses of Funds 


s 


4,460,534,996 


S 


4,515,507,373 


$ 5,238,759,052 


$ 778,224,056 


17.4% 



The Mayor's recommended FY 2001-2002 budget includes 28,190 funded full 
time equivalent positions or 356 more positions than the 27,834 funded positions 
shown in the original FY 2000-2001 budget approved by the Mayor and the Board of 
Supervisors. 

A net total of 312 or 87.6 percent of the 356 total new full time equivalent 
positions are funded from General Fund and General Fund-Supported departments. 



Board of Supervisors 
Budget Analyst 

2 



Memo to Finance Committee 
June 16, 2001 

General Fund Expenditures and Reserves __ 

The Mayor's recommended FY 2001-2002 total General Fund budget, 
including General Fund Department expenditures and General Fund contributions 
to General Fund Supported Departments, of $2,329,377,058 is $153,342,873 more 
than the FY 2000-2001 General Fund budget of $2,176,034,185, an increase of 7.0 
percent. Again, the increased General Fund budget is influenced by increased 
expenditures for Capital and Facilities Maintenance. Total General Fund Capital 
and Facilities Maintenance expenditures have increased by $11,229,292, or 36.4 
percent, from $30,823,395 to $42,052,687. All General Fund expenditures except 
Capital and Facilities Maintenance have increased by $142,113,581 or 6.6 percent. 

The table below provides comparative data, for General Fund Expenditures, 
Contributions to General Fund Supported Departments and Reserves, between the 
original FY 2000-2001 budget and the Mayor's Recommended 2001-2002 budget. 

General Fund 
Comparison of Expenditures and Other Uses 













Percent 










Increase 


Increase 




FY 2000-2001 


FY 2001-2002 


(Decrease) 
from FY 2000- 


(Decrease) 
From 




Uses of Funds 


Original 


Revised 


Proposed 


2001 Budget 


Original 


Regular Expenditures: 












Gross Expenditures 


$ 2,037,541,286 


$ 2,053,113,287 


$ 2,158,494,359 


$ 120,953,073 


5.9% 


Less Interdepartmental Recoveries 


(200.884 .1441 


(205.704.1941 


(246.384.8921 


(45.500.7481 


22.7% 


Net Regular Expenditures 


$ 1,836,657,142 


$ 1,847,409,093 


$ 1,912,109,467 


$ 75,452,325 


4.1% 


General Fund Contribution Transfer 


240,965,489 


243,065,489 


283,483,978 


42,518,489 


17.6% 


Capital/Facilities Maintenance 


30,823,395 


30,109,268 


42,052,687 


11,229,292 


36.4% 


Reserves 


37,574,254 


36,662,369 


61,730,926 


24,156,672 


64.3% 


Available Funds 


30.013.905 


21.322.284 


30.000.000 


(13.9051 


0.0% 


Total Uses of Funds 


S 2,176,034,185 


$ 2,178,568,503 


$ 2,329,377,058 


$ 153,342,873 


7.0% 



As can be seen from the table above, total General Fund expenditures, 
including Contribution Transfers to General Fund Supported Departments, has 
increased by $153,342,873 or 7.0 percent. 



Board of Supervisors 
budget analyst 

3 



Memo to Finance Committee 
June 16, 2001 

Contribution Transfers to General Fund Supported Departments, have 
increased by $42,518,489 or 17.6 percent. Such Contribution Transfers are used to 
subsidize, primarily, the Public Transportation Commission (Muni), San Francisco 
General Hospital (SFGH) and Laguna Honda Hospital (LHH). 

The following table provides an itemization of General Fund supported 
Departments which receive Contribution Transfers from the General Fund. 

CONTRIBUTION TRANSFERS FROM GENERAL FUND 

To General Fund Supported Departments and Special Funds 













Percent 










Increase 


Increase 




FY 2000-2001 


FY 2001-2002 


(Decrease) 


(Decrease) 










from FY 2000- 


From 


Department / Fund 


Original 


Revised 


Proposed 


2001 Budget 


Original 


Convention Facilities Management 












Moscone Expansion 


$ 


$ 


$ 11,676,398 


$ 11,676,398 


n/a 


City Attorney 












Service and Initiatives 


- 


- 


950,000 


950,000 


n/a 


Department of Public Works 












Gas Tax Fund 


3,916,944 


3,916,944 


4,215,132 


298,188 


7.61% 


Parking and Traffic Commission 












Road Fund 


4,051,977 


4,051,977 


4,544,965 


492,988 


12.17% 


Offstreet Parking 


580,191 


580,191 


395,241 


(184,950) 


-31.88% 


Department of Human Services 












Grant 


- 


2,100,000 


- 


- 


n/a 


Public Library 












Library Preservation 


26,873,557 


26,873,557 


29,954,787 


3,081,230 


11.47% 


Administrative Services 












1 660 Mission 


195,366 


195,366 


195,366 


- 


0.00% 


Community Health Network 












SFGH 


79,557,196 


79,557,196 


89,780,621 


10,223,425 


12.85% 


Laguna Honda 


28,468,587 


28,468,587 


43,736,059 


15,267,472 


53.63% 


Deparment of Public Transportation 












Muni 
Total Contribution Transfers 


97.321.671 
S 240,965,489 


97.321.671 
$ 243,065,489 


98.035.409 
$ 283,483,978 


713.738 
$ 42,518,489 


0,73% 


17.65% 



Board of Supervisors 
Budget Analyst 

4 



Memo to Finance Committee 
June 16, 2001 

Reserves 



The Mayor's recommended FY 2001-2002 budget contains an undesignated 
General Fund Reserve of $30,000,000 which is $13,905 less than the General Fund 
Reserve of $30,013,905 as finally approved in the FY 2000-2001 Annual 
Appropriation Ordinance. 

In addition, the City has an Emergency Reserve Fund balance of $4,198,046 
carried forward from FY 2000-2001 to FY 2001-2002. 



Designated Reserves 



In addition to the undesignated General Fund Reserve of $30,000,000, the 
Mayor's Recommended FY 2001-2002 budget contains six designated General Fund 
Reserves as follows: 

Audit/Year-End Closing Adjustments $4,500,000 

Board District Services Reserve 375,000 

Elections Reserve 1,000,000 

Litigation Reserve 7,975,707 

Technical Adjustment Reserve 1,000,000 

Salary and Benefits 46.880.219 

Total Designated Reserves $61,730,926 

The Litigation Reserve is established every year to set aside funds for 
lawsuits and related expenses anticipated by the City Attorney. The Salary and 
Benefits Reserve is calculated by the Controller and the Mayor's Office to provide 
funding for pending salary and benefit increases for Memoranda of Understanding 
that were not approved by the Board of Supervisors prior to transmittal of the 
Mayor's FY 2001-2002 Recommended Budget. The Audit/Year-End Closing 
Adjustments Reserve is established to provide funds for necessary expenditure 
adjustments that are required during the closeout of the 2000-2001 Fiscal Year and 
preparation of the Consolidated Annual Financial Report. 

With the exception of the Audit/Year-End Closing Adjustments reserve and 
the Salary and Benefits reserve, a supplemental appropriation, approved by both 
the Mayor and the Board of Supervisors must be approved prior to release of such 
reserves for expenditure by City departments. 



Board of Supervisors 

Budget Analyst 

5 



Memo to Finance Committee 
June 16, 2001 

Mayor's Reserve 



The Mayor's recommended budget includes a Mayor's reserve of $1,073,754 
for two Department of Telecommunications and Information Services projects 
pending formulation of final project details. Unless the proposed project 
appropriations are also reserved by the Board of Supervisors, the release of funding 
for such projects will be at the discretion of the Mayor. 



Controller's Reserves 



The Controller has established total reserves for expenditures included in 
departmental budgets in the amount of $303,664,870, for various expenditures 
pending confirmation of the receipt of certain revenues, as described below: 



Department 



Project/Object of Expenditure 



Reserve 



Administrative 30 Van Ness Acquisition 

Services Pending COPs proceeds 

Adult and Aging Salaries and Fringe Benefits 

Services Pending transfer of function from DHS 

Airport Commission Passenger Facility Fee Project 

Pending FAA approval of Facilities Fee 



Convention 
Facilities Mgmt 

Child Support 
Services 

Department of 
Public Works 

Human Services 
(DHS) 



Subtotal - DHS 



Roof repair; electric upgrade 
Pending Bond Proceeds 

Non Personal Services 
Pending Federal and State approval 

BOE-Transportation Projects 
Pending land sale proceeds and State revenue 

Salaries and Fringe Benefits for CALWORKS 

positions 
Non Personal Services 
Aid Assistance 

Awaiting State allocation for expanded 

Programs 



$ 37,830,000 



279,800 



60,000,000 



400,000 



1,679,824 



7,305,000 



$ 139,900 
5,000,000 
6.015.671 



11,155,571 



Board of Supervisors 

Budget Analyst 

6 



Memo to Finance Committee 
June 16, 2001 



[Department 



Project/Object of Expenditure 



Reserve 



General City 
Responsibility 
(GEN) 

Subtotal - GEN 

Community Health 
Network 

Library 



Mayor 



Port 



Recreation and Park 
(REC) 



Subtotal REC 

Telecomm & 
Information Svcs. 

Total 



JUSTIS Information Technology Project 
Pending Receipt of Federal Grant and Trial 
Court Grant funds 

Business Tax Settlement 
Pending sale of bonds 

Neighborhood Clinic Improvements 
Pending receipt of Federal Revenue 

Branch Library Improvements 
Pending sale of bonds 

Affordable Housing - 3rd Series 
Pending sale of bonds 

Capital Projects 
Pending land sale proceeds 

3COM Facilities Maintenance 
Pending receipt of naming rights revenue 

Union Square Park Renovation 
Pending Commission approval 

Neighborhood Park Facilities 

Pending sale of bonds 
Zoo Facilities Improvements 

Pending sale of bonds 

CABLE - Non Personal Services 
Pending year end fund balance 



$2,125,000 
62.800.000 



900,000 



2,400,000 



10,360,000 
13.524.772 



$64,925,000 

5,000,000 

17,854,903 

40,000,000 

29,700,000 



27,184,772 



350.000 
$303,664,870 



Board of Supervisors 
Budget Analyst 



Memo to Finance Committee 
June 16, 2001 



Sources of Funds: Revenues and Contribution Transfers 



FY 2000-2001 General Fund Year End Surplus 



The March 8, 2001 Joint Report prepared by the Mayor's Director of Finance, 
the Controller and the Budget Analyst projected a General Fund revenue shortfall 
of $66,100,000 for Fiscal Year 2001-2002. At that time, the Controller had 
estimated that the FY 2000-2001 General Fund year end surplus, which would be 
available as a source of funds for the Fiscal Year 2001-2002 budget, would amount 
to $127,500,000. Subsequently, on May 4, 2001, the Controller issued his Nine- 
Month Budget Status report which revised the projected General Fund shortfall 
downward from $66,100,000 to $30,000,000. This estimate included a revised 
projection of the FY 2000-2001 year-end surplus of $130,500,000 and increased 
projected revenues. 

The Mayor's Recommended 2001-2002 budget includes General Fund prior 
year surplus funds in the amount of $148,135,183, or $17,635,183 more than the 
Controller's May 4, 2001 estimate for the FY 2000-2001 surplus. According to the 
Controller, the increase in the General Fund prior year surplus funds of 
$17,635,183 over the Controller's May 4, 2001 estimate is the result of the following 
changes: 

• The appropriation of $10,000,000 in funds previously reserved for the 
Business Tax Litigation. Settlement costs to date are to be funded from 
the issuance of $62,800,000 in Business Tax Settlement Bonds, as 
previously approved by the Board of Supervisors. 

• A pending increase in current year Federal revenue for Laguna Honda 
Hospital of $5,000,000, placed on reserve by the Controller for Capital 
Improvements to Community Health Clinics. 

• Reduced supplemental appropriations of $89,000 for the Board of 
Supervisors Community Window and $1,600,000 for Fire Department 
Overtime and Workers Compensation costs. 

• Closeout of funds previously reserved in the FY 2000-2001 budget in the 
amount of $946,183. 



Board of Supervisors 
Budget Analyst 

8 



Memo to Finance Committee 
June 16, 2001 

Closeout of Prior Year Designated Reserves 



The Mayor's recommended FY 2001-2002 budget has also included, as a one- 
time source of funds, unspent balances of $39,990,107 in designated reserves from 
prior years, as follows: 

Budget Incentive Reserve $13,390,233 

Seismic Safety Reserve 10,000,000 

Investment Reserve 9,909,541 

Minimum Compensation Reserve 4,940,333 

Network Improvements Reserve 1,000,000 

Universal Health Care Reserve 500,000 

Welfare to Work Reserve 250,000 

Total $39,990,107 



Regular Revenues 



The Budget Analyst has reviewed the major budgeted General Fund 
revenues in the Mayor's Recommended FY 2001-2002 budget and found that such 
major revenues reflect the Controller's Nine-Month Budget Status report adjusted 
for revenue growth rates that are consistent with the assumptions utilized in the 
March 8, 2001 Joint Report prepared by the Mayor's Director of Finance, the 
Controller and the Budget Analyst. 



Contribution Transfers to the General Fund from the Airport Annual Service Payment and 
Hetch Hetchy Surplus Revenues 

The table below summarizes the Contribution Transfers to the General Fund. 

FY 2001-2002 
FY 2000-2001 Recommended Increase 
Contribution Transfer Original Budget Budget (Decrease) 

Airport Annual Service 

Payment $28,327,877 $29,327,877 $1,000,000 
Hetch Hetchy Surplus 

Revenue Transfer 29.850.000 : (29,850,000) 

Totals $58,177,877 $29,327,877 $(28,850,000) 



Board of Supervisors 

Budget Analyst 

9 



Memo to Finance Committee 
June 16, 2001 

The March 8, 2001 Joint Report estimated that the General Fund 
Contribution Transfer from Hetch Hetchy Surplus Revenues would be eliminated in 
FY 2001-2002, thus reducing General Fund revenues by $29,850,000, due to the 
significant increases in Hetch Hetchy's cost of purchasing electric power for resale. 



Funds appropriated for Minimum Compensation and Health 
Care Accessibility costs of non-profit City contractors 

In the FY 2000-2001 final budget, $5,070,000 was appropriated and reserved, 
for costs associated with the Minimum Compensation Ordinance, approved by the 
Board of Supervisors and the Mayor in August of 2000. Of this reserve amount of 
$5,070,000, $4,940,333 remains unspent and, as noted above, has been used as a 
source of funds for the Mayor's recommended FY 2001-2002 budget. 

The Mayor's recommended FY 2001-2002 budget also includes General Fund 
budgeted expenditures in the amount of $9,200,000 for implementation costs 
associated with the Minimum Compensation and Healthcare Accessibility 
ordinances. Of this total, $4,940,333 is funded from the FY 2000-2001 Minimum 
Compensation Reserve balance carryforward to FY 2001-2002 and $4,259,667 
($9,200,000 less $4,940,333) is funded from new General Fund monies. The 
$9,200,000 is budgeted as an expenditure in the Mayor's recommended FY 2001- 
2002 budget under the General City Responsibility budget in the amount of a) 
$5,200,000 for the estimated costs of increasing minimum compensation for 
employees of the City's non-profit service providers from $9.00 per hour to $10.00 
per hour and, b) $4,000,000 for the estimated costs that would be incurred by such 
non-profit service providers to provide health care coverage for employees. Under a 
new Administrative Provision of the Interim Annual Appropriation Ordinance, the 
Controller would be authorized to allocate such funds for the necessary costs to City 
Departments for non-profit service providers' expenses that are found necessary by 
the Controller as a direct result of the Minimum Compensation and Healthcare 
Accessibility Ordinances, as previously approved by the Board of Supervisors. 

Special Assistants 

The Finance Committee has recently conducted extensive hearings on the 
matter of Special Assistant classifications employed by City departments. In 
addition, on June 12, 2001, the Board of Supervisors Audit and Labor Committee 
recommended approval of a proposed Memorandum of Understanding that would 
reclassify many of the Special Assistant positions under a new Management 
Classification and Compensation Plan (MCCP). It is the Budget Analyst's 
understanding that the Finance Committee will give consideration to reserving one 

Board of Supervisors 

Budget Analyst 

10 



Memo to Finance Committee 
June 16, 2001 

half of the salaries appropriated for such positions to be reclassified under the 
MCCP in order that the Board of Supervisors can review the final classification 
determinations of the Department of Human Resources. On the direction of the 
Finance Committee and the Board of Supervisors, the Controller will reserve the 
appropriate salary funds for positions to be reclassified under the MCCP. 

During the budget hearings of June 19 though June 28, the Budget Analyst, 
as directed by the Finance Committee, will also be providing additional information 
on Special Assistant positions in City departments, including reclassification of 
such positions, whether such Special Assistant positions are provisional (subject to 
reclassification) positions or exempt, and whether such positions are filled or 
vacant. 

Underfunded Items 

In past fiscal years, the Budget Analyst has reported to the Board of 
Supervisors that certain General Fund expenditures in the Mayor's recommended 
budget have been significantly underbudgeted. In FY 2000-2001, for example, the 
Police Department has exceeded its General Fund overtime budget by an estimated 
$3,600,000 according to the latest expenditure projections. This overexpenditure 
has been offset by Uniform salary savings and savings from other non-salary fringe 
benefit accounts. For the FY 2001-2002 budget, the Mayor has recommended an 
increase in the General Fund Police Overtime budget of $1,950,000. Based on 
current year spending therefore, Police Overtime may be underbudgeted by 
$2,650,000. 

Also, based on a detailed analysis of the Sheriffs Department's staffing levels 
and Overtime expenditures, the Budget Analyst estimates total Overtime 
expenditures at the Sheriffs Department for FY 2001-02 will be $6,143,370, 
including $5,121,301 in General Fund supported Overtime costs. Given the 
requested budget amount of $2,075,151, the Sheriffs Department can be expected 
to return to the Board of Supervisors for a supplemental appropriation to fund their 
projected annual deficit of $4,068,219 in Overtime costs. 

In the professional judgement of the Budget Analyst, the Sheriffs 
Department's request of $2,075,151 in its Overtime budget is totally unrealistic. 
The Budget Analyst estimates that total Overtime costs in FY 2001-02 will be $6.1 
million, or approximately $4.0 million more than the $2,075,151 amount requested 
by the Sheriffs Department. The Budget Analyst will explain the basis for this 
conclusion in detail during the Finance Committee budget hearing on the Sheriffs 
budget. 



Board of Supervisors 

Budget Analyst 

11 



Memo to Finance Committee 
June 16, 2001 

department budgets not subject to amendment by the board 
of Supervisors 

Article VIIIA - Sec. 8A.105 of the Charter, pertaining to the Municipal 
Transportation Fund states that, as long as the Municipal Railway's General Fund 
subsidy does not exceed the baseline amount established by the Charter and 
adjusted annually by the Controller, the Board of Supervisors may allow the Muni's 
base budget to take effect without any action on the part of the Board of 
Supervisors, or it may reject but not modify the Municipal Railway's (MUNI's) base 
budget by a two-thirds' vote. Since the Muni's base budget does not exceed the 
adjusted baseline amount as calculated by the Controller, the Board of Supervisors 
can only approve, adopt without any action, or reject the Muni proposed budget for 
FY 2000-2001. 

Also, according to State law, two departments in the City's budget are not 
subject to amendment by the Board of Supervisors. The two City Department's are 
the Children and Families Commission, funded by Tobacco Tax funds transferred 
from the State, and the Department of Child Support Services, formerly a division 
within the District Attorney's Office. Because the Municipal Railway, the Children 
and Families Commission and the Department of Child Support Services are not 
subject to amendment by the Board of Supervisors, the Budget Analyst has not 
prepared reports and recommendations on these three proposed budgets for FY 
2001-2002. 



Airport funds for reimbursement of Fire Department Costs 

As previously reported to the Finance Committee, the Fire Department has 
calculated that the Airport may not have fully reimbursed the General Fund for 
Fire Suppression services provided to the Airport. The Fire Department has 
calculated such under-reimbursement at approximately $2,000,000 for FY 1999- 
2000. The Airport previously agreed to reimburse the General Fund for $795,476 of 
the $2,000,000 in order to partially fund a recent supplemental appropriation for 
the Fire Department. As of the writing of this report, the Airport and the Fire 
Department have not yet resolved the issue of additional reimbursements which 
could total $1,204,524 in new General Fund revenue. 

Budget Analyst Recommendations 

At the direction of the Finance Committee and the full Board of Supervisors 
the Budget Analyst has historically been instructed to analyze the Mayor's 
recommended budget in detail and make recommendations for reducing the Mayor's 

Board of Supervisors 
Budget Analyst 

12 



Memo to Finance Committee 
June 16, 2001 

recommended budget only if such recommendations do not result in service level 
reductions. Budget reductions, recommended by the Budget Analyst and approved 
by the Board of Supervisors, have often been used by the Board of Supervisors as a 
source of funds to: (a) restore items deleted in the Mayor's recommended budget; (b) 
include new items in the budget based on the priorities of the Board of Supervisors; 
and/or (c) increase the General Fund Reserve. In accordance with the Charter, the 
reallocation of any savings realized from budget reductions made by the Board of 
Supervisors can be made by the Board of Supervisors without appropriation 
approval by the Mayor, in accordance with the priorities of the Board of 
Supervisors. However, such reallocations would be subject to Mayoral veto. 

Over the next two weeks, the Budget Analyst will be presenting 
recommendations to reduce expenditures in the Mayor's recommended FY 2001- 
2002 budget without reducing services below current levels. For example, the 
Budget Analyst has found that many City Departments are now requesting upward 
substitutions of new positions for existing positions, resulting in increased salary 
and fringe benefit costs. Based on the fact that such substitutions were made during 
previous years without budgetary approval by the Board of Supervisors, the Budget 
Analyst will recommend, where appropriate, increased attrition savings to enable 
the Department to continue to maintain the existing filled positions, at the higher 
salary and fringe benefit cost, but eliminate increased expenditures as a result of 
such a substitution of positions. This recommendation is consistent with a prior 
policy decision made by the Board of Supervisors. 

Significant recommendations will be presented for the following City 
Departmental budgets to be considered by the Finance Committee at its meeting of 
June 19, 2001, with various other recommended reductions to be reported 
subsequent to the issuance of this report: 

Budget Analyst's Recommended 
Department Expenditure Reductions 

Administrative Services $ 884,388 

City Attorney 1,113,176 

Elections 1,061,000 

Fire 2,271,261 

Police 3,549,278 

Sheriff 323.826 

Total $9,202,929 



The recommendations of the Budget Analyst are subject to change over the 
next two weeks based on new information provided by City Departments. 

Board of Supervisors 
Budget Analyst 

13 



Memo to Finance Committee 
June 16, 2001 



The results of the Budget Analyst's review are detailed in three separate 
reports to the Finance Committee. Each report contains the recommendations of the 
Budget Analyst, along with explanations supporting those recommendations. These 
reports are as follows: 

• General Administration and Finance and Public Protection (June 19, 
2001, 1:00 p.m.) 

• Human Welfare and Neighborhood Development and Community Health 
- Department of Public Health (June 20, 2001, 1:00 p.m.) 

• Culture and Recreation, Public Works, Transportation and Commerce 
(June 21, 2001, 1:00 p.m.) 




Harvey M. Rose 



cc: Supervisor Leno Supervisor McGoldrick 

Supervisor Peskin Supervisor Newsom 

Supervisor Gonzalez Supervisor Sandoval 

President Ammiano Supervisor Yee 

Supervisor Daly Clerk of the Board 

Supervisor Hall Controller 

Supervisor Maxwell Steve Kawa 



Board of Supervisors 
budget analyst 

14 



City and County of San Francisco Cit y Ha " 

J J 1 Dr. Carlton B. 

Meeting Minutes Goodiett piace 

San Francisco, CA 

Finance Committee 94102-4689 

^srs^o^y Members: Supervisors Mark Leno, Aaron Peskin and Matt Gonzalez 

Clerk: GailJohnson 

Tuesday, June 19, 2001 1:00 PM City Hall, Room 263 

Departmental Budget Hearings 

Members Present: Mark Leno, Aaron Peskin, Matt Gonzalez. 



MEETING CONVENED 

The meeting convened at 1:14 p.m. 

011043 [Budget Hearing and Review, FY 2001-2002] 

Hearing to consider the Annual Budget for General Administration and Finance; Public Protection. 

(General Administration and Finance: Administrative Services; Assessor/Recorder; Board of Supervisors; City 
Attorney; Controller; City Planning; Civil Service Commission; Ethics Commission; Human Resources; 
Mayor; Administrative Services-Office of Contract Administration; Elections; Retirement System; 
Treasurer/Tax Collector; General City Responsibility.) 

(Public Protection: Adult Probation; Administrative Services-Consumer Assurance; Aclministrative Services- 
Animal Care and Control; Administrative Services-Medical Examiner; 
6/4/01, RECEIVED AND ASSIGNED to Finance Committee. Scheduled for consideration on June 19, 2001 at 1 :00 p.m. 

Heard in Committee. Speakers: Steve Kawa, Mayor's Office; Harvey Rose, Budget Analyst; Edward 
Harrington, Controller; Bill Lee, City Administrator; Theodore Lakey, Deputy City Attorney; Rex Tabora, City 
Administrator - Solid Waste Management Program; Doris Ward, Assessor-Recorder; Supervisor McGoldrick; 
Gloria Young, Clerk of the Board; Louise Renne, City Attorney; Kim Manolias, City Attorney's Office; Fred 
Brouseau, Budget Analyst's Office; Gerald Green, Director, Planning Department; Kate Favetti, Executive 
Officer, Civil Service Commission; Ginny Vida, Executive Director, Ethics Commission; Andrea Gourdine, 
Director, Department of Human Resources; Judith Blackwell, Director, Office of Contract Administration, 
Administrative Services; Clare Murphy, General Manager, Retirement System; Susan Leal, Treasurer; 
Michael Hennessey, Sheriff; Jean Mariani, Sheriffs Department; Paul Tabacco, Acting Chief, Fire 
Department; Christine Ragan, Fire Department; Ken Bruce, Budget Analyst's Office; Deputy Chief Bill Welch, 
Police Department, Administration Bureau; Captain John Goldberg, Police Department, Fiscal Division; 
Mary Dunlap, Director, Office of Citizen Complaints; Armando Cervantes, Chief Probation Officer, Adult 
Probation Department; David Frieders, Director of Consumer Assurance; Erin McGrath, Mayor's Budget 
Office; Dr. Boyd Stephens, Chief Medical Examiner; Gordon Park-Li, Chief Executive Officer, Superior 
Court; Terence Hallinan, District Attorney; Jesse Williams, Chief Probation Officer, Juvenile Probation 
Department; Kimiko Burton, Public Defender. 
Continued to June 26, 2001. 
CONTINUED by the following vote: 
Ayes: 3 - Leno, Peskin, Gonzalez 



City and County of San Francisco I Primed at 2:38 PM on i .? 114 



Finance Committee Meeting Minutes June 19, 2001 



ADJOURNMENT 



The meeting adjourned at 8:14 p.m. 



City and County of San Francisco 2 Printed at 2:38 PM on 3/3/04 



[Budget Analyst Report] 

Susan Horn 

Main Library-Govt. Doc. Section 



10.25 

I 

'n/or 




CITY AND COUNTY ^^tMMtJ 3 0F SAN FRANCISCO 



.BOARD OF SUPERVISORS 

BUDGET ANALYST 

1390 Market Street, Suite 1025, San Francisco, CA 94102 (415) 554-7642 

FAX (415) 252-0461 



June 15, 2001 

DOCUMENTS DEPT. 

TO: ^Finance Committee JUN 2 2001 

FROM: Budget Analyst SAN FRANCISCO 

PUBLIC LIBRARY 

SUBJECT: Recommendations of the Budget Analyst for Amendment of the Mayor's 
Fiscal Year 2001-2002 Budget. 

The Budget Analyst is providing the attached budget recommendations for 
departments listed below which are the subject of the Finance Committee budget 
hearing. 

Finance Committee Budget Hearing- June 19, 2001, 1:00 p.m. 

Page 
General Administration and Finance 

ADM Administrative Services 1 

ASR Assessor/Recorder 10 

BOS Board of Supervisors 14 

CAT City Attorney 23 

CON ControUer 29 

CPC City Planning 33 

CSC Civil Service Commission 41 

ETH Ethics Commission 45 

HRD Human Resources 49 



Memo to Finance Committee 
June 15, 2001 
Page 2 



Page 



MYR Mayor 57 

OCA Administrative Services - Office of Contract Administration 65 

REG Elections 70 

RET Retirement System 77 

TTX Treasurer/Tax Collector 84 

GEN General City Responsibility 90 



Public Protection 



ADP Adult Probation 94 

AGW Administrative Services - Consumer Assurance 97 

ANC Administrative Services - Animal Care and Control 102 

CME Administrative Services - Medical Examiner 105 

CRT Trial Courts 110 

DAT District Attorney 117 

FIR Fire 121 

JUV Juvenile Probation 132 

PDR Public Defender 137 

POL Police 141 

SHF Sheriff 148 




* /£ 



Harvey M. Rose 



cc: Supervisor Leno 
Supervisor Peskin 
Supervisor Gonzalez 
President Ammiano 
Supervisor Daly 
Supervisor Hall 
Supervisor Maxwell 



Supervisor McGoldrick 
Supervisor Newsom 
Supervisor Sandoval 
Supervisor Yee 
Clerk of the Board 
Controller 
Steve Kawa 



BOARD OF SUPERVISORS 
BUDGET ANALYST 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: 



ADM - ADNGNISTRATIVE SERVICES 



FINANCIAL Data: 

The Department of Administrative Services proposed $94,963,705 budget for FY 2001-02 is 
$48,375,749 or 103.84 percent more than the original FY 2000-01 budget of $46,587,956. The net 
increase from the revised FY 2000-01 budget is $ 44,608,598 or 88.59 percent. 



SUMMARY OF PROGRAM EXPENDITURES: 



Proeram Expenditures 

1660 MISSION STREET BUILDING 

25 VAN NESS BUILDING 

30 VAN NESS BUILDING 

555 SEVENTH STREET BUILDING 

CENTRAL SHOPS 

CITY ADMINISTRATOR SUPPORT 

COUNTY CLERK SERVICES 

DISABILITY ACCESS 

MANAGEMENT/ADMINISTRATION 

MOSCONE EXPANSION PROJECT 

REAL ESTATE WORK ORDERS 

REAL ESTATE-GENERAL FUND 

REPRODUCTION SERVICES 

RISK MANAGEMENT / GENERAL 

SOLID WASTE MANAGEMENT 



Total Operating Expenditures 
Capital Improvements & Fac. Maint. 
Total Expenditures 
Less: Work Order Recoveries 
Net Expenditure 



Proposed 







Mayor's Budget 


Increase (Decrease) 


Fiscal Year 2000-2001 


Fiscal Year 
2001-2002 


From 2000-2001 


Original 


Revised 


Original Budget 


S 1,957,413 


S 1,957,413 


S 2,313,813 


$ 356,400.0 


2,404,190 


2,404,190 


2,404,190 


- 


- 


- 


6,128,893 


6,128,893 


834,774 


834,774 


960,000 


125,226 


16,097,727 


16,152,657 


16,916,096 


818,369 


345,021 


345,021 


336,550 


(8,471) 


618,098 


618,098 


608,066 


(10,032) 


24,029 


77,029 


24,029 


- 


2,324,455 


2,419,902 


2,302,015 


(22,440) 


4,578,495 


7,770,169 


6,526,641 


1,948,146 


355,053 


355,053 


355,554 


501 


5,401,318 


5,578,355 


5,499,038 


97,720 


5,185,700 


5,185,700 


6,553,820 


1,368,120 


4,111,683 


4,342,746 


5,000,000 


888,317 



S 44,237,956 $ 48,041,107 $ 55,928,705 S 11,690,749 

S 2.350,000 S 2,314,000 S 39.035.000 $ 36,685.000 

S 46,587,956 $ 50,355,107 S 94,963,705 $ 48,375,749 

(30.785,040) (34,346.128) (35.480.395) (4,695,355) 



S 15,802,916 S 16,008,979 S 59,483,310 $ 



43,680,394 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: ADM ADMINISTRATIVE SERVICES (continued) 

Department Personnel Summary: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 226.26 FTEs, which is 
6.91 FTEs more than the 219.35 FTEs in the original FY 2000-01 budget. The FTE allocations by 
program are as follows: 

Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 2000-2001 Fiscal Year From 2000-2001 

Full Time Equivalents 

CENTRAL SHOPS 
CITY ADMINISTRATOR SUPPORT 
COUNTY CLERK SERVICES 
MANAGEMENT/ ADMINISTRATION 
REAL ESTATE WORK ORDERS 
REPRODUCTION SERVICES 
RISK MANAGEMENT / GENERAL 
SOLID WASTE MANAGEMENT 



Original 


Revised 


2001-2002 


Original Budget 


110.89 


110.89 


112.03 


1.14 


3.75 


3.75 


4.00 


0.25 


7.80 


7.80 


7.80 


. 


[ 22.70 


22.70 


23.21 


0.51 


25.39 


25.39 


25.74 


0.35 


24.44 


24.44 


26.11 


1.67 


3.21 


3.21 


6.21 


3.00 


21.17 


21.17 


21.16 


(0.01) 



Totals 



219.35 



219.35 



226.26 



6.91 



BOARD OF SUPERVISORS - BUDGET ANALYST 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: ADM ADMINISTRATrVE SERVICES (continued! 

The Department has requested the following Special Assistant positions be reclassified: 

Special Assistant Positions Recommended for 
Reclassification 



Exempt / 














Provis- 




Old 






New 




ional 


Count Class 


Title 


Salary 


Class Title 


Salary 


Exempt 


1.00 


1365 Specia 


Assistant VI 


$48,729 


1369 Special Assistant X 


S65.615 


Exempt 


1.00 


1366 Specia 


Assistant 


52,435 


1426 Senior Clerk Typist 


45,431 


Exempt 


1.00 


1367 Specia 


Assistant VIII 


56,402 


1220 Payroll Clerk 


50,941 


Exempt 


1.00 


1368 Specia 


Assistant DC 


60,709 


1369 Special Assistant X 


65,615 


Exempt 


1.00 


1370 Specia 


Assistant XI 


70,627 


1369 Special Assistant X 


65,615 


Exempt 


1.00 


1370 Specia 


Assistant XI 


70,627 


1371 Special Assistant XII 


75,951 


Exempt 


4.00 


1372 Specia 


Assistant XIII 


322,284 


0922 Manager V 


335,124 


Exempt 


1.00 


1373 Specia 


Assistant XTV 


86,652 


1367 Special Assistant Vm 


56,402 


Exempt 


3.00 


1373 Specia 


Assistant XTV 


259,956 


0923 Manager VI 


270,315 


Exempt 


1.00 


1373 Specia 


Assistant XTV 


86,652 


0923 Manager VI 


86,652 


Exempt 


1.00 


1374 Specia 


Assistant XV 


93,281 


0931 Manager VII 


96,998 


Exempt 


1.00 


1375 Specia 


Assistant XVI 


100,328 


0932 Manager VTH 


104,326 


Exempt 


1.00 


1375 Specia 


Assistant XTV 


100,328 


0932 Manaeer VHI 


100,328 


Exempt 


1.00 


1376 Specia 


Assistant XVII 


107,976 


0941 Manager X 


120,746 


Exempt 


1.00 


1376 Specia 


Assistant XVII 


107,976 


0933 Manager DC 


107,976 


Exempt 


1.00 


1377 Specia 


Assistant XVIII 


116,119 


0941 Manager X 


120,746 


Totals 


21.00 






51,741,081 




51,768,781 



Remaining Special Assistant Positions 



Exempt/ 










Provisional 


Count 


Class Title 


Salarv 


Filled/Vacant 


Exempt 


4.00 


1365 Special Assistant VI 


5194,916 


Filled 


Exempt 


1.00 


1365 Special Assistant VI 


48,729 


Vacant 


Exempt 


3.00 


1367 Special Assistant VTII 


169,206 


Filled 


Exempt 


12.75 


1370 Special Assistant XI 


900,488 


Filled 


Exempt 


1.50 


1371 Special Assistant XII 


113,927 


Filled 


Totals 


22.25 




51,427,266 





Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: ADM ADMINISTRATIVE SERVICES (continued) 

DEPARTMENT REVENUES 

Department revenues have increased by $44,582,085 or 459.14 percent and General Fund 
support has decreased by $923,442 or 18.80 percent. 

Description 

In FY 2001-02, the Department's proposed budget increase is $48,375,749. This increase is 
comprised primarily of the following changes: 

1. $531,515 for permanent salary costs related to new positions, upward substitutions, and 
annualization of new positions approved for partial year funding in FY 2000-01, plus $185,025 
more for mandatory fringe benefits costs. Key personnel changes include: 

(a) The proposed addition of 1.50 FTE new 1220 Clerks in Reproduction Services, to reduce 
Reproduction Services' current overexpenditure on temporary salaries and overtime. 

(b) The proposed addition of the following new Risk Management Program positions: a 0.75 
FTE 1370 Special Assistant XI, 1.50 FTE 1371 Special Assistant XIIs, and a 0.75 FTE 
1446 Secretary H These positions would increase oversight of the City's Loss 
Prevention Program and Claims Program. All these new positions would be funded by 
work order recoveries from the departments which purchase insurance. 

(c) The reclassification of 21.00 FTE special assistant positions to other classifications. 

2. $ 1 8,238 for travel, training, and membership fees. 

3. $862,321 for building and equipment maintenance services as required by tenant City 
departments. 

4. $21,644 for buildings leased by the Department. 

5. $3,172,094 for other current expenses. 

6. $1,163,450 for grant programs administered by the Solid Waste Management Program. 

7. $934,298 for materials and supplies. 

8. $932,018 for other fixed charges. 

9. $36,685,000 in Certification of Participation proceeds for the purchase of the 30 Van Ness 
Avenue building, plus $4,095,000 for related debt service payments. 

Comment 

The Mayor's budget provides an increase of $48,375,749. Our recommended reductions, which 
total $881,851, would still allow an increase of $47,493,898 or 101.9% in the Department's budget. 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



)epartment: ADM - Administrative Services 



Page 
No. Object 



Position/ 
Equipment 
Number From 



Number 



Amount 
From To 



Savings 



t AT Solid W aste Management 



001 Permanent Salaries - Misc. 



407,492 309,765 



* The recommended reduction in Permanent Salaries - Misc. is the 
total of the following specific recommendations regarding individual 
classifications. 



001 


Special Assistant X 


1369 S 1.00 


0.00 


65,615 





65,615 


001 


Special Assistant VI 


1365 S 0.00 


1.00 





48,729 


(48,729) 



Although DHR has approved this substitution, disapprove due to 
inadequate justification. 



001 


Special Assistant X 


1369 S 1.00 


0.00 


65,615 





65,615 


001 


Special Assistant IX 


1368 S 0.00 


1.00 





60,709 


(60,709) 



Although DHR has approved this substitution, disapprove due to 
inadequate justification. 



001 


Special Assistant X 


1369 S 1.00 


0.75 


65,615 


49,211 


16,404 


001 


Special Assistant Vm 


1367 S 1.00 


0.75 


56,402 


42,302 


14,100 



Reduce to reflect the projected hire dates of October 1, 2001. 



001 Senior Clerk Typist 



1426 S 1.00 0.00 



45,431 



45,431 



Disapprove the proposed new 1426 Senior Clerk Typist position as 
Solid Waste Management Program staff can wordprocess and 
electronically file their own documents. The Department currently 
has 4.00 FTE 1424 Clerk Typist positions and 2.00 FTE 1426 Senior 
Clerk Typist positions. 



Board of Su pervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: ADM - Administrative Services 



Page 
> T o. Object 

2818 013 Mandatory Fringe Benefits 



Position/ 

Equipment 

ISumber 



Corresponds to reductions in Permanent Salaries. 



Number 


Amount 




From la 


From To 


Savings 




107,774 84,521 


23,253 



2820 030 Rents and Leases 

Adjust to reflect actual rental expenditure. 

2820 038 City Grant Programs 

Adjust to reflect actual grant program budget. 

2820 040 Materials and Supplies 

Our recommended amount would still permit the Department to 
maintain its existing materials and supplies expenditure, adjusted for 
cost ofliving. 



388,260 235,824 



1,163,450 650,000 



194,560 128,472 



152,436 



FCB Reproduction Services 



2833 001 Permanent Salaries - Misc. 



* The recommended reduction in Permanent Salaries - Misc. is the 
total of the following specific recommendations regarding individual 
classifications. 



1,092,094 1,083,640 



Rnarrl nfSnnprvUnrs - Rnrippt Annlv*:* 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



epartment: ADM - Administrative Services 



Position/ 
Page Equipment 

No. Object Number From la 

357 001 Attrition Savings - Misc. 9993M (1.14) (1.34) 



Number 



Amount 




From To 


Savings 


(49,190) (57,644) 


8,454 



Attrition Savings - Misc. has been increased by S8,454 to offset the 
effect of the Department's upward substitution of a 1760 Offset 
Machine Operator position to a 1408 Principal Clerk, which would 
result in increased salary and fringe benefits costs during the past 
year without the approval of the Board of Supervisors. This 
recommendation will enable the Department to continue to maintain 
the existing filled positions, at the higher salary and fringe benefits 
costs, but will not result in additional budgeted expenditures for the 
Department because an offsetting amount will be eliminated from the 
budget by this increase in attrition savings. 



833 013 Mandatory Fringe Benefits 318,567 316,154 2,413 

Corresponds to reductions in Permanent Salaries. 

CT Risk Management/General 

535 001 Permanent Salaries - Misc. 451,750 438,980 * 

* The recommended reduction in Permanent Salaries - Misc. is the 
total of the following specific recommendations regarding individual 
classifications. 

$58 001 Attrition Savings - Misc. 0.00 (0.17) (12,770) 12,770 

Increase attrition savings by $ 1 2,770 to offset the effect of the 
Department's upward substitution of a 1.00 FTE 1376 Special 
Assistant XVTI position to a 1.00 FTE 0941 Manager X position, 
which has resulted in increased salary and fringe benefit costs during 
the past year, without budgetary approval by the Board of 
Supervisors. This recommendation will enable the Department to 
continue to maintain the existing filled position, at the higher salary 
and fringe benefit cost, but will not result in additional budgeted 
expenditures for the Department because an offsetting amount will be 
eliminated from the budget by this increase in attrition savings. 



Board of S upervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: ADM - Administrative Services 



Page 
No. Object 



Position/ 
Equipment 

Number 



Number 

From To 



2835 013 Mandatory Fringe Benefits 

Corresponds to the increase in Attrition Savings. 

FDA Central Shops 

2838 060 Equipment Purchase 

* The recommended reduction in Equipment Purchase is the total of 
the following specific recommendations regarding individual items. 



Amount 
From To Savings 

104,382 101,492 2,890 



207,500 204,269 



2869 060 Portable Lifts 
2869 060 Hydraulic Press 

Reduce to actual cost. 
FDN Real Estate Work Orders 

2842 001 Permanent Salaries - Misc. 



* The recommended reduction in Permanent Salaries - Misc. is the 
total of the following specific recommendations regarding individual 
classifications. 



42,000 
15,000 



40,508 
13,261 



1,814,812 1,813,454 



Board of Supervisors - Budpet Analvst 



8 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



ADM - Administrative Services 



Number Amount 



Position/ 
Equipment 

Number Ercm Ig From To Savings 

Attrition Savings - Misc. 9993M (0.26) (0.28) (18,000) (19,358) 1,358 



Increase attrition savings by $1,358 to offset the effect of the 
Department's upward substitution of a 1.00 FTE 4140 Real Property 
Officer position to a 1 .00 FTE 1 823 Senior Adiriirhstrative Analyst 
position, which has resulted in increased salary and fringe benefit 
costs during the past year, without budgetary approval by the Board 
of Supervisors. This recommendation will enable the Department to 
continue to maintain the existing filled position, at the higher salary 
and fringe benefit cost, but will not result in additional budgeted 
expenditures for the Department because an offsetting amount will be 
eliminated from the budget by this increase in attrition savings. 



Mandatory Fringe Benefits 426,436 426,118 318 

Corresponds to reductions in Permanent Salaries. 



Total Recommended Reductions $884,388 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: 



ASR ASSESSOR / RECORDER 



Financial Data: 

The Assessor/Recorder proposed $11,605,469 budget for FY 2001-02 is $269,732 or 2.27 
percent less than the original FY 2000-01 budget of $1 1,875,201. The net decrease from the revised FY 
2000-01 budget is $741,325 or 6 percent. 



SUMMARY OF PROGRAM EXPENDITURES: 







Fiscal Year 2000-2001 


Mayor's Budget 
Fiscal Year 

2001-2002 


Proposed 

Increase (Decrease) 

From 2000-2001 


Program Expenditures 




Original 




Revised 


Original Budget 


PERSONAL PROPERTY 

REAL PROPERTY 

RECORDER 

TAX ASSESSMENT 

TECHNICAL SERVICES 


S 


2,217,145 
3,073,189 
2,009,051 
3,191,846 
1,383,970 


$ 


2,142,827 
2,978,137 
2,009,051 
3,990,896 
1,225,883 


$ 


2,179,033 
3,020,587 
2,008,099 
3,095,369 
1,302,381 


S (38,112) 

(52,602) 

(952) 

(96,477) 

(81,589) 


Total Expenditures 


$ 


11,875,201 


$ 


12,346,794 


$ 


11,605,469 


S (269,732) 



Department Personnel Summary: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 138.9 FTEs, which is 
6.41 FTEs more than the 132.49 FTEs in the original FY 2000-01 budget. The FTE allocations by 
program are as follows: 



10 



Board of Supervisors - budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: ASR ASSESSOR / RECORDER (continued) 



Fiscal Year 2000-2001 



Full Time Equivalents 


Original 


Revised 


2001-2002 


PERSONAL PROPERTY 


27.90 


27.90 


28.11 


REAL PROPERTY 


40.53 


40.53 


40.53 


RECORDER 


24.08 


24.08 


27.08 


TAX ASSESSMENT 


21.84 


21.84 


21.85 


TECHNICAL SERVICES 


18.14 


19.73 


21.33 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 2000-2001 

Original Budget 



0.21 

3.00 
0.01 
3.19 






Totals 



Department Revenues 



132.49 



134.08 



138.90 



6.41 



Department revenues have decreased by $42,646 or 1 .28 percent and General Fund support has 
increased by $227,086 or 2.7 percent. 



Description 



The decrease in the Assessor/Recorder's budget from FY 2000-2001 original budget is $269,732. 
Major expenditure changes in the proposed budget are summarized below: 

• An increase of $150,000 in Temporary Salaries - Misc.; 

• An increase of $317,940 in Permanent Salaries - Misc. of which $163,285 is funded with on-going 
State Authorized Special Revenue Funds; 

• A net decrease of $126,739 in Professional & Specialized Services from: (a) decrease of $170,612 
for the Recorder's Page Modernization Project; (b) an increase of $6,505 for the Recorder's 
Indexing Project; and, (c) an increase of $37,368 for the Tax Assessment's Property Tax System 
Project; 

• A decrease of $400,000 for the Tax Assessment's Efficient Assessment Project resulting from the 
termination of the Assessor/Recorder's contract with KPMG for the Efficient Assessment Project; 

• A decrease of $100,000 due to the Viacom Litigation settlement; and, 

1 1 

Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: ASR ASSESSOR / RECORDER (continued) 

• A net decrease of $126,260 for Services of Other Departments. 

Personnel: The number of full-time equivalent positions budgeted for FY 2001-02 is 138.9 FTEs, which 
is 6.41 FTEs more than the 132.49 FTEs in the original FY 2000-01 budget. The increase of 6.41 FTE 
positions are due to: (a) an increase of 3.19 FTEs Temporary Employees for Technical Services, which 
were approved in a supplemental appropriation ordinance for the remainder of FY 2000-01 at 1.59 
FTEs; (b) an increase of 3.0 FTEs 8108 Senior Legal Process Clerks, which are State-funded, for the 
Recorder's Page Recorder Modernization project; and, (c) a decrease of 0.22 FTEs in Attrition Savings. 
The substitution of the 1372 Special Assistant Xm for a 0922 Manager V is part of the MEA 
Management Classification/Compensation Plan as shown in the table below. 

Special Assistant Positions Recommended for Reclassification 



Exempt/ 
Provisional Count 


Old 
Class Title 


Salary 


New 
Class Title 


Salary 


Exempt 1 


1372 Special Assistant XIII 


$ 83,781 


0922 Manager V 


$ 83,781 



Totals 1 $ 83,781 $ 83,781 



12 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 









Department: ASR - Assessor/Recorder 



Position/ Number Amount 

Page Equipment 

Njl Object Number From Xo_ From To Savings 

Assessor/Recorder - Recorder fFCG) 

2876 027 Professional & $ 106,505 $ 98,031 $ 8,474 

Specialized Services 

The Department has not adequately justified the increase in 
Professional & Specialized Services. The recommended 
reduction of $8,474 is based on projected expenditures for 
FY 2000-01 of $94,261 plus a 4 percent cost of living 
adjustment. 






Assessor/R ecorder - Real Property (YD J) 

2880 001 Permanent Salaries - Misc 2,356,175 2,238,882 * 

* The recommended reduction in Permanent Salaries - 
Misc. is the total of the following specific reductions 
regarding individual classifications. 

2888 Real Property Appraiser 4261 14.00 12.00 821,054 703,761 117,293 

2.0 FTE 4261 Real Property Appraisers have been vacant 
since July 20, 1998, or approximately 2 years and 1 1 
months and February 8, 1999, or approximately 2 years and 
4 months. The Department has not provided consistent 
information on future plans to fill these vacant positions. 
The recommended reduction of 2.0 FTE 4261 Real Property 
Appraisers would still leave the Department with 12.0 FTE 
"A" existing 4261 Real Property Appraisers as well as 5.0 
FTE "L" Limited Life 4261 Real Property Appraisers, for a 
total of 17.0 4261 Real Property Appraisers. 

2880 013 Mandatory Fringe Benefits 598,512 569,463 29,049 

Corresponds to the reduction in salaries. 



Total Recommended Reductions S 154,816 

13 

Board of Supervisors - Budget An alyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



DEPARTMENT: 



BOS BOARD OF SUPERVISORS 



Financial Data: 

The Board of Supervisors proposed $8,566,789 budget for FY 2001-02 is $238,005 or 2.7 
percent less than the original FY 2000-01 budget of $8,804,794. The net decrease from the revised FY 
2000-01 budget is $992,255 or 10.38 percent. 

SUMMARY OF PROGRAM EXPENDITURES: 



Program Expenditures 

BOARD OF SUPERVISORS 
CHILDREN'S BASELINE 
LOCAL AGENCY FORMATION 
SUNSHINE ORDINANCE TASK FORCE 



Total Expenditures 

Less: Work Order Recoveries 

Net Expenditures 



Fiscal Year 2000-2001 



Original 



Revised 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 2000-2001 
2001-2002 Original Budget 



,421,826 $ 
225,841 

157,127 



8,434,117 
225,841 
754,250 
144,836 



8,159,090 
228,102 

179,597 



(262,736) 
2,261 

22,470 



,804,794 $ 9,559,044 $ 8,566,789 $ (238,005) 

(53,136) (53,136) - 53,136 



$ 8,751,658 S 9,505,908 $ 8,566,789 $ 



(184,869) 



DEPARTMENT PERSONNEL SUMMARY: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 66.18 FTEs, which is 
10.40 FTEs less than the 76.58 FTEs in the original FY 2000-01 budget. The FTE allocations by 
program are as follows: 



14 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: BOS BOARD OF SUPERVISORS (continued) 



Full Time Equivalents 

BOARD OF SUPERVISORS 
CHILDREN'S BASELINE 
LOCAL AGENCY FORMATION 
SUNSHINE ORDINANCE TASK FORCE 



Totals 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 2000-2001 Fiscal Year From 2000-2001 



Original 


Revised 


2001-2002 


Original Budget 


71.69 


71.69 


61.04 


(10.65) 


3.47 


3.47 


3.47 


. 


- 


1.48 


- 


. 


1.42 


1.42 


1.67 


0.25 



76.58 



78.06 



66.18 



(10.40) 



SPECIAL ASSISTANT POSITIONS: 
Remaining Special Assistant Positions* 













Filled/ 


Proqram 


Count 


Class 


Title 


Total Salary 


Vacant 


Board of 












Supervisors 


1 


1363 


Special Assistant IV 


$42,334 


Filled 




2 


1367 


Special Assistant VIII 


112,804 


Filled 




1 


1371 


Special Assistant XII 


75,951 


Filled 




1 


1372 


Special Assistant XIII 


80,571 


Filled 




1 


1374 


Special Assistant XV 


93,281 


Filled 




1 


1376 


Special Assistant XVII 


107.976 


Filled 


Sunshine Task 












Force 


1 


1370 


Special Assistant XI 


70.627 


Filled 


Children's 












Baseline 


2 


1362 


Special Assistant III 


78.822 


Filled 



Totals 



10 



$662,366 



* All Board of Supervisors Special Assistant positions are exempt. 

Note: There are also 22 Legislative Assistant 1835 positions, which are exempt positions, budgeted at 
$1,322,383 

15^ 

Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: BOS BOARD OF SUPERVISORS (continued) 



DEPARTMENT REVENUES 

Department revenues have decreased by $70,000 or 46.67 percent and General Fund support has 
decreased by $114,869 or 1.3 percent. The reduction in Department revenues is primarily a result of an 
anticipated decline in the filing and hearing fees for the Assessment Appeals Board. 

DESCRIPTION 

The reduction in the Board of Supervisors FY 2001-02 budget primarily results from staffing 
changes, including the (1) deletion of 1 1 .0 FTE 1363 Special Assistant V positions, which were the third 
Aides for each member of the Board, (2) deletion of one 0.50 1363 Special Assistant F/ position, 
because of the reduction in the appeals workload for the Assessment Appeals Board, (3) addition of one 
1 022 Administrator II position from a temporary grant funded position and (4) annualization of one 
1372 Special Assistant XHI position and one 1376 Special Assistant XVTI position, which were added as 
new positions at 0.75 FTE each in FY 2000-01. As noted above, there are ten Special Assistant positions 
that would continue in the Board of Supervisors budget in FY 2001-02, and all such positions are 
exempt. 

The proposed budget also increases the Legislative Expense funds available for each member of 
the Board of Supervisor from $5,000 to $7,500, resulting in an overall increase of $27,500 from $55,000 
to $82,500. The Budget Analyst considers approval of this funding increase to be a policy matter for the 
Board of Supervisors. In addition, the proposed budget provides new maintenance for the Board of 
Supervisors Chamber seats and benches ($22,000), upgrades to allow copier scanning features ($5,000) 
and an additional $155,440 for increased official advertising expenses. In accordance with Section 4 of 
the Budget Analyst Joint Venture Agreement with the Board of Supervisors, the Controller will adjust 
the Professional & Specialized Services account to reflect a 5.2 percent increase or $97,568 for FY 
2001-02 for the Joint Venture's contractually determined cost of living adjustment. 

The Children's Baseline expenditures reflect the costs incurred for the City's Youth 
Commission, which is included in the Board of Supervisors budget. 

The Local Agency Formation Committee (LAFCo) revised budget of $754,250 was funded as a 
project in FY 2000-01. Approximately $5,000 of these LAFCo funds have been expended in FY 2000- 
01. Although the proposed FY 2001-02 budget does not include additional LAFCo funding, the 
Controller's Office advises that the LAFCo balance of $749,250 ($754,250 less $5,000 expended in FY 
2000-01) will be carried forward for use in FY 2001-02. 

The proposed FY 2001-02 budget includes an additional $375,000 Unappropriated Revenue 
Board District Services Reserve, which is not reflected in the proposed Board of Supervisors total 
budget of $8,566,789. These funds are being separately set aside for the Board of Supervisors to develop 

16^ 

Board of Supervisors - budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: BOS BOARD OF SUPERVISORS (continued) 

and staff a new Office of District Community Services during FY 2001-02. The Budget Analyst 
considers approval of such funds to be a policy matter for the Board of Supervisors. 



17 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: BOS - Board of Supervisors 

Position/ Number Amount 

Page Equipment 

Njl Object Number From Xq From To Savings 

FAE Board of Supervisors 

2896 001 Permanent Salaries - Misc $3,499,297 $3,372,468 * 

* The recommended reduction in Permanent Salaries - Misc is the total 
of the following specific recommendations regarding individual 
classifications. 

Board/Commission Member, 
2901 Group 0115 195,200 156,000 539,200 

This recommendation corrects for a calculation error in the proposed budget. 

2901 Administrator H 1022C 1.00 1.00 59,221 59,221 

The requested position is currently funded with grant funds provided by the 
Assessor's Office to the Assessment Appeals Board. This position was initially 
hired in FY 2000-01 as a two-year, grant- funded temporary position. The 
proposed FY 2001-02 budget includes this position as a continuing, General 
Fund position. Approval of this temporary, two-year, grant- funded position to a 
permanent, General Fund position after one year is a policy matter for the Board 
of Supervisors. This position provides computer maintenance and upgrades for 
the various Board of Supervisors offices. 

A Management Audit of the Board of Supervisors conducted in 2000 by an 
outside consulting firm recommended the creation of additional support positions 
for the Clerk of the Board. In response to the Audit's recommendations, in FY 
2000-01, the Board of Supervisors created two new positions, one 1372 Special 
Assistant XTJI, and one 1376 Special Assistant XVTI and created the subject 
temporary position with grant funds. In addition to the requested position, the 
proposed FY 2001-02 budget includes another existing 1022 Administrator U 
position and one existing 1023 Administrator EI position. It should be noted that 
based on a review of other City departments of comparable and even larger size 
(i.e., Assessor's Office, Administrative Services, Retirement, Tax Collector and 
Health Service System) such departments have fewer computer maintenance and 
support positions. 



18 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



BOS - Board of Supervisors 



Position/ Number Amount 

Equipment 
Object Number From Io_ From To Savings 



Attrition Savings - Misc 9993M (163,367) (250,996) 87,629 

Increase Attrition Savings to reflect current projected FY 2000-01 
expenditure rates. However, to be conservative, we have provided 50 
percent more funds than we estimate will be needed. FY 2000-01 
projected surplus salaries are 5414,364. Reducing the projected 
surplus salaries by $239,107 for the six-month cost for the 1 1 1364 
Special Assistant V (third Aide) positions, which have been deleted 
from the budget, the projected salary surplus would be $175,257 for 
FY 2000-01. However, our recommendation is to delete only 50 
percent of this surplus, or $87,629. FY 1999-00 actual surplus salaries 
were $387,239 and it is projected that there will be $414,364 in 
surplus salaries as of June 30, 2001 (FY 2000-01). 



>86 013 Mandatory Fringe Benefits 862,075 848,931 13,144 

Corresponds to the increase in Attrition Savings - Misc. 



Professional and Specialized 
027 Services 2,315,902 2,311,227 4,675 

Reduce to reflect the actual cost for the new maintenance of Board of 
Supervisors benches and chairs for extensive restoration every six 
months and touch-up every 90 days, instead of the proposed extensive 
restoration every three months and touch-up every 30 days. 



19 

Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: BOS - Board of Supervisors 



Page 

Njl Obj ect 

2896 035 Other Current Expenses 



Position/ 
Equipment 


Number 


Amount 




Number 


From To 


From To 


Savings 






$763,900 $713,900 


50,000 



Reduce the advertising budget to reflect that the Board of Supervisors just approved a new 
Type 2 (advertising for single days) official advertising contract (File 01-0866), which is 
16.7 percent less than the current advertising contract rates. The proposed reduction has 
been adjusted to allow for a potential increase in the number of agendas, notices and 
committee meetings for FY 2001-02 as well as a potential increase in Type 1 advertising 
costs. 



The Budget Analyst considers approval of an additional S27,500 (52,500 for each 
Supervisor) for Legislative Expenses, resulting in total Legislative Expense of $82,500 for 
the Board of Supervisors, to be a policy matter for the Board. These funds are used to pay 
for miscellaneous expenses incurred by each Supervisor. The budget for FY 2000-01 
allocates $5,000 per Supervisor, for a total of $55,000 ($5,000 x 1 1). The proposed 
increase would raise each Supervisors expense fund by $2,500 to $7,500, for a total of 
$82,500 ($7,500 x 1 1). Current year expenditures are projected to total $42,000, or 
$13,000 less than the $55,000 ($5,000 per Supervisor) currently budgeted. The prior four 
years' actual expenditures for all 1 1 Supervisors are as follows: 
FY 1996-97 $29,991 
FY 1997-98 $32,277 
FY 1998-99 $37,920 
FY 1999-00 $34,509 

Unappropriated Revenue - Designated Reserves 

Board District Services Reserve $375,000 $375,000 

The Budget Analyst considers approval of the proposed $375,000 
Unappropriated Revenue - Board District Services Reserve to be a policy matter 
for the Board of Supervisors. These funds are being set aside in the proposed 
FY 2001-02 budget under the General City Responsibilities from Reserve 
Funds. Such funds would be available for developing and staffing a new Office 
of District Community Services within the Board of Supervisors budget. 
Actual expenditure of these funds would require separate approval of a 
supplemental appropriation in FY 2001-02 by the Board of Supervisors. 



Subtotal Recommended Reductions - Board of Supervisors $194,648 

Board of Supervisors - Budget Analyst 

20 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



epartment: BOS - Board of Supervisors 



Number 



•age 

KiL Object 



Position/ 
Equipment 
Nu m ber From Xo. 



Sunshine Ordinance Task 
Force 



Amount 
From To Saving s 



005 Temporary Salaries 



$31,242 $16,200 $15,042 



Reduce to reflect the actual expenditure rate for FY 2000-01, adjusted 
to allow for 100% increased staffing. The proposed reduction 
provides for $8,100 of additional Temporary Salary funds than are 
projected to be expended in FY 2000-01. 



035 Other Current Expenses 



9,000 1,000 8,000 



Reduce to reflect that the FY 2000-01 budget of $9,000 was for start- 
up costs for the Sunshine Ordinance Task Force, which will be in its 
second year for FY 2001-02. For FY 2000-01, no expenses have been 
mead in this Other Current Expenses account. 



049 Other Materials & Supplies 



42,000 



10,000 32,000 



Reduce to reflect that the FY 2000-01 budget was for start-up costs for 
the Sunshine Ordinance Task Force, including office furniture and 
equipment. The Sunshine Ordinance Task Force is staffed with one 
permanent and one part-time temporary employee. In FY 2000-01, 
projected expenditures will total approximately $40,000, primarily for 
one-time start-up costs, including furniture, computer, printer, fax and 
other equipment. The requested funds for additional computers, 
printer, two televisions, a video cassette recorder, tape recorder and 
other furnishings, and $28,000 for paper and general office supplies 
for one permanent and one part-time temporary employee appear to 
be overbudgeted. The recommended $10,000 should provide more 
than sufficient funds for all cablecasting of Sunshine Ordinance Task 
Force Meetings, necessary office supplies, and miscellaneous 
additional equipment. 



Subtotal Recommended Reductions - Sunshine Ordinance Task Force 



Board of Supervisors - Budget Analyst 



$55,042 

21 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: BOS - Board of Supervisors 



Page 
No. Object 



Position/ 

Equipment 

Number 



Number 
From To. 



Amount 
From To 



FAL Youth Commission 



2899 005 Temporary Salaries - Misc 



$21,970 



S10,000 $11,970 



Reduce to reflect that actual projected expenditures for FY 2000-01 are 
approximately $ 1 ,000. The recommended amount of S 1 0,000 will 
provide ten times the actual expenditures incurred during the current 
year for Temporary Salaries. 



2899 



027 



Professional and Specialized 
Services 



5,000 



2,400 2,600 



Reduce to reflect that projected expenditures for FY 2000-01 are 
$1,200. Our proposed reduction of $2,600 will still provide for $2,400 
for Professional and Specialized Services, which is $1,200, or 100 
percent, more than has been spent in the current fiscal year. 



Subtotal Recommended Reductions - Youth Commission 



$14,570 



Total Recommended Reductions 



$264,260 



22 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



DEPARTMENT: 



CAT CITY ATTORNEY 



Financial Data: 

The City Attorney's proposed $43,021,335 budget for FY 2001-02 is $3,095,662 or 7.75 percent 
more than the original FY 2000-01 budget of $39,925,673. The net increase from the revised FY 2000- 
01 budget is $2,427,662 or 5.98 percent. 



Summary of Program Expenditures: 



Program Expenditures 

CITY ATTORNEY LEGAL INITIATIVES 

CLAIMS 

LEGAL SERVICE 



Total Operating Expenditures 
Capital Improvements & Fac. Maint. 
Total Expenditures 
Less: Work Order Recoveries 

Net Expenditures 



Fiscal Year 2000-2001 



Original 



Revised 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 2000-2001 

2001-2002 Original Budget 



4,063,853 
35,861,820 



4,063,853 
36,381,820 



950,000 $ 
4,198,875 
37,872,460 



S 39,925,673 S 40,445,673 S 43,021,335 S 
S - S 148,000 S - S 



$ 7,019,332 S 7,019,332 S 7,870,972 $ 



950,000 

135,022 

2,010,640 



3,095,662 



S 39,925,673 S 40,593,673 S 43,021,335 S 3,095,662 

(32,906,341) (33,574,341) (35,150,363) (2,244,022) 



851,640 



Department Personnel Summary: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 330.42 FTEs, which is 
3.57 FTEs less than the 333.99 FTEs in the original FY 2000-01 budget. The FTE allocations by 
program are as follows: 



23 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: CAT CITY ATTORNEY (continued) 



Full Time Equivalents Original Revised 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 2000-2001 Fiscal Year From 2000-2001 

2001-2002 



Original Budget 



CLAIMS 
LEGAL SERVICE 



48.09 
285.90 



48.09 
285.90 



48.60 
281.82 



0.51 
(4.08) 



Totals 



333.99 



333.99 



330.42 



(3.57) 



Special Assistant Positions Recommended for Reclassification 



Exempt / 
Provisional 


Count Old Class Title 


Salary 


New 

Class Title 


Salary 


Exempt 
Exempt 


1 1366S.A.VH 

2 1366S.A. Vn 


$52,435 
52,435 


1241 Personnel 

Analyst 
1842 Management 

Assistant 


$59,143 
59,260 



Totals 



$157,305 



$177,663 



Remaining Special Assistant Positions 



Exempt/ Count Class Title Salary Filled/Vacant 

Provisional 

Exempt 2 1366 S.A. VII $52,435 Filled 



Totals 



$104,870 



For FY 2001-02 the City Attorney is proposing reclassifying 3.0 1366 Special Assistant VH 
positions to become one 1241 Personnel Analyst and two 1842 Management Assistants at an increased 
cost of $23,416 for salaries and benefits. The City Attorney currently has no plans to transition the 
remaining 2.0 1366 Special Assistant VII positions to civil service classifications. 

24 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: CAT CITY ATTORNEY (continued) 



DEPARTMENT REVENUES 






Department revenues are budgeted to be $950,000 for FY 2001-02, an increase from the SO 
budgeted for FY 2000-01. General Fund support has increased by $851,640 or 12.10 percent. 
Interdepartmental recoveries will increase by approximately $6 million for FY 2001-02. 



DESCRIPTION 

Major changes in the FY 2001-02 proposed budget include: (1) an increase of $946,853 in 
salaries and benefits which is mainly due to step increases, various upward substitutions, and MOU- 
related increases; (2) an increase of $933,617 for rent; and (3) an increase of $950,000 for legal 
initiatives. Legal initiatives are funded for only six months, from July 1, 2001 to December 31, 2001, 
pending election of a new City Attorney in November 2001. The proposed budget also includes a net 
increase of $600,000 for continuation of the Business Tax Litigation. 



COMMENT 

The Mayor's budget provides an increase of $3,095,662. Our recommended reductions, which 
total $1,113,176, would still allow an increase of $1,982,486 or 4.97 percent in the Department's budget. 



25 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: CAT - City Attorney 



Page 
No- 



Object 



Position/ 

Equipment 

Number 



N umber 



F rom Io_ 



Amount 



From 



la 



FA2 



2909 001 Permanent Salaries - Misc 

* The recommended reduction in 
Permanent Salaries - Misc. is the total of 
the following specific recommendations 
regarding individual classifications. 



$3,393,836 $3,357,661 



2914 



Claims Investigator 



8151 



0.50 0.00 



36,175 



36,175 



FC2 



Disapprove a new 0.50 8151 Claims 
Investigator. The Department 
currently has a total of 29.60 FTE 
8151 Claims Investigators including 
4.39 FTE positions vacant and has not 
adequately justified the need for the 
proposed 0.50 new FTE. The 
Department should fill its 4.39 vacant 
FTEs prior to requesting new 
positions. 



2910 001 Permanent Salaries - Misc 



24,164,430 24,010,531 



* The recommended reduction in 
Permanent Salaries - Misc. is the total 
of the following specific 
recommendations regarding 
individual classifications. 



26 



l) .. A„ r.t A nn N> 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: CAT - City Attorney 



Position/ 


Number 


Amount 




Equipment 








Number 


From To 


From To 


Savings 


1044S 


1.00 0.00 


$94,639 $0 


$94,639 



Page 
Njl Object 

2915 Engineer-Principal 

Disapprove 1.0 FTE 1044 Engineer 
Principal. This new Engineer-Principal 
position's responsibilities would include 
assisting in the management of the 
Department's Information Systems. The 
Department's justification for this additional 
permanent full time position is that the 
current manager will be spending time 
assisting in conversion of the Citywide 
email system over the next few years. The 
Budget Analyst does not agree that a full 
time permanent position is needed to 
manage this function particularly when the 
current manager will still be on the 
Department's payroll and will still be 
responsible for the Department's Information 
Systems. In addition, the Department 
presently has 6.0 budgeted Information 
Services positions. 

2916 Management Assistant 1842S 2.00 1.00 118,520 59,260 59,260 

Disapprove 1.0 FTE 1842 Management 
Assistant. The Department is requesting 
two new 1842 Management Assistant 
positions to perform office management 
duties. The Department has not 
adequately justified the need for 2 
Management Assistants. The Budget 
Analyst is, however, recommending 
approval of one of the requested new 
Management Assistants. 



910 013 Mandatory Fringe Benefits 5,484,737 5,450,189 34,548 

Corresponds to the reduction in Permanent Salaries 
- Misc. 



27 

Board of S u pervisors - Budget Analvst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: CAT - City Attorney 



Page 

2910 



Position/ 
Equipment 
Object Number 

030 Rents & Leases-Bldgs & Structures 

Reduce Rents & Leases to 

$ 1 ,9 1 1 ,23 5 to reflect actual cost of 

lease for the Department's Fox Plaza 

offices. 



Number 
From To 



Amount 



From 

$1,966,736 



$1,911,235 



Savin gs 

$55,501 



2911 035 Other Current Expenses 



600,000 550,000 



50,000 



Reduce $50,000 of the 5147,000 the City 
Attorney has requested for the use of Outside 
Counsel in Business Tax Litigation for FY 
2001-02. The City Attorney should be able to 
perform much of the work of the Business Tax 
Litigation on an inhouse basis. 



2910 



053 Judgements & Claims 



2,626,207 1,876,250 749,957 



The $749,957 amount recommended for 
reduction was budgeted in Judgements & 
Claims in FY 2000-01 for Business Tax 
Litigation. Costs for Business Tax 
Litigation have been moved this year to a 
separate budget program but Judgements 
& Claims has not been correspondingly 
reduced and the Department has not 
presented a specific plan indicating how 
this money remaining in Judgements & 
Claims would be spent in FY 2001-02. 



2910 081 Services of Other Departments 



651,479 618,383 



33,096 



Reduce Services of Other Departments to 
be consistent with the City Attorney's 
requested amounts as included in the 
Department's budget explanation. 



Total Recommended Reductions 



$1,113,176 

28 



l)iwl„nf A 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: 



CON CONTROLLER 



FINANCIAL Data: 

The Controller's proposed $22,527,516 budget for FY 2001-02 is 549,556 or .22 percent less 
than the original FY 2000-01 budget of $22,577,072. The net decrease from the revised FY 2000-01 
budget is $49,556 or .22 percent. 

Summary of Program Expenditures: 



Program Expenditures 

ACCOUNTING OPERATIONS AND SYSTEMS 

AUDITS 

MANAGEMENT, BUDGET AND ANALYSIS 

PAYROLL AND PERSONNEL SERVICES 



Total Expenditures 

Less: Work Order Recoveries 

Net Expenditures 









Proposed 






Mayor's Budget 


Increase (Decrease) 


Fiscal Year 


2000-2001 


Fiscal Year 
2001-2002 


From 2000-2001 


Original 


Revised 


Original Budget 


S 10,102,206 


$ 10,102,206 


$ 10,110,152 


$ 7,946 


2,365,549 


2,365,549 


2,376,226 


10,677 


4,184,564 


4,184,564 


4,348,757 


164,193 


5,924,753 


5,924,753 


5,692,381 


(232,372) 



22,577,072 $ 22,577,072 $ 22,527,516 S (49,556) 

(1,967,520) (1,967,520) (2,017,061) (49.541) 



$ 20,609,552 S 20,609,552 S 20,510,455 S 



(99,097) 



Department Personnel Summary: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 156.88 FTEs, which is 
8.02 FTEs less than the 164.9 FTEs in the original FY 2000-01 budget. The FTE allocations by program 
are as follows: 



29 



Board of Supervisors - budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: CON CONTROLLER (continued) 



Full Time Equivalents 

ACCOUNTING OPERATIONS AND SYSTEMS 

AUDITS 

MANAGEMENT, BUDGET AND ANALYSIS 

PAYROLL AND PERSONNEL SERVICES 









Proposed 






Mayor's Budget 


Increase (Decrease) 


Fiscal Year 2000-2001 


Fiscal Year 


From 2000-2001 


Original 


Revised 


2001-2002 


Original Budget 


54.38 


53.37 


51.49 


(2.89) 


26.35 


25.73 


25.78 


(0.57) 


36.07 


35.41 


37.12 


1.05 


48.10 


44.90 


42.49 


(5.61) 



Totals 



164.90 



159.41 



156.88 



(8.02) 



Special Assistant Positions Recommended for Reclassification 

The following Special Assistant positions are recommended as reclassifications in the 
Controller's FY 2001-02 budget. 



Exempt / 




Old 






New 






Provisional 


Count 


Class 


Title 


Salary 


Class 


Title 


Salary 


Provisional 


1 


1368 


Special Asst IX 


$ 60,709 


AC34 


Project Analyst 


$ 68,230 


Exempt 


2 


1369 


Special Asst X 


131,231 


AC34 


Project Analyst 


136,460 


Exempt 


1 


1369 


Special Asst X 


65,615 


0922 


Manager V 


83,781 


Exempt 


3 


1372 


Special Asst 
XIII 


241,712 


0922 


Manager V 


251,343 


Exempt 


2 


1374 


Special Asst 


186,562 


0931 


Manager VII 


193.996 








XV 











Totals 



$ 685,829 



$733,810 



DEPARTMENT REVENUES 

Department revenues have decreased by $55,000 or 13.29 percent and General Fund support has 
decreased by $44,097 or .20 percent. 



30 



BOARD OF SUPERVISORS - BUDGET ANALYST 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: CON CONTROLLER (continued) 

DESCRIPTION 

1. Major changes in the Controller's proposed budget for FY 2001-02 include the following 

• $341,604 in increased Permanent Salaries and Mandatory Fringe Benefits; 

• $95,000 for increased training expenditures; and, 

• $479,660 in net reduced expenditures for Professional and Specialized services. 

2. With the approval of the Special Assistant reclassifications shown in the table on the previous 
page, the Controller's budget has no remaining Special Assistant positions. 



31 



Board of supervisors - budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: CON - CONTROLLER 



Page 

No. Object 



Position/ Number 

Equipment 
Number From To 



Amount 
From Iq 



FEB Management, Budget and Analysis Program 

2926 001 Permanent Salaries - Miscellaneous 



$2,198,616 $2,111,507 



* The recommended reduction in Permanent 
Salaries - Misc. is the total of the following 
specific recommendations regarding individual 
classifications. 



2932 STEP M Step Adjustments, Miscellaneous 



Reduce salaries to reflect positions 
filled at less than the top step. 



(52,249) (59,358) 7,109 



2933 9993 M Attrition Savings 

Increase attrition savings based on 
current spending levels and schedule 
for filling vacant positions. 

2926 013 Mandatory Fringe Benefits 

Corresponds to reduction in Permanent 
Salaries - Miscellaneous 



(142,619) (223,119) 80,500 



505,771 486,612 19,159 



Total Recommended Reductions 



Board of Supervisors - Budget Analyst 



32 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



DEPARTMENT: 



CPC CITY PLANNING 



Financial Data: 

The City Planning Department's proposed $14,468,265 budget for FY 2001-02 is $648,485 or 
4.69 percent more than the original FY 2000-01 budget of $13,819,780. The net increase from the 
revised FY 2000-01 budget is $748,907 or 5.46 percent. 

SUMMARY OF PROGRAM EXPENDITURES: 



Program Expenditures 



ADMINISTRATION/PLANNING 
CURRENT PLANNING 
LONG RANGE PLANNING 



Fiscal Year 2000-2001 



Original 



Revised 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 2000-2001 

2001-2002 Original Budget 



2,208,618 
6,626,189 
3,942,806 



2,203,513 
6,631,294 
3,842,384 



2,810,702 
7,662,129 
3,995,434 



602,084 

1,035,940 

52,628 



Total Operating Expenditures $ 12,777,613 $ 12,677,191 $ 14,468,265 $ 1,690,652 

Capital Improvements & Fac. Maint. S 1.042.167 $ 1.042.167 $ ^_ J (1.042.167 ) 

Total Expenditures $ 13,819,780 $ 13,719,358 $ 14,468,265 $ 648,485 

Less: Work Order Recoveries (764.374) (764.374) (784.194) (1 9.820) 

Net Expenditures $ 13,055,406 $ 12,954,984 $ 13,684,071 $ 628,665 



33 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: CPC CITY PLANNING (continued) 

Major expenditure changes from the original FY 2000-01 budget to the proposed FY 2001-02 
budget are as follows: 





FY 2000-01 


FY 2001-02 


Increase 


Expenditure 


Budget 


Budget 


(Decrease) 


Permanent Salaries 


$7,938,890 


$8,865,148 


$926,258 


Temporary Salaries 


70,000 


41,088 


(28,912) 


Mandatory Fringe Benefits 


1,931,257 


2,150,852 


219,595 


Professional & Specialized Services 


1,210,300 


1,251,300 


41,000 


Rents and Leases — Buildings 


134,358 


167,700 


33,342 


Other Current Expenses 


501,748 


553,214 


51,466 


Equipment Purchase 


90,000 


530,000 


440,000 


Buildings, Structures & Improvements 


1,042,167 





(1,042,167) 


Services of Other Departments 


524,645 


539,356 


14,711 


Miscellaneous Other Changes 


(387.959) 


(414.587) 


(26.628) 


Total 


$13,055,406 


$13,684,071 


$628,665 


DEPARTMENT PERSONNEL SUMMARY: 









The number of full-time equivalent positions budgeted for FY 2001-02 is 136.23 FTEs, which is 
7.77 FTEs more than the 128.46 FTEs in the original FY 2000-01 budget. The FTE allocations by 
program are as follows: 



Full Time Equi v alents 



ADMIMSTRATION/PLANNTNG 
CURRENT PLANNING 
LONG RANGE PLANNING 









Proposed 






Mayor's Budget 


Increase (Decrease) 


Fiscal Year 2( 


Fiscal Year 


From 2000-2001 


Original 


Revised 


2001-2002 


Original Budget 


15.56 


15.56 


21.07 


5.51 


84.24 


84.24 


89.76 


5.52 


28.66 


28.66 


25.40 


(3.26) 



Totals 



128.46 



128.46 



136.23 



7.77 



The Planning Department's budget contains nine new permanent positions (7.75 FTE) for FY 
2001-02. The Board of Supervisors already approved three (3.0 FTE) of the nine requested positions as 
exceptions to the FY 2001-02 Interim Annual Appropriation Ordinance. Of the remaining six positions, 

34 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: CPC CITY PLANNING (continued) 

the Budget Analyst is recommending approval of five new positions (3.75 FTE) and disapproval of one 
requested position (1.0 FTE). The Planning Department has one 1375 Special Assistant XVI, which is 
being reclassified to a Manager VHI, as follows. 



Exempt / 
Provisional 


Count 


Old 
Class 


Title 


Salary 


New 
Class 


Title 


Salary 


Exempt 


1.0 


1375 


Special Assistant XVI 


S10O,328 


0932 


Manager Vm 


$104,326 



Department Revenue 

The Planning Department's revenues have increased by $2,262,755, or 25.5 percent, from 
$8,878,592 in FY 2000-01 to $11,141,347 in FY 2001-02. General Fund support has decreased by 
$1,634,090, or 39.1 percent, from $4,176,814 in FY 2000-01 to $2,542,724 in FY 2001-02. The 
increased Department revenue results primarily from Planning Commission Fees, including the 
Downtown Control Exception Fee, the Environmental Review Fee and the Annual Limit Competition 
Fee. 

Description 

1. The Planning Department's budget includes four (3.0 FTE) new permanent 5291 Planner EH 
positions to serve as a new Planning Code enforcement team. Mr. Costolino Hogan of the Planning 
Department advises that the Department currently records any complaints about possible Planning Code 
violations it receives, but that the Department did not investigate such complaints due to insufficient 
staffing levels until April of 2001, when existing positions were temporarily assigned to addressing 
complaints. According to Mr. Hogan, the Planning Department received 331 complaints during FY 
2000-01 and has a total registry of 486 complaints since 1999. The four requested new positions would 
form a new team dedicated to responding to such complaints and enforcing Planning Code violations. 
The existing positions temporarily assigned to enforcement would return to their original Planning 
Team, where they are currently needed, according to Mr. Hogan. Enforcement of Planning Code 
violations could provide additional revenue from fines charged for violating sign regulations and from 
court actions resulting in civil penalties of up to $500 per day for Planning Code violations and potential 
fines under the California Business and Professions Code, plus reimbursement for City Attorney fees, 
according to Ms. Judy Boyajian of the City Attorney's Office. The Budget Analyst is recommending 
approval of these four (3.0 FTE) requested new permanent 5291 Planner III positions. 

2. The Planning Department's budget includes an increase of $440,000, or 489 percent, in 
Equipment Purchases, from $90,000 to $530,000. A total of $500,000 in new equipment purchases 
would support the Department's computer replacement program to retire and replace approximately 25 
percent of the Department's existing personal computer stock by the end of FY 2001-02, as well as 
update four outdated network servers, ten printers, 12 Geographic Information System (GIS) 
workstations and related software. According to the Department, the computers and supporting 
equipment to be replaced are out-of-date and insufficient for their needs. In FY 2000-01 the Department 

Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 






Department: CPC CITY PLANNING (continued) 

received $70,000 to replace one-sixth of the Department's computer stock, and in prior years, the 
Department has requested supplemental appropriations to replace old computers. The Budget Analyst 
recommends approval of such equipment. The remaining $30,000 of the $530,000 budgeted for 
Equipment Purchases is to purchase a new automobile to support the new planning code enforcement 
team discussed in Comment No. 1 above. The Budget Analyst recommends reducing the amount 
budgeted for the new automobile by $4,000, from $30,000 to $26,000, to conform with guidelines 
developed by the Purchasing Department. 

3. The Planning Department's budget continues to fund the Better Neighborhoods 2002 Project, 
which was initiated in 1999 and was estimated to cost $1.3 million per year for four years. The Board of 
Supervisors provided $1,260,317 to fund the program in FY 1999-00 and $1,191,390 in FY 2000-01. 
The budget for FY 2001-02 includes an additional $1,168,587 for the program, including $700,000 in 
Professional and Specialized Services. Therefore, if the Board of Supervisors approves the proposed 
request of $1,168,587 for FY 2001-02, the Better Neighborhoods 2002 Project will have received a total 
of $3,620,294 since FY 1999-00. The goal of the Better Neighborhoods 2002 is to provide 
neighborhood-wide profiles and planning, which incorporate analyses of land use, existing 
transportation nodes, urban design and the real estate market. The Planning Department is currently 
completing such profiles and plans for three City neighborhoods: Upper Market/Octavia, the Central 
Waterfront and the Balboa Park Area. According to Mr. Hogan, the Planning Department is currently 
working to select one of the following five areas to undergo the planning process next: the Geary 
Corridor, the Castro, the South of Market area (SOMA), Visitation Valley or the Outer Mission. The 
Budget Analyst considers the decision to fund the Better Neighborhoods 2002 Project to be a policy 
matter for the Board of Supervisors. 

4. The Planning Department's budget includes funding to replace existing interim zoning controls 
with permanent zoning controls in the South of Market area, Mission District, Showplace Square area 
and the area near Pacific Bell Park. Mr. Hogan advises that the interim zoning controls were first 
implemented in August of 1999 and are set to expire in August of 2001. Developing permanent controls 
involves large-scale public outreach, environmental review, and economic and urban design studies. In 
May of 2001, the Board of Supervisors approved a $1.9 million supplemental appropriation to fund 
outside consulting contracts to complete such planning studies. In addition, the Planning Department 
would support the implementation of permanent industrial zoning controls with the three new positions 
that were previously approved by the Board of Supervisors as a budget exception in the to the FY 2001- 
02 Interim Annual Appropriation Ordinance. Mr. Hogan advises that the Planning Department must still 
undergo public outreach and reach consensus with different community groups, and thus the Planning 
Department is unable to provide an estimated completion date for the proposed permanent industrial 
zoning controls. Any proposed permanent industrial zoning controls will require approval by the 
Planning Commission and the Board of Supervisors. 

5. The Mayor's Office increased the Planning Department's budget for the Transbay Terminal 
Project by $311,000, or 165 percent, from $189,000 to $500,000, to complete urban planning studies for 
developing the Transbay Terminal area. Of the $500,000 for such Professional and Specialized Services 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: CPC CITY PLANNING (continued) 

the Redevelopment Agency would reimburse the Planning Department for $200,000. The remaining 
$300,000 would be funded in the Planning Department's budget with General Fund monies, according 
to Mr. Hogan. Mr. Hogan advises that the Planning Department needs to first develop a schedule for the 
Transbay Terminal Project and does not yet know when the Planning Department will select through a 
Request for Proposals (RFP) outside consultants to perform the Transbay Terminal planning studies. 
The Budget Analyst recommends placing the subject $500,000 on reserve pending selection of 
contractors and submission to the Finance Committee of budget details, including hourly rates and the 
number of hours. 

COMMENT 

The Mayor's budget provides an increase of $648,485 or 4.69 percent. Our recommended 
reductions, which total $188,975 would still allow an increase of $459,510 or 3.33 percent in the 
Department's budget. 



37 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: CPC - City Planning 



Page 
N^ Object 

Tong Ran ge Planning 



Position/ 
Equipment 
Number From 



Number 



2492 027 Professional and Specialized Services 

* Reserve $500,000 for outside consulting 
contracts to perform urban planning studies of the 
Transbay Terminal area, pending selection of 
contractors and submission to the Finance 
Committee of budget details, including hourly 
rates and the number of hours. 



In. 



Amount 



Exam Xo_ Savings 



5500,000 5500,000 * 



Better Neighborhoods 2002 Project 

2942 027 Professional and Specialized Services 
•The Budget Analyst considers the requested 
S700.000 for outside consulting contracts for the 
Better Neighborhoods 2002 Project to be a policy 
matter for the Board of Supervisors. If the funds 
are approved, the 5700,000 should be placed on 
reserve pending selection of contractors and 
submission to the Finance Committee of budget 
details, including hourly rates and the number of 
hours. 

Current Planning (FDP) 



2947 001 Permanent Salaries 



•The recommended reduction in Permanent Salaries - 
Misc. is the total of the following specific 
recommendations regarding individual classifications. 



2956 001 Attrition Savings - Misc. 



9993M 



700,000 700,000 



5,458,437 5,399,764 



1.87 2.78 



(120,095) (178,768) 



58,67! 



Increase in Attrition Savings to offset the effect of the Department's 
upward substitution of four positions, which would result in increased 
salary and fringe benefit costs made during previous years, without 
budgetary approval by the Board of Supervisors. This recommendation 
will allow the Department to continue to maintain the existing filled 
positions, at the higher salary and fringe benefit cost, but will not result in 
additional expenditures for the Department because an offsetting amount 
will be eliminated from the budget by an increase in Attrition Savings. 



38 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



lepartment: CPC - City Planning 



Page 
No. 

2947 



Object 

013 Mandatory Fringe Benefits 

Corresponds to reduction in salaries. 



Position/ 
Equipment 


Number 


Amount 




Number 


Eram To 


From To 


Savings 






51,323,200 51,309,186 


14,014 



2947 060 Equipment Purchase 

* The recommended reduction is the 
total of the following specific 
recommendations. 



530,000 526,000 * 



I960 060 Automotive & Other Vehicles 

Reduce to conform with guidelines 
developed by the Purchasing 
Department. 



VSML-N 



30,000 26,000 4,000 



dministration/PIanning (FFF) 



948 001 Permanent Salaries 

*The recommended reduction in Permanent 
Salaries - Misc. is the total of the following 
specific recommendations regarding individual 
classifications. 



1,458,798 1,367,683 * 



958 001 Senior Administrative Analyst 



1823 



1.00 



0.00 



69,583 



Disapprove the one (1.0 FTE) requested new permanent position, not sufficiently justified. The Planning 
Department requested the 1823 Senior Administrative Analyst to serve as a liaison to the Board of 
Supervisors. The Department states that this position would represent the Director of Planning at Board 
of Supervisors meetings. However, the Department has numerous qualified employees already 
representing the Department before the Board of Supervisors. In addition, there would be many times 
that the Director of Planning would need to attend Board of Supervisors meetings, even if the proposed 
1823 Senior Administrative Analyst position were approved. 

The Budget Analyst, however, is recommending approval of eight (6.75 FTE) of the nine (7.75 FTE) 
new requested positions, including four (3.0 FTE) new Planner III positions to serve as a new Planning 
Code Enforcement Team, one new Clerk (0.75 FTE), and the previously recommended approval of three 
(3.0 FTE) new positions in the FY 2001-02 Interim Annual Appropriation Ordinance to implement 
permanent industrial zoning controls. 



69,583 



)59 001 Attrition Savings - Misc. 



9999M 



0.43 0.74 (S29.917) (551,449) 3921,532 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: CPC - City Planning 



Page 



Object 



Position/ 

Equipment 

Number 

Increase in Attrition Savings to offset the effect of the 
Department's upward substitution of two positions, 
which would result in increased salary and fringe benefit 
costs made during previous years, without budgetary 
approval by the Board of Supervisors. This 
recommendation will allow the Department to continue 
to maintain the existing filled positions, at the higher 
salary and fringe benefit cost, but will not result in 
additional expenditures for the Department because an 
offsetting amount will be eliminated from the budget by 
an increase in Attrition Savings. 



Number 
From To 



Amount 
From To 



Savings 



2948 013 Mandatory Fringe Benefits 

Corresponds to reduction in salaries. 



328,376 307,203 



21,17 



Total Recommended Reductions 
Total Recommended Reserves 



$188,97 
$1,200,0C 



40 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



DEPARTMENT: 



CSC CIVIL SERVICE COMMISSION 



Financial Data: 

The Civil Service Commission proposed $744,872 budget for FY 2001-02 is $18,081 or 2.37 
percent less than the original FY 2000-01 budget of $762,953. The net decrease from the revised FY 
2000-01 budget is $18,081 or 2.37 percent. 

SUMMARY OF PROGRAM EXPENDITURES: 



Program Expenditures 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 2000-2001 Fiscal Year From 2000-2001 

2001-2002 



Original Revised 



Original Budget 



CIVIL SERVICE COMMISSION $ 762,953 $ 762,953 $ 



744,872 $ 



Total Expenditures 

Less: Work Order Recoveries 

Net Expenditure 



$ 762,953 S 762,953 $ 744,872 $ 
(110,718) (110,718) (90,530) 



$ 652,235 $ 652,235 $ 



654,342 $ 



(18,081) 



(18,081) 
20,188 



2,107 



Department Personnel Summary: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 6.84 FTEs, which is 
0.20 FTE less than the 7.04 FTEs in the original FY 2000-01 budget. The FTE allocations by program 
are as follows: 



41 



Board of Supervisors - budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: CSC CIVIL SERVICE COMMISSION (continued) 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 2000-2001 Fiscal Year From 2000-2001 



Full Time Equivalents Original Revised 2001-2002 Original Budget 

CIVIL SERVICE COMMISSION 7.04 7.04 6.84 (0.20) 



Totals 7.04 7.04 6.84 (0.20) 



DEPARTMENT REVENUES 

General Fund support has increased by $2,107 or 0.30 percent. 

Description 

The increase in the Civil Service Commission net expenditures from FY 2000-01 original budget 
is 52,107. The net expenditure increase in the proposed budget is primarily related to: 

• A $5,586 increase in Professional & Specialized Services due to increased funding for 
Administrative Law Judges/Hearing Officers (totaling $4,500) and Photocopy Machine and 
Delivery Service expenses (totaling $1,086); 

• A $754 increase in Services of Other Departments for increases in services provided; 

• A $1,853 increase in Salaries and Mandatory Fringe Benefits; 

• A $500 decrease in Training expenses to reflect actual usage of Training; and, 

• A $5,586 decrease in Other Materials and Supplies due to the completion of computer upgrades 
which no longer requires the purchase of data processing supplies. 

Personnel: The number of full-time equivalent positions budgeted for FY 2001-02 is 6.84 FTEs, which 
is 0.20 FTE less than the 7.04 FTEs in the original FY 2000-01 budget. The decrease of 0.20 FTEs is 
due to the reclassification of a 1374 Special Assistant XV at 1.00 FTE to a 1272 Senior Departmental 
Personnel Officer at 0.80 FTE, which is a work order position funded by the Airport. The proposed 
budget also includes a position substitution of a 1372 Special Assistant XTD. at 1.00 FTE for a 0951 
Deputy Director I at 1.00 FTE as shown in the table below. The substitution of the 1372 Special 
Assistant XTII for a 0951 Deputy Director I is part of the MEA Management 
Classification/Compensation Plan. 

42 

Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: CSC CIVIL SERVICE COMMISSION (continued) 
Special Assistant Positions Recommended for Reclassification 



Exempt / 




Old 




New 




Provisional 


Count 


Class Title 


Salary 


Class Title 


Salary 


Exempt 


1 


1372 Special Assistant XIII 


$ 83,781 


0951 Deputy Director I 

Senior 
Departmental 


$ 83,781 


Exempt 


1 


1374 Special Assistant XV 


93,281 


1272 Personnel Officer 


75,105 



Totals 2 $177,062 5158,886 



43 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: CSC - Civil Service Commission 



Page 
No. Object 



Position/ Numbe Amou 

Equipment 
Number From To From To Savings 



Professional & 
2961 027 Specialized Services 

The Department has not adequately justified the 
increase in Professional & Specialized Services. The 
projected expenditures for FY 2000-2001 are only 
$1 1,640 or SI 7,3 60 less than the FY 2000-01 budget 
of $29,000. The recommended reduction of $22,480 
is based on projected expenditures for FY 2000-01 
plus a cost of living adjustment. 



34,586 12,106 22,480 



Total Recommended Reductions 



522,480 



44 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: 



ETH ETHICS COMMISSION 



Financial Data: 

The Ethics Commission's proposed $742,164 budget for FY 2001-02 is $160,625 or 17.79 
percent less than the original FY 2000-01 budget of $902,789. The net increase from the revised FY 
2000-01 budget is $14,377 or 1.98 percent. 



SUMMARY OF PROGRAM EXPENDITURES: 



Proeram Expenditures 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 2000-2001 Fiscal Year From 2000-2001 

2001-2002 



Original Revised 



Original Budget 



ETHICS COMMISSION S 902,789 $ 727,787 $ 



742,164 $ 



(160,625) 



Total Expenditures 



$ 902,789 S 727,787 $ 



742,164 $ 



(160,625) 



DEPARTMENT PERSONNEL SUMMARY: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 7.52 FTEs, which is 
3.31 FTEs less than the 10.83 FTEs in the original FY 2000-01 budget. The FTE allocations by program 
are as follows: 



Full Time Equivalents 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 2000-2001 Fiscal Year From 2000-2001 

Original Revised 2001-2002 Original Budget 



ETHICS COMMISSION 



10.83 



7.10 



7.52 



(3.31) 



Totals 



10.83 



7.10 



7.52 



(3.31) 



45 



Board of Supervisors - budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: ETH ETHICS COMMISSION fcontinued) 



Special assistant Positions: 



Special Assistant Positions Recommended for Reclassification 



Exempt / 






New 




Provisional 


Count Old Class Title 


Salary 


Class Title 


Salary 


Exempt 


1 1367 Special Asst. VIII 


$56,402 


1823 Sr. Admin 
Analyst 


$69,583 


Exempt 


1 1370 Special Asst. XI 


70,627 


1824 Principal Admin 
Analyst 


81,354 



Totals 2 $127,029 $150,937 

There are no remaining Special Assistant positions in the Ethics Commission. 

DEPARTMENT REVENUES 

Department revenues have increased by $1,815 or 2.55 percent and General Fund support has 
decreased by $162,440 or 19.50 percent. 

Description 

The reduction in the Ethics Commission's FY 2001-02 original budget as compared to the 
proposed FY 2001-02 budget primarily results from a clerical error which incorrectly included $185,000 
of Temporary Salaries-Misc funds, instead of the correct amount of $10,000 in the original FY 2000-01 
budget. In fact, correcting this error, the budget for FY 2001-02 is $14,375, or 1.98 percent more than 
the original FY 2000-01 budget. In addition, there was (1) a $59,030 decrease in Other Current 
Expenses, due to a reduction of rent costs at 30 Van Ness Avenue, since the City is purchasing the 
building, and (2) a reduction of $21,697 of Materials and Supplies, due to one-time furniture and moving 
expenses incurred in FY 2000-01 from the move to the 30 Van Ness facility, which will not recur in FY 
2001-02. 

These reductions are partially offset by the following five upward substitutions, which are 
included in the proposed FY 2001-02 budget: 



46 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: ETH ETHICS COMMISSION (continued) 



Current Class. Title and Annual Salary Proposed Class, Title and Annual Salary 



AA81, Executive Director 589,073 

1367, Special Assistant Vffl 56,402 

1842, Management Assistant 59,260 

1370, Special Assistant XI 70,627 

1426, Senior Clerk Typist 45,43 1 
Total 



096 1 , Department Head I $97,249 

1823, Sr. Admin. Analyst 69,583 

1 823, Sr. Admin Analyst 69,583 

1 824, Prin. Admin. Analyst 8 1 ,354 
1408, Principal Clerk 54,533 



Annual Salary 
Difference 

$8,176 
13,181 
10,323 
10,727 
9.102 
$51,509 



In November of 2000, the voters of San Francisco approved Proposition O, which requires the 
Ethics Commission to implement a public matching funds program for candidates for the Board of 
Supervisors. The proposed budget includes $30,000 of Temporary Salary funds for the Ethics 
Commission to begin to implement the proposed program. There are various Charter Amendments 
currently pending before the Board of Supervisors, which could significantly change the operations and 
costs for the Ethics Commission. 



47 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: ETH - Ethics Commission 



Page 
No. Object 



Position/ 

Equipment 

Number 



Number 
From To 



Amount 
From To 



Savings 



2967 001 Permanent Salaries - Misc 



442,355 438,388 



* The recommended reduction in Permanent Salaries - Misc is 
the total of the following specific recommendations regarding 
individual classifications. 



2968 



Senior Administrative Analyst 
Senior Management Assistant 



1823 2.00 


1.00 


139,166 


69,583 


69,583 


1844 0.00 


1.00 





$65,616 


(65,616) 



The 1823 Senior Administrative Analyst should be changed to an 1844 
Senior Management Assistant, in accordance with DHR's 
recommendation. 



2967 013 Mandatory Fringe Benefits 



112,180 111,584 596 



Corresponds to the reduction in Permanent Salaries - Misc. 



Total Recommended Reductions 



$4,563 



48 



Board of Supervisor s - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



DEPARTMENT: 



HRD HUMAN RESOURCES 



Financial Data: 

The Human Resource Department proposed S67,140,087 budget for FY 2001-02 is $241,811 or 
.36 percent more than the original FY 2000-01 budget of $66,898,276. The net decrease from the 
revised FY 2000-01 budget is $791,907 or 1.17 percent. 

Summary of Program Expenditures: 



Proposed 



Program Expenditures 

ADMINISTRATION 

EMPLOYEE RELATIONS 

EQUAL EMPLOYMENT OPPORTUNITY 

HEALTH SERVICE SYSTEM 

MANAGEMENT INFORMATION SYSTEM 

MERIT SERVICE SYSTEM 

TRAINING & ORGANIZATION DEVELOPMENT 

WORKERS COMPENSATION 



Total Expenditures 

Less: Work Order Recoveries 

Net Expenditures 







Mayor's Budget 


Increase (Decrease) 


Fiscal Year 2000-2001 


Fiscal Year 
2001-2002 


From 2000-2001 


Original 


Revised 


Original Budget 


S 3,479,748 


$ 3,479,748 


S 4,147,926 


S 668,178 


3,037,826 


3,434,106 


2,110,481 


(927,345) 


683,820 


685,320 


678,425 


(5,395) 


6,422,324 


6,558,262 


6,551,534 


129,210 


4,626,556 


5,126,556 


4,151,787 


(474,769) 


3,236,707 


3,236,707 


3,356,410 


119,703 


531,662 


531,662 


384,446 


(147,216) 


44,879,633 


44,879,633 


45,759,078 


879,445 


S 66,898,276 


S 67,931,994 


S 67,140,087 


S 241,811 


(47,150.575) 


(47,652,075) 


(48.327,527) 


(1,176,952) 



S 19,747,701 $ 20,279,919 S 18,812,560 S 



(935,141) 



Department Personnel Summary: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 214.43 FTEs, which is 
3.09 FTEs more than the 211.34 FTEs in the original FY 2000-01 budget. The FTE allocations by 
program are as follows: 



49 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: HRD HUMAN RESOURCES (continued) 



Proposed 



Full Time Equivalents 

ADMINISTRATION 

EMPLOYEE RELATIONS 

EQUAL EMPLOYMENT OPPORTUNITY 

HEALTH SERVICE SYSTEM 

MANAGEMENT INFORMATION SYSTEM 

MERIT SERVICE SYSTEM 

TRAINING & ORGANIZATION DEVELOPMENT 

WORKERS COMPENSATION 







Mayor' 


s Budget 


Increase (Decrease) 


Fiscal Year 2000-2001 


Fiscal Year 


From 2000-2001 


Original 


Revised 


2001-2002 


Original Budget 


29.16 


29.16 




30.98 




1.82 


15.78 


15.78 




15.87 




0.09 


8.98 


8.98 




8.96 




(0.02) 


58.28 


58.28 




59.20 




0.92 


16.05 


16.05 




15.43 




(0.62) 


34.62 


34.62 




36.06 




1.44 


5.48 


5.48 




4.48 




(1.00) 


42.99 


42.99 




43.45 




0.46 



Totals 



211.34 



211.34 



214.43 



3.09 



SPECIAL ASSISTANT POSITIONS RECOMMENDED FOR RECLASSD7ICATION 



Exempt / 


Count 


Old Class 


Title 


Salary 


New 


Title 


Salary 


Provisional 










Class 






Exempt 


2 


1373 


Special Assistant XTV 


$259,956 


923 


Manager VI 


$173,304 


Provisional 


1 


1373 


Special Assistant XIV 




923 


Manager VI 


86,652 


Exempt 


2 


1374 


Special Assistant XTV 


185,563 


0931 


Manager VII 


185,563 


Provisional 


1 


1375 


Special Assistant XVI 


100,328 


1278 


Deputy Director 


113,848 


Provisional 


1 


1375 


Special Assistant XVI 


100,328 


1248 


Assistant Division 
Manager 


93,882 



Total 7 

REMAINING SPECIAL ASSISTANT POSITIONS 



$646,175 



$653,249 



Exempt / 
Provisional 


Count 


Class 


Title 


Salary 


Filled / Vacant 


Temporary 

Exempt 

Temporary 


1 
2 
1 


1365 
1372 

1376 


Special Assistant VI 
Special Assistant XII 
Special Assistant XVII 


$48,729 
161,141 
107,976 


Filled 
Filled 
Filled 



Total 



$317,846 



50 



BOARD OF SUPERVISORS - BUDGET ANALYST 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: HRD HUMAN RESOURCES (continued) 
DEPARTMENT REVENUES 

General Fund support has decreased by $935,141 or 4.70 percent. 



Description 

The net increase in the Human Resources Department's expenditures from the FY 2000-2001 
original budget of $66,898,276 is $241,811. Total increased expenditures for salaries and fringe benefit 
costs, rental costs, Workers Compensation Insurance, and reimbursements to other City Departments are 
$3,459,482. These increased expenditures of $3,459,482 are offset by $3,217,671 in decreased 
expenditures for travel and training, professional and specialized services, other current expenses, and 
materials and supplies, for a net increase of $24 1,8 11 ($3,459,482 less $3,217,671). 

Increased expenditures of $3,459,482 include: 

• $645,157 in increased salaries and fringe benefits costs, due to step increases, various upward 
substitutions, 2.5 proposed new positions, and MOU-related increases; 

• $432,044 in increased rental costs; 

• $2,289,303 in Workers Compensation Insurance costs for City General Fund Departments; and 

• $92,979 in increased reimbursements to other City Departments, including increased costs for Light, 
Heat, and Power. 

The increased expenditures of $3,459,482 in the proposed FY 2001-2002 budget have been offset by 
decreased expenditures of $3,217,671, for a net increase of $241,811. 

Interdepartmental recoveries and expenditure recoveries increased by $1,176,952, for a total net decrease 
in the FY 2001-2002 HRD budget of $935,141 ($1,176,952 less $241,81 1). 

The proposed DHR budget includes 2.0 new FTEs, representing 2.5 new positions, plus other 
adjustments, resulting in a net increase of 3.09 FTEs. The Budget Analyst recommends approval of 1.5 
FTEs, representing 2 new positions, including 0.75 FTE Senior Clerk Typist and 0.75 FTE Senior 
Personnel Analyst. 



51 



Board of Supervisors - Budget Analyst 





RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 






Department: HRD ■ 


■ Human Resources 


Ifi 


) 
Savings 


Page 
No, Object 


Position/ Number Amount 
Equipment 
Number From To From 




u 



Training and Organization Dev elopment 

2976 001 Permanent Salaries - Misc $269,430 $262,507 

The recommended reduction in 
Permanent Salaries - Misc. is the total 
of the following specific 
recommendations regarding individual 
classifications. 

2994 001 Attrition Savings - Misc 9993M (1,276) (8,199) $6,92: 

Increase attrition savings to reflect actual 
FY 2000-2001 expenditure levels. 

2976 013 Mandatory Fringe Benefits 67,279 65,619 1,66( 

Corresponds to increase in attrition 
savings. 

Merit Service System 

2981 001 Permanent Salaries - Misc 1,768,421 1,729,424 * 

The recommended reduction in 
Permanent Salaries - Misc. is the total 
of the following specific 
recommendations regarding individual 
classifications. 

2998 001 Personnel Technician 1203N 0.5 0.0 24,182 24,18! 

Disapprove 0.5 new FTE which would 
duplicate an existing 0.5 FTE 1203. We 
are however recommending approval of 
1.5 new FTEs, including 0.75 FTE 
Senior Clerk Typist and 0.75 FTE 
Senior Personnel Analyst. 

52 

Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



>epartment: HRD - Human Resources 



Page 

Njl Object 

998 001 Management Assistant 

Reduce by 0.25 FTE to reflect an actual 
hire date of October 1, 2001. 

?99 001 Senior Personnel Analyst 1244S 

Reduce by 0.25 FTE to reflect an actual 
hire date of October 1, 2001. 



Position/ 


Number 


Amount 




Equipment 








Number 


From To 


From Tn 


Savings 


1842S 


1.0 0.75 


$59,260 $44,445 


$14,815 



1.0 0.75 



83,729 62,797 20,932 



)81 013 Mandatory Fringe Benefits 

Corresponds to reduction in salaries. 

administration 



445,045 430,328 14,717 



■i'87 



027 Professional & Specialized 
Services 

* Reserve $100,000 for implementation 
of the Management Classification 
Compensation Plan (MCCP), pending 
submission of program and budget 
details, including all new positions 
created by DHR for implementation of 
MCCP and awards to outside 
contractors, including hourly rates and 
estimated hours, if applicable. 



jrkers Co mpensation 



100,000 100,000 * 



v?9 001 Permanent Salaries - Misc. 

The recommended reduction in 
Permanent Salaries - Misc. is the total 
of the following specific 
recommendations regarding individual 
classifications. 



2,248,059 2,224,589 



53 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: HRD - Human Resources 



Page 
No. Object 



Position/ Number 

Equipment 
Number From To 



Amount 
From To 



Savings. 



3003 001 Assistant Division Manager 1248S 

Assistant Division Manager 1 248L 

Reduce by 0.25 FTE to reflect the actual 
hire date of October 1, 2001, and 
designate the Assistant Division 
Manager position as "L" for limited 
tenure for a two-year period. The 
Workers Compensation Division is in 
the process of developing a new Risk 
Management Information System and 
other organizational changes. The 
entire staffing organization should be 
analyzed before permanently creating 
this new position with an annual salary 
ofS93,882. 



1.0 
0.0 



0.0 
0.75 



S93,882 




SO 
70,412 



S93,8? 
(70,41 



2989 013 Mandatory Fringe Benefits 

Corresponds to reduction in salaries. 

Health Service System 



592,241 587,287 



4,95- 



2992 001 Permanent Salaries - Misc. 

The recommended reduction in 
Permanent Salaries - Misc. is the total 
of the following specific 
recommendations regarding individual 
classifications. 



2,972,877 2,949,407 



54 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Position/ 

Equipment 

Number 


Number 
From To 


Amount 
From In 


Savings 


1248S 


1.0 0.0 


593,882 SO 


S93,882 



>epartment: HRD - Human Resources 



Page 
1 NJL Object 

307 001 Assistant Division Manager 

Assistant Division Manager 1248L 0.0 0.75 70,412 (70,412 

Reduce by 0.25 FTE to reflect an actual 
hire date of October 1, 2001 and 
designate the Assistant Division 
Manager position as "L" for limited- 
tenure for a two year period. The 
Health Service System is in the process 
of developing a new claims 
management system, which will result 
in organizational changes, and possibly 
reduce the ongoing need for some staff 
positions. The entire staffing 
organization should be analyzed before 
permanently creating this new position 
with an annual salary of S93,882. 



)7 001 Senior Clerk Typist 1426N 0.75 0.0 34,073 34,073 

Senior Clerk Typist 1426L 0.0 0.75 34,073 (34,073 

Designate one new Senior Clerk Typist 
position as "L" for limited-tenure for a 
two year period. The Health Service 
System is in the process of developing a 
new claims management system, which 
will result in organizational changes, 
and possibly reduce the ongoing need 
for some staff positions, which should 
be analyzed before creating a permanent 
new position. 

; 2 013 Mandatory Fringe Benefits 795,755 775,938 4,95^ 

Corresponds to reduction in salaries. 



55 

Board of S u pervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: HRD - Human Resources 



Page 
Njl Object 

2992 030 Rents & Leases - Buildings & 

Structures 



Position/ Number 

Equipment 
Number From To 



Amount 



Reduce the amount budgeted for rent for the 
property at 1 145 Market Street by $54,304. The 
Real Estate Division is currently negotiating with 
the property owner regarding the new rental rate 
for the subject property, to be effective January 
1, 2002. The proposed budget includes rent for 
1 145 Market Street of 5359,764 for the period 
from January 1, 2002, through June 30, 2002 
(13,576 square feet at $53 per square foot per 
year, or approximately $4.42 per square foot per 
month, for one-half year). Based on discussions 
with the Real Estate Division, our recommended 
reduction of $54,304 would provide rent of 
$305,460 for the period from January 1, 2002 
through June 30, 2002 (13,576 square feet at 
$45 per square foot per year, or $3.75 per square 
foot per month, for one-half year). 



From 

$707,343 



la 

$653,039 



Savings 

$54,30 



2992 027 Professional & Specialized 
Services 

* Reserve $100,000 for a Request for 
Information (RFI) for the City Health 
Plan 1 Third Party Administrator 
Claims Contract, pending submision of 
budget details of the award of the 
contract, including hourly rates and the 
estimated hours. 



741,114 741,114 * 



Total Recommended Reductions 
Total Recommended Reserves 



$194,38.' 
$200,0C 



56 



Board of Supervisors - Budg et Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



DEPARTMENT: 



MYR MAYOR 



Financial Data: 

The Mayor's proposed 576,494,651 budget for FY 2001-02 is $22,578,149 or 41.88 percent more 
than the original FY 2000-01 budget of 553,916,502. The net increase from the revised FY 2000-01 
budget is 518,458,479 or 31.81 percent. 

Summary of Program Expenditures: 



Program Expenditures 

AFFORDABLE HOUSING 

ASSISTANCE & NEIGHBORHOOD OUTREACH 

CITY ADMINISTRATION 

COMMUNITY DEVELOPMENT 

CRIMINAL JUSTICE 

FINANCE & LEGISLATIVE AFFAIRS 

GRANTS FOR THE ARTS 

MOSCONE EXPANSION PROJECT 

NEIGHBORHOOD BEAUTIFICATION 

OFFICE OF EMERGENCY SERVICE 



Total Operating Expenditures 
Capital Improvements & Fac. Maint. 
Total Expenditures 
Less: Work Order Recoveries 
Net Expenditures 



Fiscal Year 2000-2001 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 2000-2001 



Original 


Revised 


2001-2002 


Original Budget 


S 20,000,000 


S 20,006,165 S 


40,000,000 


S 20,000,000 


1,575,028 


1,575,028 


1,347,507 


(227,521) 


5,559,726 


5,559,726 


4,841,408 


(718,318) 


290,000 


4,173,902 


400,000 


110,000 


4,012,930 


4,033,783 


3,821,362 


(191,568) 


832,823 


832,823 


811,162 


(21,661) 


15,113,809 


14,853,809 


17,275,703 


2,161,894 


727,852 


1,196,602 


736,195 


8,343 


657,822 


657,822 


1,293,917 


636,095 



S 48,769,990 S 52,889,660 S 70,527,254 S 21,757,264 

S 5,146.512 S 5.146.512 S 5.967,397 S 820.885 

S 53,916,502 S 58,036,172 S 76,494,651 S 22,578,149 

(1.343.049) (1.343.049) _ (1,115,049) 228.000 



S 52,573,453 $ 56,693,123 S 75,379,602 S 



22,806,149 



Department Personnel summary: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 75.96 FTEs, which is 
,82 FTEs less than the 76.78 FTEs in the original FY 2000-01 budget. The FTE allocations by program 
are as follows: 

57 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: MYR MAYOR (continued) 



Full Time Equivalents 

AFFORDABLE HOUSING 

ASSISTANCE & NEIGHBORHOOD OUTREACH 

CrTY ADMINISTRATION 

COMMUNITY DEVELOPMENT 

CRIMINAL JUSTICE 

FINANCE & LEGISLATIVE 

GRANTS FOR THE ARTS 

NEIGHBORHOOD BEAUTTFICATION 

OFFICE OF EMERGENCY SERVICE 











Proposec 








Mayor' 


s Budget 


Increase (Decrease) 


Fiscal Year 2000-2001 


Fiscal Year 


From 2000-2001 


Original 


Revised 


2001-2002 


Original Budget 


16.48 


16.48 




16.69 




0.21 


31.75 


31.75 




30.49 




(1.26) 


7.38 


7.38 




7.39 




0.01 


8.42 


8.42 




8.39 




(0.03) 


4.75 


4.75 




5.00 




0.25 


2.00 


2.00 




2.00 




- 


6.00 


6.00 




6.00 




- 



Totals 



76.78 



76.78 



75.96 



(0.82) 



SPECIAL ASSISTANT POSITIONS: 



Special Assistant Positions Recommended for Substitution* 



Exem pt / 




Old 




Total 


N ew 




Total 


Provisional 


Count 


Class 


Title 


Salary 


Class 


Title 


Salarv 






1369 


Special Asst X 


S65.615 


1371 


Special Asst XII 


$75,951 






1366 


Special Asst VII 


52,435 


1368 


Special Asst IX 


60,709 






1370 


Special Asst XI 


70,627 


1373 


Special Asst XIV 


86,652 






1374 


Special Asst XV 


93,281 


1377 


Special Asst XVIII 


116,119 






1363 


Special Asst IV 


42,334 


1366 


Special Asst VII 


52,435 






1363 


Special Asst IV 


84,668 


1365 


Special Asst VI 


97,458 






1368 


Special Asst IX 


60,709 


1372 


Special Asst XIII 


80,571 






1369 


Special Asst X 


65,615 


1372 


Special Asst XIII 


80,571 






1368 


Special Asst IX 


60,709 


1369 


Special Asst X 


65,615 






1371 


Special Asst XII 


75,951 


1373 


Special Asst XIV 


86.652 



Totals 



11 



$671,944 



$802,733" 



* All Special Assistant Positions in the Mayor's Office are exempt. 
** Total salary increase is $130,789. 



58 



BOAJRD OF SUPERVISORS - BUDGET ANALYST 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: MYR MAYOR (continued') 
Remaining Special Asssistant Positions* 



Proaram 


Count 


Class 


Title 


Total Salary 


Filled / Vacant 


Emerg. Serv 




1363 


Special Asst IV 


$42,334 


Filled 






1367 


Special Asst VIII 


56,402 


Filled 






1369 


Special Asst X 


65,116 


Filled 






1371 


Special Asst XII 


75,951 


Filled 






1376 


Special Asst XVII 


107.976 


Filled 


Crim. Justice 




1365 


Special Asst VI 


48,729 


Filled 






1365 


Special Asst VI 


48,729 


Vacant 






1370 


Special Asst XI 


70,627 


Filled 






1373 


Special Asst XIV 


86,652 


Filled 






1374 


Special Asst XV 


93,281 


Filled 






1377 


Special Asst XVIII 


116.119 


Vacant 


Asst & Neigh 




1363 


Special Asst IV 


42,334 


Filled 






1364 


Special Asst V 


45,577 


Filled 




3 


1365 


Special Asst VI 


146,186 


Filled 




5 


1366 


Special Asst VII 


262,175 


Filled 






1368 


Special Asst IX 


60,709 


Filled 






1369 


Special Asst X 


65,615 


Filled 




2 


1371 


Special Asst XII 


151,902 


Filled 


Work Order 




1369 


Special Asst X 


65.615 


Filled 


City Admin 




1364 


Special Asst V 


45,518 


Vacant 




2 


1364 


Special Asst V 


91,037 


Filled 




3 


1366 


Special Asst VII 


157,305 


Filled 




2 


1367 


Special Asst VIII 


112,804 


Filled 




2 


1369 


Special Asst X 


131,231 


Filled 




2 


1370 


Special Asst XI 


141,253 


Filled 




1 


1371 


Special Asst XII 


75,951 


Filled 




1 


1372 


Special Asst XIII 


80,571 


Filled 




3 


1375 


Special Asst XVI 


300,985 


Filled 




2 


1377 


Special Asst XVIII 


232.238 


Filled 


City Admin 


1 


1366 


Special Asst VII 


$52,436 


Filled 


Work Order 


1 


1372 


Special Asst XIII 


80,571 


Vacant 




2 


1372 


Special Asst XIII 


161,142 


Filled 




1 


1377 


Special Asst XVIII 


116.119 


Filled 


Grants Arts 


2 


1367 


Special Asst VIM 


112,804 


Filled 




1 


1375 


SDecial Asst XVI 


100.328 


Filled 


Neigh. Beaut. 


1 


1367 


Special Asst VIII 


56,402 


Filled 




1 


1376 


Special Asst XVII 


107,976 


Filled 


Finance/Leg 


1 


1369 


Special Asst X 


65,615 


Filled 




1 


1372 


Special Asst XIII 


80,571 


Vacant 




5 


1372 


Special Asst XIII 


402,853 


Filled 




1 


1374 


Special Asst XV 


93,281 


Filled 




1 


1377 


Special Asst XVIII 


1 16.119 


Filled - , 



Totals 



64 



$4,567,138 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: MYR MAYOR (continued) 



Grant-Funded Special Assista 


it Positions* 








Program 


Count 


Class 


Title 


Total Salary 


Filled /Vacant 


Criminal Just. 


1 


1372 


XIII 


$80,571 


Filled 


Grants 


1 


1373 


XiV 


84,199 


Filled 




1.4 


1373 


XIV 


121,313 


Filled 




1 


1373 


XIV 


86.652 


Filled 



Totals 



4.4 



$372,735 



*A11 Special Assistant Positions in the Mayor's Office are exempt. 

DEPARTMENT REVENUES 

Department revenues have increased by $22,830,331 or 51.06 percent and General Fund support 
has decreased by $ 24,182 or .30 percent. Department revenues have increased primarily due to (1) an 
increase of $20 million, or 100 percent increase from $20 million in FY 2000-01 to $40 million in FY 
2001-02, from the proceeds from the original $100 million General Obligation Affordable Housing 
Bonds (Proposition A) approved by the San Francisco voters in 1996, (2) an increase of $2,161,894 from 
additional Hotel Taxes allocated by formula to the Grants for the Arts and (3) an increase of $820,885 
from additional Hotel Taxes allocated by formula for low-income housing. 

DESCRIPTION 

The proposed FY 2001-02 budget for the Mayor is increasing primarily due to an additional $20 
million, for a total of $40 million of Affordable Housing Bond proceeds appropriated for FY 2001-02. 
Since this program began, $60 million of Affordable Housing Bonds have been appropriated. In May of 
2001, the Board of Supervisors authorized the sale of the remaining $40 million (of the original $100 
million) of Affordable Housing Bonds, which are anticipated to be fully committed, and substantially 
expended, on individual housing projects by the end of FY 2001-02. Under the program, 85 percent of 
the bond proceeds is dedicated to developing rental housing and 15 percent is dedicated to assistance 
with downpayments for fust-time homebuyers. 

An additional $2,641,949 of Hotel Tax revenues is allocated for individual grants to be provided 
under the Grants for the Arts Division. Other increases include the Office of Emergency Service, whose 
budget is increasing by $636,095, primarily due to the inclusion of a $30,076 Department of 
Telecommunication and Information Services (DTIS) wireless infrastructure charge for the 800 MHz 
radio system and $511,625 of DTIS charges for the Mayor's Emergency Telephone System (METS), 
which would be used in the event of an emergency. These costs are being consolidated in FY 2001-02 in 
the Mayor's Office of Emergency Services, whereas they used to be allocated among various Mayor's 
division budgets. The proposed budget also includes an offset of approximately $175,000 of grant funds 
from the State and Federal governments for the Office of Emergency Services. 

60 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: MYR MAYOR (continued) 

It should be noted that although the positions and funds supporting the Community Development 
Block Grant were included in the Mayor's budget in prior years, the 72 FTE positions and total of 
$38,663,000 of grant funds, that were recently approved by the Board of Supervisors (File 00-0621) 
have been transferred off-budget and are not included in the proposed FY 2001-02 budget. These 72 
FTE positions are still identified in the FY 2001-02 Annual Salary Ordinance for Community 
Development. 

The Mayor's proposed budget deletes one 1366 Special Assistant VTI from Administration, 
annualizes one new position for an increase of 0.25 FTE (from .75 FTE to 1 .0 FTE) in the Grants for the 
Arts, and makes minor other changes to position counts, resulting in an overall net reduction of 0.82 
FTEs. However, the proposed budget also includes the upward substitutions of 1 1 Special Assistants, 
resulting in individual annual salary increases of $4,906 to $22,838, for a total annual increased cost of 
$130,789, as shown in the table above. There are no downward substitutions proposed in the Mayor's 
budget. The Mayor's Office advises that all of the proposed upward substitutions are due to an increase 
in responsibilities for each of these Special Assistants. 

The Mayor's proposed budget also includes $300,000 for completion of the Gay and Lesbian 
Center, which is scheduled to open in the Fall of 2001. To date, the City has appropriated $5.7 million 
for the Center. 

COMMENTS 

The Mayor's budget provides an increase of $22,578,149. Our recommended reductions, which 
total $47,51 1, would still allow an increase of $22,530,638, or 41.79 percent in the Department's budget. 



61 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: MYR - MAYOR 



Position/ Number Amount 

Page Equipment 

No. Object Number From la From Iq Saving s 



CGD Criminal Justice 



3030 001 Permanent Salaries - Misc $511,446 $501,008 * 

* The recommended reduction in Permanent 
Salaries - Misc is the total of the following 
specific recommendations regarding individual 
classifications. 

3054 Attrition Savings - Misc (41,969) (52,407) 10,438 

Increase Attrition Savings - Misc to offset the effect of 
the Department's upward substitution of one 1370 
Special Assistant XI to one 1373 Special Assistant 
XTV in October of 2000, which resulted in increased 
salary and fringe benefit costs during the current year, 
without budgetary approval of the Board of 
Supervisors. This recommendation will enable the 
Department to maintain the existing filled 1373 
Special Assistant XTV position at the higher salary and 
fringe benefit cost, but will offset the additional 
expenditures for the Department for the approximately 
eight month period (November of 2000 through June 
of 2001) because of this increase in Attrition Savings. 



3030 013 Mandatory Fringe Benefits 121,343 118,908 2,435 

Corresponds to the reduction in 
Attrition Savings - Misc. 



62 

Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



epartment: MYR - MAYOR 



Position/ Number 
Equipment 
Number From Iq From 



Amount 



In Savings 



Assistance & Neighborhood 



001 Permanent Salaries - Misc 

* The recommended reduction in 
Permanent Salaries - Misc is the total of 
the following specific recommendations 
regarding individual classifications. 



$811,557 $788,719 



Attrition Savings 
Misc 



9993M 



Increase Attrition Savings - Misc to offset the 
effect of the Department's upward substitution 
of one 1374 Special Assistant XV to one 1377 
Special Assistant XVm in July of 2000, which 
resulted in increased salary and fringe benefit 
costs throughout the current year, without 
budgetary approval of the Board of 
Supervisors. This recommendation will enable 
the Department to maintain the existing filled 
1377 Special Assistant XVTfl position at the 
higher salary and fringe benefit cost, but will 
offset the additional expenditures for the 
Department because of this increase in 
Attrition Savings. 



(36,283) (59,121) 22,838 



40 013 Mandatory Fringe Benefits 



208,474 202,670 5,804 



Corresponds to the reduction in Attrition 
Savings - Misc. 



63 



Board of S u pervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: MYR - MAYOR 



Page 

No. Object 
FEQ 



Position/ 
Equipment 
l u mbe r From 



Number 



Amount 



To From 



In 



Savings 



Grants for the Arts 



3045 001 Permanent Salaries - Misc 

* The recommended reduction in 
Permanent Salaries - Misc is the total of 
the following specific recommendations 
regarding individual classifications. 



$330,847 $325,941 



3064 



Attrition Savings 
Misc 



9993M 



(4,906) 4,906 



Increase Attrition Savings - Misc to offset the 
effect of the Department's upward substitution 
of one 1368 Special Assistant DC to one 1369 
Special Assistant X in July of 2000, which 
resulted in increased salary and fringe benefit 
costs throughout the current year, without 
budgetary approval of the Board of Supervisors. 
This recommendation will enable the 
Department to maintain the existing filled 1369 
Special Assistant X position at the higher salary 
and fringe benefit cost, but will offset the 
additional expenditures for the Department 
because of this increase in Attrition Savings. 



3045 013 Mandatory Fringe Benefits 



79,958 78,868 1,090 



Corresponds to the reduction in Attrition 
Savings - Misc. 



Total Recommended Reductions 



$47,511 



64 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: 



OCA ADMINISTRATIVE SERVICES - OFFICE OF CONTRACT ADMINISTRATION 



FINANCIAL DATA: 

The Department of Administrative Services - Office of Contract Administration proposed 
$5,071,959 budget for FY 2001-02 is $1,806,587 or 55.33 percent more than the original FY 2000-01 
budget of $3,265,372. The net increase from the revised FY 2000-01 budget is $1,326,920 or 35.43 
percent. 

SUMMARY OF PROGRAM EXPENDITURES: 






Program Expenditures 

CONTRACT ADMINISTRATION 
PROCUREMENT SERVICES 



Total Expenditures 

Less: Work Order Recoveries 

Net Expenditures 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 2000-2001 Fiscal Year From 2000-2001 



Original 


Revised 




2001-2002 




Original Budget 


$ 

3,265,372 


$ 129,667 
3,615,372 


S 


1,440,097 
3,631,862 


S 


1,440,097 
366,490 


$ 3,265,372 
(944,517) 


S 3,745,039 
(1,294,517) 


$ 


5,071,959 
(1,872,838) 


s 


1,806,587 

(928,321) 



$ 2,320,855 $ 2,450,522 $ 3,199,121 $ 



878,266 



DEPARTMENT PERSONNEL SUMMARY: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 51 FTEs, which is 
11.29 FTEs more than the 39.71 FTEs in the original FY 2000-01 budget. The FTE allocations by 
program are as follows: 



65 



BOARD OF SUPERVISORS - BUDGET ANALYST 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Original 


Revised 


2001-2002 


Original Budget 


39.71 


1.12 
39.71 


11.50 
39.50 


11.50 
(0.21) 


39.71 


40.83 


51.00 


11.29 



Department: OCA Administrative Services - Office of Contract Administration (continued') 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 2000-2001 Fiscal Year From 2000-2001 

Full Time Equivalents 

CONTRACT ADMINISTRATION 
PROCUREMENT SERVICES 



Totals 



There are no Special Assistant positions. 

Department Revenues 

General Fund support has increased by $878,266 or 41.40 percent. 

DESCRIPTION 

The Department's FY 2001-02 budget proposes 7 new positions, equal to 5.25 FTEs adjusted for 
timing, and annualizes seven positions previously approved by the Board of Supervisors in May of 2001. 
The 7 new positions being requested in the FY 2001-02 budget include: 

(a) One new 1952 Purchaser position, equal to 0.75 FTE, to work in the City's Computer Store, at a 
maximum salary cost of $41,499, plus mandatory fringe benefits. 

(b) Two new 2978 Contract Compliance Offers II , equal to 1.50 FTEs, and four new 2992 Contract 
Compliance Officers I, equal to 3.00 FTEs, to monitor compliance with the Prevailing Wage 
Ordinance, at an increased salary cost of $344,149, plus mandatory fringe benefits. 

These seven proposed new positions would have a total annual salary cost of $385,648, plus mandatory 
fringe benefits. 



66 

board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: OCA ADMINISTRATIVE SERVICES - OFFICE OF CONTRACT ADMINISTRATION (continued') 

The seven positions previously approved in May of 2001 have a total FY 2001-02 salary cost of 
$540,397, plus mandatory fringe benefits. These positions comprise: 

(a) One 2978 Contract Compliance Officer II position and three 2992 Contract Compliance Officer I 
positions to monitor compliance with the provisions of the Minimum Compensation and Health 
Accessibility Ordinances. 

(b) One 0932 Manager Vm position and one 2978 Contract Compliance Officer II position for the 
Prevailing Wage compliance monitoring function. 

(c) One 1426 Senior Clerk Typist position to support the above monitoring functions. 

In addition, the Department has increased (a) its 027 Professional and Specialized Services 
budget by $150,000 for a computer consultant to assess its data processing needs, and (b) its 040 
Materials and Supplies budget by $229,886 to provide office support services for its proposed new staff. 



Comment 

The Mayor's budget provides an increase of $1,806,587. Our recommended reductions, which 
total $351,900, would still allow an increase of $1,454,687 or 44.5% in the Department's budget. 



67 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: OCA - Office of Contract Administration 



Page 
No. Object 



Position/ Numher 

Equipment 
Number From To 



Amount 
From To Savings 



FFB Contract Administration 



3024 001 Permanent Salaries - Misc. 



$839,318 $648,676 * 



* The recommended reduction in Permanent Salaries - Misc. is the 
total of the following specific recommendations regarding individual 
classifications. 



3076 001 Contract Compliance 

Officer II 
3076 001 Contract Compliance 

Officer I 



2978 N 1.50 


0.00 


139,473 


$139,473 


2992 N 3.00 


2.25 


204,676 


153,507 51,169 



In May of 2001, the Board of Supervisors approved a new 0932 
Manager VTTI and a new 2978 Contract Compliance Officer II to 
perform prevailing wage compliance monitoring. The Department is 
now requesting two additional 2978 Contract Compliance Officer II 
positions (1.50 FTEs in FY 2001-02) and four additional 2992 
Contract Compliance Officer I positions (3.00 FTEs in FY 2001-02) 
for monitoring prevailing wage compliance. Therefore, the 
Department is requesting a total of six new positions (4.50 FTEs in FY 
2001-02) for monitoring prevailing wage compliance. Pending 
determination of the actual number of construction projects and 
contractors to be monitored, and whether or not parking garage 
attendants and janitors are covered by the Department's monitoring 
program, the Budget Analyst recommends approval of 3 Contract 
Compliance Officers I (or 2.25 FTEs in FY 2001-02) of the requested 
6 new positions (or 4.50 FTEs in FY 2001-02). The Budget Analyst is 
recommending approval of one new Purchaser position, for a total 
recommended approval of 4 of the 7 requested new positions. 



3074 013 Mandatory Fringe Benefits 

Corresponds to reductions in Permanent Salaries. 



199,430 157,935 41,495 



68 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



OCA - Office of Contract Administration 



Position/ Number Amount 
age Equipment 

iOa Object Number From Io_ From To Savings 

074 027 Professional and Specialized Services $150,000 S150,000 * 

* The Budget Analyst recommends that 5150,000 be placed on reserve, 
pending selection of an outside contractor and submission of budget 
details, including hourly rates and the estimated hours, to develop a 
computer contract compliance monitoring system. 

040 Material & Supplies 251,349 203,189 48,160 

Reduce Materials and Supplies by 548,160. The Budget Analyst has 
recommended approval of 4 of the 7 proposed new positions, and 
therefore, recommends corresponding reductions in Materials and 
Supplies, as follows: 

(a) 525,500 for office reconfiguration costs. 

(b) 510,000 for computers. 

(c) 57360 for telephones. 

(d) 51,700 for cabling. 

(e) 51,800 for phone services. 

(f) 51,800 for computer support. 

The recommended reduction of 548, 1 60 would still result in an 
increase of 5183,189 over the revised FY 2000-01 budget of 522,000. 
The revised budget amount of 5183,189 allows for computer, 
telephone, cabling, phone service, and computer support services for 
the seven new positions approved in May of 2001. 



Total Recommended Reductions 5280,297 

Total Recommended Reserves 5150,000 



69 

Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



DEPARTMENT: 



REG ELECTIONS 



Financial Data: 

The Department of Elections proposed $8,471,292 budget for FY 2001-02 is $1,947,313 or 18.69 
percent less than the original FY 2000-01 budget of $10,418,605. The net decrease from the revised FY 
2000-01 budget is $4,359,200 or 33.98 percent. 



Summary of Program Expenditures: 



Program Expenditures 

ELECTIONS 

Total Operating Expenditures 
Capital Improvements & Fac. Maint. 
Total Expenditures 
Less: Work Order Recoveries 
Net Expenditures 



Fiscal Year 2000-2001 



Original 



Revised 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 2000-2001 
2001-2002 Original Budget 



$ 10,418,605 $ 13,371,048 $ 8,471,292 $ 



(1,947,313) 



$ 10,418,605 $ 13,371,048 S 8,471,292 $ (1,947,313) 

$ -__ $ (540,556) $ -_ $ -_ 

$ 10,418,605 $ 12,830,492 S 8,471,292 $ (1,947,313) 

(91,665) (91,665) (91,665) -__ 

$ 10,326,940 $ 12,738,827 $ 8,379,627 $ (1,947,313) 



Department Personnel Summary: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 44.29 FTEs, which is 
3.94 FTEs more than the 40.35 FTEs in the original FY 2000-01 budget. The FTE allocations by 
program are as follows: 



70 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: REG ELECTIONS (continued) 



Full Time Equivalents 

ELECTIONS 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 2000-2001 Fiscal Year From 2000-2001 

2001-2002 



Original Revised 



40.35 



Original Budget 



50.96 



44.29 



3.94 



Totals 



40.35 



50.96 



44.29 



3.94 



Special Assistant Positions Recommended for Reclassification 



Exempt / 




Old 






New 




Total 


Provisional 


Count 


Class 


Title 


Total Salarv 


Class 


Title 


Salarv 


Exempt 


2 


1367 


Special Assistant VIII 


$112,804 


1410 


Chief Clerk 


$113,388 


Exempt 


3 


1367 


Special Assistant VIII 


169,206 


1842 


Management 
Assistant 


177,780 


Exempt 


1 


1367 


Special Assistant VIII 


56,402 


1844 


Senior 

Management 

Assistant 


61,610 


Exempt 


1 


1365 


SDecial Assistant VI 


48.729 


1408 


Principal Clerk 


49,455 



Totals 



$387,141 



$402,233 



Department Revenues 

Department revenues are projected to increase by $62,087 or 8.79 percent and General Fund 
support is projected to decrease by $2,009,400 or 20.90 percent. The projected increase in revenues 
would primarily result from (1) the elimination of discounted fees for early submission of ballot 
arguments, and (2) a ten percent increase in ballot argument fees beginning with the March of 2002 
elections' Voter Information Pamphlet. The Budget Analyst notes that the proposed ten percent increase 
in fees would be subject to separate legislative approval (File 01-1066) by the Board of Supervisors 
approval. Such legislation is currently pending before the Rules Committee. 

71 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: REG ELECTIONS (continued) 



DESCRIPTION 

Although the proposed FY 2001-02 Department of Elections budget is $1,947,313 less than the 
original FY 2000-01 budget, the FY 2000-01 original budget included $3,241,940 for one-time 
equipment expenses to purchase the new Elections Systems and Software, Inc. (ES&S) optical scan 
voter technology system. If such one-time equipment expenses are deducted, the proposed FY 2001-02 
operating budget is not $1,947,313 less, but actually approximately $1.3 million more, than the original 
FY 2000-01 operating budget. Approximately $551,000 of the $1.3 million increase results from 
additional personnel costs, including the addition of 9.0 FTE new permanent positions and ten upward 
substitutions. The remaining approximately $750,000 increase results primarily from increased costs for 
printing of the larger ballots and the Voter Information Pamphlet. 

The Department of Elections received a supplemental appropriation of $2,411,887 in April of 
2001, primarily to cover significant cost overruns of Temporary Salary, Overtime, Other Current 
Expenses and for additional Services of Other City Departments for the November and December of 
2000 election. As previously reported, a new voting system coupled, high staff turnover and an overall 
lack of management and supervision resulted in the need for the supplemental appropriation of funds. 
The Department has proposed a new reorganization plan, which would create new permanent positions 
under three new divisions, to address many of the problems that occurred last year. However, currently 
the Department (1) lacks a Director and any permanent upper-level management staff, (2) has a 50% 
vacancy rate in the overall staffing, and (3) needs to prepare for an upcoming November of 2001 
election. The Budget Analyst's Office is not confident that the Department of Elections will be able to 
effectively implement the proposed reorganization plan, and has therefore recommended that ten months 
of all the proposed FY 2001-02 salary related funds be placed on reserve, thus requiring the Department 
to report back to the Finance Committee on the progress of the Department in approximately two 
months. 

The proposed FY 2001-02 budget includes an additional $1,000,000 Unappropriated Revenue 
Elections Reserve, which is not reflected in the proposed Department of Elections total budget of 
$8,471,292. This $1,000,000 Reserve was initially established to substantially pay for ten months of a 
new lease and the related moving, furniture and equipment, at a total estimated cost of $1,062,920. 
These costs had been originally anticipated to occur in FY 2001-02 for the Department of Elections. 
However, since a new lease was disapproved by the Finance Committee, these funds are now being 
requested to be set aside for the Department of Elections in the event of a runoff election, the need to 
lease additional space or for possible Temporary Salary and Overtime cost overruns. The Budget 
Analyst recommends that this $1,000,000 Reserve be eliminated and that the Department of Elections 
separately justify their need for such additional funds in the form of a supplemental appropriation 
request to the Board of Supervisors, if necessary, just like any other department which may require 
additional costs beyond what the Mayor has recommended in their FY 2001-02 budget, if such costs are 
not known and/or have not been explained and justified in detail at this time. 

72 

Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



REG - Elections 



>age 

No. Object 



Position/ Number 
Equipment 
Number From Xq 



Amount 
From Iq 



Savings 



(079 001 Permanent Salaries - Misc 



$1,395,181 $1,395,181* 



$0 



* Reserve 51,162,651 (ten months of funding) for Permanent Salaries - 
Misc to allow for the total reorganization of the Department, including 12 
substitutions and the hiring of 9.0 new FTE positions (8.25 FTEs 
requested in the Interim Budget plus .75 FTE 1052 Business Analyst), as 
is proposed in the FY 2001-02 budget. Given (1) the lack of a Director and 
any permanent upper-level management staff for the Department of 
Elections, (2) a current 50% vacancy rate in the overall staffing of the 
Department, (3) an upcoming November of 2001 election, and (4) the 
uncertainty of the Department's ability to implement its proposed 
reorganization plan, the Budget Analyst cannot recommend specific 
reductions at this time. Therefore, the Budget Analyst is recommending 
approval of all of the 9.0 new FTEs, with a 10 month reserve on such 
Permanent Salary funds. In two months, the Department should be in a 
position to request the release of some or all of the recommended reserved 
funds from the Finance Committee, based on a review of the Department's 
progress in filling the current vacant and proposed new positions with 
qualified staffpersons and effectively managing the Department 



Management Assistant 


1842S 


3.0 


0.0 


177,780 





177,780 


Management Assistant 


1842L 


0.0 


3.0 





177,780 


(177,780) 



Change the three substituted 1 842S Management Assistant permanent 
positions to limited tenure 1842L Management Assistant positions. The 
three 1842S Management Assistants are being proposed as substitutions 
for three existing 1367 Special Assistant VTH positions, which, 
according to DHR, are designated as temporary exempt positions. 
Furthermore, given the uncertainty surrounding the proposed 
reorganization of the Department, the Budget Analyst is hesitant to 
recommend the creation of these three new permanent positions at this 
time. 



73 



Board of Supervisor s - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: REG - Elections 



Position/ Number Amount 

Page Equipment 

No. Object Number From Ifl From Xo_ Savings 

3082 Senior Management Asst. 1844S 2.0 1.0 123,220 61,610 61,610 

Senior Management Asst. 1844L 0.0 1.0 61,610 (61,610) 

Change one of the two substituted 1844S Senior Management Assistant permanent positions 
to a limited tenure 1844L Senior Management Assistant position. One of these 1844S 
Senior Management Assistants is being proposed as a substitution for a 1367 Special 
Assistant VIII position, which, according to DHR is currently designated as a temporary 
exempt position. That temporary position should not be given permanent status, as is 
proposed in the FY 2001-02 budget, and we therefore recommend that position be 
designated as limited tenure. Furthermore, given the uncertainty surrounding the proposed 
reorganization of the Department, the Budget Analyst does not recommend the creation of 
such a new permanent position at this time and instead recommends a limited tenure 
position. The other 1844S Senior Management Assistant position is also being proposed as a 
substitution for a 1367 Special Assistant VIII position, however that position is currently 
designated permanent exempt by DHR, such that we recommend that this position continue 
as a permanent position. Implementation of this recommendation would result in one Senior 
Management Assistant position being permanent and one Senior Management Assistant 
position being limited tenure. 



3079 005 Temporary Salaries - Misc 900,000 900,000* ( 

* Reserve $750,000 (ten months of funding) for Temporary Salaries - Misc 
to allow for total reorganization of the Department, as discussed above 
under Permanent Salaries - Misc. 

3079 009 Premium Pay 10,000 10,000* ( 

* Reserve $8,333 (ten months of funding) for Premium Pay to allow for 
total reorganization of the Department, as discussed above under 
Permanent Salaries - Misc. 

5079 011 Overtime 200,000 200,000* I 

* Reserve $166,667 (ten months of funding) for Overtime to allow for total 
reorganization of the Department, as discussed above under Permanent 
Salaries - Misc. 

74 

Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



epartment: REG - Elections 






'age 

No. Object 

079 013 Mandatory Fringe Benefits 



Position/ Number 


Amount 


Equipment 




Number From To 


From To. 




436,250 436,250* 



Saving s 







* Reserve 5363,542 (ten months of funding) for Mandatory Fringe Benefits to allow 
for total reorganization of the Department, as discussed above under Permanent 
Salaries - Misc. 



379 027 Professional and Specialized Services 



381,408 



377,408 



4,000 



Reduce the requested Elections Systems and Software, Inc. (ES&S) ancillary 
services contract from 5150,000 to 5146,000, in accordance with the ES&S actual 
contract payment schedule. 



)79 030 Rents & Leases - Buildings & Structures 107,000 50,000 

Reduce to reflect actual rent costs for a storage warehouse on Pier 27. 



57,000 



Subtotal - Recommended Reductions 
Subtotal - Recommended Reserves 



$61,000 



$2,451,193 



Reapportionment 

'80 PRG038 Reapportionment Project 



$253,237 $253,237* 



$0 



* These funds would pay for the staff, operating expenses and outside consultants to 
reapportion the 1 1 Board of Supervisors Districts, based on the 2000 US Census data. 
Reserve all of the 5253,237 of budgeted funds for this Reapportionment Project, until 
the Director of the Department of Elections is hired, the Election Task Force has been 
formed and the consultant(s) have been identified, such that specific budget details, 
including hourly rates and estimated hours are available. 



Subtotal Reapportionment Project - Recommended Reserves 



Board of S upervisors - Budget Analyst 



$253,237 



75 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: REG - Elections 



Position/ Number Amount 

Page Equipment 

No. Object Number From Xfl From Tj> Savings 

Unappropriated Revenue - Designated Reserves 

Elections Reserve 1,000,000 0.00 1,000,000 

Eliminate the proposed S 1,000,000 Unappropriated Election Reserve set aside for the 
Department of Elections. This reserve was originally established to pay approximately 
SI ,062,920 (5572,920 for ten months of rent on a new lease and approximately 5490,000 of 
additional moving, furniture and related equipment costs) for expenses anticipated to occur in 
FY 2001-02 for the Department of Elections. However, this lease was disapproved by the 
Finance Committee. 

Subsequent to this lease being disapproved by the Finance Committee, the Mayor's Office now 
states that the Unappropriated Election Reserve funds would be needed in the event of a runoff 
election, for possible renting of additional space for the Department, or for unforeseen 
Temporary Salary and Overtime cost overruns. It should be noted that the proposed FY 2001- 
02 budget for the Department of Elections includes anticipated expenses for the November of 
2001 and the March of 2002 elections, but does not include funds for potential runoff elections 
in either December of 2001 or March of 2002. 

The Budget Analyst believes that funds for potential expenditures, such as a new lease and 
possible Temporary Salary and Overtime deficiencies should not be approved in the FY 200 1 - 
02 budget. The Budget Analyst recommends that if a runoff election is needed or other possible 
unforeseen expenses are required, the Department of Elections should separately justify their 
need for such additional funds in the form of a supplemental appropriation request to the Board 
of Supervisors, if necessary, in the same manner as any other department which may require 
additional costs beyond what the Mayor has recommended in their FY 2001-02 budgets, if 
such costs are not known and/or have not been explained and justified in detail at this time. 



Total Recommended Reductions $1,061,000 



Total Recommended Reserves $2,704,430 

76 

Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



DEPARTMENT: 



RET RETIREMENT SYSTEM 



Financial Data: 



The Retirement System's proposed $14,310,292 budget for FY 2001-02 is $688,942 or 5.06 
percent more than the original FY 2000-01 budget of $13,621,350. The net increase from the revised 
FY 2000-01 budget is $688,942 or 5.06 percent. 



Summary of Program Expenditures: 



Program Expenditures 

ADMINISTRATION 

EMPLOYEE DEFERRED COMPENSATION PLAN 

INVESTMENT 

RETIREMENT SERVICES 



Total Expenditures 



Fiscal Year 2000-2001 


Mayor's Budget 
Fiscal Year 
2001-2002 


Proposed 

Increase (Decrease) 

From 2000-2001 


Original 


Revised 


Original Budget 


S 901,876 

405,120 

1,361,307 

10,953,047 


S 901,876 

405,120 

1,361,307 

10,953,047 


S 


917,099 

421,897 

1,589,737 

11,381,559 


S 15,223 

16,777 

228,430 

428,512 


S 13,621,350 


S 13,621,350 


S 


14,310,292 


S 688,942 



Department Personnel Summary: 



The number of full-time equivalent positions budgeted for FY 2001-02 is 77.36 FTEs, which is 
6.41 FTEs more than the 70.95 FTEs in the original FY 2000-01 budget. The FTE allocations by 
program are as follows: 



Full Time Equivalents 



ADMINISTRATION 

EMPLOYEE DEFERRED COMPENSATION PLAN 

INVESTMENT 

RETIREMENT SERVICES 









Proposed 






Mayor's Budget 


Increase (Decrease) 


Fiscal Year 2000-2001 


Fiscal Year 


From 2000-2001 


Original 


Revised 


2001-2002 


Original Budget 


6.00 


6.00 


6.00 




-AN 1.00 


1.00 


1.75 


0.75 


13.59 


13.59 


14.32 


0.73 


50.36 


50.36 


55.29 


4.93 



Totals 



70.95 



70.95 



77.36 



6.41 



77 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: RET RETIREMENT SYSTEM (continued) 

The Department has requested the following new Special Assistant positions: 



Exempt / Provisional 

Provisional 
Provisional 



Count Class 



Title 



0.75 1370 Special Assistant XI 
0.75 1371 Special Assistant XII 



Salary 


Filled / Vacant 


$52,970 


Vacant 


56,963 


Vacant 



Totals 



1.50 



S109,933 



DEPARTMENT REVENUES 

Department revenues have increased by $678,465 or 5.08 percent and General Fund support has 
increased by $10,477 or 4.10 percent. 



DESCRIPTION 

In FY 2001-02, the Department's proposed budget increase is $688,942. This budget increase 
includes $463,601 more for permanent salary costs related to new positions, upward substitutions, and 
annualization of new positions approved for partial year funding in FY 2000-01, plus $130,658 more for 
mandatory fringe benefits costs. The Department also proposes to spend $97,233 more on equipment in 
FY 2000-01, primarily related to computer equipment purchases, all workplace modifications to meet 
the requirements of the Americans with Disabilities Act, and ergonomic equipment. 

Key personnel changes comprise: 

1. The proposed addition of a new 0.75 FTE 1371 Special Assistant XH as the Deferred 
Compensation Program Manager, with support from a new 0.5 FTE 1426 Senior Clerk Typist 
and a new 0.5 FTE 1650 Senior Accountant. These staff will be responsible for administering 
the Deferred Compensation Plan, a voluntary program added to the Retirement System in FY 
1997-98. The Department currently provides clerical support services to the Deferred 
Compensation Program on a reimbursement basis. 

2. The proposed addition of a new 0.75 FTE 1370 Special Assistant XI as the Pension 
Administration Project Specialist - Administration and Quality Assurance, to implement the new 
Pension Administration Systems Project. 

3. The proposed addition of three new 0.75 FTE 1750 Microphoto/Imaging Technicians to replace 
current temporary staff who are responsible for converting incoming documents into an 
electronic format. 

4. The proposed substitution of the current 1115 Chief Investment Officer position, which has a 
maximum salary of $127,760, with a AC31 Deputy Director of Investment position, which has a 
maximum salary of $228,790, an increase of $101,030 or 79.1 percent. If approved, this would 
be the highest paid position in the City. According to Ms. Clare Murphy, Executive Director of 

78 



Board of Supervisors - Budget analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: RET RETIREMENT SYSTEM (continued) 

the Retirement System, such a high salary scale is required to attract and retain the caliber of 
applicant that the Retirement Board is seeking, particularly given the highly competitive private 
financial sector in the Bay Area. The Budget Analyst considers the proposed salary range for the 
new AC31 Deputy Director of Investment position to be a policy matter for the Board of 
Supervisors. 



COMMENT 

The Mayor's budget provides an increase of $688,942. Our recommended reductions, which total 
$191,827, would still allow an increase of $497,115 or 3.65% in the Department's budget. 



79 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: RET - Retirement System 

Page 
No. Object 

FDC Employee Deferred Compensation Plan 

3091 001 Permanent Salaries - Misc. 



Position/ Numher 

Equipment 
Number From Xo_ 



* The recommended reduction in Permanent Salaries - Misc. is the 
total of the following specific recommendations regarding individual 
classifications. 



3095 001 Senior Clerk Typist 1426 N 0.50 0.375 

Reduce to reflect estimated start date of October 1, 2001. 

3091 013 Mandatory Fringe Benefits 

Corresponds to reduction in Permanent Salaries. 

FDD Retirement Services 

3092 001 Permanent Salaries - Misc. 

* The recommended reduction in Permanent Salaries - Misc. is the 
total of the following specific recommendations regarding individual 
classifications. 



3096 001 Microphoto/Imaging 
Technician 



1750 N 2.25 1.50 



The Department currently employs one permanent 1.00 FTE 1750 
Microphoto/Imaging Technician. The Department proposes adding 
another three 1750 positions (2.25 FTE in FY 2001-02) to process the 
projected 300,000 pages of new documents to be imaged annually. 
However, the projected workload volume only justifies an additional 
2.00 FTE 1750 Microphoto/Imaging Technician positions. Due to an 
anticipated hire date of October 1, 2001, these 2.00 FTE recommended 
positions should be reduced to 1.50 FTEs in FY 2001-02. 



Amount 
From To Savings 

$105,866 $100,187 * 



22,715 



26,354 



17,036 $5,679 



24,787 



1,567 



2,854,237 2,799,643 



81,375 



54,249 27,126 



80 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



RET - Retirement System 



age 

^SL. Object 



001 Senior Accountant 



Position/ Numher 

Equipment 
Number From Iq 

1652 A 2.00 1.625 



Amount 
From To Savings 

106,384 86,437 19,947 



The Department has requested a new 0.5 FTE 1652 Senior 
Accountant for the Employee Deferred Compensation Plan. There 
should therefore be a commensurate reduction in the 1652 Senior 
Accountant FTE count in the Retirement Services budget, as the 
staffing for that work has been transferred to the Employee Deferred 
Compensation Program budget. 



001 Attrition Savings - Misc. 



9993M (1.58) (1.71) (91,493) (99,014) 



7,521 



Increase attrition savings by $7,521 to offset the effect of the 
Department's upward substitution of a 1203 Personnel Technician to a 
1222 Senior Payroll and Personnel Clerk, which has resulted in 
increased salary and fringe benefit costs during the past year, without 
budgetary approval by the Board of Supervisors. This 
recommendation will enable the Department to continue to maintain 
the existing filled position, at the higher salary and fringe benefit cost, 
but will not result in additional budgeted expenditures for the 
Department because an offsetting amount will be eliminated from the 
budget by this increase in attrition savings. 



005 Temp Salaries - Misc. 



275,800 235,949 39,851 



Reduce to reflect actual projected expenditures. The recommended 
reduction of 539,851 would still result in an increase of $16,059 over 
the original FY 2000-01 budget. 



013 Mandatory Fringe Benefits 

Corresponds to the reduction in Permanent Salaries and Temporary 
Salaries, and the increase in Attrition Savings. 



26,354 



7,925 18,429 



81 



Board of S u pervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: RET - Retirement System 



Page 
No. Object 

3092 022 Training 



Position/ 


Number 


Amount 




Equipment 








Number 


From To 


From Tjg 


Saviugs 






33,055 23,624 


9,431 



Reduce to reflect actual FY 2000-01 expenditure, adjusted for cost of 
living. 



060 Equipment Purchase 

* The recommended reduction in Equipment Purchase is the total of the 
following specific recommendations regarding individual items. 



216,900 199,455 



060 


H-P Optical Jukebox 


RS014N 1 


1 16,117 


16,081 


36 


060 


Compaq Proliant ML530 


RS016R 1 


1 19,099 


19,013 


86 


060 


Miscellaneous hardware 


RS017N 1 


1 14,996 


13,581 


1,415 


060 


Nortell Networks Passport 


RS018N 1 


1 54,096 


53,723 


373 


060 


Novell ZENworks 3 


RS019N 1 


1 6,513 


5,701 


812 


060 


Windows Office 2000 


RS020N 1 


1 31,602 


31,530 


72 


060 


Ciscowork 2000 LAN 


RS021N 1 


1 12,050 


12,023 


27 


060 


HP Suresore & Julebox 


RS022N 1 


1 6,072 


6,058 


14 


060 


Miscellaneous software 


RS023N 1 


1 9,179 


9,006 


173 


060 


ADA workarea modification 


RS024N 1 


1 25,000 


16,005 


8,995 


060 


Ergonomic equipment 


RS025N 1 


1 15,000 


9,558 


5,442 



Reduce 060 Equipment Purchase budget by $17,445 due to the following 
reductions: 

(a) $8,450 due to reduction to actual quoted prices, and due to 
miscalculation of sales tax at 8.5 percent, rather than the current 8.25 
percent. 

(b) $8,995 for ADA workarea modifications to reflect actual FY 2000- 
01 expenditure, adjusted for cost of living. 

The recommended reduction of $17,445 would still result in an increase 
of $79,988 over the original FY 2000-01 budget. 



82 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



RET - Retirement System 



•age 

SiL Object 

)F Tnvestment 



Position/ Number 

Equipment 
Number From To 



001 Permanent Salaries - Misc. 

* The recommended reduction in Permanent Salaries - Misc. is the 
total of the following specific recommendations regarding individual 
classifications. 



Amount 
From To Savings 

1,261,328 1,223,196 * 



00 1 Deputy Director for 
Investment 



AC31 S 1.00 0.83 



The Budget Analyst considers the proposed Deputy Director for 
Investment position, at a maximum annual salary of $228,790, to be a 
policy matter for the Board of Supervisors. 

If the Board of Supervisors approves the proposed salary range, the 
anticipated hire date for the new Deputy Director for Investment 
position, at that salary range, is September 1, 2001. Therefore, this new 
position should be budgeted for 10 months in FY 2001-02 (0.83 FTE), 
permitting a reduction of $38,894. 



228,790 190,658 38,132 



93 013 Mandatory Fringe Benefits 

Corresponds to reduction in Permanent Salaries. 

Total Recommended Reductions 



266,409 259,710 6,699 



$191,827 



83 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: ttx treasurer/tax collector 

Financial Data: 

The Treasurer/Tax Collector's proposed $18,217,051 budget for FY 2001-02 is $2,592,494 or 
12.46 percent less than the original FY 2000-01 budget of $20,809,545. The net decrease from the 
revised FY 2000-01 budget is $2,592,494 or 12.46 percent. 



SUMMARY OF PROGRAM EXPENDITURES: 



Proposed 











Mayor's Budget 


Increase (Decrease) 




Fiscal Year 


2000-2001 


Fiscal Year 
2001-2002 




From 
Origii 


2000-2001 


Program Expenditures 


Original 




Revised 


rial Budget 


DEPARTMENTAL MANAGEMENT 


$ 3,815,557 


$ 


3,815,557 


S 1,761,332 


S 




(2,054,225) 


LEGAL SERVICE 


538,410 




538,410 


553,320 






14,910 


TAX ASSESSMENT 


470,493 




470,493 


484,063 






13,570 


TTX TAXPAYER ASSISTANCE 


873,534 




873,534 


944,378 






70,844 


TTX-BUSINESS TAX 


7,057,598 




7,056,598 


5,356,819 






(1,700,779) 


TTX-DELINQUENT REVENUE 


3,349,185 




3,349,185 


3,527,893 






178,708 


TTX-IN VESTMENT 


759,156 




759,156 


758,912 






(244) 


TTX-PROPERTY TAX/LICENSING 


1,776,179 




1,791,179 


2,483,792 






707,613 


TTX-TREASURY 


2,169,433 




2,155,433 


2,346,542 






177,109 


Total Expenditures 


$ 20,809,545 


S 


20,809,545 


S 18,217,051 


s 




(2,592,494) 


Less: Work Order Recoveries 


(1,260,741) 




(1,260,741) 


(1,347,161) 






(86,420) 


Net Expenditures 


S 19,548,804 


s 


19,548,804 


S 16,869,890 


s 




(2,678,914) 



DEPARTMENT PERSONNEL SUMMARY: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 184.59 FTEs, which is 
2.16 FTEs more than the 182.43 FTEs in the original FY 2000-01 budget. The FTE allocations by 
program are as follows: 



84 

Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: TTX TREASURER/TAX COLLECTOR (continued) 











Proposed 










Mayor's Budget 


Increase (Decrease) 




Fiscal Year 2000-2001 


Fiscal Year 


From 2000-2001 


Full Time Equivalents 


Original 


Revised 


2001-2002 


Original Budget 


DEPARTMENTAL MANAGEMENT 


16.78 


16.78 


17.14 




0.36 


LEGAL SERVICE 


5.76 


5.76 


5.76 




- 


TAX ASSESSMENT 


7.13 


7.13 


7.13 




- 


TTX TAXPAYER ASSISTANCE 


11.52 


11.52 


11.93 




0.41 


TTX-BUSINESS TAX 


45.47 


45.47 


45.59 




0.12 


TTX-DELINQUENT REVENUE 


44.62 


44.62 


44.72 




0.10 


TTX-INVESTMENT 


5.45 


5.45 


5.45 




- 


TTX-PROPERTY TAX/LICENSESTG 


13.03 


13.03 


13.27 




0.24 


TTX-TREASURY 


32.67 


32.67 


33.60 




0.93 



Totals 



182.43 



182.43 



184.59 



2.16 



The following positions have been reclassified under the Managerial Executive Association 
(MEA) Management Classification and Compensation Plan. 

Special Assistant Positions Recommended for Reclassification 



Exempt / 


Count 


Old Title 


Salary 


New Title 


Salary 


Provisional 




Class 




Class 




Exempt 


1.00 


1372 Special Assistant XIII 


$80,571 


0922 Manager V 


$83,781 


Exempt 


1.00 


1372 Special Assistant XIII 


80,571 


0922 Manager V 


83,781 


Exempt 


1.00 


1372 Special Assistant XIII 


80,571 


0922 Manager V 


83,781 


Exempt 


1.00 


1372 Special Assistant XIII 


80,571 


0922 Manager V 


83,781 


Exempt 


1.00 


1374 Special Assistant XV 


93,281 


0931 Manager VII 


96,998 


Exempt 


1.00 


1374 Special Assistant XV 


93,281 


0931 Manager VII 


96,998 


Exempt 


1.00 


1376 Special Assistant XVII 


107,976 


0933 Manager DC 


112,278 


Totals 


7.00 




$616,822 




$641,398 



85 



BOARD OF SUPERVISORS - BUDGET ANALYST 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: TTX TREASURER/TAX COLLECTOR (•continued') 



Remaining Special Assistant Positions 



Exempt / 
Provisional Count Class Title 


Salary 


Filled / Vacant 


Provisional 5.00 1367 Special Assistant VIII 


$280,083 


Filled 


Totals 5.00 


5280,083 (556,017 each) 





Department Revenues 

Department revenues have increased by $488,148 or 14.03 percent and General Fund support has 
decreased by $3,167,062 or 19.70 percent. 



Description 

The Department's proposed FY 2001-02 budget is $2,592,494 less than the original FY 2000-01 
budget primarily due to $2,162,050 having been appropriated in FY 2001-02 (of which $1,162,050 is 
still on reserve) for a new Business Tax System. This project was delayed due to a decision not to 
continue with the original vendor selected by the Department. The project will now begin in FY 2001- 
02 subsequent to the award of contract through a Request for Proposals process. No additional funding 
has been budgeted for this. project in FY 2001-02. However, the Treasurer/Tax Collector will be 
required to obtain release of the $1,162,050 in reserved funds prior to completing the project. 

The balance of the FY 2001-02 budget decrease is attributable to a $1,193,676 reduction in the 
use. of services of other departments, offset against increased personnel costs resulting from the 
annualization of new positions approved for partial year funding in FY 2000-01 and cost of living 
adjustments for temporary salaries. 



86 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



ipartment: TTX - Treasurer/Tax Collector 

Position/ Number Amount 

age Equipment 

^o. Object Number From Ifl From To Savings 

"!N Property Tax/Licensing 

12 001 Permanent Salaries - Misc. $481,849 $464,453 * 

* The recommended reduction in Permanent Salaries - Misc. is the total 
of the following specific recommendations regarding individual 
classifications. 

26 001 Senior Administrative Analyst 1823 S 1.00 0.75 69,583 52,187 $17,396 

Reduce the vacant 1 .00 FTE 1 823 Senior Administrative Analyst position 
to a 0.75 FTE position, due to the projected hire date of October 1, 2001. 

112 013 Mandatory Fringe Benefits 9993M 134,830 130,788 4,042 

Corresponds to reductions in Permanent Salaries. 
:P Business Tax 
114 001 Permanent Salaries - Misc. 2,536,364 2,508,711 * 

* The recommended reduction in Permanent Salaries - Misc. is the total 
of the following specific recommendations regarding individual 
classifications. 



87 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: TTX - Treasurer/Tax Collector 



Number 



Page 
No. 

3128 
3128 



O b j ect 

001 Principal Accountant 
001 Senior Accountant 



Position/ 
Equipment 
Number From To 

1654 S 2.00 0.75 
1652 S 0.00 1.00 



The Department proposes to replace 2.00 FTE 1652 Senior Accountants 
with 2.00 FTE Principal Accountants to attract more highly skilled and 
experienced accountants in order to (a) recruit staff who are better 
equipped to handle the high volume of documentation required of these 
positions, and (b) provide greater management oversight. In order to 
evaluate the benefits of substituting the higher classification, the Budget 
Analyst recommends that only one of the 1 652 Senior Accountant 
positions be reclassified in FY 2001-02. Since it will not be possible to 
fill the reclassified position immediately, it should be funded as a 0.75 
FTE. 



Amount 

From To 

129,352 48,507 
53,192 



Savings 

80,845 
(53,192) 



3114 013 Mandatory Fringe Benefits 9993M 

Corresponds to reductions in Permanent Salaries. 



647,834 642,252 5,582 



FEG Departmental Management 

3120 001 Permanent Salaries - Misc. 



1,230,214 1,217,451 



* The recommended reduction in Permanent Salaries - Misc. is the total 
of the following specific recommendations regarding individual 
classifications. 



3133 001 Administrator m 
3133 001 Administrator E 



1023 S 1.00 


0.00 


71,984 





71,984 


1022 S 0.00 


1.00 





59,221 


(59,221) 



Although the Department of Human Resources has approved this 
substitution, the Budget Analyst recommends disapproval since the 
Department has not provided adequate justification for upgrading this 
filled position from a 1022 Administrator II to a 1023 Administrator III at 
a total increased annual salary and fringe benefit cost of $14,680 at the top 
step. 



88 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Position/ Number 


Amount 




Equipment 






Number From To 


From To 


Savings 


9993M 


647,834 645,917 


1,917 



epartment: TTX - Treasurer/Tax Collector 



'age 

No. Object 

.14 013 Mandatory Fringe B enefits 

Corresponds to reductions in Permanent Salaries. 

20 027 Professional & Specialized 15,000 4,300 10,700 

Services 

Reduce to actual FY 2000-01 expenditure level, adjusted for cost of 
living. 

120 029 Maintenance Services - Equipment 6,600 6,200 400 

Reduce to reflect actual Departmental need. 



Total Recommended Reductions $80,453 



89 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: GEN 



GENERAL CITY RESPONSIBILITY 



Financial Data: 

The General City Responsibility proposed $435,817,269 budget for FY 2001-02 is $148,169,699 
or 51.51 percent more than the original FY 2000-01 budget of $287,647,570. The net increase from the 
revised FY 2000-01 budget is $151,706,886 or 53.4 percent. 

SUMMARY OF PROGRAM EXPENDITURES: 



Program Expenditures 



DEPARTMENTAL TRANSFER ADJUSTMENT 
GENERAL CITY RESPONSIBILITIES 



Total Expenditures 

Less: Work Order Recoveries 

Net Expenditure 



Fiscal Year 2000-2001 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 2000-2001 



Original Revised 2001-2002 


Original Budget 


$ (240,770,123) S (240,770,123) $ (271,612,214) S 
528,417,693 524,880,506 707,429,483 


(30,842,091) 
179,011,790 


$ 287,647,570 $ 284,110,383 $ 435,817,269 $ 
(2,611,795) (2,384,508) (1,220,457) 


148,169,699 
1,391,338 



S 285,035,775 $ 281,725,875 $ 434,596,812 S 



149,561,037 



DEPARTMENT PERSONNEL SUMMARY: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 2.75 FTEs, which is 
.75 FTE more than the 2 FTEs in the original FY 2000-01 budget. The FTE allocations by program are 
as follows: 



Full Time Equivalents 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 2000-2001 Fiscal Year From 2000-2001 

2001-2002 



Original Revised 



Original Budget 



GENERAL CITY RESPONSIBILITIES 



2.00 



2.00 



2.75 



0.75 



Totals 



2.00 



2.00 



2.75 



0.75 

90 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: GEN GENERAL CITY RESPONSIBILITY (continued) 



DEPARTMENT REVENUES 

Department revenues have increased by $73,076,615 or 72.19 percent and General Fund support 
has increased by $76,484,422 or 41.60 percent. 



Description 

1. The General City Responsibility budget is comprised of general responsibilities not 
covered by other City departments, including General Fund supported debt service. 

2. The primary changes in General City Responsibility expenditures, which have 
increased by $148,169,699 from the Original Fiscal Year 2000-01 budget, are as follows: 

$5,300,000 Increase in Retiree Health Subsidy due to the November of 2000 Charter 
Amendment increasing benefits for retired City employees. 

$9,200,000 Implementation costs associated with the Minimum Compensation 
and Healthcare Accessibility ordinances to be paid to non-profit 
service providers who experience verifiable cost increases due to 
such ordinances. 

$2,750,000 Increase in San Francisco's partner obligation to the Peninsula Corridor Joint 
Powers Board 

$62,800,000 Proceeds from the anticipated sale of Business Tax Settlement Bonds. 

$16,000,000 Increased debt service for General Obligation Bonds (approximately 
$9,000,000) and debt service for Business Tax Settlement Bonds 
(approximately $7,000,000) 

$30,800,000 Increased General Fund contribution to General Fund Subsidized departments 
(primarily San Francisco General Hospital, Laguna Honda Hospital and the 
Municipal Railway) 

$ 1 1 ,700,000 General Fund transfer to the Moscone Expansion Project 
$10,800,000 Increase in General Fund Reserves 

91 

Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: GEN GENERAL CITY RESPONSIBILITY (continued) 

3. General Fund Reserves for FY 2001-2002 are shown in the table below. 

General Fund - General Reserve $30,000,000 

Audit/Year-End Closing Adjustments 4,500,000 

Board District Services Reserve 375,000 

Elections Reserve 1,000,000 

Litigation Reserve 7,975,707 

Technical Adjustment Reserve 1,000,000 

Salary and Benefits 46.880.219 

Total Designated Reserves $91,730,926 

4. The General City Responsibility Budget also funds staff costs for Committee on Information 
Technology (COIT) administrative support positions. The proposed FY 2001-02 budget includes a 0.75 
new 1 842 Management Assistant position to assist COIT in its expanded responsibility to monitor and 
review all new City-wide information technology contracts for consistency, completeness and 
performance. 



92 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



epartment: GEN 



General City Responsibility 



'age 

No. Ohject 



Position/ Number 

Equipment 
Number From To 



Amount 
From 



In 



Savings 



44 097 Unappropriated Revenue Reserved 



591,730,926 $90,730,926 51,000,000 



Reduce Reserves by S 1,000,000 to 
implement recommendations concerning 
the funds reserved for the Department of 
Elections as explained in our separate 
report on the Department of Elections. 



Total Recommended Reductions 



$1,000,000 



93 



Board of S upervisors - Budget Analvst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 
2001-02 



Department: 



ADP ADULT PROBATION 



Financial Data: 



The Adult Probation Department's proposed $9,012,553 budget for FY 2001-02 is $805,659 or 
8.21 percent less than the original FY 2000-01 budget of $9,818,212. The net decrease from the revised 
FY 2000-01 budget is $986,384 or 9.86 percent. 

Summary of Program Expenditures: 



Pro gram Expenditures 

ADMINISTRATION - ADULT PROBATION 
COMMUNITY SERVICES 
PRE-SENTENCING INVESTIGATION 



Total Expenditures 

Less: Work Order Recoveries 

Net Expenditures 



Fiscal Year 2000-2001 
Original Revised 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 2000-2001 

2001-2002 Original Budget 



2,864,194 $ 3,000,180 
4,799,350 4,844,089 
2,154,668 2,154,668 



2,009,476 


$ 


(854,718) 


4,864,574 




65,224 


2,138,503 




(16,165) 



9,818,212 $ 9,998,937 S 9,012,553 S (805,659) 

(94,000) (140,000) (294,100) (200,100) 



$ 9,724,212 $ 9,858,937 $ 8,718,453 $ 



(1,005,759) 



Department Personnel Summary: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 124.99 FTEs, which is 
3.78 FTEs less than the 128.77 FTEs in the original FY 2000-01 budget. The FTE allocations by 
program are as follows: 



94 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: ADP ADULT PROBATION (continued) 

Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 2000-200 1 Fiscal Year From 2000-2001 
Full Time Equivalent s Original Revised 2001-2002 Original Budget 

ADMINISTRATION - ADULT PROBATION 35.17 35.17 27.74 (7.43) 

COMMUNITY SERVICES 64.84 64.84 67.00 2.16 

PRE-SENTENCING INVESTIGATION 28.76 28.76 30.25 1.49 



Totals 128.77 128.77 124.99 (3.78) 

The Department has no Special Assistants. 

Department Revenues 

Department revenues have decreased by $707,083 or 47.59 percent and General Fund support 
has decreased by $298,676 or 3.60 percent. 

Description 

The $805,659 decrease in proposed expenditures compared to the Department's original FY 2000-01 
budget is comprised of several components. This decrease is mainly due to the expiration of the 
$688,191 Criminal Justice Treatment Network for Women Federal Grant on September 30, 2001. This 
decrease in the Department's proposed budget is primarily attributed to the following: 

a $81,814 reduction in Permanent Salaries - Misc 

a $211,233 reduction in Mandatory Fringe Benefits 

a $99,771 reduction in Professional and Specialized Services 

a $9,165 reduction in Other Current Expenses 

□ . $35,137 reduction in Materials and Supplies 

a $66,000 reduction in Equipment Lease/Purchase Option 

a $345,301 reduction in Services to Other Departments 

New positions are proposed in FY 2001-02: The Department is proposing three new 8444 Deputy 
Probation Officer positions in FY 2001-02. These positions are requested to reduce caseload per Deputy 
Probation Officer in the Department. The full year salary and benefits costs for these new positions will 
be approximately $210,330. For FY 2001-02, these three new positions are funded for 50 percent of the 
year and the additional costs will be $105,165. 

95 

Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: ADP - Adult Probation 



Position/ Number Amount 

Page Equipment 

Njl Object Number From Xo_ From To Savings 

Pre-Sentencing Investigation - General Fund Non-Project 

13 001 Permanent Salaries - Misc 1,638,658 1,554,681 * 

* The recommended reduction in 
Permanent Salaries - Misc is the total 
of the following specific reductions 
regarding individual classifications. 



20 Deputy Probation Officer 8444 1.50 0.00 $83,977 $0 $83,977 

Three new 8444 Deputy Probation Officer positions 
are proposed to be added to the Department in FY 
2001-02 to reduce caseload per officer. Data on 
actual and projected caseloads per Deputy Probation 
Officer to justify these new positions have not been 
provided to the Budget Analyst. Presently, the 
Department has 78 Deputy Probation Officers. Data 
on caseloads for the existing 78 positions has not 
been provided to the Budget Analyst. 



13 013 Mandatory Fringe Benefits $396,579 $375,392 $21,187 

Corresponds to the reduction in 
Permanent Salaries. 



Total Recommended Reductions $105,164 



96 

Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: 



AGW ADMINISTRAT T VE SERVICES - CONSUMER ASSURANCE 



Financial Data: 

The Department of Administrative Services - Consumer Assurance proposed 51,856,238 budget 
for FY 2001-02 is $274,072 or 17.32 percent more than the original FY 2000-01 budget of $1,582,166. 
The net increase from the revised FY 2000-01 budget is $210,572 or 12.80 percent. 



Summary of Program Expenditures: 



Program Expenditures 

AG WTS & MEASURES INSPECTION 

Total Operating Expenditures 
Capital Improvements & Fac. Maint. 
Total Expenditures 
Less: Work Order Recoveries 
Net Expenditures 



Fiscal Year 2000-2001 



Original 



Revised 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 2000-2001 
2001-2002 Original Budget 



$ 1,582,166 S 1,645,666 S 



1,741,238 S 



S 1,493,366 S 1,556,866 $ 1,756,895 S 



159,072 



S 1,582,166 S 1,645,666 $ 1,741,238 S 159,072 

$ -__ $ -__ $ 115,000 S 115,000 

$ 1,582,166 S 1,645,666 S 1,856,238 S 274,072 

(88,800) _ (88,800) (99,343) (10,543) 



263,529 



DEPARTMENT PERSONNEL SUMMARY: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 23.45 FTEs, which is 
.55 FTE more than the 22.9 FTEs in the original FY 2000-01 budget. The FTE allocations by program 
are as follows: 



97 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: AGW ADMINISTRATIVE SERVICES - CONSUMER ASSURANCE (continued! 



Full Time Equivalents 



Fiscal Year 2000-2001 
Original Revised 



Mayor's Budget 
Fiscal Year 

2001-2002 



Proposed 

Increase (Decrease) 

From 2000-2001 

Original Budget 



AG WTS & MEASURES DMSPECTION 



Totals 



22.90 



23.57 



22.90 



23.57 



23.45 



23.45 



0.55 



0.55 



Special Assistant Positions Recommended for Reclassification 



Exempt/ Old 
Provisional Count Class Title 


Salary 


New 

Class Title 


Salary 


Provisional 1.00 1367 Special Assistant 
Vffl 


$56,402 


1314 Public Relations Officer, 
High Risk Pest 
Exclusion Program 


$57,018 


Totals 1.00 


$56,402 




$57,018 



The Department's sole Special Assistant position is being substituted, with the approval of the 
Department of Human Resources, to a 1314 Public Relations Officer to more accurately reflect the 
actual position responsibilities. 



DEPARTMENT REVENUES 

Department revenues have decreased by $7,514 or .64 percent and General Fund support has 
increased by $271,043 or 83.60 percent. This decline in non-General Fund Department revenues is 
attributable to a $52,829 reduction in Federal subventions and a $28,685 reduction in State grants and 
subventions, offset by increases in Farmer's Market fees and public safety charges. 



Description 

Due to the loss of Federal and State revenues, the Department's budget has eliminated two grant- 
funded positions. However, the Department's proposed FY 2001-02 budget requests three new 
permanent positions at a total FY 2001-02 cost of $101,409, including (a) one new 0.75 FTE 6218 
Weights and Measures/Agriculture Inspector, to be funded through the California Department of food 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: AGW ADMINISTRATIVE SERVICES - CONSUMER ASSURANCE (continued') 

and Agriculture Glassy Wing Sharpshooter Program, and (b) two new 0.75 FTE 6220 Inspectors of 
Weights and Measures, to implement the new Parking Lot Revenue Control Program, to be funded from 
program fees and the General Fund. The General Fund is estimated to pay approximately 8 1 .0 percent 
of the total salary and fringe benefit costs for these two new positions in FY 2001-02. 

A new facilities maintenance project for the proposed renovation of the Farmer's Market 
restroom is budgeted at $1 15,000. 



COMMENT 

The Mayor's budget provides an increase of $274,072. Our recommended reductions, which total 
$56,639, would still allow an increase of $217,433 or 13.7% in the Department's budget. 



99 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: AGW - Consumer Assurance 

Position/ Number Amount 

Page Equipment 

Njl Object Number From Iq From To Saving s 

AOB Agriculture/Weights and Measures Inspection 

30 001 Permanent Salaries - Misc. 51,040,271 $996,758 * 

* The recommended reduction in Permanent Salaries - Misc. is the total 
of the following specific recommendations regarding individual 
classifications. 

34 001 Inspector of Weights and 6220N 1.50 0.75 74,345 37,173 537,17; 

Measures 

The Department has not provided adequate workload justification for the 
addition of two new 6220 Inspector of Weights and Measures positions 
to implement the new Parking Lot Revenue Control Program. The 
annual salary and fringe benefit cost of each of these two positions is 
$48,472, for a total cost of $96,944. The General Fund will fund 
$78,544, or 8 1 .0 percent of that cost. However, in order to implement 
the Parking Revenue Control Program previously approved by the Board 
of Supervisors, which will become effective on July 9, 2001, the Budget 
Analyst does recommend approval of one of the two new 0.75 FTE 
Inspector of Weights and Measures positions. 

34 001 Account Clerk 1630 S 0.50 0.417 17,651 14,709 2,942 

Reduce the vacant 0.50 FTE 1630 Account Clerk position to a 0.417 FTE 
position (half time for ten months), due to the projected hire date of 
September 1,2001. 



100 

Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



AGW - Consumer Assurance 



Object 

001 Attrition Savings 
Miscellaneous 



Position/ 

Equipment 

Number 

9993M 



Number 



Amount 



From 
(1.16) 



XQ 

(1.23) 



From 

(57,078) 



111 

(60,477) 



Savings 

3,399 



Attrition Savings - Misc. has been increased by $3,399 to offset the 
effect of the Department's upward substitution of (1) a 1367 Special 
Assistant VTH position to a 1314 Public Relations Officer, and (2) a 6218 
Weights and Measures/Agriculture Trainee position to a 6220 Inspector 
of Weights and Measures, which would result in increased salary and 
fringe benefits costs during the past year without the approval of the 
Board of Supervisors. This recommendation will enable the Department 
to continue to maintain the existing filled positions, at the higher salary 
and fringe benefit costs, but will not result in additional budgeted 
expenditures for the Department because an offsetting amount will be 
eliminated from the budget by this increase in attrition savings. 



013 Mandatory Fringe Benefits 

Corresponds to reductions in Permanent Salaries. 



287,877 274,751 13,126 



Total Recommended Reductions 



556,639 



101 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



DEPARTMENT: ANC ADMINISTRATIVE SERVICES-ANIMAL CARE & CONTROL 

FINANCIAL Data: 

The Department of Administrative Services - Animal Care & Control proposed $3,053,984 
budget for FY 2001-02 is $198,437 or 6.95 percent more than the original FY 2000-01 budget of 
$2,855,547. The net increase from the revised FY 2000-01 budget is $198,437 or 6.95 percent. 

Summary of Program Expenditures: 



Program Expenditures 

ANIMAL WELFARE 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 2000-2001 Fiscal Year From 2000-2001 

2001-2002 



Original 



Revised 



Original Budget 



$ 2,845,547 S 2,845,547 S 



3,043,984 $ 



Total Operating Expenditures $ 2,845,547 $ 2,845,547 $ ^ 3,043,984 S 

Capital Improvements & Fac. Maint. S 10,000 S 10,000 S 10,000 $_ 

Total Expenditures $ 2,855,547 $ 2,855,547 $ 3,053,984 $ 



198,437 



198,437 



198,437 



Department Personnel Summary: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 41.9 FTEs, which is 
.02 FTE more than the 41.88 FTEs in the original FY 2000-01 budget. The FTE allocations by program 
are as follows: 



102 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: ANC ADMINISTRATIVE SERVICES - ANIMAL CARE & CONTROL (continued^ 

Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 2000-2001 Fiscal Year From 2000-2001 

2001-2002 



Full Time Equivalents Original 

ANIMAL WELFARE 41.88 



Revised 



Original Budget 



41.1 



41.90 



0.02 



Totals 



41.88 



41.88 



41.90 



0.02 



DEPARTMENT REVENUES 

General Fund Support has increased by $198,437 or 7.40 percent. 

Description 

The net increase in the Animal Care and Control Division expenditures from the FY 2000-2001 
original budget of $2,855,547 is $198,437. These increased expenditures of $198,437 include: 

• $78,720 for salaries and fringe benefits, including the upward substitution of three positions to create 
Assistant Supervisor positions, and MOU-mandated increases; 

• $15,000 for service contracts to provide emergency medical services for sick and injured animals; 

• $61,000 for one replacement low-emission sedan and one replacement Animal Control van; 

• $9,070 for two replacement, industrial quality dishwashers; and 

• $34,647 for increases in (a) services provided by other City Departments, including computer, 
heating and lighting, (b) travel expenses, and (c) equipment lease finance payments. 



COMMENT 

The Mayor's budget provides an increase of $198,437. Our recommended reductions, which total 
$3,700, would still allow an increase of $194,737 or 6.8% in the Department's budget. 



103 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 




AMENDMENT OF BUDGET ITEMS 






2000-01 




Department: Animal Care and Control 








Position/ dumber Amount 




Page 


Equipment 




Njl Object 


Number From To From T" 


Savings 


40 009 Premium Pay 


$31,656 $27,956 


$3,700 


Reduce by $3,700 to reflect actual 






current year expenditures and the 






reduced amount needed for Lead 







Worker Pay in FY 2001-2002 due to 
upward substitutions , creating 3 
Assistant Supervisor positions. 



Total Recommended Reductions 



$3,700 



104 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



DEPARTMENT: CME ADMINISTRATIVE SERVICES - MEDICAL EXAMINER 

Financial Data: 

The Department of Administrative Services - Medical Examiner proposed $4,31 1,304 budget for 
FY 2001-02 is $113,019 or 2.69 percent more than the original FY 2000-01 budget of $4,198,285. The 
net increase from the revised FY 2000-01 budget is $1 13,019 or 2.69 percent. 

SUMMARY OF PROGRAM EXPENDITURES: 



Program Expenditures 

MEDICAL EXAMINER - ADMINISTRATION 
MEDICAL EXAMINER - INVESTIGATIVE SERVICE 
MEDICAL EXAMINER - MEDICAL SERVICES 



Total Expenditures 

Less: Work Order Recoveries 

Net Expenditures 



Fiscal Year 2000-2001 
Original Revised 



740,443 $ 740,443 S 
1,261,600 1,261,600 
2,196,242 2,196,242 





Proposed 


Mayor's Budget 


Increase (Decrease) 


Fiscal Year 


From 2000-2001 


2001-2002 


Original Budget 


$ 967,744 


S 227,301 


1,320,978 


59,378 


2,022,582 


(173,660) 



$ 4,198,285 $ 4,198,285 $ 4,311,304 $ 113,019 
(15,734) (15,734) (17,650) (1,916) 



$ 4,182,551 $ 4,182,551 $ 4,293,654 $ 



111,103 



DEPARTMENT PERSONNEL SUMMARY: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 35.49 FTEs, which is 
0.24 FTE less than the 35.73 FTEs in the original FY 2000-01 budget. The FTE allocations by program 
are as follows: 



105 



Board of Supervisors - Budget Analyst 



,■--' 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: CME ADMINISTRATIVE SERVICES - MEDICAL EXAMINER (continued^ 



Proposed 

Mayor's Budget Increase (Decrease) 

Fiscal Year 2000-2001 Fiscal Year From 2000-2001 

Full Time Equivalents Original Revised 2001-2002 Original Budget 

MEDICAL EXAMINER -ADMINISTRATION 7.13 7.13 7.12 (0.01) 

MEDICAL EXAMINER -INVESTIGATIVE SERVICE 13.91 13.91 14.00 0.09 

MEDICAL EXAMINER -MEDICAL SERVICES 14.69 14.69 14.37 (0.32) 



Totals 35.73 35.73 35.49 (0.24) 

DEPARTMENT REVENUES 

General Fund support has increased by $1 1 1,103 or 2.80 percent. 

Description 

The increase in the Medical Examiner net expenditures from FY 2000-01 original budget is 
$1 1 1,103. The net expenditure increase in the proposed budget is primarily related to: 

• A net increase of $44,213 in the Materials and Supplies Budget due to the one-time purchase of six 
medical cots ($9,180), five 800 MHz radios ($6,000), one digital transcription service equipment 
($15,000); hardware and software computer upgrades ($16,300); and, a decrease in supplies needed 
for work order drug tests for new recruits (-$2,267); 

• An increase of $47,841 in Permanent Salaries - Misc; and, 

• A $7,575 increase in Other Current Expenses to cover the increased costs of the service maintenance 
contracts for the lab and autopsy equipment. 

The Department is also requesting $150,700 to purchase: (a) new equipment which processes human 
tissue for microscopic slide preparation to replace old equipment ($47,100); (b) new autopsy room 
cabinets to replace original cabinets which are broken and rusted ($38,750); (c) new rear security doors 
to replace old security doors which have increasingly failed to lock ($35,900); (d) a separate server and 
network for the Toxicology Lab ($21,000); and, (e) autopsy lift and storage equipment which will 
improve storage and prevent potential lifting injuries ($7,950). The equipment request for FY 2001- 
2002 is $29,300 less than the equipment request for FY 2000-01. 

106 

Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: CME ADMINISTRATIVE SERVICES - MEDICAL EXAMINER ("continued^ 



Personnel: The number of full-time equivalent positions budgeted for FY 2001-02 is 35.49 FTEs, which 
is 0.24 FTE less than the 35.73 FTEs in the original FY 2000-01 budget. The decrease of 0.24 FTEs is 
due to an increase of 0.24 FTEs in Attrition Savings. The proposed budget includes two 
reclassifications: (1) 1.0 FTE 1440 Medical Transcriber to 1.0 FTE 1840 Junior Administrative 
Assistant, which was approved by the Department of Human Resources and would increase permanent 
salaries by $3,916 for FY 2001-2002; and, (2) 5.0 FTEs AC28 Chief Forensic Pathologist to 5.0 FTEs 
2598 Assistant Medical Examiner, which would reduce permanent salaries by $34,913 for FY 2001- 
2002. 



COMMENT 

The Mayor's budget provides an increase of $1 13,019. Our recommended reductions, which total 
$24,131, would still allow an increase of $88,888 or 2.12% in the Department's budget. 



107 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 

Department: CME - Medical Examiner 



Page 

No. Object 
Medical Examiner 



Number Amount 



Position/ 
Equipment 
Number From To From 
Administration (ASG) 



Xq. 



Savings 



48 005 Temporary Salaries - 

Misc 

The Department's total projected expenditures for 
Temporary Salaries - Misc for FY 2000-01 are 
$80,912, or $20,574 less than the budgeted 
$101,486. The Budget Analyst recommends a total 
reduction in Temporary Salaries - Misc. of $22,412. 
The recommended total reduction for the 
Department's Temporary Salaries - Misc. of $22,412 
is based on actual expenditures in FY 2000-01 plus a 
cost of living adjustment. The recommended 
reduction of $1,404 for the Department's 
Adininistration Division is based on its percentage of 
the Department's total budget for Temporary Salaries 
- Misc. 



$ 6,677 $ 5,273 $ 1,404 



48 013 Mandatory Fringe 

Benefits 

Corresponds to the reduction in Temporary 
Salaries - Misc. 



112,156 112,048 



108 



Medical Examiner - Medical Services f ASMl 

49 005 Temporary Salaries - 

Misc 

The Department's projected total expenditures for 
Temporary Salaries - Misc for FY 2000-01 are $80,912, 
or $20,574 less than the budgeted $101,486. The 
recommended total reduction for the Department's 
Temporary Salaries - Misc. of $22,412 is based on 
actual expenditures in FY 2000-01 plus a cost of living 
adjustment The recommended reduction of $4,768 for 
the Department's Medical Services Division is based on 
its percentage of the Department's total budget for 
Temporary Salaries - Misc. 



22,670 17,902 



4,768 



108 



Board of Supervisor s - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 

Department: CME - Medical Examiner 



Position/ Number Amount 
Page Equipment 

No. Object Number From To. From To Savings 

49 013 Mandatory Fringe 266,525 266,159 366 

Benefits 

Corresponds to the reduction in Temporary 

Salaries - Misc. 

Medical Examiner- Investigative Services (ASN) 

50 005 Temporary Salaries - 77,214 60,974 16,240 

Misc. 

The Department's projected total expenditures for 
Temporary Salaries - Misc for FY 2000-01 total 
$80,912, or $20,574 less than the budgeted 
$101,486. The recommended total reduction for 
the Department's Temporary Salaries - Misc. of 
$22,412 is based on actual expenditures in FY 2000 
01 plus a cost of living adjustment. The 
recommended reduction of $16,240 for the 
Department's Investigative Services Division is 
based on its percentage of the Department's total 
budeet for Temoorarv Salaries - Misc. 

50 013 Mandatory Fringe 219,456 218,211 1,245 

Benefits 

Corresponds to the reduction in Temporary 
Salaries - Misc. 



Total Recommended Reductions S 24,131 



109 

Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: 



CRT TRIAL COURTS 



Financial Data: 

The Trial Courts' proposed $38,571,028 budget for FY 2001-02 is 513,425 or .03 percent less 
than the original FY 2000-01 budget of $38,584,453. The net decrease from the revised FY 2000-01 
budget is $126,245 or .33 percent. The $38,571,028 includes $23,391,990 of City funds mandated to be 
added to the State Trial Court Agency Fund used to fund the Trial Courts. Otherwise, the $38,571,028 
budget amount excludes Trial Court expenditures that will be funded by the State Trial Court Agency 
Fund in FY 2001-02. When the $38,571,028 is combined with State Trial Court Agency Fund funding, 
which is estimated to be $37,768,639 in FY 2001-02, the Trial Court's total budget will be $76,339,667. 



Summary of Program Expenditures: 



Program Expenditures 

COURT HOUSE DEBT SERVICE 

DISPUTE RESOLUTION PROGRAM 

DISTRICT ATTORNEY CHILD SUPPORT SERVICES 

INDIGENT DEFENSE/GRAND JURY 

TRIAL COURT SERVICES 



Total Operating Expenditures 
Capital Improvements & Fac. MainL 
Total Expenditures 



Fiscal Year 2000-2001 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 2000-2001 



Original 


Revised 


2001-2002 


Oi 


iginal Budget 


S 4,477,223 


S 4,477,223 


S 4,492,114 


s 


14,891 


422,573 


462,253 


401,500 




(21,073) 


1,225,791 


1,225,791 


1,471,606 




245,815 


6,569,430 


6,569,430 


7,010,430 




441,000 


25,138,436 


25,211,576 


25,139,378 




942 



S 37,833,453 S 37,946,273 S 38,515,028 S 681,575 

S 751.000 S 751.000 £ 56.000 S (695.000) 



S 38,584,453 S 38,697,273 S 38,571,028 S 



(13,425) 



110 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: CRT TRIAL COURTS (continued) 

D epartment Personnel Summary: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 18.5 FTEs, which is 
the same as the 18.5 FTEs in the original FY 2000-01 budget. The 18.5 FTE total excludes FTEs funded 
by the State Trial Court Agency Fund in FY 2001-02. When combined with the total number of FTEs 
funded by the State Trial Court Agency Fund, which is 498.37 FTEs, the Trial Court's total FTEs will 
be 516.87. The FTE allocations by program are as follows: 



Full Time Equivalents 

DISTRICT ATTORNEY CHILD SUPPORT SERVICES 
TRIAL COURT SERVICES 



Fiscal Year 2000-2001 
Original Revised 


Mayor's Budget 
Fiscal Year 
2001-2002 


Increase (Decrease) 
From 2000-2001 
Original Budget 


16.75 
1.75 


16.75 
1.75 


17.50 
1.00 


0.75 
(0.75) 



Totals 18.50 18.50 18.50 



Department Revenues 

Department revenues have decreased by 5721,182 or 10.45 percent and General Fund support 
has increased by $707,757 or 2.20 percent. 



Description 

Under State law, the Board of Supervisors has authority over only a portion of the total Trial Court 
budget. For FY 2001-02, the amount subject to Board review and approval is $15,179,038. That is the 
amount remaining from the total Trial Courts proposed budget of $76,339,667 after deducting State 
Trial Court Agency Fund funding of $37,768,639 and the mandated local contribution of $23,391,990. 
The table on the following page shows the funding sources of the Trial Court's budget. 



Ill 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: CRT TRIAL COURTS (continued^) 

A breakdown of funding sources and proposed expenditures for FY 2001-02 is as follows: 



Source 


Funds Provided by 


Proposed 

Expenditure 

Amount 


State Trial Court Agency Fund 

State Mandated Local 
Contribution to State Trial Court 
Agency Fund 


State Funds 

City & County General Fund, as 
mandated by the State to obtain State 
Trial Court Agency funding 


$37,768,639 
23,391,990 


TOTAL STATE FUNDING 




$61,160,629 


City & County 


1 . City and County GF supported, at 
discretion of City & County 

2. Courthouse Construction Fund 

3. Filing Fees & Other Funds 


9,007,236 

4,492,114 
1,679,688 


TOTAL CITY & COUNTY 
FUNDING 




15,179,038 


TOTAL OPERATING 
BUDGET 




$76,339,667 



112 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: CRT TRIAL COURTS (continued) 

The approximately $15,179,038 in proposed FY 2001-02 Trial Courts costs subject to Board of 
Supervisors approval is comprised of the following: 





Original 


Proposed 


$ Change 


% Change 




2000-01 


2001-02 






General Fund Supported: 


$136,591 


$93,822 


-$42,769 


-31.3% 


Juvenile Dependency Mediation 


Fringe benefits for Municipal Court Judges 


110,000 


145,000 


35,000 


31.8% 


Rent for storage of court files 


3,500 


3,500 





0.0% 


Services of other departments 


1,416,435 


1,323,866 


-92,569 


-6.5% 


Utilities 


4,500 


21,200 


16,700 


371.1% 


Maintenance - Civic Center Court House 





10,000 


10,000 


- 


Maintenance - Hall of Justice 


36,000 


56,000 


20,000 


55.6% 


Indigent Defense 


6,546,000 


6,967,000 


421,000 


6.4% 


Office of Family Law Facilitator (GF portion) 


97,603 


343,418 


245,815 


251.9% 


Grand Jury expenses 


23,430 


43,430 


20,000 


85.4% 


Subtotal General Fund 


$8,374,059 


$9,007,236 


$633,177 


7.6% 


Filing fees, grants, and other funds: 


422,573 


401,500 


-21,073 


-5.0% 


Alternative Dispute Resolution 


Children's waiting rooms 


126,000 


150,000 


24,000 


19.0% 


Office of Family Law Facilitator (non-GF portion) 


1,128,188 


1,128,188 





0.0% 


Courthouse construction debt service 


5,192,223 


4,492,114 


-700,109 


-13.5% 


Subtotal fees/other 


$6,868,984 


$6,171,802 


-$697,182 


-10.1% 


GRAND TOTAL 


$15,243,043 


$15,179,038 


-$64,005 


-0.4% 



As shown, the proposed General Fund contribution to the Trial Courts is proposed to increase by 
$633,177 or 7.6 percent over the original Fiscal Year 2000-01 budget. 

Costs for programs and services funded by filing fees, grants, and other sources (but not eligible for 
State Trial Court Agency funding) are proposed to decrease by $697,182 or 10.1 percent. 

The net effect of all proposed increases and decreases in all areas not eligible for State Trial Court 
Agency funding is a decrease of $64,005 or 0.4 percent, in proposed locally approved funding. 



113 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: CRT Trial Courts 



Position/ Number Amount 

Page Equipment 

Njl Object Number From Xo_ Fr om To 

Trial Courts Services - General Fund Non Project 

Indigent Defense - General Fun d Non Project 

70 026 Court Fees and Other 6,967,000 6,767,000 

Compensation 

Reduce Court Fees and Other Compensation by $200,000. The Court is proposing an 
increase of $421,000 over last year's original budget, or 6.4 percent, for private court 
appointed indigent defense counsel. The Court's requested amount of $6,967,000 does not 
include the costs incurred over the last two fiscal years for the services of private court 
appointed counsel in Department 1 1, where the Public Defender's Office ceased 
providing representation during part of FY 1997-98, all of FY 1998-99 and part of FY 
1999-00 due to a staff shortage. The Public Defender was subsequently authorized 
additional positions in FY 1999-00 and has since been providing representation in 
Department 11, with a corresponding reduction now occurring in the Trial Court's budget 
for private court appointed indigent defense counsel. 

The Court's requested $421,000 increase is to cover a 3.5 percent increase in the hourly 
rates paid to private attorneys and investigators, and increased costs for expert witnesses 
and psychiatric evaluations retained by the private attorneys. The proposed 3.5 percent 
rate increase would add an estimated $168,333 to provide attorney costs in FY 2001-02. 
The other proposed cost increases for expert witnesses and psychiatric evaluations would 
add approximately $450,943 in new costs in FY 2001-02. Together, these two cost 
increases amount to $619, 276 but part of this increase would be offset by other cost 
reductions amounting to $198,276, thereby resulting in the Court's requested net increase 
of $42 1,000. 

Our recommended reduction of $200,000 is based on a reduction of $168,333 to deny the 
requested 3.5 percent rate increase for private attorneys for FY 2001-02. The private 
attorneys received rate increases in their hourly rates of up to 36 percent in FY 2000-01. 
The increase in private attorney hourly rates awarded in FY 2000-01 did not include an 
automatic provision for annual increases. Our recommended reduction of $200,000 is also 
based on a recommended reduction of $31,667 to partially reduce the private attorneys' 
costs to retain expert witnesses, which are projected to increase by 12.8 percent over last 
year's originally budgeted amount, and to partially reduce the costs for psychiatric 
evaluations, which are projected to increase by 52 percent over last year's original 
budget 



114 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



epartment: CRT Trial Courts 



Page 

No- Object 

) 035 Other Current Expenses 



Position/ Number 


Amount 




Equipment 






Number From To 


From To 


Savings 




22,948 2,948 


$20,000 



This amount represents the estimated cost of printing 
and publishing the Grand Jury report. The Court did 
not expend the $20,000 budgeted for this purpose in 
FY 2000-01 and has not provided a basis for this 
$20,000 cost estimate. The $2,948 remaining amount 
is the same amount as was budgeted and expended in 
FY 2000-01 for Grand Jury costs. 



032 Utilities 



$21,200 



$8,340 



$12,860 



This reduction reflects a more current 
projection of the department's Utilities 
expenses based on actual expenditures 
during the second half of the current 
fiscal year. The resulting $8,340 
Utilities budget would still be $3,840 
more than the budgeted amount for the 
current fiscal year. 



-ial Courts Services - General Fund Annual Project 



06F Facilities Maintenance 
Projects 

This amount represents the annual 
facilities maintenance allocation from the 
Capital Improvements Advisory 
Committee. The requested increase is for 
the estimated cost of replacing carpeting in 
two courtrooms at the Hall of Justice. No 
documentation justifying new carpeting at 
a cost of $20,000 has been provided. 



56,000 



36,000 



$20,000 



115 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: CRT Trial Courts 



Position/ Num ber Amount 

Page Equipment 

N_£L Object Number From Xfl From To 

Children's Waiting Room - General Fund Continuing Project 

75 027 Professional & Specialized 150,000 150,000* 

Services 

* Reserve a total of 524,000 for the 
Children's Waiting room project at the 
courthouse. The Court maintains a contract 
with the Northern California Service League 
to operate waiting rooms. The $24,000 
represents a 19.1 percent increase to the 
existing $126,000 contract which is 
increasing to $150,000. The contract increase 
is to implement the provisions of the City's 
Minimum Compensation Ordinance. The 
Court has not yet provided the contract cost 
details to implement this Ordinance for FY 
2001-02. When the Court does provide the 
contract cost details pertaining to the 
Minimum Compensation Ordinance, the 
Court should then request the Finance 
Committee to release the amount needed 
from the $24,000 recommended reserve. 



Total Recommended Reductions 
Total Recommended Reserves 



116 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: 



DAT DISTRICT ATTORNEY 



Financial Data: 

The District Attorney's proposed $28,174,873 budget for FY 2001-02 is $98,569 or .35 percent 
more than the original FY 2000-01 budget of $28,076,304. The net decrease from the revised FY 2000- 
01 budget is $64,012 or .23 percent. 

Summary of Program Expenditures: 



Proposed 



Program Expenditures 

administration - CRIMINAL & CIVIL 
CAREER CRIMINAL PROSECUTION 
CHILD ABDUCTION 
FAMILY VIOLENCE PROGRAM 
FELONY PROSECUTION 
IPP/SUBPOENA PROGRAM 
MISDEMEANOR PROSECUTION 
SUPPORT SERVICES 
WORK ORDERS & GRANTS 



Total Expenditures 

Less: Work Order Recoveries 

Net Expenditures 









Mayor's Budget 


Increase (Decrease) 


Fiscal Year 


2000-2001 


Fiscal Year 
2001-2002 


From 
Origi 


2000-2001 


Original 




Revised 


rial Budget 


S 635,195 


s 


635,195 


S 639,156 


S 


3,961 


683,518 




683,518 


689,932 




6,414 


550,303 




550,303 


645,983 




95,680 


442,182 




482,182 


447,609 




5,427 


14,234,915 




14,234,915 


13,837,192 




(397,723) 


317,016 




317,016 


326,549 




9,533 


1,952,317 




1,952,317 


1,723,776 




(228,541) 


2,566,511 




2,566,511 


2,689,622 




123,111 


6,694,347 




6,816,928 


7,175,054 




480,707 



$ 28,076,304 S 28,238,885 S 28,174,873 $ 98,569 

(2,742,842) (2,742,842) (3,104,404) (361,562) 



$ 25,333,462 S 25,496,043 S 25,070,469 $ 



(262,993) 



Department Personnel Summary: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 270.76 FTEs, which is 
1.61 FTEless than the 272.37 FTEs in the original FY 2000-01 budget. The FTE allocations by 
program are as follows: 



117 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: DAT DISTRICT ATTORNEY 



(continued) 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 2000-2001 Fiscal Year From 2000-2001 



Full Time Equivalents 

ADMINISTRATION - CRIMINAL & CIV 
CAREER CRIMINAL PROSECUTION 
CHILD ABDUCTION 
FAMILY VIOLENCE PROGRAM 
FELONY PROSECUTION 
IPP/SUBPOENA PROGRAM 
MISDEMEANOR PROSECUTION 
SUPPORT SERVICES 
WORK ORDERS & GRANTS 



Totals 



Original 


Revised 


2001-2002 


Original Budget 


3.56 


3.56 


3.56 




5.78 


5.78 


5.78 


- 


5.66 


5.66 


6.65 


0.99 


4.56 


4.56 


4.36 


(0.20) 


114.97 


114.97 


112.97 


(2.00) 


4.90 


4.90 


4.90 


- 


20.56 


20.56 


18.89 


(1.67) 


40.10 


40.10 


40.36 


0.26 


72.28 


72.28 


73.29 


1.01 



272.37 



272.37 



270.76 



(1.61) 



Special Assistant Positions Recommended for 
Reclassification 



Exempt/ 
Provisional 


Count Old 
Class 


Title Salary 


New 
Class 


Title 


Salary 


Exempt 


1 1373 


Special Assistant XIV $86,652 


923 


Manager VI 


$90,105 



Totals 



$86,652 



$90,105 



Department Revenues 

Department revenues have increased by $503,818 or 9.03 percent and General Fund support has 
decreased by $766,81 1 or 3.90 percent. 



Description 

The District Attorney's budget for FY 2001-02 is proposed to increase by $98,569 over the 
Department's original FY 2000-01 budget. This proposed increase is mainly attributed to an increase in 
Permanent Salaries due to the proposed addition of one new position, various substitutions, and cost-of- 
living adjustments and step increases. 

118 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: DAT DISTRICT ATTORNEY (continued) 

One new position will be added in FY 2001-02: The Department is proposing one new 8146 District 
Attorney Investigator position in FY 2001-02. This investigator will be responsible for functions relating 
to the Witness Protection and Relocation Program. These functions include facilitating the protection of 
witnesses in criminal proceedings and evaluating all victim/witness applications for compliance with 
program criteria and witness eligibility- The full year salary and benefits costs for this new position will 
be approximately $81,760. For FY 2001-02, the position is funded for 75 percent of the year (.75 FTE) 
resulting in additional salary and benefits costs of 562,746. The Department has already filled this 
position and expects temporary funding from the Mayor's Criminal Justice Council to cover the costs of 
this position during the FY 2001-02 interim budget period. 

Comment 

The Mayor's budget provides an increase of 598,569. Our recommended reductions, which total 
562,746, would still allow an increase of S35,823 or .13% in the Department's budget. 



119 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: DAT - District Attorney 



Position/ Number 

Page Equipment 

No. Object Number From Xq 

Misdemeanor Prosecution General Fund Non-Project 



Amount 
From Xfi 



Savings 



131 001 Permanent Salaries - Misc 

* The recommended reduction in 
Permanent Salaries - Misc is the 
total of the following specific 
reductions. 



51,351,532 $1,301,949 



155 



District Attorney's 
Investigator 



8146 



0.75 0.00 



49,583 



$49,583 



The Department is requesting one new 8146 District 
Attorney Investigator position to staff their new 
Witness Protection and Relocation Program. This 
program is designed to protect witnesses and their 
families, friends, and associates who are endangered 
due to ongoing or anticipated testimony. This new 
Investigator position's responsibilities include 
evaluating applications of the witnesses and victims 
and coordinating and sharing information with 
supporting agencies. Because these functions are 
already being performed by existing staff, the Budget 
Analyst is recommending disapproval of the requested 
new position. In addition, even though we recognize 
the fact that the number of witnesses placed into 
witness protection has increased this year over the 
previous years, the Department has not provided 
adequate justification that this program will require a 
full-time Investigator position dedicated to this 
program. The Department presently has 27.95 District 
Attorney's Investigator positions. 



131 013 Mandatory Fringe Benefits 



322,539 



309,376 $13,163 



Corresponds to the reduction in 
Permanent Salaries. 



Total Recommended Reductions 



fgtf 



46 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



DEPARTMENT: 



FIR FIRE DEPARTMENT 



Financial Data: 

The Fire Department's proposed $211,903,537 budget for FY 2001-02 is $9,374,512 or 4.63 
percent more than the original FY 2000-01 budget of $202,529,025. The net increase from the revised 
FY 2000-01 budget is $9,138,525 or 4.51 percent. 

SUMMARY OF PROGRAM EXPENDITURES: 



Fiscal Year 2000-2001 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 2000-2001 



Program Expenditures 




Original 




Revised 




2001-2002 




Original Budget 


ADMINISTRATION-FIRE DEPARTMENT 


$ 


13,029,336 


S 


13,029,337 


S 


10,235,414 


S 


(2,793,922) 


FIRE AIRPORT 




8,755,874 




8,903,720 




9,233,848 




477,974 


FIRE BUREAU OF TRAINING 




12,545,943 




12,545,943 




12,837,359 




291,416 


FIRE INVESTIGATION 




1,297,545 




1,297,545 




1,710,765 




413,220 


FIRE PORT FIREBOAT 




1,552,588 




1,663,289 




1,506,600 




(45,988) 


FIRE PREVENTION 




4,814,737 




4,814,737 




4,930,818 




116,081 


FIRE SUPPORT SERVICES 




12,115,511 




12,115,511 




12,011,083 




(104,428) 


FIRE SUPPRESSION 




138,811,938 




138,811,938 




151,993,075 




13,181,137 


WORK ORDER SERVICES 




4,447,817 




4,679,256 




5,259,759 




811,942 


Total Operating Expenditures 


$ 


197,371,289 


S 


197,861,276 


S 


209,718,721 


S 


12,347,432 


Capital Improvements & Fac. Maint. 


S 


5,157,736 


s 


4,903,736 


s 


2,184,816 


S 


(2,972,920) 


Total Expenditures 


$ 


202,529,025 


s 


202,765,012 


s 


211,903,537 


s 


9,374,512 


Less: Work Order Recoveries 




(3,776,161) 




(4,007,600) 




(4,315,448) 




(539,287) 


Net Expenditures 


S 


198.752,864 


s 


198,757,412 


s 


207,588,089 


s 


8,835,225 



121 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: FIR FIRE DEPARTMENT (continued) 

DEPARTMENT PERSONNEL STJMMARY: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 1,908.69 FTEs, which 
is 45.12 FTEs more than the 1,863.57 FTEs in the original FY 2000-01 budget. The FTE allocations by 
program are as follows: 



Full Time Equivalents 

ADMINISTRATION-FIRE DEPARTMENT 

FIRE AIRPORT 

FIRE BUREAU OF TRAINING 

FIRE INVESTIGATION 

FIRE PORT FIREBOAT 

FIRE PREVENTION 

FIRE SUPPORT SERVICES 

FIRE SUPPRESSION 

WORK ORDER SERVICES 



Totals 



Mayor's Budget 
Fiscal Year 2000-2001 Fiscal Year 
Original Revised 2001-2002 



Proposed 

Increase (Decrease) 

From 2000-2001 

Original Budget 



35.37 


35.37 


33.66 


(1.71) 


92.20 


92.20 


94.45 


2.25 


107.00 


107.00 


107.00 


- 


13.33 


13.33 


13.33 


- 


11.52 


11.52 


11.52 


- 


51.12 


51.12 


51.13 


0.01 


57.02 


57.02 


47.01 


(10.01) 


1,452.01 


1,452.01 


1,506.59 


54.58 


44.00 


44.00 


44.00 


- 



1,863.57 1,863.57 



1,908.69 



45.12 



Department Revenues 

Department revenues have increased by $683,780 or 1.26 percent and General Fund support has 
increased by $7,719,459 or 5.80 percent. 



122 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: FIR FIRE DEPARTMENT (continued) 

DESCRIPTION 

The proposed total Fire Department budget for FY 2001-02 has increased by $9,374,512. Major 
changes include: 

1. The budget for Salaries and Benefits has increased $11,448,393 or 6.84 percent from $167,478,223 
in FY 2000-01 to $178,926,616 in FY 2001-02. Major changes include: 

• Premium pay has increased by $3,198,995 or 28.1 percent from $1 1,374,616 to $14,573,61 1. 

• Overtime has increased by $3,385,000 or 38.2 percent from $8,869,828 to $12,254,828. 

• Permanent Salaries, Miscellaneous and Uniform, increased $3,737,175 or 3 percent from 
$122,754,788 to $126,491,963. 

• Mandatory Fringe Benefits increased $1,120,964 or 5.2 percent from $21,753,400 to 
$22,874,364. (The increase in Salaries and Benefits includes $2,275,038 in salary and benefit 
increases that were approved in Memoranda of Understandings before the Mayor transmitted his 
recommended budget.) 

• The Department's net attrition savings have decreased, resulting in an increase in total salaries, 
by $2,570,064 or 62.2 percent from $4,133,224 to $1,563,160. In Fire Suppression alone, the 
decrease in attrition savings, resulting in more salaries for the Department, was S2, 5 8 8, 990 or 
80.7 percent from S3,208,260 to $619,270. The resulting increased salaries enable the 
Department to hire 41.58 additional FTE firefighters and meet the minimum daily staffing 
requirement of 352 firefighters as specified in the Department's Memorandum of Understanding 
with Local 798. 

• Positions are budgeted at the top salary step and new hires usually begin at the first step. Step M 
is a downward adjustment of budgeted salaries to take the effect of new hires at lower salaries 
into account. The Department's Step M net adjustment has resulted in a decrease of total salaries 
by $2,569,956 or 44.9 percent from $5,727,862 to $3,157,906 due to the projected hiring of 144 
firefighters at the first salary step. 

2. The Department is increasing Other Current Expenses $385,061 or 53.4 percent from $720,855 to 
$1,105,916. This will enable the Department to provide for examinations in all classes above H2 
Firefighter, allowing for internal promotions and reducing the need for "Like Work, Like Pay" 
payments in overtime spending. 

3. The Department's cost for Hospital, Clinics and Laboratory work has increased by $340,000 or 33.3 
percent from $1,021,400 to $1,361,500. 

123 

Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: FIR FIRE DEPARTMENT (continued) 



4. Capital Improvements & Facilities Maintenance Project costs have decreased by $2,972,920 or 57.6 
percent from $5,157,736 to $2,184,816. 

5. The Department's hiring plan for 144 new firefighters for FY 2001-02, based on the number of 
recruits in each sixteen-week training class, is shown in the table below. The "Planned Start" date 
represents the date recruits begin active service in the Department following completion of their 
training. Separations from the Department over the past eight years have averaged 59 per year. 
However, there has been an average of 70 separations annually during the past five years. 
Approximately 95 percent of these separations are from the uniformed ranks or about 66 each year 
over the past five years. The hiring schedule shows that one-half or 72 of the total new hires will be 
hired in the first six months of the fiscal year and the remaining 72 in the second half. Thus by using 
the five-year average for separations against the planned 144 new hires on the schedule below yields 
a net increase for the year of 78 additional firefighters by the end of FY 2001-02 (144 less 66). 



SFFD HIRING SCHEDULE FOR 2001-02 








Number 
In Class 


Planned Start 


First Class 


36 


July 2001 


Second Class 


36 


November 2001 


Third Class 


48 


January 2002 


Fourth Class 


24 


March 2002 


Total 


144 





Comments 



1 . The Budget Analyst is currently in the process of completing a performance audit of the Fire 
Department, and has conducted a Zero Base Budget review at the direction of the Board of Supervisors. 
The recommendations that are included in this report were largely formulated during the Zero Base 
Budget review. The Zero Base Budget review has also identified several management, organizational 
and policy recommendations that require additional review and discussion with Fire Department 
management prior to completion. The Budget Analyst intends to complete work on these matters in 
conjunction with the anticipated completion of the Fire Department performance audit in the Fall of 
2001. 



124 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: FIR FIRE PEP ARTMENT (continued) 

2. The Department currently has three exempt Special Assistant positions, all of which are filled. 
There are two 1374 Special Assistant XVs and one 1372 Special Assistant XTIL The latter and one of 
the two 1374s were temporary exempt under Charter Section 10.104.18 (not to exceed three years), 
while the other 1374 was exempt under Charter Section 10.104.6 (non-uniformed deputy heads of 
departments). The two 1374s are reflected in the FY 2001-02 budget as an 0931 Manager VTL the 
Department's Human Resources Director, and an 0952 Deputy Director II, the Department's Chief 
Financial Officer. Both are at the salary of $96,998, which is the 1374 top salary in accordance with the 
MOU adjustments. 

3. The Mayor's budget provides a total increase of $9,374,512. Our recommended reductions, 
which total $2,270,631, would still allow an increase of $7,103,881 or 3.51 % in the Department's 
budget. . 



Special Assistant Positions Recommended for Reclassification 



Exempt/ 
Provisional 


Old 
Count Class Title 


Salary 


New 
Class Title 


Salary 


Exempt 
Exempt 
Exempt 


1 1374 Special Asst. XV 
1 1374 Special Asst. XV 
1 1372 Special Asst. XIII 


$93,281 
$93,281 
$80,262 


0952 Deputy Director II 
0931 Manager VII 
0922 Manager V 


$96,998 
$96,998 
$80,262 



Totals 



$266,824 



$274,258 



125 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: FIR Fire Department 



Number 



Page 
No. Object 



Position/ 
Equipment 
Number From To From 



Amount 



Ifl 



Savings 



Fire Suppression f AEO 

173 001 Permanent Salaries - Misc 



$ 807,644 $ 747,870 



* The recommended reduction in 
Permanent Salaries - Misc. is the total of 
the following specific recommendations 
regarding individual classifications. 



190 001 Medical Specialist 



2230A 



This position has been vacant for at least 
two years. Accordingly, the Budget 
Analyst concludes that it is a non- 
essential position and can be eliminated 
without any adverse effect on the quality 
of service. 



173 009 Premium Pay 



Reduce to actual 2000-01 expenditure level 
adjusted for changes in personnel eligible 
for premium pay in 2001-02. The 
Department plans on 144 new hires 
throughout the year and these personnel 
will not be eligible for all of the premiums 
paid to the existing suppression staff. Thus 
premium pay should be reduced. Our 
recommendation provides the necessary 
funds to comply with the Department's 
hiring plan. 



0.55 



59,774 



59,7' 



12,641,804 12,581,804 



60,0 



126 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



lepartment: FIR Fire Department 



Page 

No. Object 

173 Oil Overtime 



Number 



Amount 



Position/ 
Equipment 
Number From 


Xfi 


From To Savings 

$ 8,259,772 $ 7,659,772 $ 600,000 



With additional funding in the budget to provide the 
minimum daily staffing requirement of 352 firefighters for 
suppression and medical services, the Department will be 
able to substantially reduce its reliance on Overtime. 
Therefore, the Budget Analyst recommends a reduction of 
$600,000 in Overtime based on an analysis of attrition and 
me Department's uniform staff hiring plan. The 
Department's Overtime budget for all Divisions for FY 2001- 
02 has increased by $3,385,000 or 38.2 percent from 
$8,869,828 to $12,254,828. In Suppression alone, the 
increase in Overtime is $2,600,000 or 45.9 percent from 
$5,659,772 to $8,259,772. Our recommended reduction of 
$600,000 would still provide the Department with a 
$2,000,000 increase in Suppression Overtime and an 
additional increase of $785,000 in Overtime for other Fire 
Department activities.. 

* The Budget Analyst recommends that 80 percent of the 
Overtime budget increase of $2,600,000 or $2,080,000 be 
reserved pending a report to the Board of Supervisors of 
steps taken by the Department to maintain the fully funded 
minimum daily staffing requirement of 352 firefighters for 
suppression and medical services. 



173 013 Mandatory Fringe Benefits 

Corresponds to reduction in salaries, 
overtime & premium pay. 

; ork Order Services (AEfH 

182 001 Permanent Salaries - Misc 



17,527,561 17,503,297 



24,264 



890,851 835,322 * 



* The recommended reduction in Permanent 
Salaries - Misc. is the total of the following 
specific recommendations regarding individual 
classifications. 



127 



Board of Supervisors - Budget Analvst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: FIR Fire Department 



Page 
Njl, Object 

197 001 Hydrant Service Person 



Number 
Position/ 

Equipment 

Number From To 



A712A 



182 



This position has been vacant since early in 
Fiscal Year 1999-2000, or nearly two years. 
Accordingly, the Budget Analyst concludes 
that it is a non-essential position and can be 
eliminated without any adverse effect on the 
quality of service. There are currently 12 
plumber and general labor positions in the 
Department. 



013 Mandatory Fringe Benefits 

Corresponds to reduction in salaries. 



182 06F 



Facilities Maintenance 
Projects - Budget 

The Department has provided details for 
$400,000 of costs and an estimate for another 
$520,000 of emergency repairs for a total need 
of $920,000. Furthermore, our recommended 
amount of $920,000 is consistent with actual 
projected spending for the current fiscal year. 



Administration - Fire Department (ASF) 

187 001 Permanent Salaries - Misc 



1.00 



Amount 

From 

S 55,529 $ 



In 



Savings 



$ 55,52! 



214,907 



1,784,816 



200,851 14,05( 



920,000 864,81( 



1,722,477 1,618,948 



* The recommended reduction in Permanent 
Salaries - Misc. is the total of the following 
specific recommendations regarding individual 
classifications. 



128 



Board of Supervisors - Budget Analvst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



lepartment: FIR Fire Department 





Position/ 


Number 


Amount 


Page 


Equipment 






N_o, Object 


Number 


From To 


From 


201 001 Executive Secretary I 


1450A 


1.00 - 


54,533 



Xa 



Saving s 

54,533 



201 001 



This position has been vacant for at least two 
years. Accordingly, the Budget Analyst 
believes that it is a non-essential position and 
can be eliminated without any adverse effect 
on the quality of service. There are currently 
four other Executive Secretary I positions in 
the Department. 



Junior Administrative 
Analyst 



1820 



This position has been vacant since early in 
Fiscal Year 1999-2000 or nearly two years. 
Accordingly, the Budget Analyst concludes 
that it is a non-essential position and can be 
eliminated without any adverse effect on the 
quality of service. There are currently two 
other Junior Aclministrative Analyst 
positions and one Principal Analyst in the 
Department. 



1.00 



48,996 



48,996 



87 013 Mandatory Fringe Benefits 

Corresponds to reduction in salaries. 



523,396 



496,414 



26,982 



I re Prevention (AED) 

76 001 Permanent Salaries - Misc 



* The recommended reduction in 
Permanent Salaries - Misc. is the total of 
the following specific recommendations 
regarding individual classifications. 



1,437,118 1,388,122 



129 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: FIR Fire Department 



Page 
No. Object 



Position/ 
Equipment 
Number From 



Number 



Amount 



Ifl 



From 



Ifi 



Savings 



192 001 Junior Administrative 1820A 

Analyst 

This position has been vacant since early 
in Fiscal Year 1999-2000 or nearly two 
years. Accordingly, the Budget Analyst 
concludes that it is a non-essential 
position and can be eliminated without 
any adverse effect on the quality of 
service. There are currently two other 
Junior Administrative Analyst positions 
and one Principal Analyst in the 
Department. 



1.00 



48,996 



48,996 



176 013 Mandatory Fringe Benefits 

Corresponds to reduction in salaries. 

Fire Investigation f AF,F,) 

177 001 Permanent Salaries - Misc 



738,846 725,771 



13,075 



48,809 



193 001 



* The recommended reduction in Permanent 
Salaries - Misc. is the total of the following 
specific recommendations regarding individual 
classifications. 



Junior Administrative 
Analyst 



1820A 



1.00 



48,996 



48,996 



This position has been vacant since early in Fiscal 
Year 1999-2000 or nearly two years. 
Accordingly, the Budget Analyst concludes that it 
is a non-essential position and can be eliminated 
without any adverse effect on the quality of 
service. There are currently two other Junior 
Administrative Analyst positions and one Principal 
Analyst in the Department. 



130 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



FIR Fire Department 



'age 

Vo. Object 

193 9991M Attrition Savings 

This properly accounts for a net 
reduction of S48,809 (548,996 
less SI 87). 



Position/ 
Equipment 
Number From To 



Amount 



From 



Ifi 



(187) 



Savings 

(187) 



013 Mandatory Fringe Benefits 

Corresponds to reduction in salaries. 



202,357 



188,651 



13,706 



.73 060 ■ Equipment Purchase 



60 EMS -Ambulance 



FC059R 



The Department has a total of 35 ambulances, 
including 1 1 ambulances on reserve of which 
three are being taken out of service which would 
leave a net of 8 ambulances on reserve. The 
Department requests eight new ambulances in an 
effort to increase its reserve fleet from 8 to 16 or 
a 50 percent increase when considering the three 
ambulances to be retired. The Budget Analyst 
recommends at this time that the Department 
acquire five new ambulances at SI 25,000 each 
(5625,000), and rebuild two existing ambulances 
at 590,000 each (SI 80,000) for a total need of 
S805,000. This recommendation would bring the 
total fleet to 37, and increase the reserve fleet 
from 11 to 16. 



1,000,000 



805,000 



195,000 



060 Triple Combo Pumper FC061R 

The reduction in cost for the four 
Pumpers results from new bid 
prices received by the Purchaser. 
Our recommended amount of 
$1,157,275 provides for delivery 
and Sales Tax. 

Total Recommended Reductions 



1,300,000 



1,157,275 



142,725 



S 2,271,261 



Total Recommended Reserves 



S 2,080,000 



131 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: 



JUV JUVENILE PROBATION 



Financial Data: 

The Juvenile Probation Department's proposed $37,574,267 budget for FY 2001-02 is 
$2,333,774 or 6.62 percent more than the original FY 2000-01 budget of $35,240,493. The net increase 
from the revised FY 2000-01 budget is $2,557,524 or 7.30 percent. 



Summary of Program Expenditures: 



Fiscal Year 2000-2001 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 2000-2001 



Program Expenditures 




Original 




Revised 




2001-2002 


Origin: 


ll Budget 


ADMINISTRATION 


$ 


5,370,423 


S 


5,370,423 


$ 


5,857,047 


S 


486,624 


CHILDREN'S BASELINE 




1,827,925 




1,859,845 




1,709,411 




(118,514) 


CHILDREN'S FUND PROGRAMS 




- 




- 




- 




- 


GRANT SERVICES 




37,000 




37,000 




- 




(37,000) 


JUVENILE HALL 




8,795,909 




9,265,709 




8,979,106 




183,197 


LOG CABIN RANCH 




2,394,990 




2,394,990 




2,549,833 




154,843 


NON-CHILDREN'S FUND PROGRAMS 




194,000 




194,000 




194,000 




- 


PROBATION SERVICES 




10,970,152 




10,855,402 




10,954,870 




(15,282) 


Total Operating Expenditures 


$ 


29,590,399 


s 


29,977,369 


S 


30,244,267 


s 


653,868 


Capital Improvements & Fac. Maint. 


S 


5,650,094 


s 


5,039,374 


s 


7,330,000 


s 


1,679,906 


Total Expenditures 


s 


35,240,493 


$ 


35,016,743 


s 


37,574,267 


s 


2,333,774 


Less: Work Order Recoveries 




(557,270) 




(587,270) 




(587,270) 




(30,000) 


Net Expenditures 


s 


34,683,223 


s 


34,429,473 


s 


36,986,997 


$ 


2,303,774 



Department Personnel Summary: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 311.53 FTEs, which is 
1.41 FTE less than the 312.94 FTEs in the original FY 2000-01 budget. The FTE allocations by program 
are as follows: 

132 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: JUV JUVENILE PROBATION (continued') 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 2000-2001 Fiscal Year From 2000-2001 



Full Time Equivalents 


Original 


Revised 


2001-2002 


Original 


Budget 


ADMINISTRATION 


44.76 


44.76 


46.40 




1.64 


CHILDREN'S BASELINE 


8.63 


8.63 


6.61 




(2.02) 


JUVENILE HALL 


126.82 


126.82 


127.30 




0.48 


LOG CABIN RANCH 


29.22 


29.22 


29.22 




- 


PROBATION SERVICES 


103.51 


103.51 


102.00 




(1.51) 



Totals 



312.94 



312.94 



311.53 



(1.41) 



Special Assistant Positions Recommended for Reclassification 



Exempt / 
Provisional 


Count 


Old 
Class 


Title 


Salary 


New 
Class 


Title 


Salary 


Exempt 


1 


1372 


Special Assistant 

xin 


$80,571 


922 


Manager V 


$83,781 



Totals 



$80,571 



$83,781 



Department Revenues 

Department revenues have increased by $516,930 or 7.38 percent and General Fund support has 
increased by $1,786,844 or 6.50 percent. 



Description 



The $2,333,774 increase in proposed expenditures compared to the Department's original FY 2000-01 
budget is comprised of several components. Major increases include: 

a Permanent Salaries - Miscellaneous, which is proposed to increase by $404,108 due primarily to the 
addition of one new position, reclassifications, cost-of-living adjustments, and step increases 

133 

Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: JUV JUVENILE PROBATION (continued) 

a Buildings, Structures & Improvements, which is proposed to increase by 51,659,906 for the 

construction of the new Juvenile Hall 
a Services of Other Departments, which is proposed to increase by $262,732 due primarily to energy 

cost increases from the Bureau of Light Heat and Power and a work order for the City Attorney. 

These major increases would be offset primarily by: 

□ A $216,844 reduction in Mandatory Fringe Benefits 

a A $120,500 reduction in Training 

a A $96,050 reduction in Other Current Expenses 

The Department is proposing one new 8320 Juvenile Hall Counselor to accommodate the increasing 
number of juveniles requiring transportation services for medical emergencies and appointments. The 
full year salary and benefits costs for this new position is $63,718. For FY 2001-02, this one new 
position is funded for 75 percent of the year and additional costs will be $49,217. 

Comment 

The Mayor's budget provides an increase of $2,333,774. Our recommended reductions, which 
total $81,056 would still allow an increase of $2,252,718 or 6.4% in the Department's budget. 



134 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



JUV - Juvenile Probation 



age 

jjQx Object 

rninistration General Fund Non -project 



Position/ Number 

Equipment 
Number From Iq 



Amount 
From To 



Savings 



001 Permanent Salaries - Misc 

* The recommended reduction in 
Permanent Salaries - Misc is the total of 
the following specific recommendations 
regarding individual classifications. 



52,570,488 $2,559,944 



Special Assistant X 


1369 


1.00 0.00 


65,615 





$65,615 


Secretary 


1549 


(1.00) 1.00 


(55,071) 





($55,071) 



The Department is proposing the 
substitution of one 1549 Secretary to one 
1369 Special Assistant X position. The 
Department has not provided adequate 
justification for this substitution. 



013 Mandatory Fringe Benefits 



670,146 668,562 



$1,584 



Corresponds to reduction in Permanent 
Salaries - Misc. 



135 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: JUV - Juvenile Probation 



Page 

No. Object 
Juvenile Hall - General Fund Non-project 



Position/ 

Equipment 

Number 



Number 



From lo 



Amount 



From 



IQ 



Saving s 



224 



Oil Overtime 



$169,000 $124,072 $44,928 



This reduction in the Department's 
proposed Overtime budget is 
recommended because the Department is 
proposing the addition of one new 
Counselor position in FY 2001-02, which 
the Budget Analyst is recommending. The 
proposed new position will provide 
transportation services which the 
Department has been providing through 
the use of overtime. 



224 035 Other Current Expenses 

The Department has not specified what this 
amount is going to be used for and has provided no 
details to support this $24,000 expenditure, which 
we are recommending be reduced . The projected 
expenditures for Other Current Expenses in FY 
2001-02 is $28,500. 



52,500 



28,500 



$24,0( 



Total Recommended Reductions 



$81,0f 



136 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: 



PDR PUBLIC DEFENDER 



Financial Data: 

The Public Defender's proposed 512,714,432 budget for FY 2001-02 is $154,670 or 1.20 percent 
less than the original FY 2000-01 budget of $12,869,102. The net decrease from the revised FY 2000- 
01 budget is $330,277 or 2.53 percent. 



Summary of Program Expenditures: 



Program Expenditures 

CRIMINAL AND SPECIAL DEFENSE 
GRANT SERVICES 



Total Expenditures 

Less: Work Order Recoveries 

Net Expenditures 



Fiscal Year 2000-2001 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 2000-2001 



Original 


Revised 




2001-2002 




Oi 


■iginal Budget 


S 12,814,079 
55,023 


S 12,836,545 
208,164 


$ 


12,656,658 
57,774 


$ 




(157,421) 
2,751 


S 12,869,102 


S 13,044,709 


S 


12,714,432 
(100,000) 


$ 




(154,670) 
(100,000) 



S 12,869,102 S 13,044,709 S 12,614,432 S 



(254,670) 



Department Personnel Summary: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 1 14.90 FTEs, which is 
.91 FTE less than the 1 15.81 FTEs in the original FY 2000-01 budget. The FTE allocations by program 
are as follows: 



137 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: PDR PUBLIC DEFENDER (continued) 



Full Time Equivalent s 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 2000-2001 Fiscal Year From 2000-2001 

Original Revised 2001-2002 Original Budget 



CRIMINAL AND SPECIAL DEFENSE 
GRANT SERVICES 



114.81 
1.00 



114.81 
1.00 



113.90 
1.00 



(0.91) 



Totals 



115.81 



115.81 



114.90 



(0.91) 



Remaining Special Assistant Positions 



Exempt/ 
Provisional 


Count 


Class 


Title 


Salary 


Filled /Vacant 


Exempt 


1 


1364 


Special Assistant V 


$37,584 


Filled 



Totals 



$37,584 



Department Revenues 

Department revenues have increased by $ 2,751 or 5 percent and General Fund support has 
decreased by $257,421 or 2 percent. 



Description 



The $154,670 decrease in proposed expenditures compared to the Department's original FY 2000-01 
budget is comprised of several components: 



Increases in the following: 

a Permanent Salaries - Miscellaneous 

□ Mandatory Fringe Benefits 

a Other Current Expenses 

a Equipment Lease/Purchase - City agency 



$71,573 

42,960 

83,717 

2.622 

$200,872 



138 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: PDR PUBLIC DEFENDER (continued) 

These increases are offset by decreases in the following: 

a Equipment Purchase (64,500) 

Q Equipment Lease Purchase - Option (3 1 ,000) 

a Services of Other Departments (260.042) 

(5355,542) 

Explanations for the cost increases are as follows. 

Personnel Costs 

New positions are proposed in FY 2001-02: The Department is proposing two new positions in FY 
2001-02 to handle an expected increase in drug cases due to voter- approved State Proposition 36, passed 
in November 2000. These positions are one 8142 Investigator and one 8446 Court Alternative Specialist. 
The additional full year salary and benefits costs for these new positions will be approximately 
$151,120. For FY 2001-02, the positions are funded for 75 percent of the year and the additional costs 
will be $113,340. 

Position substitution: The Department is proposing to delete one 1430 Transcriber Typist position and 
replacing it with one 8171 Law Office Manager. The annual salary and benefits for the Law Office 
Manager will be $98,178. The annual salary and benefits for the Transcriber Typist will be $57,970, 
resulting in a net increase in costs of $40,208. This substitution, which the Budget Analyst recommends, 
would manage the finances and administration for the Office of approximately 115 positions, including 
80 attorneys. Currently, there is no office manager for the department to establish and oversee 
administrative and fiscal processes and policies. Similar Law Office Manager positions are included in 
the District Attorney's and City Attorney's budgets. 

Non-personnel costs 

The increase in non-personnel costs is mainly due to a rent increase amounting to $74,808. 

Proposition 36 

California voters passed the Substance Abuse and Crime Prevention Act (SACPA) of 2000, or 
Proposition 36, on November 7, 2000. It requires probation and drug treatment in lieu of incarceration 
for conviction of possession, use, transportation for personal use, or being under the influence of a 
controlled substance, and related parole violations. State law requires that San Francisco begin providing 
such treatment services on July 1, 2001. To handle the estimated 1,200 non- violent drug offenders 
eligible for drug treatment under the SACPA during the first year of the program, the Public Defender's 
Office has requested two new positions to be funded with State revenue passed through the Department 
of Public Health. The Budget Analyst is recommending approval of these two new positions. 



139 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: PDR Public Defender 



Position/ Number 

Page Equipment 

No. Object Number From To 

Criminal and Special Defense - General Fund Non-Project 



Amount 



From 



Ifl 



Savings 



255 001 Permanent Salaries - Misc 

The recommended reduction in 
Permanent Salaries - Misc. is the total 
of the following specific reductions 
regarding individual classifications. 



,931,240 $8,880,190 * 



261 



Court Alternative Specialist 8446 1.00 0.00 



51,050 



$51,050 



The Budget Analyst recommends 
deleting 1 .0 FTE 8446 Court 
Alternative Specialist position. It has 
been vacant since August 1998, or 
approximately 2 years and 10 months. 
The Department currently has two 
Court Alternative Specialist positions. 
This recommended reduction will 
offset the increased costs of the 
requested new Law Office Manager 
position which we are recommending 
be approved. 



255 013 Mandatory Fringe Benefits 



Corresponds to the reduction in 
Permanent Salaries. 



Total Recommended Reductions 



2,013,906 2,000,522 13,384 



$64,434 



140 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: 



POL - POLICE DEPARTMENT 



Financial Data: 

The Police Department's proposed $277,041,281 budget for FY 2001-02 is $1,045,411 or .38 
percent more than the original FY 2000-01 budget of $275,995,870.. The net increase from the revised 
FY 2000-01 budget is $444,784 or .16 percent. 

SUMMARY OF PROGRAM EXPENDITURES: 



Proposed 



Program Expenditures 

AIRPORT POLICE 

FINGERPRINT 

NARCOTICS FORFEITURE 

OFFICE OF CITIZEN COMPLAINTS 

OPERATIONS AND ADMINISTRATION 

PATROL 

POLICE OPERATIONS 

POLICE SERVICES 

SAFE CONTRACT 

SENIOR ESCORT SERVICE 

SFPD-INVESTIGATIONS 

SFPD-RECRUrTMENT AND EXAMINATION PROGRAM 

SPECIAL INVESTIGATIONS 

SPECIAL OPERATIONS 

TAXI ENFORCEMENT 

VEHICLE THEFT ABATEMENT 

WORK ORDER SERVICES 



Total Operating Expenditures 
Capital Improvements & Fac. Maint 
Total Expenditures 
Less: Work Order Recoveries 
Net Expenditures 







Mayor's Budget 


Increase (Decrease) 


Fiscal Year 2000-200 


Fiscal Year 
2001-2002 


From 2000-2001 


Original 


Revised 


Original Budget 


S 26,969,747 $ 


26,969,747 


S 27,868,606 


S 898,859 


2,691,500 


2,691,500 


2000,000 


(691,500) 


1,290,004 


1,290,004 


466363 


(823,641) 


2,568,941 


2,568,941 


2,636,362 


67,421 


44,189,739 


44,429,963 


39,919,465 


(4270274) 


133310,365 


133,804,138 


137389,704 


4,079,339 


- 


- 


100,000 


100,000 


- 


- 


110,000 


110,000 


592,514 


592^14 


615367 


23,253 


1,436,958 


1,436,958 


1,495,220 


58,262 


26,750,642 


26,951,714 


27,596,936 


846294 


2,004,771 


1,792771 


2024,739 


19,968 


9,222,753 


9,222,753 


9,271,800 


49,047 


21,585,829 


21,585,829 


21,823,876 


238,047 


1,107,000 


1,107,000 


1,125,000 


18,000 


150,000 


521331 


151,459 


1,459 


2,015,307 


2,015,307 


2336,184 


320,877 



S 275,885,870 S 276,980,270 S 276,931,281 $ 
S 110.000 S (383.773) S 110.000 S 



1,045,411 



$ 275,995,870 S 276,596,497 S 277,041,281 S 1,045,411 
(2.126.407) (2.126.407) (2.447.2S4) (320.877) 



S 273,869,463 S 274,470,090 S 274393,997 S 



724,534 



141 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: POL - POLICE DEPARTMENT 



("continued) 



Department Personnel Summary: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 2,787.16 FTEs, which 
is 1.95 FTE more than the 2,785.21 FTEs in the original FY 2000-01 budget. The FTE allocations by 
program are as follows: 



Proposed 



Full Time Equivalents 

PATROL 

AIRPORT POLICE 

FINGERPRINT 

OFFICE OF CITIZEN COMPLAINTS 

OPERATIONS AND ADMINISTRATION 

POLICE OPERATIONS 

POLICE SERVICES 

SENIOR ESCORT SERVICE 

SFPD-INVESTIGATIONS 

SFPD-RECRUITMENT AND EXAMINATION PROGRAM 

SPECIAL INVESTIGATIONS 

SPECIAL OPERATIONS 

TAXI ENFORCEMENT 

WORK ORDER SERVICES 



Totals 







Mayor' 


s Budget 


Increase (Decrease) 


Fiscal Year 2000-2001 


Fiscal Year 


From 


2000-2001 


Original 


Revised 


2001-2002 


Original Budget 


1,410.39 


1,410.39 




1,414.67 




4.28 


348.75 


348.75 




349.00 




0.25 


29.46 


29.46 




29.46 




m 


253.54 


253.54 




248.97 




(4.57) 


- 


- 




0.50 




0.50 


- 


- 




1.00 




1.00 


21.89 


21.89 




21.89 




- 


299.50 


299.50 




298.53 




(0.97) 


17.00 


17.00 




17.00 




. 


104.00 


104.00 




104.00 




- 


272.18 


272.18 




272.18 




- 


8.50 


8.50 




9.71 




1.21 


20.00 


20.00 




20.25 




0.25 


2,785.21 


2,785.21 




2,787.16 




1.95 



DEPARTMENT REVENUES 

Department revenues have increased by $2,160,461 or 4.83 percent and General Fund support 
has increased by $2,334,786 or 1.20 percent. 



142 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: POL - POLICE DEPARTMENT (continued) 

Special Assistant Positions Recommended for Reclassification 

The Police Department Budget includes the following proposed classifications of 



Exempt / 
Provisional 


Count 


Old 
Class 


Title 


Salary 


New 
Class 


Title 


Salary 


Provisional 

Provisional 

Provisional 

Totals 


1 

1 
I 
3 


1374 

1372 
1364 


Special Asst XV 

Special Asst XIII 
Special Asst V 


$ 93,281 

80,571 

47.105 

$ 220,957 


1054 

0922 
5322 


Prin Business 

Analyst 
Manager V 
Graphic Artist 


$ 70,287 

83,781 
47.105 


$201,173 



Remaining Special Assistant Positions 

The following Special Assistant positions remain in the Police Department Budget. 



Exempt / Provisional 


Count 


Class Title 


Salary 


Filled / 
Vacant 


Provisional 


2 


1371 Special Asst XH 


$ 150,860 


Filled 



DESCRIPTION 

1. The following major changes in Police Department budget items account for the increase of in 

the Police Department's FY 2001-2002 budget: 



Object 

Miscellaneous Salaries 
Uniform Salaries 
Overtime 
Fringe Benefits 
Materials and Supplies 
Equipment Purchase 
Equipment - Lease Payments 
Net changes in other Accounts 



2000-01 Oris 

$ 19,033,127 

157,137,084 

14,503,501 

31,608,091 

4,141,383 

6,627,500 

2,785,030 



2001-2002 

$19,758,926 

156,540,219 

16,887,575 

32,215,419 

4,489,343 

4,911,181 

2,235,876 



Increase/Decrease 

$ 725,799 

(596,865) 

2,384,074 

607,328 

347,960 

(1,716,319) 

(549,154) 

(157.412) 

$ 1,045,411 



143 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: POL - POLICE DEPARTMENT (continued) 

2. The Police Department's proposed hiring plan for FY 2001-02 would result in the hiring of 170 
new Police Officers according to the following schedule: 

Date No of Police Officers Hired 

August 6, 2001 42 

October 1,2001 43 

January 7, 2002 42 

April 15,2002 43 

Total 170 

Currently, the Police Department's sworn strength is 2,144 Uniformed Police Officers, not including the 
177 Police Officers assigned to the Airport. The Department estimates that attrition in FY 2001-02 will 
result in the separation of 120 Police Officers. Hence, the Department estimates that, together with the 
hiring of 170 new Police Officers, their sworn strength at the end of the Fiscal Year will total 2,194 
Uniformed Police Officers. 

Charter Section 4.127, as amended by Proposition D in 1994, states that the Police Department's sworn 
staffing should be 1,971 full duty Police Officers. The Police Department estimates that, on average, 197 
Police Officers are on modified duty (including an average of 57 on temporary disability) such that they 
are not "full duty Police Officers". The Police Department's estimated sworn strength of 2,194 
Uniformed Police Officers at the completion of FY 2001-02, less the average of 197 Police Officers on 
modified duty, would result in 1,997 full duty Police Officers. 

Police Officer salaries in the Mayor's recommended budget are budgeted at FY 2000-01 levels since the 
MOU for Police Officers has not yet been approved by the Board of Supervisors. Therefore, the 
Department's FY 2001-02 budget is significantly understated, as it does not reflect salary and fringe 
benefit increases. On approval of the Police Officers MOU by the Board of Supervisors, funds for salary 
increases and related benefits will be transferred from the City's Salary and Benefits reserve to the Police 
Department's budget. 

3. • The proposed FY 2001-02 Overtime budget for the entire Police Department is $16,887,575, an 
increase of $2,384,074 or 16.4 percent over the FY 2000-01 Overtime budget of $14,503,501. The 
Police Department's proposed General Fund FY 2001-02 Overtime budget of $14,802,705 is $1,950,000 
or 15.2 percent more than the FY 2000-01 Overtime budget of $12,852,705. However, the Budget 
Analyst notes that, as of the pay period ending May 11, 2001, the Police Department's total General 
Fund overtime spending for FY 2000-01 is projected to be $16,859,790. Therefore, based on current 
spending, the Police Department's FY 2001-02 General Fund Overtime budget appears to be 
underfunded by approximately $2,100,000. 



144 

Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



epartment: POL - Police Department 



No. 



Object 
AC5 Airport Po lice Program 



Position/ Numher 

Equipment 
Number From To 



Amount 
From Xo_ 



Savings. 



56 



001 Miscellaneous Salaries 

* The recommended reduction in 
Permanent Salaries - Misc. is the total of 
the following specific recommendations 
regarding individual classifications. 



56,542,873 $6,067,873 



9991M Salary Savings - Misc. 



(25,162) (500,162) 



475,000 



To adjust Miscellaneous Salary Savings to 
current year actual expenditure levels plus 
increases for cost of living and new hires. 



!6 



002 Uniform Salaries 

* The recommended reduction in 
Permanent Salaries - Uniform is the total 
of the following specific recommendations 
regarding individual classifications. 



14,697,690 13,752,690 



'\ 



9993U Attrition Savings 

Airport Uniform Salaries have been consistently 
overbudgeted since the Airport Police was merged 
with the SFPD. This reduction reflects current year 
spending plus an allowance for new Police Officers 
even though the Police Hiring Plan does not 
include new uniform personnel for transfer to the 
Airport. 



(945,000) 



945,000 



145 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 





2001-02 






Department: 


POL - Police Department 


Amount 

From To. 

1,067,765 692,765 


Savings 


Page 
No. Object 


Position/ Number 
Equipment 
Number From To 

Premium Pay 

Reduce Premium Pay for Airport Police which 
has been consistently overbudgeted in prior years 
to current levels plus an allowance for increased 
premium earnings by Airport Police Officers. 


286 009 


375,00 



286 013 Mandatory Fringe Benefits 

Corresponds to reduction in salaries, overtime 
& premium pay 

ACM Operations and Support Program 

267 040 Materials and Supplies 

Department-wide, the proposed General Fund expenditures for 
Materials and Supplies of $4,080,722 is $511,365 or 14.3 percent 
more than the FY 2000-01 budget amount of $3,569,357. The 
proposed reduction of $332,897 would still provide $3,747,825 
department-wide expenditures which is $178,468 or 5.0 percent 
more for Materials and Supplies than the total amount of 
$3,569,357 budgeted for Materials and Supplies in FY 2000-01. 
The balance of funds budgeted for Materials and Supplies is in 
other programs of the Police Department's budget. 



4,474,784 4,177,190 



297,59. 



3,358,373 3,025,476 



332,89' 



ACU Recruitment and Examination Program 



309 035 Other Current Expenses 

$212,000 from this account, for conducting background 
investigations of new police officer candidates was placed on 
reserve in FY 2000-2001 and the Police Department did not 
request release of the reserved funds for this purpose. Reduce to 
current year budget plus an allowance for cost of living. The 
reduction of $204,601 would still provide $12,400 more for this 
account than the budgeted amount for the current fiscal year. 



476,250 



271,649 204,60 



146 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



epartment: POL - Police Department 



Page 

No. Object 






Position/ Number 

Equipment 
Number From To 



ACX Police Patrol Program 

002 Uniform Salaries 

* The recommended reduction in 
Permanent Salaries - Uniform is the 
total of the following specific 
recommendations regarding individual 
classifications. 



Amount 
From la 

81,719,567 80,943,167 



Savings 



9993U Attrition Savings - Uniform 

Increase Attrition Savings to adjust Uniform Salaries for 
the amount needed to fund existing uniform staffing less 
an allowance for attrition plus new hires planned during 
FY 2001-2002 and to reflect the transfer of 
approximately S25O.O0O in swom salaries from the 
General Fund to the Taxi Enforcement Fund. 



(3,792,293) (4,568,693) 776,400 



:4 013 Mandatory Fringe Benefits 

Corresponds to reduction in salaries, overtime 
& premium pay 



14,205,491 14,062,705 142,786 



Total Recommended Reductions 



53,549,278 



147 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



DEPARTMENT: 



SHF SHERIFF 



Financial Data: 

The Sheriffs proposed 596,226,379 budget for FY 2001-02 is $267,078 or 0.28 percent less than 
the original FY 2000-01 budget of $96,493,457. The net decrease from the revised FY 2000-01 budget 
is $1,102,278 or 1.13 percent. 

Summary of Program Expenditures: 

















Proposed 










Mayor's Budget 


Increase (Decrease) 




Fiscal Year 2000-2001 




Fiscal Year 
2001-2002 




From 2000-2001 


Program Expenditures 


Original 




Revised 


Original Budget 


ALTERNATIVE PROGRAMS 


$ 6,787,505 


$ 


6,787,505 


$ 


6,807,854 


$ 


20,349 


BESK CASE 


2,522,824 




2,522,824 




2,497,423 




(25,401) 


CIVIL ENFORCEMENT 


1,999,692 




1,999,692 




2,028,062 




28,370 


COUNTY JAIL 8 & 9 


20,693,583 




20,633,583 




16,342,023 




(4,351,560) 


COURT SECTJRrTY AND PROCESS 


6,981,000 




6,981,000 




7,066,336 




85,336 


DEPARTMENTAL SERVICES 


8,518,801 




8,518,801 




7,419,597 




(1,099,204) 


GRANT SERVICES 


2,338,064 




3,122,672 




2,534,573 




196,509 


HALL OF JUSTICE JAILS 


15,662,426 




15,662,426 




14,644,673 




(1,017,753) 


JAIL PROGRAMS 


1,919,627 




1,919,627 




1,922,575 




2,948 


JAIL SERVICES 


5,847,755 




6,033,255 




8,290,123 




2,442,368 


SAN BRUNO JAILS 


16,114,514 




16,114,514 




18,179,605 




2,065,091 


SHERIFF ADMINISTRATION 


1,593,897 




1,593,897 




1,300,043 




(293,854) 


SOT-RECRUITMENT & TRAINING 


453,001 




453,001 




4,977,688 




4,524,687 


WORK ORDER SERVICES 


1,433,769 




1,484,361 




1,665,804 




232,035 


Total Operating Expenditures 


$ 92,866,458 


$ 


93,827,158 


$ 


95,676,379 


$ 


2,809,921 


Capital Improvements & Fac. Maint. 


S 3,626,999 


$ 


3.501,499 


S 


550,000 


S 


(3,076,999) 


Total Expenditures 


$ 96,493,457 


$ 


97,328,657 


$ 


96,226,379 


$ 


(267,078) 


Less: Work Order Recoveries 


(8,414,769) 




(8,465,361) 




(8,732,140) 




(317,371) 


Net Expenditures 


$ 88,078,688 


$ 


88,863,296 


$ 


87,494,239 


$ 


(584,449) 

148 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: SHF SHERIFF ("continued) 

Major new expenditure changes from the 
budget are as follows: 

Expenditure 

Permanent Salaries 

Overtime 

Mandatory Fringe Benefits 

Professional & Specialized Services 

Rents and Leases — Buildings 

Materials & Supplies 

Equipment Purchase 

Buildings, Structures & Improvements 

Debt Service - San Bruno Jail 

Miscellaneous Other Changes 

Total: 



original FY 2000-01 budget to the proposed FY 2001-02 



FY 2000-01 
Budget 

$47,027,631 

3,837,152 

15,370,393 

6,221,718 

52,272 

7,337,659 

100,814 

3,276,999 



4.854,050 

588,078,688 



FY 2001-02 
Budget 

$49,221,286 

2,075,151 

14,273,775 

6,943,093 

454,029 

7,451,848 

268,845 

200,000 

2,467,892 

4.138.320 

$87,494,239 



Increase 
(Decrease) 

$2,193,655 

(1,762,001) 

(1,096,618) 

721,375 

401,757 

114,189 

168,031 

(3,076,999) 

2,467,892 

(715.730) 

($584,449) 



Department Personistel Summary: 



The number of full-time equivalent positions budgeted for FY 2001-02 is 934.35 FTEs, which is 
42.36 FTEs more than the 891.99 FTEs in the original FY 2000-01 budget. The FTE allocations by 
program are as follows: 

Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 2000-2001 Fiscal Year From 2000-2001 



Full Time Equivalents 


Original 


Revised 


2001-2002 


Original Budget 


ALTERNATIVE PROGRAMS 


24.00 


24.00 


24.00 




BESKCASE 


33.00 


33.00 


33.00 


- 


CIVIL ENFORCEMENT 


24.06 


24.06 


24.06 


- 


COUNTY JAIL 8 & 9 


188.68 


188.68 


188.44 


(0.24) 


COURT SECURITY AND PROCESS 


87.25 


87.25 


88.00 


0.75 


DEPARTMENTAL SERVICES 


71.39 


71.39 


65.35 


(6.04) 


GRANT SERVICES 


4.76 


4.76 


7.77 


3.01 


HALL OF JUSTICE JAILS 


162.77 


162.77 


163.76 


0.99 


JAIL PROGRAMS 


9.56 


9.56 


10.56 


1.00 


JAIL SERVICES 


101.00 


101.00 


95.00 


(6.00) 


SAN BRUNO JAILS 


159.52 


159.52 


159.41 


(0.11) 


SHERIFF ADMINISTRATION 


12.00 


12.00 


12.00 


. 


SHF-RECRUITMENT & TRAINING 


- 


- 


47.00 


47.00 


WORK ORDER SERVICES 


14.00 


14.00 


16.00 


2.00 



Totals 



891.99 



891.99 



934.35 



42.36 



149 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: SHF SHERIFF (continued) 

The Sheriffs Department has no Special Assistants in its budget. 

Description 

1. Personnel Cost Changes 

New Positions: The budget includes a request for 37.5 new FTEs for FY 2001-02, which would 
become 38.0 FTEs on a full-year annual basis. The requested new 37.5 FTEs include: 

• 35.0 limited-tenure FTE 8302 Deputy Sheriff I positions (70 trainees for six months each) to 
provide dedicated positions for newly hired Deputies to cover the time they are in their six- 
month training and are not available for duty, as discussed below. 

• One new 8304 Deputy Sheriff (0.75 FTE) to serve as a Courtroom Bailiff at the Hall of Justice. 
This position will be fully funded by the Trial Courts. 

• One new 1426 Senior Clerk Typist for the Civil Investigations unit, which currently employs 
seven investigators, but has no administrative support. 

• One new 1 844 Senior Management Assistant in Jail Programs, which oversees all of the Sheriffs 
Department's Professional Services contracts for Jail Services. The requested new position 
would replace an existing contract for the services to be provided by the requested new position. 

A summary of the salary costs associated with the proposed new positions is as follows. 



Classification 


#FTE 
2001-02 


Salary 
2001-02 


FTE 

Annualized 


Salary 
Annualized 


8302 Deputy Sheriff I 

8304 Deputy Sheriff 

1426 Senior Clerk Typist 

1 844 Senior Management Assistant 


35.0 

0.75 

0.75 

1.0 


$1,351,980 
41,988 
34,073 
67,903 


35.0 
1.0 
1.0 
1.0 


$1,351,980 
55,984 
45,431 
67,903 


Total: 


37.5 


$1,495,944 


38.0 


$1,521,298 



The Budget Analyst is recommending approval of the three (2.75 FTE) requested new permanent 
positions and 25 FTE of the requested 35 FTE limited-tenure positions for newly hired Deptuy 
Sheriffs for six months of training each. The Budget Analyst is recommending disapproval of the 
remaining 10 FTE limited-tenure positions. 

Mandatory Fringe Benefits: Total mandatory fringe benefit costs are budgeted to decrease by 
$1,096,618, from $15,370,393 to $14,273,775. This decrease is due mainly to a reduction in the 
required employer contribution to the State Public Employees Retirement System (PERS) for FY 
2001-2002. 



150 

Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: SHF SHERIFF (continued) 

Full-year funding for new positions added in FY 2000-01: $107,609 in additional costs will be 
incurred in FY 2001-02 for the first full year of salary and benefits for six new positions added in FY 
2000-01. 

Overtime: The Department is proposing to decrease its Overtime budget by $1,762,001, or 45.9 
percent, from the original budget amount of $3,837,152 in FY 2000-01 to $2,075,151 for FY 2001- 
02. The Sheriffs Department is proposing this $1,762,001 decrease in Overtime: (a) to transfer 
$162,001 to Holiday Pay to correct underfunding in that account, and (b) to transfer $1,600,000 to 
Permanent Salaries and Mandatory Fringe Benefits to create 35.0 FTE new limited-tenure Deputy 
Sheriff I positions (to cover 70 trainee positions for six months each), which would be filled by new 
recruits during their six months of training at the Sheriffs Academy before they are assigned to 
permanent positions. 

In the professional judgement of the Budget Analyst, the Sheriffs Department's request of 
$2,075,151 in its Overtime budget is totally unrealistic. The Budget Analyst estimates that total 
Overtime costs in FY 2001-02 will be $6.1 million, or approximately $4 million more than the 
$2,075,151 amount requested by the Sheriffs Department. Our analysis of Overtime needs for the 
Sheriffs Department is based on the following facts: 

(a) In May of 2001, the Sheriffs Department received a supplemental appropriation of 
$1,487,463, above the Department's original $3,837,152 FY 2000-01 budget for Overtime, 
to meet the Department's expected Overtime expenditures of approximately $5,324,615 for 
FY 2000-01. The conditions that contributed to high Overtime expenditures during FY 
2000-01 will continue to contribute to overtime costs during FY 2001-02. The Department 
maintains its policy of filling all of its staffing minimums established by the Department, 
while attrition rates for uniform staff remain at approximately 10 percent per year, according 
to Ms. Jean Mariani of the Sheriffs Department. In addition, the Sheriffs Department has 
had difficulty recruiting to fill vacant Deputy Sheriff positions. The new Deputy Sheriffs 
that are hired to fill vacant positions first attend six months of training, which requires the 
Sheriffs Department to backfill vacant positions with Overtime. 

(b) The Sheriffs Department's request for 35.0 FTE (70 trainees for six months each) limited- 
tenure positions for training new Deputy Sheriffs is an effort to reduce Overtime 
expenditures. In an ideal situation, approximately 70 new Deputy Sheriffs would be 
recruited annually, enter into one of the requested limited-tenure positions for their six 
months of training, and then be placed permanently into a recently vacated permanent 
position. Recruitment would coincide with attrition patterns so that permanent positions 
would not have to be backfilled with Overtime during the six-month period new recruits are 
in training. The requested new 35 FTE positions would result in a net cost increase in 
Salaries, Mandatory Fringe Benefits and training materials. 



151 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: SHF SHERIFF (continued) 

The Budget Analyst agrees with the creation of new limited-tenure training positions to 
distinguish clearly between training positions and permanent positions needed to meet the 
Sheriffs Department's permanent staffing needs. Also, if the Department can reduce 
attrition and increase recruitment, the new limited-tenure training positions will reduce the 
Department's need to backfill vacant positions with Overtime, and over the long term (two 
to three years), result in lower costs. However, significant improvements are highly unlikely 
during FY 2001-02. The Department will continue to backfill existing vacant positions 
while new recruits are in training, given the Sheriffs Department's existing 28 vacancies for 
uniform staff and the annual uniform staff attrition rate of approximately 10 percent. 
Furthermore, based on recruitment information provided by the Sheriffs Department, the 
Sheriffs Department will not be able to recruit and train the full 70 new Deputy Sheriffs (35 
FTE for six months of training each) during FY 2001-02. Therefore, the Budget Analyst 
recommends reducing the number of requested limited-tenure Deputy Sheriff training 
positions by 10 FTE, from 35 FTE (70 recruits) to 25 FTE (55 new Deputy Sheriff recruits, 
since during FY 2001-02 approximately 40 recruits would be in training from mid-February 
through June, and then continue training into the next fiscal year). The corresponding 
$259,024 reduction in Salaries ($185,503) and Benefits ($73,521) would still provide 
funding to backfill with Overtime the vacant permanent positions that the Sheriffs 
Department's had hoped to fill with new hires. 

(c) Based on the recent increase in funding for Budget Analyst Services, the Budget Analyst's 
Office completed an analysis of staffing patterns at the Sheriffs Department, which found 
that the Sheriffs Department would need an estimated additional 88.5 FTE permanent 
positions to be able to meet the minimum staffing levels established by the Department, 
including 83.59 Deputy Sheriffs and 4.91 FTE Sheriffs Cadets. The 83.59 FTE Deputy 
Sheriff positions would be in addition to: (1) the Sheriffs Department's current uniform 
staff of 811 FTE, for a total FTE of 894.59 FTE, (2) the 4.91 Sheriffs Cadet positions 
would be in addition to the Departments current Cadet staff of 44 FTE, for a total of 48.91 
FTE, and (3) the filling of current vacancies. Alternatively, this figure of 88.5 FTE can be 
interpreted as the number of Deputy Sheriffs and Sheriffs Cadets that must work overtime, 
at the rate of one and one half times the hourly wage, to meet minimum staffing levels, 
accounting for breaks, lunch, and various types of leave, such as vacation and compensatory 
time off. Therefore, the on-going deficiency of 88.5 FTE positions would continue to result 
in Department Overtime costs, even if the Sheriffs Department were able to fill all of its 
current vacancies and reduce attrition for its currently authorized staffing level. It should be 
noted that this staffing analysis used the Department's minimum staffing requirements and 
did not evaluate whether such staffing minimums are actually appropriate for the 
Department. In addition, the Budget Analyst notes that the Sheriffs Department chooses to 
operate without filling all of the positions it currently has in its jails. A comparison between 
budgeted positions and actual staffing showed that the Sheriffs Department has shifted 
positions away from the jails and into other functions including City Hall security and 
administrative areas, such as training, recruiting and completing background checks on 

152 

Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: SHF SHERIFF (continued') 

applicants. Moving positions out of the jails and into administration contributes to the 
shortfall in jail staff and resulting Overtime costs. 

Based on the reasons presented above and an analysis of Overtime expenditures, the Budget Analyst 
estimates total Overtime expenditures at the Sheriffs Department for FY 2001-02 will be 
$6,143,370, including $5,121,301 in General Fund supported Overtime costs. Given the requested 
budget amount of $2,075,151, the Sheriffs Department can be expected to return to the Board of 
Supervisors for a supplemental appropriation to fund their projected annual deficit of $4,068,219 in 
Overtime costs. Ms. Mariani concurs that the Sheriffs Department will have a need to request a 
supplemental appropriation for Overtime in FY 2001-02. 

In the professional judgment of the Budget Analyst, the Sheriffs Department should not have 
requested such an unrealistic Overtime budget. The Sheriffs Department has indicated that the 
Budget Analyst is cutting Salaries and Mandatory Fringe Benefits, even though the Budget Analyst 
has concluded that the Sheriffs Department's Overtime budget is underfunded. It is the 
responsibility of the Budget Analyst to review the Sheriffs Department's budget as it was submitted 
by the Mayor and, at the same time, make a full disclosure of the facts. The Sheriffs Department 
should separately justify its need, if and when it occurs, for additional Overtime funds in the form of 
a supplemental appropriation request to the Board of Supervisors, in the same manner as any other 
department that may require additional funds beyond what the Mayor has recommended in their FY 
2001-02 budgets. 

2. Non-Personnel Cost Changes 

Non-personnel cost increases include: (a) Equipment Purchases, which are increasing by $168,031, or 
167 percent, from $100,814 to $268,845. The Sheriffs Department plans to replace six vans, three of 
which are 15-year old vans, three sedans and one wheelchair- accessible van; (b) Professional and 
Specialized Services are increasing by $721,375, of which $170,000 is for expanded recruitment, hiring 
and related background checks, $280,000 is for testing of applicants for the Sheriffs Academy and 
promotive ranks, previously funded with grant funds in FY 1999-00 and FY 2000-01, with the 
remaining $271,375 of the increase for grant-funded programs; and, (c) Rents and Leases have increased 
by $401,757 to fund increased rent paid to the Division of Real Estate for space at 555 7 th Street. The 
Sheriffs Department's budget also includes a decrease of $3,076,999 for a one time allocation in FY 
2000-01 to build an exercise facility for inmates at the Sheriffs facility at 425 Seventh Street. Ms. 
Mariani advises that construction on the new exercise facility is expected to begin in late Summer of 
2001 and be completed approximately in February of 2003. 

3. San Bruno Jail Replacement Project 

The Sheriffs Department's budget includes $2,467,892 to fund the first year of debt service for the San 
Bruno Jail No. 3 replacement project, financed with Certificates of Participation. Ms. Mariani advises 
that construction for the replacement project will begin in August of 2001 and continMeHfiw- 

Board of Supervisors - budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: SHF SHERIFF (continued) 

approximately 42 months, or until January of 2005. The total cost of the replacement project, including 
design and construction, is expected to be $132,200,582. In FY 2002-03, debt service payments will 
increase by $2,429,122 to $4,897,014. 



DEPARTMENT REVENUES 

Department revenues have decreased by $1,698,397 or 25.35 percent and General Fund support 
has increased by $ 913,948 or 1.10 percent. However, excluding a decrease of $1,901,405 in transfers 
from special revenue fund balances, fee-generated revenues have increased by $203,008, or 4.2 percent, 
from $4,797,065 to $5,000,073. 

COMMENT 

Although the Department's budget has decreased overall primarily due to a reduction of 
$3,076,999 in Capital and Facilities Maintenance, the Mayor's operating budget provides an increase of 
$2,809,921. Our recommended reductions, which total $323,826, would still allow an increase of 
$2,486,095 or 2.7 percent in the Department's operating budget. 



154 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



partment: SHF - Sheriff 



age 

*fo. Object 



Position/ Number 

Equipment 
Number From Xa 



Amount 
From la Savings 



ant Services 

80 001 Permanent Salaries - Misc. 

•The recommended reduction in Permanent Salaries • 
Misc. is the total of the following specific 
recommendations regarding individual 
classifications. 



$65,870 564,190 * 



11 001 Admin. Services Manager 
Senior Management Asst. 



Reclassify requested grant-funded position based on 
recommendation by the Department of Human 
Resources. 



1827G 


1.00 


0.00 


69,583 





69,583 


1844G 


0.00 


1.00 





67,903 


-67,903 



81 013 Mandatory Fringe Benefits 

Corresponds to reduction in salaries. 



47,806 



47,554 



252 



:ruitment & Training 



96 002 Permanent Salaries-Uniform 

*The recommended reduction in Permanent Salaries 
- Misc. is the total of the following specific 
recommendations regarding individual 
classifications. 



2,089,253 1,903,750 



155 



Board of Superviso rs - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: SHF - Sheriff 



Page 
No. 



Ohject 



420 002 Deputy Sheriff I 



Position/ 

Equipment 

Number 

8302L 



Number 



From To 



Amount 



From 



Ifi 



Savings 



35.00 25.00 $1,351,980 51,166,477 $185,50 



Reduce requested new 35 FTE limited-tenure Deputy Sheriff I positions by 10 FTE. The 
Sheriffs Department requested the 35 FTE (70 trainees for six months each) to create dedicated 
positions for newly hired Deputies while they are assigned to six months of training at the 
Sheriffs Academy. However, based on recruitment information provided by the Sheriffs 
Department, the Sheriffs Department will not be able to recruit and train the full 70 new Deputy 
Sheriffs (35 FTE for six months of training each) during FY 2001-02. The proposed reduction in 
Salaries ( $185,503) and, as shown below, the corresponding reductions in Mandatory Fringe 
Benefits ($73,521) and Materials and Supplies (S 1 6,870) represent the incremental cost of 
training a new Deputy Sheriff I for a vacant positions versus backfilling the vacant position with 
Overtime. Therefore, the proposed reductions would still provide funding to the Sheriffs 
Department to backfill with Overtime the vacant 10 FTE positions that would have otherwise 
been filled with new hires if the Sheriffs Department were able to recruit them. 



396 013 Mandatory Fringe Benefits 

Corresponds to reduction in salaries. 



651,147 577,626 



73,521 



396 027 Professional & Specialized Services 

To reduce request to actual amount needed by 
the Sheriffs Department. 

396 040 Materials and Supplies 

Reduce equipment and training supplies for 
each of the requested limited tenure 10 FTE 
Deputy Sheriff I positions that the Budget 
Analyst recommends disapproving, as shown 
above. 



450,000 442,000 



300,000 283,130 



8,00C 



16.87C 



Sheriff State Special Revenue Fnnd 

400 035 Other Current Expenses 

To reduce request to actual amount needed by 
the Sheriffs Department. 



,000 50,000 



38,000 



Total Recommended Reductions 
Total Recommended Reserves 



5323,826 

156 ° 



Board of Supervisors - Budget Analyst 




City and County of San Francisco 

Meeting Minutes 

Finance Committee 

Members: Supervisors Mark Leno, Aaron Peskin and Matt Gonzalez 
Clerk: GailJohnson 



City Hall 

1 Dr. Carlton B. 

Goodlett Place 

San Francisco, CA 

94102-4689 



Wednesday, June 20, 2001 



1:00 PM 
Departmental Budget Hearings 



City Hall, Room 263 



Members Present: Mark Leno, Aaron Peskin, Matt Gonzalez. 



MEETING CONVENED 

The meeting convened at 1:15 p.m. 

011044 [Budget Hearing and Review, FY 2001-2002] 

Hearing to consider the Annual Budget for Human Welfare and Neighborhood Development; Community 
Health. 

Municipal Transportation Agency 

(Human Welfare and Neighborhood Development: Commission Adult and Aging; Child Support Services 
Department; Children and Families Commission; Children, Youth & Their Families; Human Services; 
Environment; Human Rights Commission; Rent Arbitration Board; Department on the Status of Women.) 

(Community Health - Department of Public Health: Public Health-Community Health Network; Public Health- 
Public Health.) 

(Board of Appeals) 

(Companion to File 01 1040.) 

6/1/01, RECEIVED AND ASSIGNED to Finance Committee. Scheduled for consideration on June 20, 2001, at 1 :00 p.m. 
Heard in Committee. Speakers: Harvey Rose, Budget Analyst; Sandra Nathan, Executive Director, 
Department of Aging and Adult Services; Deborah Alvarez, Director, Department of Children, Youth and 
Their Families; Julie Brenman, Director of Planning and Budget, Department of Human Services; Steve 
Kawa, Mayor's Office; Supervisor McGoldrick; Daniel Kim, Budget/Legislative Affairs Manager, Department 
of Human Services; Edward Harrington, Controller; David Assamann, Deputy Director, Department of the 
Environment; Virginia Harmon, Interim Director, Human Rights Commission; Joseph Grubb, Executive 
Director, Rent Stabilization and Arbitration Board; Rosario Navarette, Interim Executive Director, 
Department on the Status of Women; Robert Feldman, Executive Secretaiy, Board of Appeals; Dr. Mitchell 
Katz, Director, Department of Public Health; Ken Bruce, Budget Analyst's Office. 
Continued to June 27, 2001. 
CONTINUED by the following vote: 
Ayes: 3 - Leno, Peskin, Gonzalez 



ADJOURNMENT 



The meeting adjourned at 4:17 p.m. 



City and County of San Francisco 



Primed al 2:39 PM on 3 3,04 



[Budget Analyst Report] 

Susan Horn 

Main Library-Govt. Doc. Section 

i 

CITY AND COUNTY {QtMMLU OF^AN FRANCISC(£)OC(JA/JF/V»T 

JBOARD OF SUPERVISORS JUN 2 200] 

BUDGET ANALYST pi ,' fi , ,~ , ^ C 'SCO 

1390 Market Street, Suite 1025, San Francisco, CA 94102 (415) 554-7642 
FAX (415) 252-0461 

June 18, 2001 

TO: ^Finance Committee 

FROM: , Budget Analyst 

SUBJECT: Recommendations of the Budget Analyst for Amendment of the Mayor's 
Fiscal Year 2001-2002 Budget. 

The Budget Analyst is providing the attached budget recommendations for 
departments listed below which are the subject of the Finance Committee budget 
hearing. 

Finance Committee Budget Hearing- June 20, 2001, 1:00 p.m. 

Page 
Human Welfare 

AGE Adult and Aging Services 1 

CHF Children, Youth & Families 12 

DSS Human Services 21 

ENV Environment 34 

HRC Human Rights Commission 39 

RNT Rent Arbitration Board 42 

WOM Department on the Status of Women 45 



Memo to Finance Committee 
June 18, 2001 
Page 2 

Community Health - Department of Public Health 

HCN Community Health Network 47 

HPH Public Health 60 



^ 




Harvey M. Rose 



cc: Supervisor Leno 
Supervisor Peskin 
Supervisor Gonzalez 
Clerk of the Board 
Controller 
Steve Kawa 



BOARD OF SUPERVISORS 
BUDGET ANALYST 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: 



AGE ADULT AND AGING SERVICES 



Financial Data: 

The Department of Adult and Aging Services proposed $27,960,720 budget for FY 2001-02 is 
$4,361,224 or 18.48 percent more than the original FY 2000-01 budget of $23,599,496. The net 
increase from the revised FY 2000-01 budget is $2,090,758 or 8.08 percent. 

Summary of Program Expenditures: 



Program Expenditures 

ACCESS TO SERVICES 

ADMINISTRATION 

ADULT SERVICES 

COMMISSION ON THE AGING 

COUNTY VETERANS SERVICES 

MENTAL HEALTH CONSERVATOR SERVICES 

PUBLIC ADMINISTRATOR/GUARDIAN 

SENIOR CENTRAL DEVELOPMENT 

SENIORS INDEPENDENT 

SERVICES TO FRAIL ELDERS 



Total Expenditures 

Less: Work Order Recoveries 

Net Expenditures 









Proposed 






Mayor's Budget 


Increase (Decrease) 


Fiscal Year 2000-2001 


Fiscal Year 
2001-2002 


From 2000-2001 


Original 


Revised 


Original Budget 


S 1,671,891 $ 


1,671,891 


$ 2,405,130 


S 733,239 


109,226 


109,226 


1,787,740 


1,678,514 


- 


- 


3,403,262 


3,403,262 


1,941,306 


1,941,306 


1,338,413 


(602,893) 


256,068 


256,068 


287,410 


31,342 


1,536,922 


1,536,922 


1,669,611 


132,689 


4,157,978 


4,157,978 


3,777,709 


(380,269) 


1,500,372 


3,500,372 


1,484,314 


(16,058) 


7,473,258 


7,743,724 


6,800,980 


(672,278) 


4,952,475 


4,952,475 


5,006,151 


53,676 


S 23,599,496 S 


25,869,962 


S 27,960,720 


S 4,361,224 


(171,627) 


(171,627) 


(3,501,889) 


(3,330,262) 



S 23,427,869 S 25,698,335 S 24,458,831 S 



1,030,962 



DEPARTMENT PERSONNEL SUMMARY: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 1 15 FTEs, which is 
25.95 FTEs more than the 89.05 FTEs in the original FY 2000-01 budget. The FTE allocations by 
program are as follows: 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: AGE ADULT AND AGING SERVICES (continued) 



Full Time Equivalents 

ACCESS TO SERVICES 

ADMINISTRATION 

ADULT SERVICES 

COMMISSION ON THE AGING 

COUNTY VETERANS SERVICES 

MENTAL HEALTH CONSERVATOR SERVICES 

PUBLIC ADMINISTRATOR/GUARDIAN 











Proposed 






Mayor's 


Budget 


Increase (Decrease) 


Fiscal Year 2000-2001 


Fiscal Year 


From 2000-2001 


Original 


Revised 


2001-2002 


Original Budget 


2.80 


2.80 




2.80 




0.80 


0.80 




11.24 


10.44 


- 


- 




21.60 


21.60 


17.12 


17.12 




10.98 


(6.14) 


3.00 


3.00 




3.11 


0.11 


18.50 


18.50 




19.77 


1.27 


46.83 


46.83 




45.50 


(1.33) 



Totals 



89.05 



89.05 



115.00 



25.95 



SPECIAL ASSISTANT POSITIONS: 



Special Assistant Positions Recommended for Reclassification 



Exempt/ 
Provisional 


Count 


Old 
Class Title 


Salary 


New 
Class 


Title 


Salary 


Exempt 


1 


1377 Special Assistant XVI 1 1 


$116,119 


962 


Department 
Head II 


$128,996 



Totals 



$116,119 



$128,996 



Remaining Special Asssistant Positions 



Exempt / 
Provisional 


Count 


Class 


Title 


Salary 


Filled / 
Vacant 


Exempt 


1 


1368 


Special Assistant IX 


$60,709 


Filled 



Totals 



$ 60,709 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: AGE ADULT AND AGING SERVICES (continued) 
Department Revenues 

Department revenues have increased by $1,936,227 or 10.72 percent and General Fund support 
has decreased by $905,265 or 16.90 percent. The Department's main sources of revenue include State 
and Federal grants, Public Administrator fees, and Parking Tax revenues, which is estimated to provide 
the Department with $11,674,000 for FY 2001-02. Actual revenues are projected to increase in FY 
2001-02, though at a slower rate, than is projected for FY 2000-01. This is due to a weaker economy 
and a possible withdrawal of $8,000,000 from the Public Administrator-Guardian program's trust fund, 
from which the Department earns interest. 

DESCRIPTION 

In FY 2000-01, a new Department of Aging and Adult Services was created by combining the 
Public Administrator Public Guardian (formerly part of Administrative Services), the Mental Health 
Conservator (formerly part of the Department of Public Health) and the Commission on Aging. 

The $4,361,224 increase in the Department of Aging and Adult Services' FY 2001-02 budget is 
primarily due to the Department now transferring the Adult (Protective) Services program from the 
Department of Human Services (DHS). The FY 2001-02 budget for Adult Services reflects an additional 
$3,403,262 for this transferred program. Adult Services has 21.60 FTE positions, at a salary cost of 
$1,452,026, including 18.1 FTE positions, which have been transferred from DHS, and 3.5 new FTE 
positions that are being requested for that program. Since the Department will not officially take over 
Adult Services until January 2002, each position has been budgeted at 0.50 FTE. 

Another significant change in the budget is for Rents and Leases of Buildings and Structures, 
which increased by $267,793 from the FY 2000-01 original budget. This increase is the result of the 
relocation of the Public Administrator-Guardian (formerly at 875 Stevenson St.) and the Mental Health 
Conservator (formerly at 1380 Howard St.) to office space at 1650 Mission St., where Adult Services is 
already located. The Department plans to relocate County Veterans Services (now at 875 Stevenson St.) 
and. the other remaining divisions (now at 25 Van Ness Ave.) to the Mission St. location in FY 2002-03. 

The balance of the cost increase is due to salaries and related fringe benefit increases, resulting 
from five upward substitutions and one new position for the Administration Division. The Department 
is also proposing structural changes that would transfer various functions and positions from separate 
program budgets to the Administration Division's budget and a corresponding decrease in the other 
program budgets. The result is an increase in the Administration Division's budget of $1,678,514 from 
the original $109,226. 9.25 FTE positions have been reassigned to this program, mainly from the 
Commission on Aging and Public Administrator-Guardian programs. To offset this increase, the 
Commission on Aging budget has decreased by $602,893 and the Public Administrator-Guardian 
decreased by $380,269. 

Finally, the Access to Services program is increasing, while the Seniors Independent program is 
decreasing because MUNI paratransit costs of $666,931 were transferred between programs. The other 
cost differences in these two programs reflect changes in grant allocations. 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: AGE ADULT AND AGING SERVICES (continued') 

COMMENT 

The Mayor's budget provides an increase of $4,361,224. Our recommended reductions, which 
total $330,687, would still allow an increase of $4,030,537 or 17.08% in the Department's budget. 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: AGE - Adult and Aging Services 



Page 

No. Object 
CID 



Access to Services 



Position/ Number 

Equipment 
Number From To 



Amount 
From To 



To Saving s 



1891 001 Permanent Salaries - Misc 

* The recommended reduction in Permanent Salaries - Misc is the 
total of the following specific recommendations regarding individual 
classifications. 



$134,771 $134,771 



1904 



Health Worker m 


2587A 


3.00 


0.00 


148,366 





148,366 


Health Worker m 


2587G 


0.00 


3.00 





148,366 


(148,366) 



Change the 2587A classification to a 2587G to indicate that the three 
Health Worker HI positions in the budget are ongoing giant-funded 
positions. These three positions are supported by Federal 
government grant funds from Title En of the Older Americans Act 
allocated through the State Department of Aging. 



CIA 



Administration 



884 001 Permanent Salaries - Misc 

* The recommended reduction in Permanent Salaries - Misc is the 
total of the following specific recommendations regarding individual 
classifications. 



$714,653 $705,497 



903 9993M Attrition Savings - Misc 



(0.47) 



Increase Attrition Savings - Misc to offset the effect of the Department's 
upward substitution of one 1823 Senior Administrative Analyst to one 
1373 Special Assistant XTV in December of 2000, which resulted in 
increased salary and fringe benefit costs during the current year, without 
budgetary approval of the Board of Supervisors. This recommendation 
will enable the Department to maintain the existing filled 1373 Special 
Assistant XTV position at the higher salary and fringe benefit cost, but 
will offset the additional expenditures for the Department for the seven 
month period (December of 2000 through June of 2001) because of this 
increase in Attrition Savings. 



(30,000) (39,156) 



9,156 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: AGE - Adult and Aging Services 



Page 
No. Object 



Position/ Number 

Equipment 
Number From To 



Amount 
From To 



To Saving s 



1884 013 Mandatory Fringe Benefits 

Corresponds to the reduction in Permanent Salaries - Misc. 



178,130 175,935 



2,193 



1884 060 Equipment Purchase 



* The recommended reduction in equipment purchase is the total of 
the following specific recommendations. 



1912 AG002 Cars - Replacement 



9.00 6.00 



Reduce the requested nine replacement vehicles by three vehicles to 
six vehicles. Fund the recommended six replacement vehicles based 
on the actual estimates provided by the Purchaser's Office for one 
pickup truck and five compact sedans. The Department currently has 
a total of 15 vehicles. 



189,000 140,000 



189,000 140,000 



49,00( 



CIF Commission on the Ag in g 

1895 001 Permanent Salaries-Misc 



694,575 679,185 



* The recommended reduction in Permanent Salaries - Misc is the 
total of the following specific recommendations regarding individual 
classifications. 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: AGE - Adult and Aging Services 







Position/ Number 


Amount 


Page 




Equipment 




No. 


Object 


Number From To 


From 


1905 


9993M Attrition Savings - Misc 




(72,451) 



To Savings 

(87,841) 15,390 



Increase Attrition Savings - Misc to offset the effect of the Department's 
upward substitution of one 2985 Deputy Director, Commission on the 
Aging to one 1375 Special Assistant XVI in September of 2000, which 
resulted in increased salary and fringe benefit costs during the current 
year, without budgetary approval of the Board of Supervisors. This 
recommendation will enable the Department to maintain the existing 
filled 1375 Special Assistant XVI position at the higher salary and fringe 
benefit cost, but will offset the additional expenditures for the 
Department for the nine month period (September of 2000 through June 
of 2001) because of this increase in Attrition Savings. 



1895 013 Mandatory Fringe Benefits 



169,571 165,887 3,684 



Corresponds to the reduction in Permanent Salaries - Misc. 



1895 035 Other Current Expenses 



23,968 



13,968 



10,000 



Reduce to reflect that the actual expense associated with belonging to 
the Bay Area Emergeny Perparedness Coalition is $5,000. The 
proposed budget includes 515,000 for this purpose, which can 
therefore be reduced by $10,000, without any change in service levels 
requested. 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: AGE - Adult and Aging Services 



Page 

No. Object 
CIJ County Veterans Services 



Position/ Number 

Equipment 
Number From To 



1900 005 Temporary Salaries - Misc 

Eliminate Temporary Salaries because three existing Division 
personnel can provide related support services. In FY 2000-01, no 
funds were budgeted for Temporary Salaries, such that this would be 
a new expense for the Division. 



Amount 
From To Saving s 



5,000 



5,001 



1900 013 Mandatory Fringe Benefits 



43,753 



43,370 



38! 



Corresponds to the reduction in Temporary Salaries - Misc. 



CIK Mental Health Conservator Services 

1901 001 Permanent Salaries - Misc 



1,240,750 1,234,407 



* The recommended reduction in Permanent Salaries - Misc is the 
total of the following specific recommendations regarding individual 
classifications. 



Board of Supervisors - Budget Analyst 



8 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Position/ Number 


Amount 


Equipment 




Number From To 


From 




(20,514) 



Department: AGE - Adult and Aging Services 



Page 

No. Object 
1910 9993M Attrition Savings - Misc 



Increase Attrition Savings - Misc to offset the effect of the 
Department's upward substitution of one 2588 Health Worker IV to 
one 2930 Mental Health Clinician in January of 2001, which resulted 
in increased salary and fringe benefit costs during the current year, 
without budgetary approval of the Board of Supervisors. This 
recommendation will enable the Department to maintain the existing 
filled 2930 Mental Health Clinician position at the higher salary and 
fringe benefit cost, but will offset the additional expenditures for the 
Department for the five month period (February of 2001 through June 
of 2001) because of this increase in Attrition Savings. 



To Saving s 

(24,504) 3,990 



1910 



Human Services Program 








Manager 


2969 


1.00 


0.00 


Human Services Section 








Manager 


2948 


0.00 


1.00 



The requested 2969 Human Services Program Manager should be 
changed to a 2948 Human Services Section Manager, in accordance 
with DHR's recommendation. 



89,001 89,001 

86,648 (86,648) 



1901 013 Mandatory Fringe Benefits 



305,559 304,240 



1,319 



Corresponds to the reduction in Permanent Salaries - Misc. 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: AGE - Adult and Aging Services 







Position/ Number 


Amount 


Page 




Equipment 




No. 


Object 


Number From To 


From Tn 


1901 


040 Materials & Supplies Budget 




70,629 53,899 



Saving s 

16,73( 



Reduce to reflect a deletion in funds requested for the purchase of 1 6 
new computers and three new printers. The recommended amount 
will allow for the purchase of 10 new computers, instead of 16 
computers ($2,015 each) and one new printer, instead of three 
printers ($2,320). Computers can be shared by employees, who 
spend much of their time in the field. 



CIL Adult Services 



1902 001 Permanent Salaries - Misc 



1,452,026 1,280,580 



1911 



* The recommended reduction in Permanent Salaries - Misc is the 
total of the following specific recommendations regarding individual 
classifications. 



Protective Services Worker 



2940N 



2.50 0.00 



171,446 



171,44* 



Disapprove 2.5 FTEs, which represent five requested new 2940 Protective 
Services Worker postions on an annualized basis. These positions are 
included in the Adult and Aging Services budget from January 1 , 2002 
through June 30, 2002. These positions are proposed to be transferred 
from the Department of Human Services (DHS) on January 1, 2002. The 
DHS budget includes 1.25 FTEs, which represent these same five new 
2940 Protective Services Worker positions for the period from October 1, 
2001 through December 31, 2001. The total number of FTEs, including 
DHS and the Department of Adult and Aging Services are 3.75 FTEs, 
representing five new positions. Currently, DHS has six vacant 2940 
Protective Service Worker positions in Adult Protective positions in Adult 
Protective Services out of 30 budgeted 2904 positions, resulting in a 
vacancy rate of 20%. These vacancies should be filled before these 
requested new positions are added. However, the Budget Analyst is 
recommending approval of one new 2904 Human Services Technician 
position and one new 2912 Senior Social Worker position for Adult 
Protective Services. In total, the Budget Analyst is recommending 1.75 
FTE of the 4.25 FTE requested new positions. 



Board of Supervisors - Budget Analyst 



10 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: AGE - Adult and Aging Services 



Page 
No. Object 



Position/ Number 

Equipment 
Number From To 



Amount 
From 



To Saving s 



1 902 013 Mandatory Fringe B enefits 



350,108 310,067 40,041 



Corresponds to the reduction in Permanent Salaries - Misc. 



Total Recommended Reductions 



$330,687 



Board of Supervisors - Budget Analyst 



1 1 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: 



CHF CHILDREN, YOUTH AND THEIR FAMILIES 



Financial Data: 

The Department of Children, Youth and Their Families proposed $35,322,588 budget for FY 
2001-02 is $5,249,269 or 17.45 percent more than the original FY 2000-01 budget of $30,073,319. The 
net increase from the revised FY 2000-01 budget is $5,439,002 or 18.2 percent. 

Summary of Program Expenditures: 







Fiscal Year 


2000-2001 


Mayor's Budget 
Fiscal Year 
2001-2002 


Proposed 

Increase (Decrease) 

From 2000-2001 


Program Expenditures 




Original 




Revised 


Original Budget 


CHILDREN'S BASELINE 
CHILDREN'S FUND PROGRAMS 
NON-CHILDREN'S FUND PROGRAMS 


$ 


6,781,089 

20,285,895 

3,006,335 


S 


6,876,861 

20,285,895 

2,720,830 


$ 


7,642,592 

23,883,497 

3,796,499 


S 861,503 

3,597,602 

790,164 


Total Expenditures 

Less: Work Order Recoveries 


$ 


30,073,319 
(2,409,010) 


$ 


29,883,586 
(2,319,277) 


s 


35,322,588 
(2,710,382) 


S 5,249,269 
(301,372) 


Net Expenditures $ 
DEPARTMENT PERSONNEL SUMMARY: 


27,664,309 


s 


27,564,309 


s 


32,612,206 


S 4,947,897 



The number of full-time equivalent positions budgeted for FY 2001-02 is 33.2 FTEs, which is 
5.52 FTEs more than the 27.68 FTEs in the original FY 2000-01 budget. The FTE allocations by 
program are as follows: 



Full Time Equivalents 

CHILDREN'S BASELINE 
CHILDREN'S FUND PROGRAMS 
NON-CHILDREN'S FUND PROGRAMS 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 2000-2001 Fiscal Year From 2000-2001 

2001-2002 



Original Revised 



Original Budget 



7.00 

17.68 

3.00 



7.00 

17.68 

3.00 



7.00 

21.20 

5.00 



3.52 
2.00 



Totals 



27.68 27.68 



33.20 



5.52 



Board of Supervisors - Budget Analyst 



12 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: CHF CHIDREN. YOUTH AND THEIR FAMILIES (continned) 
Special assistant Positions 

Special Assistant Positions Recommended for Reclassification 



Exempt / 














Provisional Count 


Old Class 


Title 


Salary 


New Class 


Title 


Salary 


Exempt 


1 1363 


S.A..IV 


542,334 


1365 


S.A. VI 


548,729 


Exempt 


1364 


S.A. V 


45,518 


1365 


S.A. VI 


48,729 


Exempt 


1366 


S.A. VII 


52,435 


1369 


S.A. X 


65,615 


Exempt 


1367 


S.A. VIII 


56,402 


1368 


S.A. IX 


60,709 


Exempt 


1367 


S.A. VIII 


56,402 


1369 


S.A. X 


65,615 


Exempt '. 


( 1373 


S.A. XIV 


90,105 


0923 


Manager VI 


90,105 


Exempt 


1380 


S.A. XXI 


146,475 


0962 


Dept. Head II 


146,475 



Totals 



S669.881 



5706,187 



Remaining Special Asssistant Positions 



CAQ - Non- 


Children's Fu 


id Programs 




Exempt/ 










Provisional 


Count 


Class 


Title 


Salary Filled/ Vacant 


Exempt 


1 


1365 


S.A. V 


548,729 New Grant-Funded 


Declared 










Permanent 


1 


1369 


S.A.X 


65,615 Filled 


Exempt 


1 


1371 


S.A. XII 


75,951 New Grant-Funded 



Totals 



5190,295 



CBI- Children 


's Fund Programs 








Exempt/ 














Provisional 


Count 




Class 


Title 


Salary 


Filled/Vacant 


Exempt 




1 


1363 


S.A. IV 


542,334 


Filled 


Exempt 




2 


1364 


S.A. V 


45,519 


New 


Exempt 




1 


1365 


S.A. V 


48,729 


Filled 


Declared 














Permanent 




I 


1366 


S.A. VII 


52,435 


New 


Exempt 




2 


1366 


S.A. VII 


52,435 


Filled 


Exempt 




3 


1367 


S.A. VIII 


56,402 


Filled 


Exempt 




1 


1368 


S.A. IX 


60,709 


New 


Exempt 




2 


1370 


S.A. XI 


70,627 


Filled 


Exempt 




2 


1371 


S.A. XII 


75,951 


Filled 


Exempt 




1 


1371 


S.A. XII 


75,951 


New 



Totals 



16 



5938,428 



board of Supervisors - Budget Analyst 



13 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: CHF CHIDREN. YOUTH AND THEIR FAMILIES (continued) 



FAL - Child 


■en's Baseline 










Exempt/ 














Provisional 


Count 




Class 


Title 


Salary 


Filled/Vacant 


Declared 














Permanent 




1 


1361 


S.A. II 


$36,644 


Filled 


Exempt 




1 


1363 


S.A. IV 


42,334 


Filled 


Exempt 




2 


1366 


S.A. VII 


52,435 


Filled 


Exempt 




1 


1371 


S.A. XII 


75,951 


Filled 



Totals 



$259,799 



For FY 2001-02 the Department of Children, Youth and Their Families is proposing 
reclassifying 3.0 1373 Special Assistant VU positions to become 3.0 0923 Manager F/s and 1.0 1380 
Special Assistant XXI position to become 1.0 1241 Department Head n. These conversions are cost 
neutral. Children, Youth and Their Families is working with the Department of Human Resources 
(HRD) to conduct a classification study for all Special Assistant positions. The Department expects to 
receive recommendations on conversion into Civil Service positions from HRD in June 2001. 



DEPARTMENT REVENUES 

Department revenues have increased by $4,687,602, or 23.11 percent and General Fund support 
has increased by $260,295 or 3.50 percent compared to the FY 2000-01 budget. The majority of the 
increase in revenue is due to an increase of $3,597,602 from the Children's Fund, a Charter-mandated 
Property Tax set aside (Unallocated General Property Taxes). The monies in the Children's Fund, 
which total $23,883,497, have been set aside for specific program purposes in accordance with the City 
Charter. Proposition D, which was approved on November 7, 2000, extended the current Children's 
Fund for an additional 15 years, beyond the current expiration date of June 30, 2001. 

In addition, Proposition D designated a new Baseline, the level for City-wide appropriation for 
children's services, which requires the City to annually appropriate General Fund revenues to children's 
services that are equal to the percentage amount of General Fund revenues appropriated in FY 2000-01. 
For FY 2001-02 the total required appropriation for the Children's Baseline is approximately 
$74,317,000. However, the Controller's Office reports that the actual amount included in the FY 2001- 
02 budget is $78,377,000, or $4,060,000 more of primarily General Fund revenues than required by the 
City's Charter. Therefore, reductions to Baseline expenditures included in the Children, Youth and Their 
Families' proposed budget can be counted as General Fund savings. 



Board of Supervisors - Budget Analyst 



14 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: CHF CHIDREN. YOUTH AND THEIR FAMILIES (continued) 

DESCRIPTION 

The significant changes in the proposed budget for Children, Youth and Their Families include: 
(1) a $4,892,307 increase for the City Grant Programs; and (2) a $521,677 increase for Services of Other 
Departments, which results primarily from increased costs for the Department of Telecommunications 
and Information Services, and MOU-related increases for staff in work order departments. 

Children, Youth and Their Families' proposed FY 2001-02 budget includes 5.75 Full-Time 
Equivalent (FTE) new positions, including tne following: 

1.50 FTE - 1364 Special Assistant Vs; 
1.00 FTE - 1365 Special Assistant VI; 
0.75 FTE - 1366 Special Assistant VH; 
0.75 FTE - 1368 Special Assistant LX; 
1.75 FTE - 1371 Special Assistant XTIs. 
5.75 FTE -Total 

There is also an offsetting reduction of 0.23 FTEs, resulting in an overall net increase of 5.52 FTE 
positions for FY 2001-02. As a result of these new positions, various upward substitutions, step 
adjustments and MOU-related increases, the costs for Permanent Salaries - Misc, and Fringe Benefits 
are increasing overall by $478,197. 



Comment 

The Mayor's budget provides an increase of $5,249,269. Our recommended reductions, which total 
$141,117, would still allow an increase of $5,108,152 or 16.99 percent in the Department's budget. 



Board of Supervisors - Budget Analyst -. c 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: CHF - Children, Youth and Their Families 



Page 

E<h Object 



Position/ N um b er 

Equipment 
Numher From Io_ 



Amount 
Emm Xq Savin 



CAQ - Non-Children's Fund Programs 



1927 001 Permanent Salaries - Misc 



* The recommended reduction in Permanent 
Salaries - Misc. is the total of the following 
specific recommendations regarding 
individual classifications. 



1937 9993M Attrition Savings - Misc 



$151,487 $144,150 * 



0.00 (0.13) 



(7,337) 7,3 



Increase Attrition Savings - Misc to offset the effect of the 
Department's upward substitutions of two 1363 Special Assistant 
IVs to one 1364 Special Assistant V and one 1365 Special 
Assistant VI. Since both of the substitutions already took place in 
FY 2000-01, without prior budgetary approval by the Board of 
Supervisors, the Department has demonstrated that these increased 
costs could be absorbed without an increase in its salary budget. 
This recommendation will enable the Department to maintain the 
existing filled positions at the higher salary and fringe benefit 
costs, but will not result in additional expenditures for the 
Department. 



1927 013 Mandatory Fringe Benefits 



40,405 38,542 1,86: 



Corresponds to the reduction in Permanent 
Salaries - Misc. 



Board of Supervisors - Budget Analyst 



16 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: CHF - Children, Youth and Their Families 



Page 

No. Object 
CRT - Children's Fund Programs 



Position/ Number 

Equipment 
Number F rom To. 



Amount 
From To 



Savings 



1932 001 Permanent Salaries - Misc 



* The recommended reduction in Permanent 
Salaries r Misc. is the total of the following 
specific recommendations regarding 
individual classifications. 



1940 9993M Attrition Savings - Misc 



$1,295,804 $1,208,176 



(0.55) (0.68) (33,686) (41,644) 7,955 



Increase Attrition Savings - Misc to reflect actual expenditure rate 
in Permanent Salaries - Misc. for the current year and to offset the 
effect of the Department's upward substitutions of two 1367 
Special Assistant Vms to one 1368 Special Assistant IX and one 
1369 Special Assistant X. Since both of the substitutions already 
took place in FY 2000-01, without prior budgetary approval by the 
Board of Supervisors, the Department has demonstrated that these 
increased costs could be absorbed without an increase in its salary 
budget. This recommendation will enable the Department to 
maintain the existing filled positions at the higher salary and fringe 
benefit costs, but will not result in additional expenditures for the 
Department. 



Board of Supervisors - Budget Analyst 



17 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: CHF - Children, Youth and Their Families 


Number 

From To 

1.50 0.75 
0.75 0.00 


Amount 

From JjQ 

$68,278 $34,139 
45,531 


Savii 


Position/ 
Page Equipment 
No. Object Number 


1940 Special Assistant V 1364 
Special Assistant IX 1368 


$34 

45,: 



Disapprove 0.75 FTE 1364 Special Assistant V and 0.75 FTE 1368 
Special Assistant. For FY 2001-02, the Department is requesting 
five new positions to administer and support new and existing 
programs and two new positions to administer a grant-funded 
program. The projected workload volume does not justify two new 
1364 Special Assistant Vs and one new 1368 Special Assistant DC. 
The Budget Analyst is, however, recommending approval of one of 
the requested new 1364 Special Assistant Vs. In addition, the 
Budget Analyst is recommending approval of one new 1366 Special 
Assistant VTJ. We are not recommending these latter two positions 
on the basis of their classification as Special Assistants, but rather 
because these two positions appear to be justified. 



1932 013 Mandatory Fringe Benefits 322,412 299,933 22,4', 



Corresponds to the reduction in Permanent 
Salaries - Misc. 



1933 040 Materials & Supplies 78,383 75,713 2,( 

Reduce to reflect actual costs of information technology and 
furniture needs of the Department. The resulting $75,713 
Materials & Supplies budget would still be $39,213 more 
than the amount budgeted in the current fiscal year. 



Board of S upervisors - Budget Analyst 



18 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: CHF - Children, Youth and Their Families 



Page 

ESh Object 
FAT, - Children's Baseline 



Position/ Number 

Equipment 
Numher From Ifl 



Amount 
Emm la Savings 



1934 001 Permanent Salaries - Misc 



$266,477 $253,347 * 



* The recommended reduction in Permanent 
Salaries - Misc. is the total of the following 
specific recommendations regarding 
individual classifications. 



1941 9993M Attrition Savings - Misc 



0.00 (0.22) 



Increase Attrition Savings - Misc to offset the effect of the 
Department's upward substitution of one 1366 Special Assistant 
VU to one 1369 Special Assistant X. Since this upward 
substitutions already took place on July 1 , 2000, without prior 
budgetary approval by the Board of Supervisors, the Department 
has demonstrated that these increased costs could be absorbed 
without an increase in its salary budget. This recommendation will 
enable the Department to maintain the existing filled positions at 
the higher salary and fringe benefit costs, but will not result in 
additional expenditures for the Department. 



(13,130) 13,130 



1934 013 Mandatory Fringe Benefits 



61,275 



58,054 3,221 



Corresponds to the reduction in Permanent 
Salaries - Misc. 



Board of Supervisors - Budget Analyst 



19 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Position/ 


Number 


Amount 




Equipment 








Number 


From To 


From To 


Savin j 






$791,181 $788,392 


$2,7i 



Department: CHF - Children, Youth and Their Families 



Page 
No. Object 

1934 035 Other Current Expenses 



Reduce Other Current Expenses by $2,789 because Department 
has not adequately justified the increase in costs. The resulting 
$788,392 Other Current Expenses budget would still be 
$695,772 more than the amount budgeted in the current fiscal 
year because costs for the Youthworks program in the amount of 
$695,772 have been moved to this line item. 



Total Recommended Reductions $141,1] 



Board of Supervisors - Budget Analyst 



20 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



DEPARTMENT: 



DSS HUMAN SERVICES 



Financial Data: 

The Department of Human Services proposed $436,444,993 budget for FY 2001-02 is 
$2,852,339 or .65 percent less than the original FY 2000-01 budget of $439,297,332. The net decrease 
from the revised FY 2000-01 budget is $6,676,887 or 1.51 percent. 

Summary of Program Expenditures: 



Program Expenditures 

ADMINISTRATIVE SUPPORT 

ADULT SERVICES 

CAAP 

CALWORKS 

CHILDREN'S BASELINE 

EMPLOYMENT & TRAINING SERVICE 

FAMILY AND CHILDREN SERVICE 

FOOD STAMPS 

HOUSING & HOMELESS PROGRAMS 

MEDI-CAL 

PROGRAM SUPPORT 

REFUGEE RESETTLEMENT PROGRAM 

STATE SPECIAL PROJECTS 



Total Operating Expenditures 
Capital Improvements & Fac. Maint. 
Total Expenditures 
Less: Work Order Recoveries 
Net Expenditures 



Fiscal Year 2000-2001 



Original 



Revised 



Mayor's Budget 
Fiscal Year 
2001-2002 



Proposed 

Increase (Decrease) 

From 2000-2001 

Original Budget 



45,541,426 
57,786,81 1 
44,129,547 
94,807,015 
12,341,492 
15,362,512 
97,783,005 
10,564,568 
22,136,257 
23,284,404 
6,889,212 

7,940,287 



45,541,426 S 

57,786,811 

43,516,336 

94,723,015 

12,341,492 

13,346,512 

97,783,005 

10,564,568 

26,574,016 

23,284,404 

6,889,212 

2,100,000 

7,940,287 



52,026,349 

62,210,093 

50,826,437 

93,365387 

11,374,282 

6,783,857 

94,654,222 

10,392,101 

23,567,115 

19,271,355 

7,113,758 

1,279,626 

3,002,368 



6,484,923 
4,423,282 
6,696,890 
(1,441,628) 
(967,210) 
(8,578,655) 
(3,128,783) 
(172,467) 
1,430,858 
(4,013,049) 
224,546 
1,279,626 
(4,937,919) 



438,566,536 S 442,391,084 $ 435,866,950 S (2,699,586) 
730,796 S 730,796 S 578,043 S (152,753) 



439,297,332 $ 443,121,880 S 436,444,993 S (2,852,339) 
(3,575,806) (3,575,806) (3,698,491) (122,685) 



S 435,721,526 S 439,546,074 S 432,746,502 S 



(2,975,024) 



Board of Supervisors - budget Analyst 



21 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: DSS HUMAN SERVICES (continued) 



DEPARTMENT PERSONNEL SUMMARY: 



The number of full-time equivalent positions budgeted for FY 2001-02 is 1,612.48 FTEs, which 
is 105.07 FTEs less than the 1,717.55 FTEs in the original FY 2000-01 budget. The FTE allocations by 
program are as follows: 













Proposed 








Mayor's 


Budget 


Increase 


(Decrease) 




Fiscal Year 


2000-1999 


Fiscal Year 


From 2000-2001 


Full Time Equivalents 


Original 


Revised 


2001 


-2002 


Origin 


al Budget 


ADMINISTRATIVE SUPPORT 


221.96 


207.19 




218.00 




(3.96) 


ADULT SERVICES 


147.44 


141.76 




128.47 




(18.97) 


CAAP 


190.75 


182.30 




176.13 




(14.62) 


CALWORKS 


242.20 


232.86 




224.34 




(17.86) 


CHILDREN'S BASELINE 


19.03 


18.41 




18.07 




(0.96) 


EMPLOYMENT & TRAINING SERVICE 


58.73 


57.33 




63.94 




5.21 


FAMILY AND CHILDREN SERVICE 


371.43 


354.51 




351.85 




(19.58) 


FOOD STAMPS 


153.56 


149.24 




142.84 




(10.72) 


HOUSING & HOMELESS PROGRAMS 


18.35 


11.78 




12.13 




(6.22) 


MEDI-CAL 


192.88 


187.70 




184.06 




(8.82) 


PROGRAM SUPPORT 


94.51 


89.71 




88.18 




(6.33) 


STATE SPECIAL PROJECTS 


6.71 


4.10 




4.47 




(2.24) 



Totals 



1,717.55 1,636.89 



1,612.48 



(105.07) 



BOARD OF SUPERVISORS - BUDGET ANALYST 



22 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: DSS HUMAN SERVICES (continued^ 



Special Assistant Positions Recommended for 
Reclassification 



Exempt / 
Provisional 


Count 


Old Class Title 


Salary 


New Title 
Class 


Salary 


Provisional 
Provisional 
Provisional 




2 
7 
2 


1372 SAXm 
1373SAXTV 
1375 SA XVI 


$167,562 
630,734 
208,652 


922 Manager VI 

923 Manager VI 
932 Manager VTI 


$167,562 
630,734 
208,652 


Totals 
Remaining Special 


11 
Assistant Positions 


$1,006,948 




$1,006,948 


Exempt / 
Provisional 


Count 


Class Title 


Salary 


Filled / Vacant 




Provisional 
Provisional 
Provisional 
Provisional 
Provisional 




1 
2 
1 
2 
2 


1363 SAIV 

1368 SA DC 

1369 SAX 

1370 SA XI 

1371 SAXH 


$42,073 
120,508 
65,160 
140,188 
148,849 


filled 
filled 
filled 
filled 
filled 





Totals 



$516,778 



Department Revenues 

Department revenues have decreased by $4,954,304 or 1.57 percent and General Fund support 
has increased by $1,979,280 or 1.60 percent. 

Description 

The Department's proposed budget is decreasing by $2,852,339, which is 0.65 percent less than 
the original FY 2000-2001 budget of $439,721,526. The major changes in the Department's budget 
include: 

• An increase of $4,053,375 for salaries and fringe benefits. The increase of $4,053,375 includes 
MOU mandated increases in salaries and fringe benefits, plus 1 8 new positions, which are offset by 



Board of Supervisors - Budget Analyst 



23 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: DSS HUMAN SERVICES (continued) 

•increases in attrition savings, and other adjustments, resulting in a net decrease in FTEs of 105.07. 
The 18 new positions include 5 Business Analyst positions, 5 Protective Services Worker positions, 
5 Employment and Training Specialist positions, one Human Service Technician, one Senior Social 
Worker, and one Research Psychologist. The Research Psychologist position was formerly funded 
by the Department of Public Health. 

• An increase of $1,256,457 for current expenses, including increased rental costs. The amount of 
$1,256, 456 includes $1,000,000 for a new lease for the proposed Family Assessment Center. 

• An increase of $6,525,801, which includes increased costs for Light, Heat, and Power, telephone and 
computer network services, City Attorney and District Attorney services, and childcare services. 

• An increase of $493,452 for materials and supplies. 

• An increase of $3 1 7,248 for travel and training expenses. 

• A decrease of $6,654,521 in professional services contracts. 

• A decrease of $8,040,456 in aid payments. 

• Other decreases, totaling $ 926,380, for facilities maintenance, equipment purchases, and other costs. 

In FY 2001-2002, the Adult Protective Services program will be transferred from the Department of 
Human Services to the Department of Adult and Aging Services, effective January 1, 2002. DHS will 
reimburse the Department of Adult and Aging Services for the costs of staff and allocable overhead for 
the period from January 1, 2002 through June 30, 2002, after the transfer of Adult Protective Services. 

Of the 18 new positions, we are recommending approval of 9 new positions, adjusted for timing, and 
recommending disapproval of 9 new positions. 

We are recommending disapproval of: 

• 5 new 2940 Protective Services Worker positions, and 

• 4 new 9704 Employment and Training Specialist positions. 

We are recommending approval of: 

• One new 9704 Employment and Training Specialist position; 

• One new 1470 Human Services Technician position; 

• One new 29 1 2 Senior Social Worker position; 

• 4 new 1052 Business Analyst positions; 

• One new 1054 Senior Business Analyst position; and 

• One new 2575 Research Psychologist position. 



Board of Supervisors - Budget Analyst 24 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: Human Services 



Page 

Njl Object 
CalWORKS 



Position/ 


Number 


Amount 


Equipment 






Number 


From To 


From 



Ifi 



Savings. 



001 Permanent Salaries - Misc. 

The recommended reduction in 
Permanent Salaries - Misc. is the 
total of the following specific 
recommendations regarding 
individual classifications. 

001 Social Services Section 2948S 

Manager 

Reduce by 0.25 FTE to reflect an 
actual hire date of October 1, 2001. 



$12,159,713 $12,127,430 * 



1.0 0.75 . 86,648 64,986 $21,662 



001 Assistant Recreation 3280S 

Director 

Reduce by 0.25 FTE to reflect an 
actual hire date of October 1, 2001. 



1.0 0.75 



42,486 



31,865 10,621 



Mandatory Fringe Benefits 



3,280,155 3,272,448 7,707 



Corresponds to reduction in 
salaries. 



Board of Supervisors - Budget Analyst 



25 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: Human Services 



Page 
No. 


Object 
tamps 




Equipment 
Number 


From 


IQ 


From 


la 


Savings 


FoodS 




1974 


001 


Permanent Salaries - Misc. 

The recommended reduction in 
Permanent Salaries - Misc. is the 
total of the following specific 
recommendations regarding 
individual classifications. 








$7,873,916 


$7,847,646 


* 


1998 


001 


Senior Personnel Analyst 
Personnel Analyst 


1244S 
1241S 


1.0 
0.0 


0.00 
0.75 


70,627 




44,357 


70,627 
(44,357 



Disapprove 1.0 FIE Senior Personnel Analyst 
and approve 0.75 FTE Personnel Analyst, to 
reflect actual hire date of October 1, 2001. 
Currently, DHS has 8.0 FTE Senior Personnel 
Analysts and no Personnel Analysts. 
Comparable-size City Departments, such as the 
Department of Public Works and Department of 
Public Health, use both 1244 and the lower 
1241 classifications to perform personnel 
analyst functions, and approval of one 1241 
position would be consistent with staffing levels 
of these other City Departments. 



1974 013 Mandatory Fringe Benefits 2,090,185 2,084,810 5,375 

Corresponds to reduction in salaries 



Board of S upervisors - Budget Analyst ^ u 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



(epartment: Human Services 



Position/ Number Amount 

Page Equipment 

Njk Object Number From Iq Fr om To Saving s 

:aae 

975 001 Permanent Salaries - Misc $9,738,830 $9,705,075 * 

The recommended reduction in 
Permanent Salaries - Misc. is the 
total of the following specific 
recommendations regarding 
individual classifications. 

D00 001 Eligibility Worker 2907S 1.0 0.75 62,826 47,119 15,707 

Supervisor 

Reduce by 0.25 FTE to reflect the 
actual hire date of October 1, 2001. 



)01 001 Registered Nurse 2320S 1.0 0.75 72,192 54,144 18,048 

Reduce by 0.25 FTE to reflect the 
actual hire date of October 1, 2001. 



'75 013 Mandatory Fringe Benefits 2,631,641 2,623,713 7,928 

Corresponds to reduction in 
salaries. 



Board of Supervisors - Budget Analyst 



27 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: Human Services 



Page 
No. Object 

Employment and Training Service 

1977 001 Permanent Salaries - Misc. 



Position/ Number 

Equipment 
Number From la 



Amount 
From Xfi 

$3,603,997 $3,419,167 



Savings 



The recommended reduction in Permanent Salaries - Misc. is the 
total of the following specific recommendations regarding 
individual classifications. 



2003 001 Employment and Training 
Specialists 



9704N 



3.75 0.75 



231,037 



46,207 184,830 



Disapprove 3.00 FTEs, representing 4 new 9704 positions and 
approve 0.75 FEE, representing one new 9704 position. In FY 
2000-2001, DHS received three new 9704 Employment and 
Training Specialist positions, to provide intensive employment 
services to participants in the CalWORKS and the Personal 
Assisted Employment Services (PAES) programs. DHS is 
requesting five additional positions, equal to 3.75 FTEs, in the FY 
2001-2002 budget Of the five additional positions, four would 
provide services to CalWORKS and PAES clients and one would 
provide services to the Learning Disabled Screening Study for 
Spanish Speakers Pilot Program. Currently, the Employment and 
Service Training Division of DHS has five vacant 9704 positions 
out of a total of 37 positions, for a 13.5 percent vacancy rate. 
These vacancies should be filled before these 4 new positions are 
added. The Budget Analyst recommends approval of 0.75 FTE 
for the Learning Disabled Screening Study for Spanish Speakers 
Pilot Program and disapproval of the other 4 requested positions 
(3.00 FTEs in FY 2001-2002). In total, with approval of this one 
new position, the Department would have 38 Employment and 
Training Specialists. 



Board of S upervisors - Budget Analyst 



28 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: Human Services 



Page 
No. Object 

1977 013 Mandatory Fringe Benefits 



Position/ Number 

Equipment 
Number From To. 



Amount 

From To 

$943,898 



Savings 

,989 544,909 



Corresponds to reduction in 
salaries. 



Family and Children Service 

1979 001 Permanent Salaries - Misc. 



21,308,130 21,308,130 



The recommended reduction in 
Permanent Salaries - Misc. is the 
total of the following specific 
recommendations regarding 
individual classifications. 



'.005 



001 



Special Assistant X 


1369A 


1.0 


0.0 


65,165 





65,165 


Special Assistant X 


1369L 


0.0 


1.0 





65,165 


(65,165) 



Designate L for limited tenure, to 
reflect that this position is 
coordinator of a 3-year 
demonstration project 

^.dult Services 

981 001 Permanent Salaries - Misc. 



7,084,177 6,982,046 102,131 



The recommended reduction in 
Permanent Salaries - Misc. is the 
total of the following specific 
recommendations regarding 
individual classifications. 



Board of Supervisors - Budget Analyst 



29 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: Human Services 



Page 
Njl Object 

2008 001 Social Work Supervisor 



Position/ 


Number 


Amount 






Equipment 










Number 


From To 


From 


Ifl 


Savings 


2914S 


1.0 0.75 


$65,634 


$49,226 


$16,40! 



2008 



Reduce by 0.25 FTE to reflect 
actual bare date of October 1, 2001. 



001 Protective Services 
Worker 



2940S 



Disapprove 1 .25 FTEs, which represent five 
requested new Protective Services Worker 
positions. These positions are included in the 
DHS budget for the period from October 1, 
2001, through December 31, 2001. Adult 
Protective Services (APS) will be transferred 
to the Department of Adult and Aging 
Services on January 1, 2002., and 2.50 FTE 
2940 Protective Services Workers are 
included in the Department of Adult and 
Aging Services budget for the period from 
January 1, 2002 through June 30, 2002. The 
total number of FTEs, including DHS and the 
Department of Adult and Aging Services, are 
3.75 FTEs, representing five new positions. 
Currently, DHS has 6 vacant 2940 Protective 
Service Worker positions in Adult Protective 
Services out of 30 budgeted 2904 positions, 
resulting in a vacancy rate of 20 percent. 
These vacancies should be filled before these 
requested new positions are added. However, 
the Budget Analyst is recommending approval 
of one new Human Services Technician 
position and one new Senior Social Worker 
position for Adult Protective Services, which 
would be transferred to the Department of 
Adult and Aging Services, effective January 1, 
2001. 



1.25 0.0 



85,723 



85,722 



Board of Supervisors - Budget Analyst 



30 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: Human Services 



Page 

Njl Object 
1981 013 Mandatory Fringe Benefits 



Position/ 

Equipment 

Number 



Number 



From Xo_ 



Amount 



From 

51,882,591 



$1,858,677 



Savings 

523,914 



Corresponds with reduction in 
salaries. 



Housing and Homeless Programs 

1982 001 Permanent Salaries - Misc 



771,850 



765,183 



The recommended reduction in 
Permanent Salaries - Misc. is the 
total of the following specific 
recommendations regarding 
individual classifications. 



20 10 



001 Manager V 

Program Support Analyst 



0922S 


2.0 


1.0 


167,562 


83,781 


83,781 


2917A 


2.5 


3.5 


192,784 


269,898 


(77,114) 



Reduce 0922 Manager V by 1.0 
FTE and increase 2917 Program 
Support Analyst by 1.0 FTE to 
reflect the actual classification of 
the incumbent in the position. 



982 013 Mandatory Fringe Benefits 



Corresponds with reduction in 
salaries. 



229,597 



228,596 



1,001 



Board of Supervisors - Budget Analyst 



31 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: Human Services 



Position/ Number Amount 

Page Equipment 

Njk Object Number F r o m Iq From To Saving s 

1982 027 Professional and $22,625,587 $22,625,587 * 

Specialized Services 

* Reserve 250,000 for the proposed Franciscan Hotel for transitional 
housing for families, pending submission of budget details. 



Administrative Supp ort 

1985 035 ' Other Current Expenses 12,551,960 12,551,960 * 

* Reserve $1,000,000 for rent for the Family Assessment Center. 
According to DHS, the Department is currently working with the 
Department of Real Estate to negotiate a lease for the proposed Family 
Assessment Center. Total expected rent for the Family Assessment Center 
in FY 2001-2002 is approximately $1,300,000, including $319,200 
reserved in the FY 2000-2001 budget. 

1985 040 Materials and Supplies 1,985,985 1,667,076 318,90 

Reduce by $318,909 . In FY 2000-2001, DHS budgeted but did not spend 
$480,000 for leasing computers. Instead, DHS expended approximately 
$550,000 from the FY 2000-2001 Materials and Supplies budget for new 
computers, for a total overexpenditure of the FY 2000-2001 Materials and 
Supplies budget of approximately $267,764, as of June 15, 2001. The 
requested FY 2001-2002 Materials and Supplies budget is $522,942 or 35.7 
percent more than the FY 2000-2001 Materials and Supplies budget. Of 
this amount of $522,942, DHS has requested $387,942 for new computers 
plus $80,000 for materials and supplies for 18 new requested positions. 
Because DHS was able to pay for a portion of their new computers in FY 
2000-2001 with existing Materials and Supplies funds, and because the 
Budget Analyst is recommending approval of 9 of the 1 8 requested new 
positions, the Budget Analyst recommends that the requested FY 2001- 
2002 Materials and Supplies budget be reduced by $3 1 8,909, which still 
leaves the Department with $180,543, or 12.15 percent, more than the FY 
2001-2002 budget of $1,486,533. 



Board of Supervisors - Budget Analyst 



32 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



)epartment: Human Services 



Page 
Njl O b jec t 



060 Equipment Purchase 



Position/ Number 

Equipment 
Number From In 



The recommended reduction in Equipment 
Purchase is the total of the following specific 
recommendations . 



Moving Truck 



SS021N 



Reduce by $38,394. DHS has not shown that 
purchasing a moving truck would be more cost- 
effective than leasing such a truck when needed. 



Amount 

From To Savings 

$346,394 $308,000 * 



1.0 0.0 



38,394 



38,394 



Total Recommended Reductions 
Total Recommended Reserves 



$936,205 
$1,250,000 



Board of Supervisors - Budget Analyst 



33 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



DEPARTMENT: 



ENV ENVIRONMENT 



Financial Data: 

The Department of Environment's proposed $1,841,323 budget for FY 2001-02 is $263,289 or 
16.68 percent more than the original FY 2000-01 budget of $1,578,034. The net increase from the 
revised FY 2000-01 budget is $208,289 or 12.75 percent. 



SUMMARY OF PROGRAM EXPENDITURES: 



Fiscal Year 2000-2001 



Program Expenditures 

COMMUTE ASSISTANCE 
ENVIRONMENT 



Original 



Revised 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 2000-2001 
2001-2002 Original Budget 



1,578,034 



55,000 $ 
1,578,034 



1,841,323 



263,289 



Total Expenditures 

Less: Work Order Recoveries 

Net Expenditures $ 940,390 $ 995,390 $ 



1,578,034 $ 1,633,034 $ 1,841,323 $ 

(637,644) (637,644) (1,093,549) 



263,289 
(455,905) 



747,774 $ 



(192,616) 



DEPARTMENT PERSONNEL SUMMARY: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 15.49 FTEs, which is 
2.45 FTEs more than the 13.04 FTEs in the original FY 2000-01 budget. The FTE allocations by 
program are as follows: 



Board of Supervisors - Budget Analyst 



34 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: ENV ENVIRONMENT (continued) 



Full Time Equivalents 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 2000-1999 Fiscal Year From 2000-2001 
Original Revised 2001-2002 Original Budget 



COMMUTE ASSISTANCE 
ENVIRONMENT 



13.04 



13.04 



15.49 



2.45 



Totals 



13.04 



13.04 



15.49 



2.45 



Special Assistant Positions Recommended for Reclassification 



Exempt / 
Provisional 


Count 


Old Title Salary New 
Class Class 


Title 


Salary 


Exempt 
Exempt 


1 
1 


1373 Special Assistant XTV $86,852 951 
1375 Special Assistant XVI 104,326 961 


Deputy Director I 
Department Head I 


$83,781 
104,326 



Totals 



$191,178 



$188,107 



Remaining Special Assistant Positions 



Exempt/ Count Class Title 
Provisional 


Salary 


Filled / Vacant 


Provisional 2.75 1368 Special Assistant EX 
Provisional 3 1370 Special Assistant XI 


$135,594 
211,881 


filled 
filled 



Totals 



5.75 



$347,475 



Board of Supervisors - budget Analyst 



35 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: ENV ENVIRONMENT (continued) 

DEPARTMENT REVENUES 

General Fund support has decreased by $ 192,616 or 20.50 percent. 

Description 

The Department of Environment's proposed $1,841,323 budget for FY 2001-02 is 
$263,289 or 16.68 percent more than the original FY 2000-01 budget of $1,578,034. These 
increased expenditures are offset by an increase of $455,905 in recoveries from both City Departments 
and non-City agencies. Changes in the Department of Environment FY 2001-2002 budget, totaling 
$263,289, include: 

• $257,289 in increased salaries and fringe benefit costs, including MOU-mandated increases, one 
upward substitution, and 3 new requested positions. The 3 new requested positions include one 
Deputy Director position , and two new Energy Specialist positions. 

• $180,000 for a<lministering the Commuter Check program, which provides a pretax deduction for 
City employees to pay public transportation commute costs. 

• $2,277 in increased rental costs. 

• $11,335 for services of other City Departments, including computer network and 
telephone services, and reproduction services. 

• A net decrease of $110,050 for materials and supplies, travel and training, and other 
current expenses. 

• A net decrease of $77,562 for professional services contracts. In FY 2001-2002, the 
Department of the Environment has budgeted $142,300 for professional service 
contracts, which includes $23,000 for an Integrated Pest Management Contract, and 
$119,300 for proposed contracts for energy conservation projects. 

Comment 

The Mayor's budget provides an increase of $263,289. Our recommended reductions, which total 
$43,332, would still allow an increase of $219,957 or 13.9% in the Department's budget. 



Board of Supervisors - Budget Analyst 3 g 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



)epartment: Environment 



Page 
No. Ob ject 



Position/ Number 

Equipment 
Number From To. 



Amount 
From To 



Savings 



001 Permanent Salaries - Misc. 

The recommended reduction in 
Permanent Salaries - Misc. is the total 
of the following specific 
recommendations. 



$960,231 $926,497 



001 Senior Administrative Analyst 1823N 1.50 0.0 104,374 



Senior Energy Specialist 

Disapprove 1.5 FTE 1823 Senior 
Administrative Analyst and approve 
1.5 FTE 5608 Senior Energy 
Specialist to reflect actual 
classification requested by the 
Department. 



5608N 



0.0 1.50 



102,338 



104,374 
(102,338) 



001 Attrition Savings 

Increase by $31,698 to reflect the 
current number of vacant positions. 



(21,392) (53,090) 



$31,698 



013 Mandatory Fringe B enefits 

Corresponds with reduction in 
salaries. 



237,536 227,938 



9,598 



Board of Supervisors - Budget Analyst 



37 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: Environment 











Position/ 


Number 


Amount 


Page 








Equipment 








No. 


Object 






Number 


From 


Ifi 


From 


2026 


027 


Professional and 
Services 


Specialized 








$142,300 S 



Xe 



Saving 



* Reserve $1 19,300 of the requested 
amount of $142,300 for new 
contracts for energy projects, pending 
award of the contracts and 
submission of budget details, 
including hourly rates and estimated 
hours. 



Total Recommended Reductions 



$43,3 



Board of Supervisors - Budget Analyst 



38 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: 



HRC HUMAN RIGHTS COMMISSION 



Financial Data: 

The Human Rights Commission's proposed $4,464,296 budget for FY 2001-02 is $144,904 or 
3.35 percent more than the original FY 2000-01 budget of $4,319,392. The net increase from the 
revised FY 2000-01 budget is $184,904 or 4.32 percent. 

SUMMARY OF PROGRAM EXPENDITURES: 



Program Expenditures 

HUMAN RIGHTS COMMISSION 

Total Expenditures 

Less: Work Order Recoveries 

Net Expenditures 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 2000-2001 Fiscal Year From 2000-2001 

Revised 2001-2002 



Original 



Original Budget 



S 4,319,392 $ 4,279,392 S 4,464,296 S 



S 1,862,677 S 1,822,677 S 1,859,899 S 



144,904 



$ 4,319,392 $ 4,279,392 $ 4,464,296 $ 144,904 

(2,456,715) (2,456,715) (2,604,397) (147,682) 



(2,778) 



DEPARTMENT PERSONNEL SUMMARY: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 43.24 FTEs, which is 
.94 FTE more than the 42.30 FTEs in the original FY 2000-01 budget. The FTE allocations by program 
are as follows: 

Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 2000-1999 Fiscal Year From 2000-2001 

2001-2002 



Full Time Equivalents 



HUMAN RIGHTS COMMISSION 



Totals 



Original Revised 



Original Budget 



42.30 



42.30 



43.24 



0.94 



4230 



42.30 



43.24 



0.94 



£9 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: HRC HUMAN RIGHTS COMMISSION (continued) 

DEPARTMENT REVENUES 

General Fund support has increased by $2,778 or .10 percent. 

DESCRIPTION 

The Human Rights Commission's proposed $4,464,296 budget for FY 2001-02 is $144,904 or 
3.35 percent more than the original FY 2000-01 budget of $4,319,392. The major changes to the 
proposed Human Rights Commission budget include: 

• $163,181 in increased salaries and fringe benefits, resulting from MOU mandated increases, one 
upward substitution of an existing Executive Secretary I position to an Executive Secretary II 
position, and one new Clerk position. According to the Human Rights Commission, the upward 
substitution of the Executive Secretary II position and the new Clerk position were necessary to 
comply with the Sunshine Ordinance and to meet the increased request for public records. 

• $14,948 in increased costs for Professional and Specialized Services. The Human Rights 
Commission has increased funding for the Bonding and Financial Assistance Program, which 
provides bonding and financial assistance to qualified minority, women, and local business 
enterprises bidding for City construction projects, by $78,600, offset by other reductions in service 
contracts of $63,652. 

• $13,807 in increased costs for services to other City Departments, including Department of 
Telecommunications and Information Services maintenance and operation charges for the Citywide 
Diversity Tracking System. 

• $47,032 in decreased costs for materials and supplies and other current expenses. 

The Human Rights Commission has no special assistant positions. 



COMMENT 

The Mayor's budget provides an increase of $144,904. Our recommended reductions, which 
total $21,164, would still allow an increase of $123,740 or 2.86% in the Department's budget. 



-40 



Board of Supervisors - budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: Human Rights Comission 



Page 

No. 



O bjec t 



Position/ 

Equipment 

Number 



Number 



From 1st 



Amount 



From 



Ifi 



Savings 



2036 001 Permanent Salaries - Misc. 

The recommended reduction in 
Permanent Salaries - Misc. is the total 
of th following specific 
recommendations 



$1,705,644 $1,688,540 



2039 001 Attrition Savings 



(84,400) (101,504) 17,104 



Increase attrition savings by $17,104 to 
reflect the actual projected salary 
savings in FY 2000-200 1 . In addition 
to projected underexpenditure of 
permanent salaries and increased salary 
savings in FY 2000-2001, the Human 
Rights Commission created one new 
1404 Clerk position, which was filled 
on December 4, 2000, and substituted to 
a higher classification and filled one 
1452 Executive Secretary II position on 
January 11, 2001, prior to obtaining 
Board of Supervisors approval. 



2036 013 Mandatory Fringe Benefits 

Corresponds with reduction in salaries. 



416,321 412,261 



4,060 



Total Recommended Reductions 



$21,16 



41 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



DEPARTMENT: 



RNT RENT ARBITRATION BOARD 



Financial Data: 

The Rent Arbitration Board's proposed $3,055,286 budget for FY 2001-02 is $228,386 or 6.96 
percent less than the original FY 2000-01 budget of $3,283,672. The net decrease from the revised FY 
2000-01 budget is $551,457 or 15.29 percent. 

SUMMARY OF PROGRAM EXPENDITURES: 



Program Expenditure s Original Revised 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 2000-2001 Fiscal Year From 2000-2001 

2001-2002 



Original Budget 



RENT BOARD 



$ 3,283,672 $ 3,606,743 $ 3,055,286 $ 



(228,386) 



Total Expenditures 



$ 3,283,672 $ 3,606,743 $ 3,055,286 $ 



(228,386) 



DEPARTMENT PERSONNEL SUMMARY: 



The number of full-time equivalent positions budgeted for FY 2001-02 is 27.06 FTEs, which is 
3.73 FTEs less than the 30.79 FTEs in the original FY 2000-01 budget. The FTE allocations by program 
are as follows: 

Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 2000-2001 Fiscal Year From 2000-2001 

2001-2002 



Full Time Equivalents 



Original 



Revised 



Original Budget 



RENT BOARD 



30.79 



34.93 



27.06 



(3.73) 



Totals 



30.79 



34.93 



27.06 



(3.73) 

^L2 



BOARD OF SUPERVISORS - BUDGET ANALYST 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: RNT RENT ARBITRATION BOARD (continued) 

The Department does not have any existing or proposed Special Assistant classifications. 

DEPARTMENT REVENUE 

Department revenues when compared with the original FY 2000-01 budget would decrease by 
$228,386 or 6.96 percent, however, Department revenues will decrease by $551,457, or 15.29 percent, 
when compared with the revised FY 2000-01 budget. All rental units in the City, with specific 
exceptions, are subject to the provisions of the Rent Arbitration Board (Rent Board) Ordinance and the 
Rent Board's annual fees. The activities of the Rent Board are fully funded by these fees. 

In FY 2000-01, the Board of Supervisors approved a $3 increase in the annual Rent Board Fee, 
from $16 to $19 per rental unit, together with a supplemental appropriation of these additional fee 
revenues (Files 00-1264 and 00-1428). This fee increase was for a one-year period, to address the 
Department's growing backlog of petitions that had been filed by landlords and tenants. Because this 
backlog has now been reduced, for FY 2001-02, the annual Rent Board Fee will return to the previous 
$16 annual fee, resulting in the projected reduction in revenues. This reduction in Rent Board fees does 
not require Board of Supervisors separate approval. 

DESCRIPTION 

To adjust for the reduction in revenues, the Rent Board's net expenditures for FY 2001-02 will 
decrease by $551,457 from the revised FY 2000-01 budget, primarily due to (1) $207,579 through the 
elimination of the 3.0 FTE temporary Administrative Law Judge positions which were hired to reduce 
the backlog of petitions, (2) $146,012 from Permanent Salaries due to an increase in Attrition Savings 
and (3) $54,622 for the related fringe benefit costs. The other major reductions in the Rent Board's 
budget for FY 2001-02 include: $80,000 for Professional and Specialized Services and approximately 
$60,000 for Materials and Supplies. 

Proposition H, approved by the San Francisco voters in November of 2000, amended the City's 
rent control law to prohibit tenant rent increases based on costs for most capital improvements, 
retroactive to April 10, 2000, and limited rent increases due to additional operating and maintenance 
costs to a maximum of seven percent. A petition and complaint was subsequently filed by landlord 
organizations for a preliminary injunction to prevent Proposition H from taking effect. In addition, the 
Board of Supervisors approved an ordinance (File 01-0060) placing a temporary moratorium, effective 
April 1, 2001, to stop the Rent Board from processing landlord capital improvement petitions until this 
Court case is resolved. Although landlords continue to submit petitions to the Department, in order to 
preserve the landlord's rights to an increase if Proposition H is found to be unlawful, the Rent Board is 
not currently processing any of these landlord petitions for capital improvements, until a final decision is 
rendered. The Department has a current backlog of approximately 200 such petitions, should the Courts 
require the Department to process them. This backlog is expected to grow by an indeterminate amount 
until a decision is reached, which could be 12 to 24 months from now, if an appeal is filed. On June 13, 
2001, the Superior Court requested additional briefs and continued the hearing to July 18, 2001. 



Board of Supervisors - Budget Analyst 



-±3 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: RNT RENT ARBITRATION BOARD (continued) 

Based on a release of $175,000 of reserved funds in December of 2000 (File 00-2009), the Rent 
Board has hired a consultant to conduct a Socio-economic Housing Study, which is anticipated to be 
completed in January of 2002. 

RECOMMENDATIONS 

None. 



4A 



Board of Supervisors - budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



DEPARTMENT: 



WOM DEPARTMENT ON THE STATUS OF WOMEN 



Financial Data: 

The Department on the Status of Women's proposed $2,648,546 budget for FY 2001-02 is 
$97,560 or 3.55 percent less than the original FY 2000-01 budget of $2,746,106. The net decrease from 
the revised FY 2000-01 budget is $21,357 or .80 percent. 

SUMMARY OF PROGRAM EXPENDITURES: 



Program Expenditures 

CHILDREN'S BASELINE 
COMMISSION ON STATUS OF WOMEN 
DOMESTIC VIOLENCE PROGRAM 



Total Expenditures 

Less: Work Order Recoveries 

Net Expenditures 



Fiscal Year 2000-2001 
Original Revised 



165,997 $ 273,031 

2,396,109 2,212,872 

184,000 184,000 





Proposed 


Mayor's Budget 


Increase (Decrease) 


Fiscal Year 


From 2000-2001 


2001-2002 


Original Budget 


S 273,031 


$ 107,034 


2,191,515 


(204,594) 


184,000 


- 



2,746,106 $ 2,669,903 $ 2,648,546 $ (97,560) 
(54,600) (54,600) (102,279) (47,679) 



$ 2,691,506 $ 2,615,303 $ 2,546,267 $ 



(145,239) 



DEPARTMENT PERSONNEL SUMMARY: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 7.84 FTEs, which is 
the same as the 7.84 FTEs in the original FY 2000-01 budget. The FTE allocations by program are as 
follows: 

Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 2000-2001 Fiscal Year From 2000-2001 

Full Time Equivalent s 



Original Revised 



2001-2002 



Original Budget 



COMMISSION ON STATUS OF WOMEN 



Totals 



7.84 



7.84 



7.84 



7.84 



7.84 



7.84 



BOARD OF SUPERVISORS - BUDGET ANALYST 



*5 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: WOM DEPARTMENT OF THE STATUS OF WOMEN (continued') 

DEPARTMENT REVENUES 

General Fund support has decreased by $145,239 or 5.80 percent. 

DESCRIPTION 

The net decrease in Department on the Status of Women net expenditures from the FY 2000-01 
original budget is $145,239. The net expenditure decrease in the proposed budget is primarily related to: 

• $25,000 net decrease in City Grant Programs, which totals $1,853,173 in the Mayor's proposed 
budget and represents the associated costs of the City's funding of domestic violence shelters and 
victim services. The net decrease includes: 

• $ 1 07,034 increase in the Children's Baseline City Grant Program and 

• $ 1 32,034 decrease in the Commission on the Status of Women Grant Program; 

• $52,321 net decrease in Professional & Specialized Services. The net decrease includes: 

• $100,000 decrease due to the completion of the Public Awareness Campaign and 

• $47,679 increase in services related to domestic violence prevention services; 

• $ 2,028 decrease in Permanent Salaries - Misc.; 

• $20,793 decrease in Equipment Purchases; 

• $47,679 decrease in Interdepartmental Recovery for increased work order recoveries related to 
domestic violence prevention services for CalWORKS clients; 

• $ 1,913 increase in Mandatory Fringe Benefits; and, 

• $ 669 increase in Services of Other Departments. 

Personnel: The number of full-time equivalent positions budgeted for FY 2001-02 is 7.84 FTEs, which 
is the same as the 7.84 FTEs in the original FY 2000-01 budget. The proposed budget also includes a 
position substitution of 1.0 FTE 2998 Representative, Commission on the Status of Women for 1.0 FTE 
1823 Senior Administrative Analyst, which was approved by the Department of Human Resources and 
would increase permanent salaries by $1,491 for FY 2001-2002. 

Recommendations 

None. 



Board of Supervisors - Budget Analyst 4 6 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



DEPARTMENT: 



HCN COMMUNITY HEALTH NETWORK 



Financial Data: 

The Community Health Network's proposed 5599,211,862 budget for FY 2001-02 is 
$56,112,411 or 10.33 percent more than the original FY 2000-01 budget of 5543,099,451. The net 
increase from the revised FY 2000-01 budget is $55,789,472 or 10.27 percent. 

SUMMARY OF PROGRAM EXPENDITURES: 



Program Expenditures 

CHILDREN'S BASELINE 

FORENSICS - AMBULATORY CARE 

HEALTH AT HOME 

LAGUNA HONDA - LONG TERM CARE 

LAGUNA HONDA HOSP - ACUTE CARE 

LAGUNA HONDA HOSP - COMM SUPPORT CARE 

PRIMARY CARE - AMBU CARE - HEALTH CNTRS 

PRIMARY CARE - COMM SUPP - IHSS 

SFGH - ACUTE CARE - FORENSICS 

SFGH - ACUTE CARE - HOSPITAL 

SFGH - ACUTE CARE - PSYCHIATRY 

SFGH - AMBU CARE - ADULT MED HLTH CNTR 

SFGH - AMBU CARE - FAMILY HEALTH CENTER 

SFGH - AMBU CARE - METHADONE CLINIC 

SFGH - AMBU CARE - OCCUPATIONAL HEALTH 

SFGH - AMBU CARE - WOMEN'S HEALTH CENTER 

SFGH - EMERGENCY - EMERGENCY 

SFGH - EMERGENCY - PSYCHIATRIC SERVICES 

SFGH - LONG TERM CARE - RF PSYCHIATRY 



Total Operating Expenditures 
Capital Improvements & Fac. MainL 
Total Expenditures 
Less: Work Order Recoveries 
Net Expenditures 









Proposed 






Mayor's Budget 


Increase (Decrease) 


Fiscal Year 2000-200: 


Fiscal Year 
2001-2002 


From 2000-2001 


Original 


Revised 


Original Budget 


S 12,431,706 S 


12,431,706 


S 16,003321 


S 3,571,615 


22,084,599 


22,084,599 


23,683,646 


1,599,047 


4,661,271 


4,608,221 


5,016,930 


355,659 


124,598,827 


124,589^09 


135,050,978 


10,452,151 


1,677,671 


1,677,671 


1,754,115 


76,444 


1,032,137 


1,032,137 


1,085369 


53,432 


36,081,764 


35,760373 


36,616,731 


534,967 


747,698 


747,698 


785,083 


37385 


2,088,670 


2,088,670 


2,188,430 


99,760 


263,478,112 


262,757,154 


272,437,418 


8,959,306 


23,097,419 


24397,419 


24,142,854 


1,045,435 


3,096,796 


3,096,796 


3,363,057 


266361 


1,905,541 


1,905,541 


1,991,915 


86374 


1,644,929 


1,644,929 


1,695,192 


50363 


1,651,380 


1,651,380 


1.717,739 


66359 


2,153,712 


2,303.712 


2,129,583 


(24,129) 


11362,209 


11362309 


12,423396 


1,061,087 


4,228,456 


4,228,456 


4,377,468 


149,012 


14,191,367 


14,191367 


14,798340 


606,873 



S 532,214364 S 532,459347 $ 561,261365 $ 29,047,301 

S 10.885.187 S 10.963.143 S 37,950.297 S 27.065,110 

S 543,099,451 $ 543,422390 S 599,211,862 S 56,112,411 

(18.775.526) (7,815-222) (7.306.058) 11,469.468 



$ 524,323,925 S 535,607,168 S 591,905,804 $ 



67381,879 



47 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: HCN COMMUNITY HEALTH NETWORK (continued) 



DEPARTMENT PERSONNEL SUMMARY: 



The number of full-time equivalent positions budgeted for FY 2001-02 is 4,800.49 FTEs, which 
is 11.32 FTEs more than the 4,789.17 FTEs in the original FY 2000-01 budget. The FTE allocations by 
program are as follows: 



Proposed 
Mayor's Budget Increase (Decrease) 
Fisc al Year 2000-201 Fiscal Year From 2000-2001 



Fnll Time Equivalents 

CHF-PUBLIC HEALTH 

CHILDREN'S BASELINE 

FORENSICS - AMBULATORY CARE 

HEALTH AT HOME 

LAGUNA HONDA - LONG TERM CARE 

LAGUNA HONDA HOSP - ACUTE CARE 

LAGUNA HONDA HOSP - COMM SUPPORT CARE 

PRIMARY CARE - AMBU CARE - HEALTH CNTRS 

PRIMARY CARE - COMM SUPP - IHSS 

SFGH - ACUTE CARE - FORENSICS 

SFGH - ACUTE CARE - HOSPITAL 

SFGH - ACUTE CARE - PSYCHIATRY 

SFGH - AMBU CARE - ADULT MED HLTH CNTR 

SFGH - AMBU CARE - FAMILY HEALTH CENTER 

SFGH - AMBU CARE - METHADONE CLINIC 

SFGH - AMBU CARE - METHADONE GRANT 

SFGH - AMBU CARE - OCCUPATIONAL HEALTH 

SFGH - AMBU CARE - WOMEN'S HEALTH CENTER 

SFGH - EMERGENCY - EMERGENCY 

SFGH - EMERGENCY - PSYCHIATRIC SERVICES 

SFGH - LONG TERM CARE - RF PSYCHIATRY 



Totals 
DEPARTMENT REVENUES 



Original 


Revised 


2001-2002 


Original Budget 


147.27 


147.27 


147.23 


(0.04) 


202.98 


202.98 


206.73 


3.75 


57.72 


57.72 


59.67 


1.95 


1,494.54 


1,494.54 


1,482.74 


(11.80) 


18.25 


18.25 


18.25 


- 


15.09 


15.09 


15.10 


0.01 


386.47 


386.47 


395.20 


8.73 


8.25 


8.25 


8.25 


. 


24.73 


24.73 


24.73 


. 


1,782.42 


1,782.42 


1,798.56 


16.14 


182.54 


182.54 


182.54 


. 


41.49 


41.49 


41.62 


0.13 


22.45 


22.45 


22.45 


. 


13.91 


13.91 


13.91 


- 


14.11 


14.11 


14.21 


0.10 


I 24.53 


24.53 


24.53 


. 


99.69 


99.69 


103.41 


3.72 


40.85 


40.85 


40.85 


- 


211.88 


211.88 


200.51 • 


(11.37) 



4,789.17 4,789.17 



4,800.49 



11.32 



Department revenues have increased by $63,480,260 or 11.09 percent and General Fund support 
has increased by $ 32,158,961 or 19.90 percent. 

Major revenue changes in the Community Health Network between FY 2000-01 and FY 2001-02 ' 
.include: (a) increases in MediCal at San Francisco General Hospital (SFGH) as follows: $2.7 minion in 
SB 1255 funds, $500,000 in MAA/TCM revenue, $1.0 million for outpatient pharmacy billings, $1.0 



48 



Board of Supervisors - budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: HCN COMMUNITY HEALTH NETWORK (continued) 

million increase in State Short Doyle MediCal $500,000 for Trauma expansion (b) a decrease of $2.7 
million in MediCal GME at SFGH (c) a $2.6 million increase in Medicare based on actual billings and 
receipts at SFGH (d) a reduction of $5.0 million for Laguna Honda Hospital (LHH) due to loss of one- 
time State funds (e) an increase of $754,000 in Primary Care and (f) an increase of $145,000 in 
California Children Services State funds for home care for children 



Special Assistants Recommended for Reclassification 



Exempt / 
Provisional 


Count 


Old 
Class 


Title 




Salary 


New 
Class 


Title 


Salary 


Exempt 

Exempt 

Exempt 

Provisional 

Exempt 

Totals 


4 
2 
1 
1 
I 

9 


1372 
1374 
1381 
1373 
1374 


SAxin 

SAXV 
S A XXII 

saxtv 

SAXV 


$ 

$ 


322,284 

186,563 

151,615 

86,652 

93,281 

840,395 


0922 
0931 
0943 
2142 
0931 


Mgr. V 
Mgr. VH 
Mgr. XH 
Reimb. Mgr 
Mgr. VH 


$ 322,284 

186,563 

151,615 

90,105 

93.281 


$ 843,848 



Remaining Special Assistant Positions 



Exempt / 
Provisional Count 




Class 


Title 


Salary 


Filled / Vacant 


Exempt 
Exempt 
Exempt 
Exempt 

Totals 


1 
1 
1 
I 

4 


1375 
1373 
1368 
1369 


SAXVI 

SAXTV 

SALX 

SAX 


$ 
$ 


100,328 
86,652 
60,709 
65,615 

313,304 


Vacant 
Vacant 
Filled 
Filled 



The Department has 9 Special Assistant positions that will be reclassified into other job classifications in 
the FY 2001-02 budget. Four additional Special Assistant positions, two of which are vacant and two of 
which are filled, will remain Special Assistants in the FY 2001-02 budget. 



49 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: HCN COMMUNITY HEALTH NETWORK (continued) 



DESCRIPTION 

The increase in Community Health Network (HCN) total expenditures from the FY 2000-01 
original budget is $56,1 12,41 1. Major expenditure changes in the proposed budget, as compared to the 
original FY 2000-01 budget, are summarized below: 

• $24.9 million for the LHH replacement project (funded by Tobacco settlement funds) 

• $1.1 million in State/Federal funds for costs associated with reinstatement of outpatient 
pharmacy at SFGH and $1.0 million in General Fund monies for related personnel costs 

• $3.0 million in General Fund monies for implementation of the Children's Insurance 
Initiative 

• $5.0 million for Capital improvements at community-based Primary Care climes 
(Funds are reserved by the Controller pending receipt of Federal Revenues.) 

• $747,000 in Federal Funds for traumatic brain injury program 

• $755,000 in Federal Funds for enhancements to clinical information systems 



The proposed budget includes a net increase of 1 1.32 full-time equivalent (FTE) positions over 
the FY 2000-01 original budget. In the FY 2001-02 proposed budget, the Community Health Network 
has eliminated 23.21 FTE positions and added 34.53 FTE new positions. The 34.53 new positions are 
described below. 

• 25.91 new positions as follows: 

6.50 FTE new positions to implement the Children's Insurance Initiative 

3.38 FTE new positions for social work case management services in primary care to 
provide early intervention for high risk, high utilizer patients 

1.50 FTE new positions to expand home health services for children up to 21 years old 

0.60 FTE new positions to provide continuous service during regular staff time off for the 
Maxine Hall Health pilot program that integrates mental health with primary care services 



50 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: HCN COMMUNITY HEALTH NETWORK (continued) 

0.75 FTE position for Facilities Maintenance 

0.75 FTE position in medical Forensic Services converted from a contract position and 

1.50 FTE positions in Forensic Recovery for expanded workorders 

0.89 FTE new position for SSI Eligibility 

0.80 FTE position reassigned from other division of Department (HPH) 

4.5 1 FTE new positions to provide enhancements to the SFGH Trauma Center and to 
bring the neuro-trama program into compliance with State and American College of 
Surgeons Level 1 Trauma Center requirements 

1.05 FTE new positions for SFGH Emergency Department Overnight Observation Unit 
to improve the utilization of all treatment areas by transferring to underutilized treatment 
rooms adult patients who are not in need of critical care but who require overnight 
observation 

1.80 FTE new positions to expand mammography services at SFGH 

0.75 FTE new position for an e-commerce pilot program 

1.13 FTE new positions for the Clinical Pharmacy Management program at SFGH to 
minim ize inappropriate use of antibiotics and antimicrobials to decrease their cost and 
reduce hospital lengths of stay 

• 3.39 FTE for annualization of positions created in the FY 2000-01 budget 

• 5.21 FTE increase in Temporary Salaries-Nurses and Temporary Salaries-Misc. 
Comment 

The Mayor's budget provides an increase of $56,1 12,41 1. Our recommended reductions, which 
total $61 1,931, would still allow an increase of $55,500,480 or 10.2% in the Department's budget. 

As the Department has done numerous times in the past, the Department continues to request 
new positions, even though the Department has a number of vacancies among its existing positions in 
the same classifications which are being requested for new positions. The Budget Analyst's analysis 
focused on identifying new position requests in job classifications for which the Department has (1) 
"existing long-term vacancies (defined as positions that have been vacant for one year or longer) or (2) 
vacancies in positions that were added as new positions in HCN's FY 2000-01 budget that have not yet 



51 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: HCN COMMUNITY HEALTH NETWORK (continued') 

been filled. The Budget Analyst identified 34.0 FTE positions that the Department created in the FY 
2000-01 budget process that have not yet been filled. Additionally, the Budget Analyst identified 99.0 
FTE positions that have been vacant for at least one year. Overall, the Department has 493.1 FTE 
positions that are vacant. 

While the Department contends that holding certain positions vacant is necessary to meet its 
Attrition Savings and to provide sufficient management flexibility, the Budget Analyst questions the 
practice of requesting new positions at the same time the Department has long term vacancies in the 
identical classifications. The Budget Analyst believes this practice raises questions about the validity of 
the need for the additional positions which the Department requests each year, given that the Department 
did not fill 34.0 new FTE positions approved by the Board of Supervisors in FY 2000-01 despite the fact 
that the Department argued last year that such positions were needed and therefore had to be approved 
by the Board of Supervisors. 

Also, the Department states that vacant positions in one program should not be reassigned to 
meet staffing needs in other programs. However, the Budget Analyst notes that all City Departments 
have the authority to make such reassignments and that the HCN budget, as administered by the 
Department itself, includes such reassignments each year. Further, leaving the positions vacant in any 
program does not result in services being provided to the public. 

Out of a budget which contains 4,800.49 FTEs, the Budget Analyst has recommended that the 
Board of Supervisors disapprove the Department's request for 6.52 new FTE positions on the basis that 
the Department has existing long-term vacancies in these classes that should be filled without creating 
6.52 new FTE positions. Given the significant number of long-term vacancies (positions vacant for one 
year or longer), the Budget Analyst believes that his recommendations are justified. If the Board of 
Supervisors believes the Department needs additional funds to fulfill other priorities needed by the 
Department, we believe our recommended reductions should be accepted. Such savings could be 
reallocated back to the Department at the end of the budget process when meaningful reallocations could 
be made by the Board of Supervisors instead of permitting the Department to establish new positions 
where the Department has numerous vacant positions in the same classifications. 



52 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 
. 2001-02 



HCN-Community Health Network 

Position/ Number Amount 

•age Equipment 

Kq* Ob ject Number From T_o_ From , Xq Savings 

a guna Honda-Long-Term Care <DA5VLHH Operating Non-Project 

099 001 Permanent Salaries-Misc. $63,488,677 $63,428,094 * 

* The recommended reduction in 
Permanent Salaries-Misc. is the total of 
the following specific recommendations 
regarding individual classifications. 

001 Attrition Savings-Misc. 9993M (87.90) (89.00) (4,841,383) (4,901,966) 60,583 

Increase in Attrition Savings to offset the 
effect of the Department's upward 
substitutions of various positions, which 
would result in increased salary and fringe 
benefit costs made during FY 2000-01 
without budgetary approval by the Board 

of Supervisors. This recommendation will , 

allow the Department to continue to 
maintain the existing filled positions, at 
. • the higher salary and fringe benefit cost, 

but will not result in additional 
expenditures for the Department because 
an offsetting amount will be eliminated 
from the budget by an increase in 
Attrition Savings. 

013 Mandatory Fringe Benefits 24,608,768 24,593,380 15,388 

Corresponds to reduction in 
salaries. 



53 

Board of S upervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: HCN-Community Health Network 



Position/ Number Amount 

Page Equipment 

Njl Object Number From la From To Saving s 

Ta guna Honda Hospital-Comm. Support Care rDBDVLHH-Operating-Non-Project 

2103 001 Permanent Salaries-Misc. $755,140 $747,712 * 

* The recommended reduction in 
Permanent Salaries-Misc. is the total of 
the following specific recommendations 
regarding individual classifications. 

2151 001 Attrition Savings-Misc. 9993M (0.90) (1.04) (48,914) (56,342) 7,42 

Increase in Attrition Savings to 
offset the effect of the Department's 
upward substitutions of one 
position, which would result in 
increased salary and fringe benefit 
costs made during FY 2000-01 
without budgetary approval by the 
Board of Supervisors. This 
recommendation will allow the 
Department to continue to maintain 
the existing filled position, at the 
higher salary and fringe benefit 
cost, but will not result in 
additional expenditures for the 
Department because an offsetting 
amount will be eliminated from the 
budget by an increase in Attrition 
Savings. 



2103 013 Mandatory Fringe Benefits 218,185 216,269 1,91 

Corresponds to reduction in salaries. 

54 

Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: HCN-Community Health Network 

Position/ Number Amojini 

Page Equipment • 

No. Object Number From Xq_ Fr om To Savings 

Health At Home (DHBH OF- Non-Project 

2105 001 Permanent Salaries-Misc. 51,482,539 $1,446,865 * 

* The recommended reduction in 
Permanent Salaries-Misc. is the total 
of the following specific 
recommendations regarding 
individual classifications. 



2153 001 Health Care Billing Clerk 1636 N 0.75 0.00 35,674 35,674 

n 

Disapprove new position on basis 
that SFGH has had 1.0 FTE 
vacant in this class since 1999, 
or approximately two years, that 
should be reassigned from SFGH 
and filled to staff the function in 
this Program instead of creating 
a new position in the same 
classification. 



2105 013 Mandatory Fringe Benefits 788,616 778,971 9,645 

Corresponds to reduction in 
salaries. 



55 

Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: HCN-Community Health Network 



Position/ Number Amount 

Page Equipment 

Njk Object Number From lo_ From To Saving; 

Primary C are-Ambu latory Care-Health Centers (PHP) GF-Non-Project 

2107 001 Permanent Salaries-Misc. $13,117,204 $12,916,933 * 

* The recommended reduction in 
Permanent Salaries-Misc. is the 
total of the following specific 
recommendations regarding 
individual classifications. 



2156 001 Health Care Worker m 2587N 0.89 0.00 44,015 44,0 

Disapprove new 2587 position 
because DHP has had 1.0 FTE 
vacant in this class since September 
9,1999, or approximately one year 
and nine months, that should be 
filled to staff this function instead 
of creating a new position in the 
same classification. The reduction 
of 0.89 FTE 2587 Health Care 
Worker EI would still leave DHP 
with 26.01 FTE 2587 positions. 



2156 001 Physician Specialist 2230 N 0.50 0.00 54,340 54,.' 

Disapprove new position on basis that 
SFGH has had a 0.50 FTE vacant in this 
class since April 12, 1999, or approximately 
two years and two months, that should be 
reassigned from SFGH and filled to staff 
the function in this Program instead of 
creating a new position in the same 
classification. 

56 

Board of S upervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: HCN-Community Health Network 



Page 
No. Object 



Position/ Number 

Equipment 
Nu mber From Tq 



Amount 
From To 



Savings 



2155 001 Medical Records 
Technician 



2112 N 1.00 0.00 $52,698 



$0 



$52,69! 



Disapprove new position on basis 
that SFGH has had 1.0 FTE vacant 
position in this class since 
November 30, 1998 and March 15, 
1999, two years and seven months 
and two years and three months, 
respectively. These vacancies should 
be reassigned from SFGH and filled 
to staff the function in this Program, 
instead of creating a new position in 
the same classification. 



2157 001 Senior Stationary 
Engineer 



7355 N 0.75 0.00 49,218 



49,218 



2107 001 



Disapprove new position on basis 
that LHH (Laguna Honda 
Hospital) has had a vacancy in 
this class since February 
19,1999, or approximately two 
years and four months, that 
should be reassigned from LHH 
and filled to staff the function in 
this Program instead of creating a 
new position in the same 
classification. 



Mandatory Fringe Benefits 

Corresponds to reduction in 
salaries. 



4,946,673 4,898,644 



48,02S 



57 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: HCN-Community Health Network 



Page 
No. Object 



Position/ 

Equipment 

Number 



Number 



From Ifl 



Amount 



From 



Xfi 



Savings 



2107 004 Permanent Salaries-Nurses 

* The recommended reduction in 
Permanent Salaries-Nurses is the 
total of the following specific 
recommendations regarding 
individual classifications. 



$7,519,048 $7,340,960 



2157 004 Registered Nurse 

Disapprove 1.50 FTE new 
positions on basis that SFGH has 
had multiple long-term vacancies 
in this class since 1999, or 
approximately two years, that 
should be reassigned from SFGH 
and filled to staff to staff the 
function in this Program instead 
of creating a new position in the 
same classification. 



2320 N 1.50 



0.00 



108,288 



108,28: 



2158 004 Public Health Nurse 

Disapprove 1.13 FTE new 
positions on basis that DHP has 
had a 1.00 FTE vacancy in this 
class since July 1, 1999, or 
almost two years. This vacant 
position should be filled to staff 
this function without creating a 
new position in the same 
classification. 



2830 N 1.13 0.00 69,800 



69,80 



58 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



)epartment: HCN-Community Health Network 








Position/ 
Page Equipment 
N_n T Object Number 


Number 
From Io_ 


Amount 
From. In 


Savings 


2107 013 Mandatory Fringe Benefits 




4,946,673 4,904,891 


41,782 


Corresponds to reductions in 
salaries. 









2158 004 Nurse Practitioner 



2328 H 0.71 0.71 $66,011 



66,011 



•Conversion of this grant-funded ' 
position to a full-time permanent 
position is a policy decision for the 
Board of Supervisors. 



Forensics-Ambuiatory Care (DMF) 

2164 001 Attrition Savings-Misc. 

Increase in Attrition Savings to offset 
the effect of the Department's upward 
substitution of one position, which 
would result in increased salary and 
fringe benefit costs made during FY 
2000-01 without budgetary approval 
by the Board of Supervisors. This 
recommendation will allow the 
Department to continue to maintain the 
existing filled positions, at the higher 
salary and fringe benefit cost, but will 
not result in additional expenditures for 
the Department because an offsetting 
amount will be eliminated from the 
budget by an increase in Attrition 
Savings. 



(10.71) (10.89) (619,442) (629,960) 



10,518 



2114 013 Mandatory Fringe Benefits 

Corresponds to reduction in 
salaries. 



Total Recommended Reductions 



2,458,016 2,455,407 



2,609 



$611,93] 



Board of S u pervisors - Budget Analvst 



59 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



DEPARTMENT: 



HPH PUBLIC HEALTH 



Financial Data: 

The Department of Public Health's proposed $371,012,196 budget for FY 2001-02 is 
$31,047,310 or 9.13 percent more than the original FY 2000-01 budget of $339,964,886. The net 
increase from the revised FY 2000-01 budget is $21,594,657 or 6.18 percent. 

SUMMARY OF PROGRAM EXPENDITURES: 



Fiscal Year 2000-2001 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 2000-2001 



Program Expenditures 

CENTRAL ADMINISTRATION 

CHILDREN'S BASELINE 

CHILDREN'S FUND PROGRAMS 

COMM HLTH - ADMINISTRATION 

COMM HLTH - COMM SUPPORT - HOUSING 

COMM HLTH - COMMUNITY SUPPORT - EAP 

COMM HLTH - PREVENTION - AIDS 

COMMUNITY HEALTH - EMSA 

COMMUNITY HEALTH - OSH 

COMMUNITY HEALTH - BEHM 

COMMUNITY HEALTH - DISEASE CONTROIVAIDS 

COMMUNITY HEALTH - HEALTH EDUCATION 

COMMUNITY HEALTH - MATERNAL & CHILD 

DEPARTMENTAL TRANSFER ADJUSTMENT 

MENTAL HEALTH - ACUTE CARE 

MENTAL HEALTH - CHILDREN'S PROGRAM 

MENTAL HEALTH - COMMUNITY CARE 

MENTAL HEALTH - COMMUNITY SUPPORT 

MENTAL HEALTH - EARLY INTERVENTION 

MENTAL HEALTH - EMERGENCY CARE 

MENTAL HEALTH - LONG TERM CARE 

NON-CHILDREN'S FUND PROGRAMS 

SUBSTANCE ABUSE 

SUBSTANCE ABUSE - ACUTE CARE 

SUBSTANCE ABUSE - COMMUNITY CARE 

SUBSTANCE ABUSE - COMMUNITY SUPPORT 

SUBSTANCE ABUSE - EARLY INTERVENTION 



Total Operating Expenditures 
Capital Improvements & Fac. Maint. 
Total Expenditures 
Less: Work Order Recoveries 
Net Expenditure 



Original 


Revised 


2001-2002 


Oi 


ipinal Budget 


$ 116,109,584 


$ 116,182,496 5 


117,151,618 


$ 


1,042,034 


23,754,408 


24,496,568 


25,060,437 




1,306,029 


10,552,618 


10,741,534 


11,621,856 




1,069238 


5,732,880 


6,211,135 


8,410,406 




2,677,526 


417,739 


188,588 


563,076 




145,337 


60,412,516 


64,037,697 


64,917,367 




4,504,851 


1,568,146 


1,633,886 


1,772,760 




204,614 


1,369,922 


1,369,922 


1,297,255 




(72,667) 


10,105,119 


10,120,875 


10,765,147 




660,028 


17,618,209 


18,636,792 


18,535,172 




916,963 


4,321,973 


4,376,161 


4,276,883 




(45,090) 


11,606,726 


10,826,564 


11,795,126 




188,400 


(98,224,658) 


(98,224,658) 


(98,224,658) 




- 


5,689,412 


5,689,412 


5,228,159 




(461,253) 


10,431,634 


11,875,276 


10,731,855 




300,221 


89,965,323 


91,227,880 


97,251,825 




7,286,502 


2,667,410 


2,667,410 


2,755,044 




87,634 


155,833 


155,833 


162,988 




7,155 


1,100,824 


1,100,824 


1,137,403 




36,579 


13,325,662 


13,325,662 


13,469,741 




144,079 


335,581 


335,581 


351,972 




16,391 


1,232,561 


1,22 1,227 


1,232,561 




- 


2,623,090 


2,623,090 


2,623,090 




- 


43,658,474 


45,163,884 


54,671,213 




11,012,739 


1,380,282 


1,380,282 


1,380,282 




- 


1,953,618 


1,953,618 


1,953,618 




- 


$ 339,864,886 


$ 349,317,539 $ 


370,892,196 


s 


31,027,310 


$ 100,000 


$ 100.000 $ 


120,000 


s 


20,000 



$ 339,964.886 $ 349,417,539 $ 371,012,196 $ 31,047,310 
(12.561.79S> (13.408.676-) (12.939.715) (377,920) 



S 327,403,091 $ 336,008.863 S 358,072,481 $ 



30,669,390 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: HPH PUBLIC HEALTH (continued) 
DEPARTMENT PERSONNEL SUMMARY: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 1,389.31 FTEs, which 
is 1 10.73 FTEs more than the 1,278.58 FTEs in the original FY 2000-01 budget. The FTE allocations by 
program are as follows: 

Proposed 



Full Time Equivalents 

CENTRAL ADMINISTRATION 

CHILDREN'S BASELINE 

CHILDREN'S FUND PROGRAMS 

COMM HLTH - ADMINISTRATION 

COMM HLTH - COMM SUPPORT - HOUSING 

COMM HLTH - COMMUNITY SUPPORT - EAP 

COMM HLTH - PREVENTION - AIDS 

COMMUNITY HEALTH - EMSA 

COMMUNITY HEALTH -OSH 

COMMUNITY HEALTH - BEHM 

COMMUNITY HEALTH - DISEASE CONTROL/AIDS 

COMMUNITY HEALTH - HEALTH EDUCATION 

COMMUNITY HEALTH - MATERNAL & CHILD HLTH 

MENTAL HEALTH - CHILDRENS PROGRAM 

MENTAL HEALTH - COMMUNITY CARE 

MENTAL HEALTH - EMERGENCY CARE 

MENTAL HEALTH - LONG TERM CARE 

NON-CHILDRENS FUND PROGRAMS 

SUBSTANCE ABUSE - COMMUNITY CARE 



Totals 

Department Revenues 

Department revenue for Public Health budgeted for FY 2001-02 is $352,115,230, which is 
$24,244,238, or 7.43 percent, more than the department revenue of $327,372,640 in the FY 2000-01 
original budget. 

General Fund support for Public Health budgeted for FY 2001-02 is $104,181,909, which is 
$6,325,152, or 6.50 percent, more than the FY 2000-01 original budget. 

Major revenue changes in Public Health between FY 2000-01 and FY 2001-02 include: (a) 
increases in State Funds for Proposition 36, Community Mental Health Services, and California 







Mayor's 


Budget 


Increase (Decrease) 


Fiscal Year 2000-2001 


Fiscal Year 


From 


2000-2001 


Original 


Revised 


2001 


-2002 


Original Budget 


85.07 


85.07 




86.41 






1.34 


118.63 


118.63 




12530 






6.87 


78.04 


78.04 




77.31 






(0.73) 


2.97 


2.97 




10.05 






7.08 


5.01 


5.01 




5.76 






0.75 


115.59 


115.59 




175.07 






59.48 


11.12 


11.12 




11.36 






0.24 


13.34 


13.34 




12.03 






(1.31) 


96.37 


96.37 




99.02 






2.65 


172.46 


172.46 




181.32 






8.86 


28.97 


28.97 




31.45 






2.48 


138.06 


138.06 




126.80 






(11.26) 


8.00 


8.00 




10.50 






2.50 


337.50 


337.50 




352.85 






15.35 


13.55 


13.55 




13.55 






- 


17.33 


17.33 




17.33 






- 


4.50 


4.50 




3.88 






(0.62) 


32.07 


32.07 




49.12 






17.05 


1,278.58 


1,278.58 




1,389.31 






110.73 



-€-1 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: HPH PUBLIC HEALTH (continued) 

Children's Services (CCS) Program and State realignment revenues (b) increased Medi-Cal for 
Community Mental Health Services and Substance Abuse (c) increased grant funds, particularly for 
Community Health-Prevention-ATDS. 

Special Assistants Recommended For Reclassification 



Exempt / 
Provisional 


Count 


Old 
Class 


Title 




Salary 


New 
Class 


Title 


Salary 


Exempt 
Exempt 
Exempt 
Exempt 
Exempt 

Totals 


1 
1 
2 
1 
2 

7 


1372 
1375 
1374 
1377 
1372 


SAxm 

SAXVI 

SAXV 

SAXvm 
SAxm 


$ 
$ 


80,571 
100,328 
186,563 
121,435 
161.142 

650,039 


0922 
0932 
0931 
0941 
0922 


Mgr.V 
Mgr. Vm 
Mgr. VII 
Mgr.X 
Mgr.V 


$ 80,571 
100,328 
186,563 
121,435 
161.142 


$ 650,039 



Remaining Special Assistant Positions 



Exempt / 














Provisional Count 


Class 


Title 


Salary 




Filled / Vacant 


Exempt 


2 


1370 


SAXI 


$ 


141,254 


Filled 


Exempt 


1 


1368 


SAIX 




60,709 


Filled 


Exempt 


1 


1364 


SAV 




45,518 


Vacant 


Exempt 


1 


1372 


SAXEI 




80,571 


Filled 


Provisional 


1 


1367 


SAvm 




56,402 


Vacant 


Provisional 


1 


1370 


SAXI 




70,627 


Filled 


Provisional 


0.65 


1372 


SAxm 




52,371 


Vacant 


Provisional 


0.1 


1372 


SAxm 




8,057 


Vacant 


Provisional 


0.1 


1373 


saxtv 




8,665 


Vacant 


Provisional 


0.15 


1370 


SAXI 




10,594 


Vacant 


Provisional 


0.18 


1370 


SAXI 




12,713 


Vacant 


Provisional 


05 


1373 


SAXTV 




43.326 


Filled 


Total 


8.68 






$ 


590,807 





The Department has 7 Special Assistant positions that will be reclassified into other job 
classifications in the FY 2001-02 budget. In addition, there are 8.68 FTE Special Assistant positions that 



^2 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: HPH PUBLIC HEALTH (continued) 

will remain Special Assistants in the FY 2001-02 budget, 5.5 of which are filled and 3.18 which will 
remain vacant. Most of these 8.68 remaining Special Assistant positions are grant funded. 



DESCRIPTION 

The increase in Public Health (HPH) total expenditures from the FY 2000-01 original budget is 
$31,047,310. Significant expenditure changes in the proposed budget, as compared to the original FY 
2000-01 budget, are summarized below: 

• S6.7 million for implementation of the Proposition 36 Substance Abuse Crime and Prevention 
Act of 2000 

• $1.2 million for expanded integration of mental health and substance abuse treatment programs 

• $2.5 million for Mental Health Homeless Services. This program was previously funded 
through a grant which in FY 01-02 will be converted to an ongoing, State program. 

• $1.2 million for expansion of California Children's Services program 

• $1.1 million for emergency room physicians 

• $1.6 million for rent increases in leased facilities 

The proposed budget includes a net increase of 1 10.73 full-time equivalent (FTE) positions over 
the FY 2000-01 original budget. In the FY 2001-02 proposed budget, Public Health has eliminated 
13.92 FTE positions and added 124.65 FTE new positions. The Budget Analyst recommends 
disapproval of 3.55 of the proposed new FTE positions as well as eliminating 7.00 existing vacant 
positions. The 124.65 new FTE positions are accounted for below: 

• 29.50 FTE new position requests as follows: 

7.39 FTE positions that are currently contract positions that HPH is requesting become 
permanent positions, 2.25 FTE positions of which are in Supportive Housing and 4.50 
FTE positions of which are in Substance Abuse, 0.60 FTE position in Mental Health 
MIS, and .04 FTE position in Health Education Administration. 

8.50 FTE positions for the implementation and operation of Proposition 36, passed by 
California voters in November 2000 for Substance Abuse Treatment 

2.86 FTE positions for the expansion of the Adult Immunization Clinic 



Board of Supervisors - Budget Analyst 6 3 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: HPH PUBLIC HEALTH (continued) 

0.75 FTE position for HTV Services 

0.75 FTE position to improve workflow in Records and Statistics 

2.35 FTE positions for expanded workorders in BEHM (0.50 FTE position), Employee 
Assistance Program (0.75 FTE position), Department of Children, Youth and Families 
Childcare (0.75 FTE position) and Substance Abuse (0.35 FTE position) 

5.10 FTE positions for expansion of California Children's Services 

1.80 FTE positions in Community Health- Ambulatory Care for increased services 

• 61.40 new FTE grant-funded positions, 59.48 of which are in Community Health-Prevention- 
ATDS 

• 22.50 new FTEs that are previous grant- funded positions that the Department is requesting 
become permanent positions as follows: 

16.50 FTE positions in the AB 2034 Mental Health Homeless Services. These positions 
had been funded by a State grant, which in FY 2001-02 the State is converting to an 
ongoing program and therefore, HPH has included these positions as permanent, State 
funded positions in its FY 2001-02 budget 

6.00 FTE positions for the Reggie Project, an HTV/ AIDS information reporting system, 
that will no longer be grant funded and will instead be General Fund positions 

• 1 1.25 of the increased FTE count is due to the annualization of new positions that were added 
to the HPH budget in FY 2000-01 . 

Comment 

The Mayor's budget provides an increase of $31,047,310. Our recommended reductions, which 
total $1,944,121, would still allow an increase of $29,103,189 or 8.6% in the Department's budget. 

As the Department has done numerous times in the past, the Department continues to request 
new positions, even though the Department has a number of vacancies among its existing positions in 
the same classifications which are being requested for new positions. The Budget Analyst's analysis 
focused on identifying new position requests in job classifications for which the Department has (1) 
existing long-term vacancies (defined as positions that have been vacant for one year or longer) or (2) 
vacancies in positions that were added as new positions in HPH's FY 2000-01 budget that have not yet 



Board of Supervisors - budget Analyst 6 4 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: HPH PUBLIC HEALTH ("continued) 

been filled. The Budget Analyst identified 36.1 8 FTE positions that the Department created in the FY 
2000-01 budget process that have not yet been filled. Additionally, the Budget Analyst identified 22.50 
FTE positions that have been vacant for at least one year. Overall, the Department has 147.79 FTE 
positions that are vacant. 

While the Department contends that holding certain positions vacant is necessary to meet its 
Attrition Savings and to provide sufficient management flexibility, the Budget Analyst questions the 
practice of requesting new positions at the same time the Department has long term vacancies in the 
identical classifications. The Budget Analyst believes this practice raises questions about the validity of 
the need for the additional positions which the Department requests each year, given that the Department 
did not fill 36.18 new FTE positions approved by the Board of Supervisors in FY 2000-01 despite the 
fact that the Department argued last year that such positions were needed and therefore had to be 
approved by the Board of Supervisors. 

Also, the Department states that vacant positions in one program should not be reassigned to 
meet staffing needs in other programs. However, the Budget Analyst notes that all City Departments 
have the authority to make such reassignments and that the HPH budget, as administered by the 
Department itself, includes such reassignments each year. Further, leaving the positions vacant in any 
program does not result in services being provided to the public. 

Out of a budget which contains 1,389.3 1 FTEs, the Budget Analyst has recommended that the 
Board of Supervisors disapprove the Department's request for 3.55 new FTE positions on the basis that 
the Department has existing long-term vacancies in these classes that should be filled without creating 
3.55 new FTE positions. Additionally, the Budget Analyst has recommended the elimination of 7.00 
FTE positions, including 6.00 FTE positions that were created in FY 2000-01, that have remained vacant 
for at least one year. Given the significant number of long-term vacancies (positions vacant for one year 
or longer), the Budget Analyst believes that his recommendations are justified. If the Board of 
Supervisors believes the Department needs additional funds to fulfill other priorities needed by the 
Department, we believe our recommended reductions should be accepted. Such savings could be 
reallocated back to the Department at the end of the budget process when meaningful reallocations could 
be made by the Board of Supervisors instead of permitting the Department to establish new positions 
where the Department has numerous vacant positions in the same classifications. 



^5 



Board of Supervisors - Budget Analyst 



■ 


RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 


Department: 


HPH- Public Health 



Position/ N u m b er Amount 

Page Equipment 

No. Object Number From Ifl From Ifl Savin; 

Central Administration fDHAV GF-Non-Project 

2245 001 Permanent Salaries-Misc. $3,035,059 $2,628,238 

* The recommended decrease in 
Permanent Salaries-Misc. is the total of 
the following specific recommendations. 

2385 001 Attrition Savings-Misc. 9993M (5.61) (11.61) (380,071) (786,892) 406,82] 

Increase Attrition Savings-Misc. by 
$52,187 for an 1823 Sr. Administrative 
Analyst position due to a long-term 
vacancy. Reallocate the funding to DPC 
(Community Health Prevention-AIDS) 
instead of allowing DPC to create a new 
position. 

Increase Attrition Savings-Misc. by 
$354,634 to offset the net effect of (1) 
various substitutions proposed by DHA 
that total $349,529. While DHR has 
approved the proposed substitutions, the 
Department has not provided an adequate 
justification. DHR's final approval is 
pending Board of Supervisors budgetary 
approval; and, (2) the substitution of an 
1 822 Administrative Assistant for an 1 842 
Management Assistant that took place in 
FY 2000-01, without budgetary approval by 
the Board of Supervisors. This 
recommendation will allow the Department 
to continue to maintain the existing filled 
positions, at the higher salary and fringe 
benefit cost, but will not result in additional 
expenditures for the Department because an 
offsetting amount will be eliminated from 
the budget by an increase in Attrition 
Savings. 



Board of Supervisors - Budget Analyst 



66 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: HPH- Public Health 



Position/ Number Amount 

Page Equipment 

NjL. Object Number Emm Ifl From Iq Savings 

2245 013 Mandatory Fringe Benefits $729,326 $633,925 $95,40 

Corresponds to the increases in 
Attrition Savings. 



Central Administration fDHA)- DPH MIS Project 

2246 027 Professional and Specialized Services 5,110,429 5,110,429* 

*Reserve $560,429 for MIS 
contract, pending selection of a 
contractor and submission of 
specific contract details 
including hourly rates and 
estimated hours to the Board of 
Supervisors. 

Community Health- Administration fDHCV GF-Non-Project 

2251 001 Permanent Salaries 4,197,050 4,031,893 

* The recommended decrease in 
Permanent Salaries-Misc. is the 
total of the following specific 
recommendations. 

Senior Accountant 1652 1.00 0.00 53,192 53, l f 

Senior Account Clerk 1632 1.00 0.00 49,455 49,4; 

Health Program 2591 1.00 0.00 62,510 62,51 
Coordinator II 

Eliminate these three positions that were 
created in the FY 2000-01 budget and 
have not yet been filled. With this 
reduction, DHC will still have 5.25 FTE 
1 652 Senior Accountants and 3.65 FTE 
1632 Senior Account Clerks. 



67 

Board of S upervisors - Budget Analyst 



2390 


001 


2390 


001 


2391 


001 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: HPH- Public Health 



Page 
No. Object 

2251 013 Mandatory Fringe Benefits 



Corresponds to reductions in 
salaries. 



Position/ Number 

Equipment 
Number From Ifl 



Amount 
From To Savin l 

$1,057,062 $1,015,107 $41' 



Mental Health-Community Care (DMMVGF Non-Project 

2261 001 Permanent Salaries-Misc 

* The recommended reduction in 
Permanent Salaries- Misc. is the total 
of the following specific 
recommendations regarding individual 
classifications. 



21,197,672 21,044,647 



2399 001 



Sr. Mental Health 
Clinician 



2932 N 



0.55 



0.00 



38,988 



38 



Disapprove a proposed new 0.55 FTE 
2932 position because a new 2932 
0.50 FTE was created within DMM 
in the FY 2000-01 budget and has not 
yet been filled. The recommended 
reduction would still leave DMM 
with 20.90 FTE 2932 Sr. Mental 
Health Clinician positions. 



68 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: HPH- Public Health 



Page 
Njl Object 

2399 001 



Position/ Number 

Equipment 
Number From Ifi 



Amount 



Attrition Savings-Misc. 9993M 

Increase Attritition Savings-Misc. by 
SI 14,037 to offset the net increase due to: (1) 
$93,802 in proposed substitutions, which the 
Department has not adequately justified. 
While DHR has approved these substitutions, 
such approval is pending final budget 
approval by the Board of Supervisors and (2) 
$20,235 for the substitution of a 0941 
Manager X for 2248 Assistant Director of 
Clinical Services that occurred during the 
year, without prior Board of Supervisor 
approval. This recommendation will allow 
the Department to continue to maintain the 
existing filled positions, at the higher salary 
and fringe benefit cost, but will not result in 
additional expenditures for the Department 
because an offsetting amount will be 
eliminated from the budget by an increase in 
Attrition Savings. 



From 



Xa 



Savings. 



(38.35) (39.98) ($2,681,214) ($2,795,251) $114,031 



2261 013 Mandatory Fringe Benefits 

Corresponds to reduction in salaries and 
increase in Attrition Savings. 



5,268,991 5,233,546 



35,44 



Substance Abuse-Community Care flDMS^ GF-Non-Project 

2269 001 Permanent Salaries-Misc. 



2,093,633 1,899,031 * 



* The recommended reduction in 
Permanent Salaries- Misc. is the 
total of the following specific 
recommendations regarding 
individual classifications. 



Board of Supervisors - Budget Analyst 



69 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: 

Page 
No, Object 


HPH- Public Health 

2591 Health Program 

Coordinator II 

1 823 Sr. Administrative 

Analyst 


Position/ 

Equipment 

Number 


Number 
From la 

2.00 0.00 
1.00 0.00 


Amount 
From 

$125,019 
69,583 


so 




Saving 


2405 001 
2405 001 


$125,01 
69,583 



Eliminate a 2.00 FTE 2591 Health 
Program Coordinator II position and a 1 .0 
1 823 Sr. Administrative Analyst created 
in FY 2000-01 that were never filled. 
After the proposed reduction, DMS would 
still have 4.0 FTE 1823 Sr. Aciministrative 
Analyst positions and 4.0 FTE Health 
Program Coordinator II positions. 






2269 013 Mandatory Fringe Benefits 506,405 459,685 46,720 

Corresponds to increase in 
Attrition Savings-Misc. 



Community Health- BEHM (DPBV GF-Non-Project 

2277 001 Permanent Salaries-Misc. 5,811,737 5,770,010 

* The recommended reduction in 
Permanent Salaries- Misc. is the total 
of the following specific 
recommendations regarding 
individual classifications. 



Board of Supervisors - Budget Analyst rj Q 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: HPH- Public Health 



Page 
No. Object 



Position/ Number 

Equipment 
Number From Io_ 



Amount 



From 



TJ2 



Savings 



2411 001 Attrition Savinss-Misc. 



9993M (4.64) (5.26) ($311,956) ($353,683) 



41,727 



Increase Attrition Savings by $41,727 to (1) 
offset the cost of 529,418 in various proposed 
substitutions fcr which the Department has not 
provided adequate justification. Although DHR 
has approved these substitutions, such approval 
is pending final budgetary approval by the Board 
of Supervisors and to (2) offset the effect of 
$12,309 for the upward substitution of an 1824 
Principal Administrative Analyst for an 1823 
Senior Administrative Analyst and the 
substitution of a 1051 Business Analyst Assistant 
for a 1408 Principal Administrative Analyst that 
took place in FY 2000-01, without prior Board of 
Supervisors approval. This recommendation will 
allow the Department to continue to maintain the 
existing filled positions, at the higher salary and 
fringe benefit cost, but will not result in 
additional expenditures for the Department 
because an offsetting amount will be eliminated 
from the budget by an increase in Attrition 
Savings. 



'.277 013 Mandatory Fringe Benefits 



Corresponds to the increase in 
Attrition Savings. 



1,293,128 1,283,313 



9,81 



Qmmunirv Health Prevention-ATDS (T)PO GF-Non-Project 



284 001 Permanent Salaries-Misc 

* The recommended reduction in 
Permanent Salaries- Misc. is the 
total of the following specific 
recommendations regarding 
individual classifications. 



1,548,636 1,548,636 



71 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: HPH- Public Health 

Page 
No, Object 


Position/ 

Equipment 

Number 

1823 N 


Number 
From To 

0.75 0.00 


Amount 
From 

$52,187 


la 


$0 


Saving 


2416 001 Sr. Administrative 
Analyst 


$52, 



Disapprove new 1823 position 
on basis that DHA (Central 
Administration) has an 1 823 
position that has been vacant 
since July 1, 2000. This vacant 
position should be filled instead 
of allowing DPC to create a new 
position. 



2385 001 Attrition Savings-Misc. 

Reduce Attrition Savings-Misc. 
to permit staffing of one 1823 
Sr. Administrative Analyst 
postion, which would be 
reallocated to DPC. This 
recommendation offsets the 
above recommendation and 
results in no savings. 

2416 001 Business Analyst-Assistant 1051 H 

2416 001 Business Analyst-Senior 1053 H 

2417 001 Health Worker IH 2587 H 
2417 001 Health Program 2593 H 

Coordinator EQ 

Conversion of these 6.0 FTE 
previously grant-funded positions 
to permanent General Fund 
positions for the REGGIE Project 
(AIDS/HTV Reporting System) is a 
policy matter for the Board of 
Supervisors. 



(380,071) (327,884) (52,1 



1.0 


1.0 


$55,071 


$55,072 


2.0 


2.0 


147,569 


147,569 


2.0 


2.0 


98,910 


98,910 


1.0 


1.0 


69,922 


69,922 



Board of Supervisors - Budget Analyst 



72 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: HPH- Public Health 



Page 

No. Object 



Position/ Number 

Equipment 
Number From Xfl 



Amount 
From Xfi Savings 



"ommunitv Health-Disease Control/ATDS-rPPD) GF-Non-Project 

2307 001 Permanent Salaries-Misc 

* The recommended reduction in 
Permanent Salaries- Misc. is the 
total of the following specific 
recommendations regarding 
individual classifications. 



54,749,400 54,653,628 * 



2437 001 Clerk Typist 



Disapprove one, new 1424 
position because DPD has a 
vacant 1424 position that was 
created in FY 2000-01 and has 
not yet been filled. 



1424 N 



0.75 



0.00 



31,096 



31,096 



001 Health Educator 



2822 



1.00 0.00 



64,676 



64,676 



Eliminate this position because it 
has been vacant since November 
10, 1999, or approximately one 
year and seven months. 



013 Mandatory Fringe Benefits 

Corresponds to reductions in 
salaries. 



1,487,665 1,463,277 



24,388 



Board of Supervisors - Budget Analyst 



73 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: HPH- Public Health 



Page 
No. Object 

2307 027 



Position/ 
Equipment 
Number From 



N umber 



la 



2307 



Professional and 
Specialized Services 

♦Reserve $100,000 of 
proposed sole source contract 
with Shanti Lifelines for 
Breast Cancer Case 
Management and Support 
Services pending submission 
of specific contract details 
including services to be 
provided, hourly rates and 
estimated hours to the Board 
of Supervisors. 



040 Materials and Supplies 
Budget 

Reduce to $1,103,265 based 
on FY 2000-01 projected 
expenditures plus a 10 percent 
increase for FY 2001-02. 



Amount 
F r o m Xo. Savin; 

$354,898 $354,898* 



1,264,361 1,103,265 



161,09 



Community Health-Maternal & Child Health roPMVGF-Non-Project 

2346 001 Permanent Salaries-Misc 

* The recommended reduction in 
Permanent Salaries- Misc. is the 
total of the following specific 
recommendations regarding 
individual classifications. 



2,423,711 2,364,102 



Board of Supervisors - Budget Analyst 



74 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: HPH- Public Health 



Page 
No. Object 

2468 001 Attrition Savings-Misc. 



Position/ Number 

Equipment 
Number From Iq 



9993M 



To increase Attrition Savings- 
Misc. by $59,609 to offset the net 
increases due to various 
proposed substitutions, for which 
the Department has not provided 
adequate justification. While 
DHR has approved the proposed 
substitutions, DHR's final 
approval is pending budgetary 
approval by the Board of 
Supervisors. 



(3.11) (4.02) 



Anio n , ni 
From To Savings 

(202,240) (261,849) 59,60 



1346 004 Permanent Salaries-Nurses 

* The recommended reduction in 
Permanent Salaries- Nurses is the 
total of the following specific 
recommendations regarding 
individual classifications. 



1,152,869 



995,942 



1468 004 Public Health Nurse 



2830 N 



1.50 0.00 



$115,535 



$0 $115,52 



Disapprove 1.50 FEE new 2830 
positions on the basis that DPM 
has two vacant 2830 positions, 
one created in the FY 2000-01 
budget that has not yet been filled 
and one that has been vacant since 
December 1999, or approximately 
one year and six months. 



Board of Supervisors - Budget Analyst 



75 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: HPH- Public Health 



Page 
No. Object 



Position/ Number 

Equipment 
Number From To. 



Amount 
From 



Ifi 



Savi n 



2469 004 Attrition Savings-Nurses 



9993N 



(0.14) (0.67) 



(11,022) 



(52,414) 



41 



To increase Attrition Savings- 
Nurses by $41,392 to offset the 
net increase of proposed 
substitutions of Nursing 
positions, which the Department 
has not adequately justified. 
While DHR has approved the 
proposed substitutions, DHR's 
final approval is pending 
budgetary approval by the Board 
of Supervisors. 



2346 013 Mandatory Fringe Benefits 

Corresponds to reductions in 
salaries and increases in Attrition 
Savings. 



858,639 



809,311 



49 



Community Health-Community Support-Housing rDSP)-GF-Non-Project 



2370 001 Permanent Salaries-Misc. 



$495,033 



$328,516 



* The recommended reduction in 
Permanent Salaries- Misc. is the total of 
the following specific 
recommendations regarding individual 
classifications. 



Board of Supervisors - Budget Analyst 



76 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



HPH- Public Health 



No. Object 



Position/ 
Equipment 
Number From 



001 Attrition Savings-Misc. 

Increase Attrition Savings-Misc. 
to offset the 5166,517 net 
increase due to proposed 
substitutions, which the 
Department has not adequately 
justified. While DHR has 
approved these substitutions, 
such approval is pending final 
budget approval by the Board of 
Supervisors. 



Number Amount 

Ifl From To Savings 

(0.03) (2.83) (1,783) (168,300) 166,51. 



013 Mandatory Fringe Benefits 

Corresponds to increase in Attrition 
Savings. 



157,224 



117,408 



39,816 



Total Recommended 
Reductions 

Total Recommended 
Reserves 



$1,944,121 
$660,429 



Board of Supervisors - Budget Analyst 



77 




City and County of San Francisco 

Meeting Minutes 

Finance Committee 

Members: Supervisors Mark Leno, Aaron Peskin and Matt Gonzalez 
Clerk: GailJohnson 



City Hall 

1 Dr. Carlton B. 

Goodlett Place 

San Francisco, CA 

94102-4689 



Thursday, June 21, 2001 



1:00 PM 
Departmental Budget Hearings 



City Hall, Room 263 



Members Present: Mark Leno, Aaron Peskin, Matt Gonzalez. 



MEETING CONVENED 



The meeting convened at 1:23 p.m. 



City and County of San Francisco 



Printed at 2:42 PM on 3 3 '04 



Finance Committee Meeting Minutes June 21,2001 



011045 [Budget Hearing and Review, FY 2001-2002] 

Hearing to consider the Annual Budget for Culture and Recreation; Public Works, Transportation and 
Commerce. 

(Culture and Recreation: Asian Art Museum; Art Commission; Administrative Services-Convention Facilities; 
Fine Arts Museum; Public Library; Law Library; Recreation and Park; Academy of Sciences; County 
Education Office; War Memorial.) 

(Public Works, Transportation and Commerce: Airport; Clean Water; Building Inspection; Emergency 
Communications Department; Business & Economic Development; Hetch Hetchy Project; Light, Heat and 
Power; Port; Parking and Traffic; Public Utilities Commission; Telecommunications & Information Services; 
Water Department; Public Works; Capital Projects.) 

(Companion to File 01 1040.) 

6/4/01 , RECEIVED AND ASSIGNED to Finance Committee. Scheduled for consideration on June 2 1 , at 1 :00 p.m. 
Heard in Committtee. Speakers: Harvey Rose, Budget Analyst; Emily Sano, Director, Asian Art Museum; 
Steve Kawa, Mayor's Office; Rich Newirth, Director, Art Commission; Mr. Osman, Administrative Services, 
Building Operations; Edward Harrington, Controller; Harry Parker; Director of Museums, Fine Arts 
Museums; Susan Hildreth, City Librarian; Marcia Bell, Law Librarian; Elizabeth Goldstein, General 
Manager, General Manager, Recreation and Park Department; Michael Elzey, Chief Executive Officer, 
Concourse Authority; Supervisor McGoldrick; Ken Bruce, Budget Analyst's Office; Stan Jones, Budget 
Analyst's Office; Elizabeth Murray, Managing Director, War Memorial Performing Arts Center; Karen 
Clopton, Chief of Operations, Port; Ben Cutley, Director of Finance, Port; John Martin, Director of Airports; 
Lawrence Klein, Assistant General Manager, Operations, Public Utilities Commission; Edward Smeloff, 
Assistant General Manager, Power Policy, Public Utilities Commission; Laurie Park, Acting General 
Manager, Hetch Hetchy Water and Power; Emilie Neumann, Budget Analyst's Office; Frank Chiu, Director, 
Department of Building Inspection; Thera Bradshaw, Executive Director, Emergency Communications 
Department; Richard Hillis, Business and Economic Development Department; Daniel Wang, Director, Small 
Business Office; Debra Newman, Budget Analyst's Office; Annemarie Conroy, Executive Drector, Treasure 
Island Development Authority; Fred Hamdun, Executive Director, Department of Parking and Traffic; Liza 
Lowery, Executive Director, Department of Telecommunications and Information Services; Edwin Lee, 
Director, Department of Public Works. 
Meeting recessed to June 22, 2001 , at 2:00 p.m. 
MEETING RECESSED by the following vote: 
Ayes: 3 - Leno, Peskin, Gonzalez 



011060 [Redevelopment Agency Budget and Bonds, Fiscal Year 2001-2002] 

Resolution approving the budget of the Redevelopment Agency of the City and County of San Francisco for 
fiscal year 2001-2002; and approving the issuance by the Agency of Bonds in an aggregate principal amount 
not to exceed $60,000,000 for the purpose of financing Redevelopment activities in fiscal year 2001-2002. 
(Redevelopment Agency) 

(Fiscal impact.) 

5/31/01, RECEIVED AND ASSIGNED to Finance Committee. June 4, 2001: Redevelopment Agency submitted a replacement 

resolution to correct format errors. 

Heard in Committee. Speakers: Harvey Rose, Budget Analyst; James Morales, Executive Director, 
Redevelopment Agency. 

Meeting recessed to June 22, 2001, at 2:00 p.m. 
MEETING RECESSED by the following vote: 
Ayes: 3 - Leno, Peskin, Gonzalez 



City and County of San Francisco 2 Printed at 2:42 PM on 3/3/04 






Finance Committee Meeting Minutes June 21, 2001 



ADJOURNMENT 



The meeting recessed at 9:55 p.m. to reconvene on June 22, 2001, at 2:00 p.m. 



City and County of San Francisco 3 Printed at 2:42 I'M on 3 1(14 




[Budget Analyst Report] 

Susan Horn 

Main Library-Govt. Doc. Section 



CITY AND COUNTY =^3&W3f J:? OF SAN FRATNUISCO 



JBOARD OF SUPERVISORS 

BUDGET ANALYST 

1390 Market Street, Suite 1025, San Francisco, CA 94102 (415) 554-7642 
FAX (415) 252-0461 



June 19, 2001 

DOCUMENTS DEPT. 

TO: ^Finance Committee jy^ ^ 1 2001 

FROM: Budget Analyst SAN FRANCISCO 

PUBLIC LIBRARY 
SUBJECT: Recommendations of the Budget Analyst for Amendment of the Mayor's 
Fiscal Year 2001-2002 Budget. 



The Budget Analyst is, providing the attached budget recommendations for 
departments listed below which are the subject of the Finance Committee budget 
hearing. 

Finance Committee Budget Hearing- June 21, 2001, 1:00 p.m. 

Page 
Culture and Recreation 

AAM Asian Art Museum 1 

ART Art Commission 5 

CFM Administrative Services - Convention Facilities 8 

FAM Fine Arts Museums 15 

LIB Public Library 18 

LLB Law Library 28 

REC Recreation and Park 30 

SCI Academy of Sciences 42 

USD County Education Office 44 

WAR War Memorial 46 



Memo to Finance Committee 
June 19, 2001 
Page 2 



Public Works, Transportation and Commerce 



Page 



AIR Airport 50 

CWP Clean Water 62 

DBI Building Inspection 68 

ECD Emergency Communications 80 

ECN Business & Economic Development 85 

HHP Hetch Hetchy Project 94 

LHP Light, Heat and Power 103 

PAB Board of Appeals 107 

PRT Port 110 

PTC Parking and Traffic 121 

PUC Public Utilities Commission 129 

TIS Telecommunications & Information Services 140 

WTR Water 151 

DPW Public Works 157 

RED San Francisco Redevelopment Agency 177 

CAP Capital Projects 189 




^ /?, 



Harvey M. Rose 



cc: Supervisor Leno 
Supervisor Peskin 
Supervisor Gonzalez 
President Ammiano 
Supervisor Daly 
Supervisor Hall 
Supervisor Maxwell 



Supervisor McGoldrick 
Supervisor Newsom 
Supervisor Sandoval 
Supervisor Yee 
Clerk of the Board 
Controller 
Steve Kawa 



BOARD OF SUPERVISORS 
BUDGET ANALYST 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: 



AAM ASIAN ART MUSEUM 



Financial Data: 

The Asian Art Museum's proposed $3,449,262 budget for FY 2001-02 is $1,577,200 or 84.25 
percent more than the original FY 2000-01 budget of $1,872,062. The net increase from the revised FY 
2000-01 budget is $1,291,067 or 59.82 percent. 

Summary of program Expenditures: 



Program Expenditures 



Fiscal Year 2000-2001 



Original 



Revised 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 2000-2001 

2001-2002 Original Budget 



ASIAN ART MUSEUM 



1,872,062 $ 2,158,195 $ 



3,449,262 $ 



1,577,200 



Total Expenditures 



1,872,062 S 2,158,195 $ 



3,449,262 $ 



1,577,200 



Department Personnel Summary: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 30.39 FTEs, which is 
20.59 FTEs more than the 9.8 FTEs in the original FY 2000-01 budget. The FTE allocations by program 
are as follows: 



Full Time Equivalents Original Revised 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 2000-2001 Fiscal Year From 2000-2001 

2001-2002 



Original Budget 



ASIAN ART MUSEUM 



9.80 



9.80 



30.39 



20.59 



Totals 



9.80 



9.80 



30.39 



20.59 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: AAM ASIAN ART MUSEUM (continued) 



Of the 20.59 new full-time positions, 18 FTE positions are permanent positions and 2.59 FTEs 
are temporary positions. The 18 permanent positions include (a) 14 positions that are being transferred 
from the Fine Arts Museum budget, including 12 8226 Museum Guards, one 8228 Senior Museum 
Guard and one 7334 Stationary Engineer, and (b) four new positions, including one AC30 Director, 
Museum Security Services, one 7120 Building and Grounds Maintenance Superintendent and two 8228 
Senior Museum Guards. Details on the 18 permanent positions are as follows: 







No. of 


Position 


Classification 


Positions 


Director of Museum Security Services 


AC30 


1.0 


Building and Grounds Maintenance 






Superintendent 


7120 


1.0 


Stationary Engineer 


7334 


1.0 


Museum Guard 


8226 


12.0 


Senior Museum Guard 


8228 


3.0 



Annual 
Salary Per 
Position at 

Top Step 

$82,370 

84,596 
58,107 
46,430 
51,697 



Total Salary 
at Top Step 

$82,370 

84,596 

58,107 

557,162 

155.091 



Total 



18.0 



$937,326 



The Budget Analyst has previously recommended approval of the 14 positions to be transferred 
from the Fine Arts Museum and the four new positions shown in the table above as interim budget 
exceptions in the FY 2001-02 Interim Annual Appropriation Ordinance. 

As shown in the table below, the Asian Art Museum has an existing 1368 Special Assistant DC 
position that is authorized by the Human Resources Department. This position has been filled since July 
1,2000. 



Exempt / 
Provisional 


Count 


Class 


Title 


Salary 


Filled / 
Vacant 


Exempt 


1 


1368 


Special Assistant DC 


$60,709 


Filled 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: AAM ASIAN ART MUSEUM (continued) 



DEPARTMENT REVENUES 



Department revenues have increased by $342,782 or 18.31 percent and General Fund support has 
increased by $ 1,234,418. 



DESCRIPTION 

The Asian Art Museum is maintained and operated by the non-profit corporation, Asian Art 
Museum Foundation, with a proposed budget in FY 2001-02 of $8,700,000. Of the total budget of 
$8,700,000, the City would contribute $3,449,262 or 39.6 percent and the remaining amount of 
$5,250,738 or 60.4 percent is funded from private donations and admission revenues. The City currently 
funds 10 curatorial staff, as well as monies to supplement education, conservation, and exhibition 
programs, and services of other City departments, such as light, heat and power, and telecommunication 
services. In FY 2001-02, the City will provide 18 full-time positions to provide security services and 
building and grounds maintenance, including 14 positions which will be reassigned from the Fine Arts 
Museum budget to the Asian Art Museum budget and four new positions. 

The Asian Art Museum will be closing on October 7, 2001 for approximately 10 months in 
preparation for relocating in July of 2002 from Golden Gate Park to the new Civic Center facility. Of 
the $1,577,200 increase in the Asian Art Museum budget, major changes are as follows: (a) an increase 
of $1,377,904 for personnel costs, including 14 positions transferred from the Fine Arts Museum and 
four new full-time positions, four temporary Museum Guards to provide security services at the Asian 
Art Museum between July 1, 2001 and October 7, 2001, one temporary administrative position to collect 
admissions fees between July 1, 2001 and October 7, 2001, and Mandatory Fringe Benefits, and (b) an 
increase of $148,379 for Services of Other Departments, including two work orders to the Public 
Utilities Commission for light, heat, and power and for sewer services. 



Comment 

The Mayor's budget provides an increase of $1,577,200. Our recommended reductions, which 
total $17,747, would still allow an increase of SI, 559,453 or 83.3 percent in the Department's 
budget. 



Board of Supervisors - budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: AAM Asian Art Museum 



Position/ N u m b er Amount 

Page Equipment 

No, Object Number From la From To Saving 



1386 005 Temporary Salaries TEMPM $96,633 $80,150 $16,. 

To reduce expenses for Temporary Salaries to the minimum 
essential for effective operations. The M.H. de Young Museum 
and the Asian Art Museum are currently located in the same i 
building in Golden Gate Park. Security services for the Asian Art 
Museum's portion of the shared building are currently funded in the 
Fine Art Museum Budget. Because the M.H. de Young Museum 
will vacate its portion of the building by July of 2001 for 
renovation, the Asian Art Museum's proposed FY 2001-02 budget 
includes the reassignment of 12 8226 Museum Guard positions and 
one 8228 Senior Museum Guard position from the Fine Arts 
Museum budget to the Asian Art Museum. Further, Temporary 
Salaries for security services have historically been included in the 
Fine Arts Museum budget. The Asian Art Museum did not include 
any funds for Temporary Salaries in their FY 2000-01 budget. Our 
recommended reduction of $16,483 would still provide sufficient 
funds to the Asian Art Museum to hire 4 temporary 8226 Museum 
Guards from July 1, 2001 through October 7, 2001 while the Asian 
Art Museum is open to the public. Our recommended reduction in 
Temporary Salaries would also provide sufficient funds for 
temporary security staff from October 7, 2001 through June 30, 
2001 on as as-needed basis while the Asian Art Museum is closed 
to the public. 



1386 013 Mandatory Fringe Benefits 426,298 425,034 ll 

Corresponds to reduction in Temporary Salaries. 



Total Recommended Reductions $17 7 



Board of Supervisor s - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



DEPARTMENT: 



ART ART COMMISSION 



Financial Data: 

The Art Commission's proposed $8,412,074 budget for FY 2001-02 is $1,001,457 or 13.51 
percent more than the original FY 2000-01 budget of $7,410,617. The net decrease from the revised FY 
2000-01 budget is $822,963 or 8.91 percent. 

Summary of Program Expenditures: 



Program Expenditures 

ART COMMISSION - ADMINISTRATION 

CIVIC COLLECTION 

COMMUNITY ARTS & EDUCATION 

CULTURAL EQUITY 

GALLERY 

MUNICIPAL SYMPHONY CONCERTS 

PUBLIC ART 

STREET ARTISTS 



Total Operating Expenditures 
Capital Improvements & Fac. Maint. 
Total Expenditures 
Less: Work Order Recoveries 
Net Expenditures 



Fiscal Year 2000-2001 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 2000-2001 



Original 


Revised 


2001-2002 


Original Budget 


S 937,108 


S 2,437,108 i 


; 1,032,300 


S 95,192 


2,705,602 


2,978,205 


2,931,618 


226,016 


2,045,925 


2,045,925 


2,386,022 


340,097 


- 


15,000 


15,000 


15,000 


889,144 


925,926 


925,926 


36,782 


541,472 


496,657 


654,891 


113,419 


146,766 


146,766 


156,317 


9,551 



$ 7,266,017 S 9,045,587 S 8,102,074 S 836,057 

S 144.600 S 189,450 S 310.000 S 165.400 

S 7,410,617 S 9,235,037 $ 8,412,074 $ 1,001,457 

(607,552) (772.030) (723.869) (116.317) 



S 6,803,065 S 8,463,007 S 7,688,205 S 



885,140 



DEPARTMENT PERSONNEL SUMMARY: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 23.31 FTEs, which is 
1.5 FTE than the 21.81 FTEs in the original FY 2000-01 budget. The FTE allocations by program are as 
follows: 



BOARD OF SUPERVISORS - BUDGET ANALYST 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: ART ART COMMISSION (continued) 



Fiscal Year 2000-2001 



Full Time Equivalents 

ART COMMISSION - ADMINISTRATION 
COMMUNITY ARTS & EDUCATION 
CULTURAL EQUITY 
PUBLIC ART 
STREET ARTISTS 



Original 


Revised 


2001-2002 


9.26 


9.26 


9.31 


1.50 


1.50 


1.50 


2.00 


2.00 


2.00 


7.05 


7.05 


8.50 


2.00 


2.00 


2.00 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 2000-2001 

Original Budget 



0.05 



1.45 



Totals 



21.81 



21.81 



23.31 



1.50 



Special Assistant Positions Recommended for Reclassification 



Exempt/ 
Provisional 


Count 


Old Class Title 


Salary 


New 
Class 


Title 


Salary 


Exempt 
Exempt 


1 

1 


1372 Special Asst XIII 
1375 Special Asst XVI 


$80,571 
100.328 


0951 
0961 


Deputy Director I 
Department Head I 


$83,781 
104.326 



Totals 



$180,899 



$188,107 



Department Revenues 

Department revenues have increased by $549,742 or 1 1.52 percent and General Fund support has 
increased by $335,398 or 16.50 percent. The Art Commission's main source of revenue is an allocation 
from the City's Hotel Tax, which goes to the Department's Cultural Centers and Cultural Equity 
Programs. The Controller projects Hotel Tax revenues for FY 2001-02 will be $2,079,000 for the 
Cultural Centers and $2,354,352 for Cultural Equity, which is a combined increase in revenue for these 
two programs of $487,226. Other sources of increased revenue are Federal, State and private grants. 



BOARD OF SUPERVISORS - BUDGET ANALYST 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: ART ART COMMISSION ("continued) 



DESCRIPTION 



The Art Commission's most significant change in expenditures is an increase of $340,097 in the 
Cultural Equity Program, which provides grant funds to individual artists, and small and midsize arts 
organizations in all disciplines, as well as for art space initiatives or facilities acquisition programs. This 
increase in expenditures corresponds to the increase in revenue from the Hotel Tax. These funds are 
expended in the form of Cultural Equity grants, to such organizations as Gameline, the sponsor of the 
San Francisco Gay and Lesbian Film Festival Zaccho Dance Theater, Joe Goode Performance Group, 
Afro Solo, Lorraine Hansberry Theater, Kulintang Arts, etc. The rest of the Cultural Equity Program 
increase is in salary costs from two upward substitutions, as well as normal salary and fringe benefit 
adjustments. 

The Community Arts & Education Program budget is increasing by $226,016, primarily due to 
an increase of $251,977 for Professional and Specialized Services, which again corresponds to the 
increased revenues from the Hotel Tax. The additional funds are proposed for capital projects for the 
City's four Cultural Centers (i.e., (1) South of Market Cultural Center, (2) Bayview Opera House 
Cultural Center, (3) Mission Cultural Center and the (4) Western Addition Cultural Center), including 
window and roof replacement at the South of Market Cultural Center and asbestos abatement at the 
Bayview Opera House Cultural Center. Other increases are due to normal salary adjustments and one 
upward substitution. These increases are partially offset by spending decreases from projects that have 
ended in FY 2000-01. 

The Public Art Program budget is increasing by $113,419, which is due to the upward 
substitution of 4.5 FTE positions. The Administration Division's budget has increased by $95,192, due 
primarily to a $98,208 increase in salary and fringe benefit cost, resulting from two Special Assistant 
reclassifications and the upward substitution of 5.53 FTE positions. Within the Administration Division, 
the Services to Other Departments expenditures are also increasing by $36,984, because of higher utility 
rates at the Cultural Centers. In FY 2000-01, the Administration Division provided a $1,500,000 one- 
year rent subsidy program, for artists whose rents in San Francisco were increasing. The increases in 
other program budgets are due mainly to salary adjustments. 

The proposed budget also includes $165,400 for capital improvements, including funds to restore 
the James A. Garfield monument in Golden Gate Park and the Dewey Monument in Union Square. 



RECOMMENDATIONS 

None. 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



DEPARTMENT: CFM - ADMINISTRATIVE SERVICES - CONVENTION FACILITIES 

MANAGEMENT 

Financial Data: 

The Convention Facility Management's proposed $86,449,520 budget for FY 2001-02 is 
$13,203,750 or 18.03 percent more than the original FY 2000-01 budget of $73,245,770. The net 
increase from the revised FY 2000-01 budget is $12,953,750 or 17.63 percent. 

Summary of Program Expenditures: 



Program Expenditures 

BUILDING OPERATIONS 

CONVENTION FACHJnES PROGRAM MANAGEMENT 

GRANTS FOR THE ARTS 

MOSCONE EXPANSION PROJECT 



Fiscal Year 2000-2001 



Original 



Revised 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 2000-2001 

2001-2002 Original Budget 



5,296,026 $ 5,296,026 $ 5,485,931 S 189,905 

52,984,744 52,984,744 51,407,165 (1,577,579) 

250,000 



Total Operating Expenditures 
Capital Improvements & Fac. MainL 
Total Expenditures 
Less: Work Order Recoveries 
Net Expenditures 



$ 58,280,770 $ 58,530,770 S 56,893,096 $ (1,387,674) 

$ 14.965,000 S 14.965,000 S 29,556,424 $ 14,591.424 



S 73,245,770 $ 73,495,770 S 86,449,520 S 13,203,750 

(70,000) (70,000) - 70,000 



$ 73,175,770 S 73,425,770 S 86,449,520 $ 



13,273,750 



Department Personnel Summary: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 67.26 FTEs, which is 
1 .25 FTE more than the 66.01 FTEs in the original FY 2000-01 budget. The FTE allocations by program 
are as follows: 



8 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: CFM ADMINISTRATIVE SERVICES - CONVENTION FACILITIES 
MANAGEMENT (continued) 



Full Time Equivalents 



BUILDING OPERATIONS 

CONVENTION FACILITIES PROGRAM MANAGEMENT 











Proposed 






M 


ayor's Budget 


Increase (Decrease) 


Fiscal Year 


2000-2001 




Fiscal Year 


From'2000-2001 


Original 


Revised 




2001-2002 


Original Budget 


61.11 


61.11 




62.37 


1.26 


4.90 


4.90 




4.89 


(0.01) 



67.26 



The Department has requested that the following Special Assistant positions be reclassified: 

Special Assistant Positions Recommended for Reclassification 



Exempt / 




Old 




New 




Provisional 


Count 


Class Title 


Salary 


Class Title 


Salary 


Exempt 


1.00 


1362 Special Assistant HI 


$39,411 


1364 Special Assistant V 


$45,518 


Exempt 


1.00 


1367 Special Assistant VTil 


56,402 


1369 Special Assistant X 


65,615 


Exempt 


1.00 


1370 Special Assistant XI 


70,627 


1371 Special Assistant XTI 


75,951 


Exempt 


1.00 


1370 Special Assistant XI 


70,627 


0922 Manager V 


83,781 


Exempt 


1.00 


1372 Special Assistant XIII 


80,571 


093 1 Manager VII 


96,998 


Exempt 


1.00 


1376 Special Assistant XVII 


107,976 


0933 Manager LX 


112,278 


Totals 


6.00 




$425,614 




$480,141 



Remaining Special Assistant Positions 



Exempt/ 








Filled/ 


Provisional 


Count 


Class Title 


Salarv 


Vacant 


Exempt 


1.00 


1361 Special Assistant II 


$36,444 


Filled 


Exempt 


1.00 


1364 Special Assistant V 


45,518 


Filled 


Exempt 


1.00 


1367 Special Assistant VIII 


56,402 


Filled 


Exempt 


2.00 


1368 Special Assistant LX 


121,418 


Filled 


Exempt 


2.00 


1369 Special Assistant X 


131,230 


Filled 


Exempt 


2.00 


1371 Special Assistant XTI 


151,902 


Filled 


Totals 


9.00 




$542,914 





Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: CFM ADMINISTRATIVE SERVICES - CONVENTION FACILITIES 
MANAGEMENT (continued) 



Department Revenues 

Department revenues have increased by $41,420,269 or 60.04 percent and General Fund support 
has increased by $509,905 or 12.20 percent. 



DESCRIPTION 

In FY 2001-02, the Department's proposed budget increase is $13,203,750. This increase is 
comprised primarily of the following changes: 

1. $210,694 for permanent salary costs related to upward substitutions, annualization of new 
positions approved for partial year funding in FY 2000-01, and the reclassification of 6.00 FTE 
special assistant positions to other classifications, plus increased mandatory fringe benefits costs. 

2. $25,000 for premium pay due to MOU expansion of the range of hours eligible for shift pay. 

3. $1,019,858 for the ongoing Moscone Joint Venture contract with SMG and Phigpen Limited to 
manage the Moscone Center, to cover the following cost increases: 

(a) Market rate adjustments to manager salaries ($58,500). Individual managers receive salary 
increases of between 3 and 4 percent based on (a) an evaluation of management salaries at 
comparable convention facilities in California, (b) the International Association of Assembly 
Managers salary database, and (c) a review of a variety of human resource consultants' 
databases. 

(b) The addition of four new staff in the Security/Traffic Control Department to deal with the 
increasing vehicular and pedestrian traffic volume in the Yerba Buena area ($261,000). 

(c) An increase in workers compensation ($43,000). 

(d) Cost of living salary adjustments for 214 FTE positions ($404,800). 

(e) Increased equipment maintenance and replacement costs related to the retrofit of Moscone 
Center South escalators, less decreased utilities costs ($252,558). 

4. $116,265 for the San Francisco Convention and Visitors Bureau contract. In FY 2001-02, the 
San Francisco Convention and Visitors Bureau will receive Hotel Tax revenue in the amount of 
$8,653,865, a $116,265 increase over its FY 2000-01 Hotel Tax revenue of $8,537,600. In both 
FY 2000-01 and FY 2001-02, the Hotel Tax revenue represents approximately 55.1 percent of 
the San Francisco Convention and Visitors Bureau's total revenue ($15,248,580 in FY 2000-01, 
and $15,714,300 in FY 2001-02). The balance the San Francisco Convention and Visitors 
Bureau's total revenue is generated by members' dues, publications, special promotions, and 
advertising that are not included in the City Budget. 

5. $461 ,333 for a lease agreement with the Port for the Marshalling Yard at Pier 70, as approved by 
the Board of Supervisors in November of 1999. The Marshalling Yard is used as a staging area 
for all trucks which bring merchandise to the Moscone Center. 

10 

Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: CFM ADMINISTRATIVE SERVICES - CONVENTION FACILITIES 
MANAGEMENT (continued) 

6. $67,120 for scheduled increases in the Lease Revenue Bond payments for Moscone Center Phase 

n. 

7. S29,350 for the one-time purchase of replacement components of the City Hall video and 
security system. 

8. $13,741,424 for the Moscone Center Expansion Project for an increase in the Moscone 
Expansion Project construction contract for steel erection, exterior cladding application, and 
mechanical systems installation. 

These increases are offset by reductions in overtime, overhead costs, building rent, facilities 
maintenance, equipment purchase, and utilities. 



Comment 

The Mayor's budget provides an increase of $13,203,750. Our recommended reductions, which 
total $84,478, would still allow an increase of $13,1 19,272 or 17.9% in the Department's budget. 



1 1 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 




Department: CFM - Convention Facilities Management 








Position/ 
Page Equipment 
No. Object Number 


Number 
From To 


Amount 
From To 


Savjqg 


FAD Convention Facilities Program Management 








2562 001 Permanent Salaries - Misc. 




$345,469 $327,956 


* 


* The recommended reduction in Permanent Salaries - Misc. is the total 
of the following specific recommendations regarding individual 
classifications. 







2567 001 Attrition Savings - Misc. ' 9993M 0.00 (0.21) (17,513) $17,51 

Increase Attrition Savings - Misc. by $17,513 to offset the effect of the 
Department's upward substitution of (1) a 5504 Project Manager II 
position to a 0931 Manager VII position, and (2) a 1372 Special 
Assistant XIII position to a 093 1 Manager VII position. These upward 
substitutions resulted in increased salary and fringe benefit costs during 
the past year without the approval of the Board of Supervisors. This 
recommendation will enable the Department to continue to maintain the 
existing filled positions, at the higher salary and fringe benefit costs, but 
will not result in additional budgeted expenditures for the Department 
because an offsetting amount will be eliminated from the budget by this 
increase in attrition savings. 



2562 013 Mandatory Fringe Benefits 79,154 75,323 3,83 

Corresponds to reductions in Attrition Savings. 

EAG Buil ding Operations 

2564 001 Permanent Salaries - Misc. 2,916,828 2,889,273 * 

* The recommended reduction in Permanent Salaries - Misc. is the total 
of the following specific recommendations regarding individual 
classifications. 



12 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Position/ Number 


Amount 




Equipment 






Number From To 


From Ifi 


Savings 


9993M (3.31) (3.87) 


(161,986) (189,541) 


27,555 



Department: CFM - Convention Facilities Management 



Page 
Njk Object 

2569 001 Attrition Savings - Misc. 

Increase Attrition Savings - Misc. by $27,555 to offset the effect of the 
Department's upward substitution of (1) a 1362 Special Assistant III 
position to a 1364 Special Assistant V position, (2) a 3534 Project 
Manager II position to a 0931 Manager VTI position, (c) a 1372 Special 
Assistant XIII position to a 0931 Manager VII position, and (d) a 1367 
Special Assistant VIII position to a 1369 Special Assistant X position. 
These upward substitutions were partially offset by the downward 
substitution of a 2786 General Services Manager position to a 2720 
Janitorial Services Supervisor. These upward substitutions resulted in 
increased salary and fringe benefit costs during the past year without the 
approval of the Board of Supervisors. This recommendation will enable 
the Department to continue to maintain the existing filled positions, at the 
higher salary and fringe benefit costs, but will not result in additional 
budgeted expenditures for the Department because an offsetting amount 
will be eliminated from the budget by this increase in attrition savings. 

2564 005 Temp Salaries - Misc. 126,000 124,972 1,028 

Further increase the reduction in Temporary Salaries to reflect the 
increased Mandatory Fringe Benefit costs generated by the upward 
substitutions of (a) the 2.00 FTE 1370 Special Assistant XI positions to 
the 2.00 FTE 1371 Special Assistant XII positions, and (b) the 1.00 FTE 
1371 Special Assistant XII position to a 1.00 FTE 0922 Manager V 
position. 

>564 013 Mandatory Fringe Benefits 822,459 815,119 7,340 

Corresponds to reductions in Attrition Savings. 



13 



Board of Supervisors - Budget Analyst 



' 


RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 






Department: 


CFM - Convention Facilities Management 


Number 
From To. 

the total of the 
items. 


Amount 

From T_o_ 

94,500 67,289 


- 
Savin; 




Page 
No, Object 


Position/ 

Equipment 

Number 

Equipment Purchase 

* The recommended reduction in Equipment Purchase is 
following specific recommendations regarding individua 




2565 060 


* 





2570 


060 


Mini-autoscrubber 


CF004N 


1.00 


1.00 


9,000 


8,984 


2570 


060 


Carpet & Floor Vacuum 


CF005N 


1.00 


1.00 


5,500 


5,176 


2570 


060 


Carpet Cleaning System 


CF006N 


1.00 


1.00 


13,500 


13,309 


2570 


060 


Portable Air Conditioners 


CF007N 


2.00 


2.00 


12,000 


11,675 


2570 


060 


JVC Video Camera 


CF008N 


1.00 


0.00 


6,500 





2570 


060 


Event Management System 


CF009R 


1.00 


0.00 


10,000 





2570 


060 


Employee ID Card System 


CF010R 


1.00 


0.00 


7,000 





2570 


060 


Media Audio Computers 


CF011R 


2.00 


2.00 


18,000 


17,320 


2570 


060 


JVC Video Cameras 


CF012R 


2.00 


2.00 


13,000 


10,825 



Reduce the Equipment Purchase budget by $27,21 1, comprising: 

(1) $6,500 for a JVC Video Camera as the Department has budgeted for 
three video cameras when it only requires two. 

(2) $ 10,000 for the Event Management System due to the lack of 
justification and a vendor quote. 

(3) $7,000 for the Employee ID Card System due to the lack of a vendor 
quote. 

(4) $3,71 1 to reflect actual vendor quotes. 



Total Recommended Reductions 



Board of Supervisors - Budget Analyst 



14 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



DEPARTMENT: 



FAM FINE ARTS MUSEUM 



Financial Data: 

The Fine Arts Museum's proposed $7,038,634 budget for FY 2001-02 is $865,176 or 10.95 
percent less than the original FY 2000-01 budget of $7,903,810. The net decrease from the revised FY 
2000-01 budget is $1,638,836 or 18.89 percent. 



Summary of Program Expenditures: 



Fiscal Year 2000-2001 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 2000-2001 



Program Expenditures 


Original 


Revised 




2001-2002 




Origina 


Budget 


ADMISSIONS 

OPER & MAINT OF MUSEUMS 


$ 2,038,000 
5,79.0,810 


$ 2,796,660 
5,805,810 


S 


1,227,800 
5,760,834 


$ 




(810,200) 
(29,976) 


Total Operating Expenditures 
Capital Improvements & Fac. Maint. 


S 7,828,810 
S 75,000 


$ 8,602,470 
$ 75,000 


s 

s 


6,988,634 
50,000 


S 

s 




(840,176) 

(25,000) 



Total Expenditures 



$ 7,903,810 $ 8,677,470 S 7,038,634 $ 



(865,176) 



DEPARTMENT PERSONNEL SUMMARY: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 65.49 FTEs, which is 
11.06 FTEs less than the 76.55 FTEs in the original FY 2000-01 budget. The FTE allocations by 
program are as follows: 



15 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: F AM FINE ART MUSEUM (continued) 











Proposed 








Mayor's Budget 


Increase (Decrease) 




Fiscal Year 


2000-2001 


Fiscal Year 


From 2000-2001 


Full Time Equivalents 


Original 


Revised 


2001-2002 


Original Budget 


ADMISSIONS 


3.89 


3.89 


3.21 


(0.68) 


OPER & MAINT OF MUSEUMS 


72.66 


72.66 


62.28 


(10.38) 



Totals 



76.55 



76.55 



65.49 



(11.06) 



The reduction of 11.06 FTEs in the proposed FY 2000-01 budget results from the reassignment of 14.0 
FTE positions (one Stationary Engineer, 12 Museum Guard positions and one Senior Museum Guard) 
from the Fine Arts Museums budget to the Asian Art Museums budget, and the deletion of 2.5 FTE 
vacant positions (2 Institutional Police Sergeants and 0.5 Museum Guards) offset by an decrease in 
attrition savings. The proposed budget contains no new positions or upward substitution of positions. 

The Fine Arts Museum does not include any Special Assistant positions. 



DEPARTMENT REVENUES 

Department revenues have decreased by $135,181 or 2 percent and General Fund support has 
decreased by $729,995 or 63.70 percent. 



DESCRIPTION 

The Fine Arts Museums include the Palace of the Legion of Honor and the de Young Museum. 
The de Young Museum closed to the public on December 31, 2000 for renovation. Beginning in July of 
2001, the collection will be stored for approximately four years at an offsite storage facility. Demolition 
of the existing de Young Museum and construction of the new de Young Museum is scheduled to begin 
in early 2002, and the new de Young Museum is expected to open in July of 2005. 



16 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: FAM FINE ART MUSEUM (continued) 

The non-profit Corporation of the Fine Arts Museum (COFAM) provides most of the curatorial, 
conservation, education, exhibitions, fund-raising and administration staff for the de Young Museum 
and the Palace of the Legion of Honor. The positions funded in the FY 2001-02 Fine Arts Museum 
budget include 50 security guards, 7 building maintenance staff, 5 curatorial staff, and 3 administrative 
staff. The Fine Arts Museum staff funded in the FY 2001-02 will provide security and maintenance 
services for the following locations: (1) Palace of the Legion of Honor, (2) de Young Art Center in the 
Sunset District (educational center), (3) Post Street administrative offices, and (4) the de Young offsite 
storage facility. 

The M.H. de Young Museum and the Asian Art Museum have been located in the same building 
in Golden Gate Park since 1966. With the closure of the de Young Museum, the FY 2001-02 Fine Arts 
Museum budget will no longer include security guard and building maintenance staff for the Asian Art 
Museum's portion of the shared building. The Fine Arts Museum has reassigned 13 museum security 
positions and one Stationary Engineer position to the Asian Arts Museum budget. The Fine Arts 
Museum budget continues to include 24-hour security services at the Palace of the Legion of Honor and 
at the de Young Museum offsite storage facility. 

The net decrease in the Fine Arts Museum total expenditures from the FY 2000-01 original 
budget is $865,176. The expenditure decrease in the proposed FY 2001-02 budget is primarily related to: 

• $273,576 decrease in Permanent Salaries; 

• $53,468 decrease in Temporary Salaries; 

• $28,006 increase in Overtime to adjust the Fine Arts Museum budget in FY 2001-02 for 
security services at the Palace of the Legion of Honor and the de Young off-site storage 
facility to actual Overtime expenditures in FY 1999-2000 and FY 2000-01; 

• $34,966 decrease in Holiday Pay; 

• $82,633 decrease in Mandatory Fringe Benefits; 

• $25,000 decrease in Facilities Maintenance; 

• $361,930 increase in Services of Other Departments, primarily for light, heat and power; and 

• $785,301 decrease in Unappropriated Revenue. According to Mr. Steve Dykes of the Fine 
Arts Museum, Unappropriated Revenue is net admissions revenue that is paid by the Fine 
Arts Museum to COFAM as a reimbursement for Museum services. This decrease is due to 
the closure of the de Young Museum. 



Recommeptoations 

None. 



17 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: 



LIB PUBLIC LIBRARY 



Financial Data: 

The Public Library's proposed $75,886,626 budget for FY 2001-02 is $27,066,860 or 55.44 
percent more than the original FY 2000-01 budget of $48,819,766. The net increase from the revised 
FY 2000-01 budget is $25,638,571 or 51.02 percent. 

Summary of Program Expenditures: 



Fiscal Year 2000-2001 



Mayor's Budget Increase (Decrease) 
Fiscal Year From 2000-2001 



Program Expenditures 

AUTOMATION 

BRANCH PROGRAM 

CHILDREN'S BASELINE 

CHILDREN'S FUND PROGRAMS 

COMMUNITY ARTS & EDUCATION 

INFORMATION AND RESOURCE MANAGEMENT 

LIBRARY ADMINISTRATION 

MAIN PROGRAM 

NON-CHILDREN'S FUND PROGRAMS 

OPERATIONS AND MAINTENANCE 

PUBLIC AFFAIRS 

TECHNICAL SERVICES 



Total Operating Expenditures 
Capital Improvements & Fac. Maint. 
Total Expenditures 
Less: Work Order Recoveries 
Net Expenditures 





Original 




Revised 




2001-2002 




Ori 


ginal Budget 


$ 


2,243,091 
11,394,386 
4,320,976 

5,121,196 
2,544,394 
11,541,099 

450,463 
5,927,887 

894,149 
3,392,125 


$ 


2,296,936 
11,458,316 
5,227,454 

310,718 
5,649,666 
2,458,618 
11,282,099 

434,214 
6,072,525 

894,149 
3,392,125 


S 


2,501,486 
12,027,556 
5,603,027 

5,011,383 
2,689,922 
12,101,619 

452,237 
6,571,013 

993,235 
3,645,778 


S 




258,395 

633,170 

1,282,051 

(109,813) 
145,528 
560,520 
1,774 
643,126 
99,086 
253,653 


s 


47,829,766 


s 


49,476,820 


S 


51,597,256 


s 




3,767,490 


$ 


990,000 


s 


771,235 


S 


24,289,370 


s 




23,299,370 



$ 48,819,766 $ 50,248,055 S 75,886,626 $ 27,066,860 
(434.214) (471,714) (472.237) (38,023) 



$ 48,385,552 $ 49,776,341 $ 75,414,389 $ 



27,028,837 



Board of Supervisors - Budget Analyst 



18 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: LIB PUBLIC LIBRARY (continued) 

Department Personnel Summary: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 614.41 FTEs, which is 
15.37 FTEs more than the 599.04 FTEs in the original FY 2000-01 budget. The FTE allocations by 
program are as follows: 



Full Time Equivalents 

AUTOMATION 
BRANCH PROGRAM 
CHILDREN'S BASELINE 
CHILDREN'S FUND PROGRAMS 
COMMUNITY ARTS & EDUCATION 
INFORMATION AND RESOURCE MANAGEMENT 
LIBRARY ADMINISTRATION 
MAIN PROGRAM 

NON-CHILDREN'S FUND PROGRAMS 
OPERATIONS AND MAINTENANCE 
PUBLIC AFFAIRS 
TECHNICAL SERVICES 



Totals 









Proposed 






Mayor's Budget 


Increase (Decrease) 


Fiscal Year 2000-2001 


Fiscal Year 


From 2000-2001 


Original 


Revised 


2001-2002 


Original Budget 


12.31 


12.31 


12.95 


0.64 


173.84 


173.84 


177.51 


3.67 


58.81 


65.56 


66.88 


8.07 


9.56 


9.56 


10.07 


0.51 


21.81 


20.81 


22.03 


0.22 


188.90 


183.15 


183.99 


(4.91) 


5.88 


5.88 


5.88 


. 


68.31 


68.31 


72.94 


4.63 


12.27 


12.27 


13.41 


1.14 


47.35 


47.35 


48.75 


1.40 



599.04 599.04 



614.41 



15.37 



SPECIAL ASSISTANT POSITIONS:* 



Remaining Special Asssistant Positions 



Exempt/ 
Provisional 



Count 



Class 



Title 



Salary 



Filled/ 
Vacant 



Exempt 
Exempt 

Exempt 



1 1365 Special Assistant VI 
1 1366 Special Assistant VII 

1 1 369 Specia I Assistant X 



$48,729 Filled 
52,435 Vacant 
65.615 Filled 



Totals 



$166,779 



*Note: No position changes are included in Special Assistants, although the Library is in the process of 
reclassifying these positions. 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: LIB PUBLIC LIBRARY (continued) 



DEPARTMENT REVENUES 

Department revenues have increased by $26,922,276 or 54.53 percent and General Fund support 
has increased by $3,081,230 or 11.50 percent. Overall, Library revenues are anticipated to total 
$76,297,828 in FY 2001-02, as compared with $49,375,552 in FY 2000-01, an increase of $26,922,276, 
primarily resulting from the Capital Improvement and Facilities Maintenance revenues of $24,289,370 
to begin the Branch Library Improvement Facilities Improvement Project. 

The Library receives its revenue mainly from the Library Preservation Fund, which was initiated 
in 1994 under Proposition E. As codified in Charter Section 16.109, the Library Preservation Fund 
receives $0,025 for every $100 of assessed property value in the City. The proposed revenue for the 
Library Preservation Fund in FY 2001-02 is $19,598,072, an increase of $1,324,828. 

In addition, Charter Section 16.019 requires the City to annually appropriate General Fund 
revenues to the Library that are equal to the percentage amount of General Fund revenues received by 
the Library in FY 1992-93. The Library's proposed baseline share of such General Fund revenues for FY 
2001-02 is $29,954,787, or $3,081,230 more than the Library received in FY 2000-01. An additional 
$1,040,000 of General Fund revenues that should have been appropriated to the Library in FY 2000-01 
will be carried forward and included in the Library's budget for FY 2001-02. Other significant revenue 
sources include State grants, which are projected to remain at $1,331,806 for FY 2001-02, fines, which 
are projected to increase from $420,213 in FY 2000-01 to $491,500 in FY 2001-02 and an allocation of 
$452,000 from the Department of Children, Youth and Families to support youth and teen programs. 

DESCRIPTION 

The increase in expenditures for FY 2001-02 is primarily for two Capital Improvement projects 
and enhanced Facilities Maintenance, increasing by $23,299,370 from $990,000 in FY 2000-01 to 
$24,289,370 in FY 2001-02. The first project is the Branch Library Facility Improvement Bond 
Program; in November of 2000, San Francisco voters approved the sale of $105,865,000 of General 
Obligation Bonds to fund renovation of 19 existing Branch Libraries and to construct four new 
Branches. The second project is improving the Main Library, according to recommendations made by a 
Post Occupancy Evaluation (POE). 

The largest increase in expenditures by program is in the Children's Fund, which is proposed to 
increase by $1,282,051 from FY 2000-01. Salaries would increase by $530,444 from the FY 2000-01 
original budget, partially due to an increase of $302,328 from the FY 2000-01 original to the revised 
budget. In addition, the FY 2001-02 increase results from normal salary adjustments and the addition of 
1.13 FTE positions. The other significant increase is $611,023 in Other Materials and Supplies for 
books, periodicals and other materials. 

20 






Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: LIB PUBLIC LIBRARY (continued) 

Operations and Maintenance is proposing an increase of $643,126 due to normal salary increases 
for the Division's 68.3 FTE positions, as well as the addition of 4.5 new FTE positions. The increase 
also results from an increase of $107,600 for Materials and Supplies, which is for program 
enhancements, office supplies and building systems. 

The Branch Library's increase of $633,170 is the result of the addition of 3.66 new FTE 
positions, as well as normal salary increases for the Division's 173.84 FTE positions. The Branch budget 
also includes increases due to the proposed one-time equipment purchase of Express Check-out 
machines, security systems equipment and a new vehicle. 

The Main Library is proposing an increase of $560,520 due to Permanent Salary increases of 
$277,061, from normal salary adjustments and the addition of 3.7 FTE positions. The increase is also the 
result of $120,000 in Other Current Expenses for the one-time expense of microfilm replacement and 
software for a booking system, $105,000 for the one-time purchase of two Express Check Out machines, 
a new microfilm reader and additional equipment. Other Division increases are due mainly to normal 
salary adjustments and general improvement projects 

The book budget is proposed to increase by $424,686 to a total of $4,131,649 in FY 2001-02. 
The Library is projected to have a balance of over $1,000,000 in their book budget at the end of FY 
2000-01. However, the Department indicates that fully spending their book budget is a priority for next 
year. 

Because the revenues for the Public Library have increased so significantly as a result of General 
Fund allocations and Library Preservation Fund allocations, the Library's proposed FY 2001-02 budget 
will not require General Fund support in excess of the level mandated by the Charter, as has occurred in 
prior years. 

Comment 

The Mayor's budget provides an increase of $27,066,860. Our recommended reductions, which 
total $628,787, would still allow an increase of $26,438,073 or 54.15% in the Department's budget. 



21 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: LIB Public Library 








Position/ Number 


Amount 


Page 


Equipment 




No r Object 


Number From To 


From Tj> 


FFF Main Program 






2602 001 Permanent Salaries - Misc 




$9,121,527 $9,12 



Savings 



* The recommended reduction in Permanent 
Salaries is the total of the following specific 
recommendations regarding individual 
classifications. 



2627 



Junior Management Asst. 


1840H 


0.5 


0.5 


23,005 


23,005 


Clerk 


1404H 


0.38 


0.38 


13,721 


13,721 



Approval of the requested two current grant- funded 
positions to Library Preservation-funded positions 
are policy matters for the Board of Supervisors. 
Currently, these two positions are funded through a 
Friends and Foundation grant for Project Read, an 
adult literacy program. The proposed budget would 
transfer half of the cost for each of these positions to 
the Library's budget. 

The Library advises that there are currently a total of 
6.25 FTEs for Project Read. Of the 6.25, 3.0 are 
presently funded by the Library and 3.25 FTEs are 
grant-funded positions. The proposed FY 2001-02 
budget would transfer .88 FTE positions to the 
Library, leaving 2.37 FTEs to continue to be grant- 
funded in FY 2001-02. The Library anticipates 
transferring these additional 2.37 FTE Project Read 
gTant-funded positions to the Library's budget over 
the next several years. » 



22 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



LIB Public Library 



Object 



Branch Program 



Position/ Number 

Equipment 
Number From Ifl 



Amount 
From To Savings 



060 Equipment Purchase 



$204,143 $194,643 $9,500 



Reduce to reflect that two of the proposed security systems 
included in the Equipment Purchase budget have already 
been funded. Estimated cost per security system is $4,750. 



027 Professional & Specialized Services 



173,749 



173,749 



The requested SI 73,749 would fund the ongoing operations of 
the Tool-Lending Library, which was begun in January of 
2001. The Tool-Lending Library is currently provided under a 
contract with the San Francisco League of Urban Gardeners 
(SLUG), a non-profit organization, at a facility located on San 
Bruno Avenue. The initial funding for this Tool-Lending 
Library was provided with General Fund revenues, above the 
Library Preservation baseline amount. The Library has 
requested that this program not continue to be funded with 
Library Preservation Funds. Therefore, the Budget Analyst 
recommends that these funds be deleted. 



067 Bids, Structures & Improvements 



17,854,903 17,665,000 189,903 



Reduce the proposed 2001 Public Library first series bond 
sale of the 5105,865,000 Branch Library Improvements 
General Obligation Bonds which was approved by San 
Francisco voters in November of 2000. The actual size of the 
fust bond sale has now been determined to be 517,665,000, 
which is 5189,903 less than budgeted. 



23 



Board of S upervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: LIB Public Library 



Object 



Position/ Number 

Equipment 
Number From Xo. 



Public A ffa i r s 



Amount 
From Ifl Savings 



001 Permanent Salaries - Misc 

* The recommended reduction in Permanent Salaries is the 
total of the following specific recommendations regarding 
individual classifications. 



$658,598 $642,989 



Museum Preparator 


3520H 


0.5 


0.5 


18,808 


18,808 


Curator II 


3542H 


1.0 


1.0 


48,178 


48,178 



Approval of the requested two current grant-funded positions to Library- 
funded positions are policy matters for the Board of Supervisors. These 
two positions have been funded for three years from a Friends and 
Foundation grant. The proposed budget would transfer the costs for 
these two positions (1.5 FTEs) to the Library Preservation Fund budget. 

The Library's proposed budget has an existing 3544 Curator EI in Public 
Affairs and also includes one new 3542 Curator II position (.75 Fib), in 
addition to the subject request to transfer the Museum Preparator (0.5 
FTE) and Curator II ( 1 .0 FTE) positions from grant funds to Library 
funding. 



Graphic Artist 



5322N 



0.38 0.0 



15,609 



15,609 



Delete the proposed new 5322 Graphic Artist position because the 
Department has also proposed the upward substitution of two 3610 
Library Assistants to two 5322 Graphic Artist positions in the Public 
Affairs Division. Currently, the Public Affairs Division does not have 
any Graphic Artist positions. Our recommendation will still provide for 
two new 5322 Graphic Artist positions. Of the requested 15.5 new FTE 
positions, the Department has indicated that this is one of their lowest 
priority requests. 



24 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



LIB Public Library 



Page 
No. Object 

!613 013 Mandatory Fringe Benefits 



Position/ Number 


Amount 




Equipment 






Number From To 


From To 


Savings 




$176,227 $172,794 


$3,433 



Corresponds to reduction in Permanent Salaries - Misc. 



029 Maintenance Svcs - Equip. 54,800 40,800 14,000 

Reduce to reflect that the Department's actual request for 
Maintenance Services - Equipment is $40,800, not $54,800. 



Operations and Maintenance 

Permanent Salaries - Misc 3,435,467 3,322,305 * 

* The recommended reduction in Permanent Salaries is the total of 
the following specific recommendations regarding individual 
classifications. 

General Laborer 7514N 0.75 0.0 30,639 30,639 

Delete the proposed new 7514 General Laborer position because 
Operations and Maintenance already has one 75 14 General Laborer 
position. Of the requested 15.5 new FTE positions, the Department 
has indicated that this is one of their lowest priority requests. 

Custodian 2708N 0.75 0.0 27,727 27,727 

Delete the requested new 2708 Custodian position, which would be 
assigned fun-time at the Chinatown Branch Library. The existing 
budget contains 33.16 FTE Custodians, plus three Custodian Supervisor 
positions, for a total of 36.16 FTEs. Currently, one Custodian spends 
three hours per day at the Chinatown Branch, which is the busiest 
Branch Library. If the Library needs additional hours of custodial 
assistance at the Chinatown Branch Library, then existing Custodians 
should be reallocated from other less busy Library facilities. 



25 

Board of S upervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: LIB Public Library 



Page 
No. Object 

2637 Chief Stationary Engineer 



Position/ Number 


Amount 






Equipment 








Number From To 


From 


Ifl 


Savin as 


7205N 0.75 


$54,796 


$0 


$54,796 



Delete requested new 7205 Chief Stationary Engineer position. The 
Library's justification for this new position relates primarily to the 
S 105,865,000 General Obligation Bond monies to rehabilitate and 
renovate the Branch Libraries. Funding for this new position should 
therefore be paid from these General Obligation Bond funds, and not 
from Library Preservation Funds. 



2615 013 Mandatory Fringe Benefits 

Corresponds to reduction in Permanent Salaries - Misc. 



959,879 



930,021 



29,858 



EJB 

2618 



Library Administration 

Permanent Salaries - Misc 

* The recommended reduction in Permanent Salaries is the 
total of the following specific recommendations regarding 
individual classifications. 



1,347,871 1,319,538 



2639 



Account Clerk 



1630N 



0.75 0.0 



28,333 



28,333 



Delete requested new 1630 Account Clerk position. The 
Library's justification for this new position relates primarily to 
the $105,865,000 General Obligation Bond monies to 
rehabilitate and renovate the Branch Libraries. Funding for this 
new position should therefore be paid from these General 
Obligation Bond funds, and not Library Preservation Funds. 



2619 013 Mandatory Fringe Benefits 

Corresponds to reduction in Permanent Salaries - Misc. 



331,643 



325,296 



6,34' 



26 



Board of Supervisors - Budg et Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: LIB Public Library 



Position/ Number 


Amount 






Equipment 








Number From To 


From 


In 


Savings 




$77,600 


$58,000 


$19,600 



Page 

No. Object 
1619 024 Membership Fees 

Reduce to reflect that actual need is S58,000. 

7 AL Children's Baseline 

1621 001 Permanent Salaries - Misc 3,747,380 3,726,716 * 

* The recommended reduction in Permanent 
Salaries is the total of the following specific 
recommendations regarding individual 
classifications. 

:641 Librarian I 3630N 1.13 0.75 61,992 41,328 20,664 

Reduce the requested 1.13 new 3630 Librarian I 
positions by .38 FTE position. The reduced .38 
FTE position would annualize to .5 FTE position in 
FY 2002-03 . This recommendation still allows the 
Division a new .75 FTE Librarian I position, which 
will annualize to a 1.0 FTE in FY 2002-03. In 
addition, this Division has 23 FTE existing 
Librarian I positions. 

.621 013 Mandatory Fringe Benefits 963,663 959,034 4,629 

Corresponds to reduction in Permanent Salaries - 
Misc. 



Total Recommended Reductions $628,787 



27 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



DEPARTMENT: 



LLB Law Library 



Financial Data: 

The Law Library's proposed $490,912 budget for FY 2001-02 is $76,371 or 18.42 percent more 
than the original FY 2000-01 budget of $414,541. The net increase from the revised FY 2000-01 budget 
is $76,371 or 18.42 percent. 

SUMMARY OF PROGRAM EXPENDITURES: 



Program Expenditures Original Revised 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 2000-2001 Fiscal Year From 2000-2001 

2001-2002 



Original Budget 



LAW LIBRARY 



$ 414,541 $ 414,541 $ 



490,912 $ 



76,371 



Total Expenditures 



$ 414,541 $ 414,541 $ 



490,912 $ 



76,371 



Department Personnel Summary: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 3 FTEs, which is the 
same as the 3 FTEs in the original FY 2000-01 budget. The FTE allocations by program are as follows: 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 2000-2001 Fiscal Year From 2000-2001 

2001-2002 



Full Time Equivalents 



Original Revised 



Original Budget 



LAW LIBRARY 



3.00 



3.00 



3.00 



Totals 



3.00 



3.00 



3.00 



28 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: LLB LAW LIBRARY (continued) 

DEPARTMENT REVENUES 

General Fund support has increased by $76,371 or 18.40 percent. 

DESCRIPTION 

The Law Library's proposed budget includes an increase in personnel costs of $2,938 resulting 
from MOU-related salary and fringe benefit increases. 

The Law Library's proposed FY 2001-02 budget also includes: (1) Professional & Specialized 
Services of $60,000 for environmentally controlled storage of the City's rare legal book collection; (2) 
an increase of $3,396 for rent for the Veteran's Building; and (3) an increase of $13,433 for services of 
other departments which results primarily from increased costs for the Department of 
Telecommunications and Information Services (DTIS). 

RECOMMENDATIONS 

None. 



29 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



DEPARTMENT: 



REC RECREATION & PARK COMMISSION 



Financial Data: 

The Recreation & Park Commission's proposed $142,059,343 budget for FY 2001-02 is 
$16,743,798 or 13.36 percent more than the original FY 2000-01 budget of $125,315,545. The net 
increase from the revised FY 2000-01 budget is $16,654,925 or 13.28 percent. 

SUMMARY OF PROGRAM EXPENDITURES : 



Program Expenditures 

3COM PARK 
CHILDREN'S BASELINE 
CHILDREN'S FUND PROGRAMS 
DEPT'L ADMIN-BUSINESS OFFICE 
DEVELOPMENT & PLANNING 
FAMILY CAMP OPERATIONS 
GOLDEN GATE PARK 
MAINT & OPER OF GOLF COURSE 
MARINA YACHT HARBOR 
NEIGHBORHOOD SERVICES 
NON-CHILDREN'S FUND PROGRAMS 
STRUCTURAL MAINTENANCE 
TURF MANAGEMENT 
URBAN FORESTRY 
ZOO OPERATIONS 



Total Operating Expenditures 
Capital Improvements & Fac. Maint. 
Total Expenditures 
Less: Work Order Recoveries 
Net Expenditures 



Fiscal Year 2000-2001 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 2000-2001 



Original 


Revised 


2001-2002 


Original Budget 


S 2,928,779 S 


2,928,779 


$ 3,230,200 


$ 301,421 


12,804,091 


12,804,091 


13,254,516 


450,425 


8,594,290 


8,786,197 


10,282,126 


1,687,836 


684,014 


684,014 


688,852 


4,838 


8,399,499 


8,393,881 


8,985,041 


585,542 


2,936,021 


2,936,021 


3,303,044 


367,023 


1,612,140 


1,612,140 


1,662,758 


50,618 


22,561,918 


22,932,958 


25,316,168 


2,754,250 


246,915 


246,915 


272,244 


25,329 


7,764,832 


7,764,832 


8,104,720 


339,888 


2,149,250 


2,199,250 


2,256,280 


107,030 


2,081,675 


2,081,675 


2,276,858 


195,183 


6,871,229 


6,871,229 


6,934,503 


63,274 


S 79,634,653 S 


80,241,982 


S 86,567,310 


S 6,932,657 


S 45,680,892 $ 


45,162,436 


S 55,492.033 


$ 9,811,141 



$ 125,315,545 $ 125,404,418 S 142,059,343 S 16,743,798 

(686,715) (795,588) (694,244) (7,529) 



S 124,628,830 S 124,608,830 S 141,365,099 S 



16,736,269 



Board of Supervisors - Budget Analyst 



^i) 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: REC RECREATION & PARK COMMISSION (continued) 



Department Personnel Summary: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 1,012.09 FTEs, which 
is 13.65 FTEs more than the 998.44 FTEs in the original FY 2000-01 budget. The FTE allocations by 
program are as follows: 



Full Time Equivalents 

3COM PARK 
CHILDREN'S BASELINE 
CHILDREN'S FUND PROGRAMS 
DEPT'L ADMIN-BUSINESS OFFICE 
FAMILY CAMP OPERATIONS 
GOLDEN GATE PARK 
MAINT & OPER OF GOLF COURSE 
MARINA YACHT HARBOR 
NEIGHBORHOOD SERVICES 
NON-CHILDREN'S FUND PROGRAMS 
STRUCTURAL MAINTENANCE 
TURF MANAGEMENT 
URBAN FORESTRY 
ZOO OPERATIONS 



Totals 998.44 998.44 1,012.09 13.65 



Fiscal Year 


2000-2001 


Fiscal Year 


From 2000-2001 


Original 


Revised 


2001-2002 


Original Budget 


17.97 


17.97 


16.96 


(1.01) 


245.45 


245.45 


243.63 


(1.82) 


54.78 


54.78 


56.28 


1.50 


5.43 


5.43 


5.43 


- 


136.19 


136.19 


138.04 


1.85 


41.40 


41.40 


42.43 


1.03 


16.84 


16.84 


16.85 


0.01 


286.16 


286.16 


300.16 


14.00 


4.68 


4.68 


4.68 


- 


93.50 


93.50 


92.50 


(1.00) 


33.00 


33.00 


33.00 


- 


32.50 


32.50 


32.55 


0.05 


30.54 


30.54 


29.58 


(0.96) 



31 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: REC RECREATION & PARK COMMISSION (continued) 

The Department has requested that the following Special Assistant positions be reclassified: 

Special Assistant Positions Recommended for Reclassification 



Exempt / 
Provisional 


Count 


Old 
Class Title 


Salary 


New 

Class Title 




Salary 


Exempt 


1.00 


1371 Special Assistant XII 


75,660 


6139 Senior Industrial 


Hygienist. 


$87,334 


Exempt 


1.00 


1372 Special Assistant XIII 


80,571 


0922 Manager V 




83,781 


Exempt 


2.00 


1374 Special Assistant XV 


93,281 


0933 Manager IX 




112,278 


Exempt 


1.00 


1376 Special Assistant XVTI 


107,976 


0933 Manager EX 




112,278 


Totals 


5.00 




$450,769 






$507,949 



Remaining Special Assistant Positions 



Exempt / 
Provisional 


Count 


Class Title 


Salary 


Filled / 
Vacant 


Exempt 
Exempt 
Exempt 


3.00 
4.00 
1.00 


1364 Special Assistant V 
1366 Special Assistant VTI 
1368 Special Assistant IX 


$45,518 
52,435 
60,709 


Filled 
Filled 
Filled 


Totals 


8.00 




$407,003 





DEPARTMENT REVENUES 

Department revenues have increased by $12,723,470 or 13.69 percent and General Fund support 
has increased by 52,513,603 or 6.30 percent. 



Description 

In FY 2001-02, the Department's proposed budget increase is $16,743,798. This increase is 
comprised primarily of the following changes: 

.1. $2,842,998 for permanent salaries related to 12.25 FTE new positions, upward substitutions, 

annualization of new positions approved for partial year funding in FY 2000-01, and the 

32 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: REC RECREATION & PARK COMMISSION (continued) 

reclassification of 5.00 FTE special assistant positions to other classifications, plus $931,532 
more for mandatory fringe benefits costs. The 12.25 FTE new positions comprise: 

(a) A 0.75 FTE Assistant Industrial Hygienist and a 0.75 FTE Industrial Hygienist. These 
positions, which annualize to 2.00 FTEs, have an annual permanent salary and fringe 
benefits cost of $132,227 at the top step. The Department states that these staff are 
required in order to improve the effectiveness of the services provided through the 
Occupational Safety and Health Program. 

(b) 4.75 FTE Gardeners. These positions, which annualize to 5.00 FTEs, have an annual 
permanent salary and fringe benefits cost of $282,635 at the top step. The Department 
states that it requires one of these gardeners to maintain Esprit Park, which the City 
accepted as a gift in May of 2001, while the other four are part of the Natural Areas 
Program funded by the Open Space Fund. 

(c) 1.50 FTE 2708 Custodians, and a 0.75 FTE 3284 Recreation Director. These positions, 
which annualize to 3.00 FTEs, have an annual permanent salary and fringe benefits cost 
of $123,676 at the top step. The Department states that these staff are required at the 
Portsmouth Square Recreation Building. 

(d) A 0.75 FTE Locker Room Attendant, a 0.75 FTE 3204 Swimming Pool Cashier, 1.50 
FTE 3210 Swimming Instructors/Pool Attendants. These positions, which annualize to 
4.00 FTE positions, have an annual permanent salary and fringe benefits cost of $146,931 
at the top step. The Department states that these staff are required at the Martin Luther 
King, Jr. Pool which is scheduled to reopen in July of 2001. 

(e) An 0.75 FTE 1823 Senior Administrative Analyst. This position, which annualizes to a 
1.00 FTE, has an annual permanent salary and fringe benefits cost of $65,741 at the top 
step. The Department states that this staff member is required in order to provide liaison 
with the Park and Recreation Open Space Advisory Committee. 

2. $346,345 for equipment purchase and $120,028 for equipment lease purchase. 

3. $9,861,141 for capital projects. According to Ms. Mary King-Gorwky of REC, the increase in 
the capital budget is largely attributable to the additional Bond proceeds from the Neighborhood 
Recreation and Park Facilities Improvement Bonds, 2000. 

4. $1,943,395 due to increases in the cost of energy, sewer, and information system services 
provided by other departments. 

These increases are offset by reductions in temporary salaries, overhead costs, professional and 
specialized services, and materials and supplies. 

Comment 

The Mayor's budget provides an increase of $16,743,798. Our recommended reductions, which 
total $1,117,258, would still allow an increase of $15,626,540 or 12.5% in the Department's budget. 

33 

Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



De partment: REC - Recreation and Park 

Position/ Number Amount 

Page Equipment 

No. Object Number From Ifi From Xo_ Saving s 

CAQ Non-Children's Fund Programs 

2668 049 Other Materials and Supplies $20,847 $5,635 $15,212 

Disapprove this 24.4 percent budget increase due to inadequate 
justification. Retain at FY 2000-01 budget level, adjusted for cost of 
living. 

FAA Golden Gate Park 

2670 001 Permanent Salaries - Misc. 5,488,319 5,452,486 * 

* The recommended reduction in Permanent Salaries - Misc. is the 
total of the following specific recommendations regarding individual 
classifications. 

2742 001 Nursery Specialist 
2742 001 Gardener 

Disapprove these proposed substitutions which have not been 
approved by the Department of Human Resources. 

2670 001 Attrition Savings - Misc. 9993M (10.85) (10.99) (480,840) (487,253) 6,4 

Increase attrition savings by $6,413 to offset the effect of the 
Department's upward substitution of 3.37 FTE miscellaneous 
temporary positions to 5.00 FTE Environmental Service Worker 
positions, which has resulted in increased salary and fringe benefit 
costs during the past year, without budgetary approval by the Board of 
Supervisors. This recommendation will enable the Department to 
continue to maintain the existing filled positions, at the higher salary 
and fringe benefit cost, but will not result in additional budgeted 
expenditures for the Department because an offsetting amount will be 
eliminated from the budget by this increase in attrition savings. 

34 

Board of Supervisors - Budget Analyst 



3428 S 


4.00 


0.00 


216,469 





216,4 


3417 S 


0.00 


4.00 





187,049 


(187,04 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: REC - Recreation and Park 

Position/ Number Amount 

Page Equipment 

No- Object Number From lo From To Savings 

2670 013 Mandatory Fringe Benefits 1,562,033 1,555,851 6,182 

Corresponds to the reductions in Permanent Salaries and the increase 
in Attrition Savings. 

EAR Turf Management 

2676 001 Permanent Salaries - Misc. 1,680,803 1,673,448 * 

* The recommended reduction in Permanent Salaries - Misc. is the 
total of the following specific recommendations regarding individual 
classifications. 

2746 001 Attrition Savings - Misc. 0.00 (0.14) (7,355) 7,355 

Increase attrition savings by $7,355 to offset the effect of the 
Department's upward substitution of a 1.00 FTE 3417 Gardener 
position to a 1.00 FTE 3419 Municipal Staduim Groundskeeper 
position, which has resulted in increased salary and fringe benefit 
costs during the past year, without budgetary approval by the Board of 
Supervisors. This recommendation will enable the Department to 
continue to maintain the existing filled position, at the higher salary 
and fringe benefit cost, but will not result in additional budgeted 
expenditures for the Department because an offsetting amount will be 
eliminated from the budget by this increase in attrition savings. 

2676 013 Mandatory Fringe Benefits 448,477 446,572 1,905 

Corresponds to the reductions in Permanent Salaries and the increase 
in Attrition Savings. 



35 

Board of Supervisors - Budget Analyst 



• 


RECOMMENDATIONS OF THE BUDGET ANALYST FOR 








AMENDMENT OF BUDGET ITEMS 










2001-02 








Department: 


REC - Recreation and Park 


Amount 








Position/ JVumbe»- 


Page 


Equipment 








No. Object 


Number From To 


From 


Ifl 


Savings 


2676 060 


Equipment Purchase 

* The recommended reduction in Equipment Purchase is the total of 
the following specific recommendations regarding individual items. 


67,000 


35,000 


* 


2768 060 


Toro 95" Reel Mower RP144R 1.00 0.00 


32,000 





32,0C 



Disapprove due to inadequate justification. 



EAE Neighborhood Services - GF-Non-Project-Controlled 



2680 060 Equipment Purchase 



576,500 193,000 



* The recommended reduction in Equipment Purchase is the total of 
the following specific recommendations regarding individual items. 



2769 


060 


Truck, Ford F 650 


RP121N 


1.00 


0.00 


57,000 





2769 


060 


Van, Cargo - CNG 


RP122N 


1.00 


0.00 


30,000 





2769 


060 


Truck, Ford Ranger 


RP123N 


1.00 


0.00 


20,000 





2769 


060 


Van - CNG 


RP124N 


1.00 


0.00 


32,000 





2769 


060 


Van, Mini - CNG 


RP125N 


1.00 


0.00 


30,000 





2769 


060 


Truck, 1/2 Ton Pick-up 


RP126N 


1.00 


0.00 


28,000 





2769 


060 


Truck, 1/2 Ton Pick-up 


RP127N 


1.00 


0.00 


28,000 





2769 


060 


Cushman Turf Vehicle 


RP128N 


1.00 


0.00 


18,000 





2769 


060 


Truck, Ford F-350 


RP129N 


1.00 


0.00 


42,000 





2769 


060 


Workman Turf Vehicle 


RP132N 


1.00 


0.00 


18,000 





2769 


060 


Van, 1 5 Passenger, CNG 


RP133N 


1.00 


0.00 


35,000 





2769 


060 


62" Toro Rotary Mower 


RP134N 


1.00 


0.00 


16,500 





2769 


060 


Outdoor Scoreboard 


RP135N 


1.00 


0.00 


8,000 





2769 


060 


Truck, 1/4 Ton Pick-up 


RP140R 


1.00 


0.00 


21,000 






Disapprove due to inadequate justification. 



Board of Supervisors - Budget Analyst 



36 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: REC - Recreation and Park 



Position/ 

Page Equipment 

No. Object Number 

EAE Neighborhood Services - Park Renaissance Project 

2680 001 Permanent Salaries - Misc. 



Number 


Amount 


From To 


From To 




380,169 364 



Savings 



* The recommended reduction in Permanent Salaries - Misc. is the 
total of the following specific recommendations regarding individual 
classifications. 



2748 001 Manager IX 
2748 001 Manager Vn 



0933 S 


1.00 


0.00 


112,278 





112,278 


0931 S 


0.00 


1.00 





96,998 


(96,998) 



The Department has proposed to reclassify a 1.00 FTE 1374 Special 
Assistant XV position as a 1.00 FTE 0933 Manager DC position. The 
Budget Analyst recommends that this reclassification be reduced to a 
093 1 Manager VTI, in line with the standard reclassification approved by 
the Department of Human Resources. 



2680 013 Mandatory Fringe Benefits 



80,997 



78,702 



2,295 



Corresponds to the reductions in Permanent Salaries. 



£AE Neighborhood Services - Open Space & Park-Non Proj-Controlled 



2708 001 Permanent Salaries - Misc. 



7,054,511 6,820,434 



* The recommended reduction in Permanent Salaries - Misc. is the 
total of the following specific recommendations regarding individual 
classifications. 



2751 001 Senior Administrative 

Analyst 

2751 001 Locker Room Attendant 
2751 001 Swimming Pool Cashier - 

Clerk 
2751 001 Swimming Instructor/Pool 

Lifeguard 



1823 N 0.75 0.00 



52,187 



52,187 



3202 N 


0.75 


0.00 


21,169 





21,169 


3204 N 


0.75 


0.00 


31,069 





31,069 


3210N 


1.50 


0.00 


60,750 





60,750 

37 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: 


REC - Recreation and Park 






















Position/ 


Numb 


er 


Amount 








Page 






Equipment 














No. 


Object 




Number 


From 


Ifi 


From 


Xfl 




Savings. 


2751 


001 


Recreation Director 


3284 N 


0.75 


0.00 


33,830 







33,8: 


2751 


001 


Gardener 


3417N 


0.75 


0.00 


35,072 







35,0: 



Disapprove the 5.25 FTE positions above. These new positions have 
not been approved by the Department of Human Resources. 
Furthermore, the Department currently has 12 vacant 3284 Recreation 
Director positions (two have been vacant since January of 2000), and 
26 vacant 3417 Gardener positions (two have been vacant since 1999). 
The Department should fill these existing vacant positions before 
adding new positions in the same classifications. 



2709 013 Mandatory Fringe Benefits 

Corresponds to the reductions in Permanent Salaries. 



1,982,803 1,917,636 



65, 1( 



2709 060 Equipment Purchase 



* The recommended reduction in Equipment Purchase is the total of 
the following specific recommendations regarding individual items. 



2770 060 Compact Sedan 



72,500 43,500 



VSCL-N 2.00 1.00 



52,000 



23,000 



29,01 



Disapprove one compact sedan due to inadequate justification. 
Approve $23,000 for one VSCL-N sedan, as per the Mayor's budget 
instructions. 



ECP Structural Maintenance 

2712 060 Equipment Purchase 



220,500 185,500 



* The recommended reduction in Equipment Purchase is the total of 
the following specific recommendations regarding individual items. 



38 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



)epartment: REC - Recreation and Park 



Page 
No. Object 

2771 060 Truck, 1 Ton Ford 



Disapprove due to inadequate justification. 

:CF Family Camp Operations 

2718 035 Other Current Expenses 

Reduce to reflect actual FY 2000-01 expenditure, adjusted for cost of 
living. 

:CG Main & Oper of Golf Course 

2719 060 Equipment Purchase 

* The recommended reduction in Equipment Purchase is the total of 
the following specific recommendations regarding individual items. 



Position/ 

Equipment 

Number 


Number 
From To 


Amount 
From T" 




Savings 


RP108N 


1.00 0.00 


35,000 





35,000 



48,990 24,655 



136,447 89,298 



2774 060 Ryan Aerators RP116N 3.00 0.00 27,000 

Disapprove due to inadequate justification. 



27,000 



2774 060 Greens Master RP118R 3.00 2.00 60,447 40,298 20,149 

Delete one Greens Master because not required by the Department. 



CJ Urban Forestry 



'.725 060 Equipment Purchase 



* The recommended reduction in Equipment Purchase is the total of 
the following specific recommendations regarding individual items. 



Board of Supervisors - Budget Analyst 



93,000 78,000 



39 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 




Department: REC - Recreation and Park 


Amount 
From T_o 

15,000 




Position/ Number 
Page Equipment 
No. Object Number From To 

2776 060 Lucas 8" Saw Mill RP146N 1.00 0.00 


Savings 

15,00 : 



Disapprove due to inadequate justification. 

EIA Dept'l Admin-Business Office 

2726 001 Permanent Salaries - Misc. 3,209,200 3,117,837 * 

* The recommended reduction in Permanent Salaries - Misc. is the 
total of the following specific recommendations regarding individual 
classifications. 

2762 001 Assistant Industrial 6137 N 0.75 0.56 46,197 34,648 11,54! 

Hygienist 

The work to be performed by this new position was formerly 
performed by the Department of Health under a $54,236 work order 
which has been eliminated from the FY 2001-02 budget. Reduce this 
new position to a 0.75 FTE position on an annualized basis (0.56 FTE 
in FY 2001-02) in order to receive the same level of service. 

2762 001 Industrial Hygienist 6138 N 0.75 0.00 61,309 61,30' 

Disapprove this position. While the Department states that this 
position replaces another vacant position in its Occupational, 
Environmental, Health and Safety Program, the Department has not 
demonstrated what position is being deleted from its budget in lieu of 
this proposed new 6138 Industrial Hygienist position. 



40 

Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: REC - Recreation and Park 



Page 

N^ Object 

2762 001 Project Director 

2762 001 Business Analyst - Principal 



Position/ 


Number 


Amount 




Equipment 








Number 


From To 


From To 


Savings 


1070 S 


1.00 0.00 


89,336 


89,336 


1054 S 


0.00 1.00 


85,098 


(85,098) 



Disapprove this proposed substitution which has not been approved by 
the Department of Human Resources. Furthermore, the Department has 
provided no justification for this substitution. 



2763 001 Attrition Savings - Misc. 



9993M (2.59) (2.84) (148,698) (162,965) 



14,267 






Increase attrition savings by 514,267 to offset the effect of the 
Department's upward substitution of (a) a 1.00 FTE1371 Special 
Assistant XII position to a 1.00 FTE 6139 Senior Industrial Hygienist 
position, and (b) a 1 .00 FTE 5 177 Safety Officer position to a 1 .00 
FTE 6141 Manager, Office of Health and Safety. All three upward 
substitutions have resulted in increased salary and fringe benefit costs 
during the past year, without budgetary approval by the Board of 
Supervisors. This recommendation will enable the Department to 
continue to maintain the existing filled positions, at the higher salary 
and fringe benefit costs, but will not result in additional budgeted 
expenditures for the Department because an offsetting amount will be 
eliminated from the budget by this increase in attrition savings. 



2726 013 Mandatory Fringe Benefits 



815,806 795,281 



20,525 



Corresponds to the reductions in Permanent Salaries, and the increase 
in Attrition Savings. 

2726 022 Training 

Reduce to reflect actual FY 2000-01 expenditure, adjusted for cost of 
living. 

Total Recommended Reductions 



58,500 2,420 



56,08C 



51,117,258 



41 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



DEPARTMENT: 



SCI ACADEMY OF SCIENCES 



Financial Data: 

The Academy of Sciences' proposed $2,168,865 budget for FY 2001-02 is $104,075 or 5.04 
percent more than the original FY 2000-01 budget of $2,064,610. The net increase from the revised FY 
2000-01 budget is $104,075 or 5.04 percent. 

SUMMARY OF PROGRAM EXPENDITURES: 

Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 2000-2001 Fiscal Year From 2000-2001 

2001-2002 



Program Expenditures 



ACADEMY OF SCIENCES 



Original 



Revised 



Original Budget 



S 1,964,610 S 1,964,610 $ 



2,013,685 S 



$ 2,064,610 S 2,064,610 $ 2,168,685 $ 



49,075 



Total Operating Expenditures S 1,964,610 S 1,964,610 $ 2,013,685 $ 49,075 

Capital Improvements & Fac. Maint. $ 100,000 5 100,000 S 155,000 S 55,000 

Total Expenditures 



104,075 



DEPARTMENT PERSONNEL SUMMARY: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 8.76 FTEs, which is 
the same as the 8.76 FTEs in the original FY 2000-01 budget. The FTE allocations by program are as 
follows: 

Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 2000-2001 Fiscal Year From 2000-2001 
Full Time Equivalent s Original Revised 2001-2002 Original Budget 



ACADEMY OF SCIENCES 



Totals 



8.76 



8.76 



8.76 



8.76 



8.76 



8.76 



42 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: SCI ACADEMY OF SCIENCES (continued) 

DEPARTMENT REVENUES 

General Fund support has increased by 5104,075 or 5 percent. 

Description 

The Academy of Sciences, which operates the Steinhart Aquarium, the Natural History Museum, 
and the Morrison Planetarium, has a total budget in FY 2001-02 of approximately $21,000,000. The 
City's General Fund contribution of 52,168,685, provides operating funds for the Steinhart Aquarium, 
pays the saltwater and sewer discharge charges for the Academy of Sciences, and funds nine of the 25 
total positions at the Steinhart Aquarium, including eight Stationary Engineers and one Chief Stationary 
Engineer, to maintain the 1 1 buildings occupied by the Academy of Sciences. The remaining funds of 
approximately $19,000,000 for the Academy of Sciences operating budget come from private donations 
and admission revenues. 

In March of 2000, San Francisco voters approved General Obligation (GO) Bonds of 
$87,445,000 for the renovation, seismic upgrades, and expansion of the Academy of Sciences. 
According to the Mayor's Office of Public Finance, the City will issue the first series of the Academy of 
Sciences GO Bonds in the fall of 2001. During FY 2001-02 the Academy of Sciences will continue to 
fully provide its programs. The construction project will begin in FY 2002-03. 

The proposed FY 2001-02 budget includes (a) an increase of $32,648 for salary and mandatory 
fringe benefit costs due to MOU-related increases, and (b) an increase of $16,427 for Services of Other 
Departments, which is primarily due to increases for saltwater and sewer discharge charges and phone 
services. In addition, an increase of $55,000 for Facilities Maintenance and Capital Improvements has 
been budgeted for elevator maintenance contracts, fire alarm and life safety upgrades, and the purchase 
of an emergency generator system for the Steinhart Aquarium. 

Recommendations 

None. 



43 



Board of Supervisors - budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: 



USD COUNTY EDUCATION OFFICE 



Financial Data: 

The County Education Office's proposed $2,628,932 budget for FY 2001-02 is $528 or 0.02 
percent more than the original FY 2000-01 budget of $2,628,404. The net increase from the revised FY 
2000-01 budget is $1,653 or .06 percent. 

SUMMARY OF PROGRAM EXPENDITURES: 



Program Expenditures 

CHILDREN'S BASELINE 
COUNTY EDUCATION SERVICES 



Total Expenditures 

Less: Work Order Recoveries 

Net Expenditures 



Fiscal Year 2000-2001 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 2000-2001 



Original Revised 


2001-2002 




Original 


Budget 


$ 2,564,125 $ 2,563,000 $ 
64,279 64,279 


2,563,000 
65,932 


$ 




(1,125) 
1,653 


$ 2,628,404 $ 2,627,279 $ 
(15,000) (13,875) 


2,628,932 


S 




528 
15,000 



S 2,613,404 $ 2,613,404 $ 2,628,932 $ 



15,528 



DEPARTMENT PERSONNEL SUMMARY: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 1FTE, which is the 
same as the 1 FTE in the original FY 2000-01 budget. The FTE allocations by program are as follows: 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 2000-2001 Fiscal Year From 2000-2001 

Original Revised 2001-2002 



Full Time Equivalents 



Original Budget 



COUNTY EDUCATION SERVICES 



1.00 



1.00 



1.00 



Totals 



1.00 



1.00 



1.00 



44 



BOARD OF SUPERVISORS - BUDGET ANALYST 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: USD COUNTY EDUCATION OFFICE (continued) 

General Fund support has increased by $15,528 or 0.60 percent. 



DESCRIPTION 

The County Education Offic is primarily supported by State monies. The City's General Fund 
provides monies to the County Education Office for arts, sports and music programs for elementary and 
secondary school students that contribute to their physical, social, and emotional development. 

In accordance with the City Charter and the State Education Code, the City and County 
government is required to compensate members of the Board of Education and pay a portion of the 
County Superintendent's salary. Accordingly, this budget includes funds for the following items: 

$42,000 for the seven members of the Board of Education ($500 per member per month); and 
$23,932 of the Superintendent's salary and fringe benefit costs. 

Such costs, totaling $65,932 for FY 2001-02, are $1,653 more than the budgeted amount of $64,279 for 
Permanent Salaries and Mandatory Fringe Benefits in FY 2000-01. 

The proposed FY 2001-02 General Fund budget contains $600,000 for the San Francisco Unified 
School District (SFUSD) Children's Baseline Music program, and $1,056,000 for the Sports program, 
which are both unchanged from the FY 2000-01 budget. 

The proposed FY 2001-02 budget also includes $907,000 for the Elementary Arts Education 
Program. In October of 1999, the Board of Supervisors approved a supplemental appropriation of 
$657,000 to provide one-time funding for the SFUSD Elementary Arts Education Program for FY 1999- 
00 (File 99-1723). According to SFUSD, in FY 1997-98 and FY 1998-99, the District was able to find 
one-time revenues to support the program, but in FY 1999-00 was not able to identify such revenues. In 
FY 2000-01, the County Education Office received a continuation of the one-time appropriation of 
$657,000, plus an additional $250,000, totaling $907,000, to expand the Elementary Arts Education 
Program. For FY 2001-02, the County Education Office is again requesting $907,000 for the 
Elementary Arts Education Program. 



Recommendations 

None. 



45 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: 



WAR WAR MEMORIAL 



Financial Data: 

The War Memorial's proposed $1 1,822,637 budget for FY 2001-02 is $1,065,511 or 9.91 percent 
more than the original FY 2000-01 budget of $10,757,126. The net increase from the revised FY 2000- 
01 budget is $514,440 or 4.55 percent. 



SUMMARY OF PROGRAM EXPENDITURES: 



Program Expenditures 

OPERATIONS & MAINTENANCE 

Total Operating Expenditures 
Capital Improvements & Fac. Maint. 
Total Expenditures 
Less: Work Order Recoveries 
Net Expenditures 



Fiscal Year 2000-2001 



Original 



Revised 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 2000-2001 
2001-2002 Original Budget 



$ 9,196,626 $ 9,230,046 $ 10,022,637 $ 



$ 10,269,620 $ 10,820,691 $ 11,559,455 $ 



826,011 



S 9,196,626 $ 9,230,046 $ 10,022,637 S 826,011 

$ 1,560,500 S 2,078,151 $ 1,800,000 $ 239,500 

$ 10,757,126 $ 11,308,197 $ 11,822,637 $ 1,065,511 

(487,506) (487,506) (263,182) 224,324 



1,289,835 



DEPARTMENT PERSONNEL SUMMARY: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 94.70 FTEs, which is 
0.41 FTEs more than the 94.29 FTEs in the original FY 2000-01 budget. The FTE allocations by 
program are as follows: 



46 



BOARD OF SUPERVISORS - BUDGET ANALYST 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: WAR WAR MEMORIAL (continued) 



Fiscal Year 2000-2001 
Original Revised 


Fiscal Year 

2001-2002 


From 2000-2001 
Original Budget 


94.29 94.29 


94.70 


0.41 



Full Time Equivalent s 

OPERATIONS & MAINTENANCE 



Totals 94.29 94.29 94.70 0.41 

Special assistant Positions 

The War Memorial has no Special Assistant positions. 

DEPARTMENT REVENUES 

Department revenues have increased by $1,529,335 or 12.93 percent. The increase in revenues 
is primarily due to a $1,278,019 increase from Hotel Taxes allocated to the War Memorial. 

DESCRIPTION 

Capital Improvement and Facilities Maintenance for FY 2001-02 totals $1,800,000, which is 
$239,500 more than the $1,560,500 budgeted for FY 2000-01. Such Facilities Maintenance funds will 
be used primarily for Recarpeting for Herbst Theatre, Fire Alarm and HVAC Upgrades for the Opera 
House, and Electric Power Management Upgrades for the Opera House and Veterans Building. Other 
major increases in the proposed budget for the War Memorial include: (1) $43,953 for Maintenance 
Services for Buildings and Equipment; (2) $36,610 for Materials & Supplies; and (3) a net increase of 
$210,663 for Services of Other Departments, which is primarily due to an increase of $306,042 for 
Light, Heat & Power. 

The increase of 0.41 in position count is due to: (1) the transfer of the currently shared 1270 
Departmental Personnel Officer position between the War Memorial (70 percent) and the Fine Arts 
Museum (30 percent) to be a full-time position solely responsible for the War Memorial, which results 
in an increase in position count of 0.30 FTE; and (2) an increase of $52,252 for Temporary Salaries, 
which results in an increase in position count of 1.1 1. These increases, which total 1.41 are off-set by 
the deletion of 1 .0 FTE 1 632 Senior Account Clerk position, resulting in the net increase of 0.4 1 FTE. 



47 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: WAR WAR MEMORIAL (continued) 

The position increase, along with MOU-related increases and step adjustments result in an additional 
overall increase of S3 14,297 in salaries and benefits. 

The remaining increase in the War Memorial's budget is primarily due to a technical error in 
Interdepartmental Recovery, in the amount of $237, 394. 



Comment 

The Mayor's budget provides an increase of $ 1 ,065,5 1 1 . Our recommended reductions, which 
total $52,569, would still allow an increase of $1,012,942 or 9.42 percent in the Department's budget. 



48 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



)epartment: WAR - War Memorial 



Page 

Njl Obj ect 

2792 001 Permanent Salaries - Misc 



Position/ 

Equipment 

Number 



* The recommended reduction in Permanent 
Salaries - Misc. is the total of the following 
specific recommendations regarding 
individual classifications. 



2799 9993M Attrition Savings - Misc 



Number Amount 

From lo From To Savings 

54,706,120 $4,676,905 * 



(2.88) (3.44) (150,256) (179,471) 29,215 



Increase Attrition Savings - Misc to reflect actual 
expenditure rate in Permanent Salaries - Misc. for the 
current year. 



2792 013 Mandatory Fringe Benefits 



1,297,316 1,289,727 7,589 



Corresponds to the reduction in Permanent 
Salaries - Misc. 



2792 029 Maintenance Services - Equipment 



297,535 281,770 15,765 



Reduce Maintenance Services - Equipment to reflect actual 
expenditure rate for the current year which is projected to be 
approximately 5259,000. Our recommended amount of 
$281,770 will allow for $15,000 in new service contracts 
and a cost of living increase. Our recommended amount of 
$281,770 would still provide an additional $22,770 for 
Maintenance Services - Equipment than is projected to be 
expended in the current year. 



Total Recommended Reductions 



Board of Supervisors - Budget Analyst 



S52,569 

49 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



DEPARTMENT: 



AIR AIRPORT COMISSION 



Financial Data: 

The Airport Commission's proposed $635,933,059 budget for FY 2001-02 is $143,789,257 or 
29.22 percent more than the original FY 2000-01 budget of $492,143,802. The net increase from the 
revised FY 2000-01 budget is $143,789,257 or 29.22 percent. 



SUMMARY OF PROGRAM EXPENDITURES: 



Program Expenditures 

ADMINISTRATION, BUSINESS 

FACILITIES MAINTENANCE, CONSTRUCTION 

SAFETY & SECURITY 



Fiscal Year 2000-2001 



Original 



Revised 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 2000-2001 
2001-2002 Original Budget 



S 327,166,590 $ 330,328,548 $ 410,588,282 $ 83,421,692 

90,302,267 90,302,267 90,561,884 259,617 

65,115,813 65,115,813 67,182,893 2,067,080 



Total Operating Expenditures 
Capital Improvements & Fac. Maint. 
Total Expenditures 



$ 482,584,670 S 485,746,628 S 568,333,059 S 85,748,389 

$ 9.559.132 S 6.397.174 S 67.600.000 S 58.040.868 



S 492,143,802 S 492,143,802 $ 635,933,059 $ 



143,789,257 



50 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: AIR AIRPORT COMMISSION (continued) 



DEPARTMENT PERSONNEL SUMMARY: 



The number of full-time equivalent positions budgeted for FY 2001-02 is 1,578.14 FTEs, which is 0.54 
FTE more than the 1,577.60 FTEs in the original FY 2000-01 budget. The FTE allocations by program 
are as follows: 



Full Time Equivalents 

ADMINISTRATION, BUSINESS 

FACILITIES MAINTENANCE, CONSTRUCTION 

SAFETY & SECURITY 



Totals 



Fiscal Year 
Original 


2000-2001 
Revised 


Mayor's Budget 
Fiscal Year 
2001-2002 


Proposed 

Increase (Decrease) 

From 2000-2001 

Original Budget 


378.18 
956.49 
242.93 


378.18 
956.49 
242.93 




365.72 
963.29 
249.13 


(12.46) 
6.80 

6.20 


1577.60 


1577.60 




1578.14 


0.54 



The Airport's budget contains one new position (1.00 FTE) budgeted for FY 2001-2002. The Airport's 
proposed new position is as follows: 



Name 


Classification 


No. of 

FTE 

Positions 


Annual 
Salary at 
Tod SteD 


Annualized 

No. of 

Positions 


Annual 
Total Salaries 


Car and Auto Painter 


7309 


1.00 


$55,123 


1 


$55,123 


Total: 




1.00 




1 


$55,123 



51 



Board of Supervisors - budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: AIR ADtPORT COMMISSION (continued) 

The Airport's current Special Assistant positions total 103.75 FTEs, of which the following are proposed 
for reclassification in FY 2001-02: 



Special Assistant Positions Recommended for Reclassification 



Exempt / 
















Provisional 


Count 


Did Class 


Salary 


New Class 


Title 


Salary 


Provisional 


1.00 


1365 


Special Assistant VI 


48.729 


1404 


Clerk 


39.894 


Provisional 


1.00 


1365 


Special Assistant VI 


48,729 


1823 


Senior Administrative Analyst 


69,583 


Provisional 


2.00 


1369 


Special Assistant X 


131,231 


1823 


Senior Administrative Analyst 


139,165 


Provisional 


4.00 


1369 


Special Assistant X 


262.461 


450, 1632 
1823 


Exec Sec I, Sr Acct Clerk, Sr 
Admin Analyst 


223,026 


Exempt 


1.00 


1371 


Special Assistant XII 


75.951 


0922 


Manager V 


80,571 


Exempt 


1.00 


1372 


Special Assistant XIII 


80.571 


1802 


Research Assistant 


53.210 


Exempt 


2.00 


1372 


Special Assistant XII 


161,142 


0922 


Manager V 


167,562 


Exempt 


6.00 


1372 


Special Assistant XIII 


483,425 


0922 


Manager V 


496,265 


Vacant 


1.00 


1373 


Special Assistant XIV 


86,652 


0923 


Manager VI 


66.652 


Vacant 


1.00 


1373 


Special Assistant XIV 


86,652 


0923 


Manager VI 


90.105 


Exempt 


2.00 


1373 


Special Assistant XIV 


173,304 


0923 


Manager VI 


180,210 


Vacant 


1.00 


1374 


Special Assistant XV 


93,281 


1840 


Junior Management Assistant 


52.183 


Vacant 


6.00 


1374 


Special Assistant XV 


559.686 


0931 


Manager VII 


581,998 


Exempt 


11.00 


1374 


Special Assistant XV 


1.026,092 


0931 


Manager VII 


1,055,828 


Exempt 


1.75 


1375 


Special Assistant 


175,574 


0932 


Manager VIII 


179,572 


Exempt 


1.00 


1376 


Special Assistant XVII 


107,976 


0941 


Manager X 


. 120,746 


Vacant 


1.00 


1376 


Special Assistant XVII 


107,976 


0933 


Manager IX 


112.278 


Exempt 


6.00 


1376 


Special Assistant XVII 


647,855 


0933 


Manager IX 


652,157 


Vacant 


12.50 


1376 


Special Assistant XVII 


1,349,698 


0933 


Manager IX 


1,362,604 


Exempt 


11.00 


1377 


Special Assistant XVIII 


1.277,309 


0941 


Manager X 


1,309,698 


Exempt 


2.00 


1377 


Special Assistant XVIII 


232.238 


0941 


Manager X 


241,492 


Exempt 


1.00 


1377 


Special Assistant XVIII 


116,119 


0941 


Manager X 


116,119 


Vacant 


1.00 


1378 


Special Assistant XIX 


124.053 


0942 


Manager XI 


128.996 


Vacant 


1.00 


1379 


Special Assistant XX 


137,382 


0943 


Manager XII 


100,000 


Exempt 


1.00 


1380 


Special Assistant XXI 


138.809 


0954 


Deputy Director IV 


137,382 


Exempt 


2.00 


1380 


Special Assistant XXI 


254.483 


0955 


Deputy Director V 


289.208 


Exempt 


1.00 


1381 


Special Assistant XXII 


151.615 


0955 


Deoutv Director V 


144.604 


Totals 


82.25 






8.138,993 






8,211,108 



The following Airport Special Assistant positions are not proposed for reclassification in FY 2001-02: 

Remaining Special Asssistant 



Exempt/ 








Filled/ 


Provisional 


Count 


Class 


Title 


Salary Vacant 


Exempt 


1 


1365 


Special Assistant VI 


48,729 Filled 


Vacant 


1 


1365 


Special Assistant VI 


48.729 Vacant 


Vacant 


0.75 


1366 


Special Assistant VI 


39,326 Vacant 


Vacant 


1 


1367 


Special Assistant VI 


56,402 Vacant 


Vacant 


1 


1368 


Special Assistant IX 


60,709 Vacant 


Vacant 


1 


1368 


Special Assistant IX 


69,709 Vacant 


Vacant 


1 


1369 


Special Assistant X 


65,615 Vacant 


Provisional 


2 


1369 


Special Assistant X 


131 .230 Filled 


Vacant 


1 


1369 


Special Assistant X 


65,61 5 Vacant 


Vacant 


2 


1370 


Special Assistant XI 


14 1,254 Vacant 


Exempt 


3 


1370 


Special Assistant XI 


211,881 Filled 


Exempt 


1 


1371 


Special Assistant XI 


75,951 Riled 


Vacant 


5 


1371 


Special Assistant XI 


379,755 Vacant 


Provisional 


0.75 


1371 


Special Assistant XI 


56.963 Filled 


Totals 


21.5 






1.451.868 



52 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: AIR AERPORT COMMISSION (continued) 



DEPARTMENT REVENUES 



Department revenues have increased by S145, 166,090 or 27.5 percent, from 5527,869,423 in FY 2000- 
01 to 5673,035,513 in FY 2001-02. 



Description 

1. The Airport opened the approximately 2.5 million square foot new International Terminal Complex 
(the "ITC") for full operations on December 10, 2000, with the exception of three gates in Boarding 
Area A, one gate in Boarding Area G, and the AirTrain System. The opening occurred over a period of 
several months, as various international air carriers transferred their operations to the ITC. According to 
Mr. Derek Chu of the Airport, the ITC is the largest international terminal and the largest common-use 
terminal in the United States. Also according to Mr. Chu, since the opening, all of the ITC's systems 
have been functioning with minimal disruptions, including key systems such as telecommunications and 
baggage handling. 

2. The AirTrain System will provide transit service over a "terminal loop" to serve the terminal complex 
and over a "north corridor loop" to serve the rental car facility and other locations situated north of the 
terminal complex. The AirTrain is expected to be completed by Summer 2002. 

3. The Airport Commission submitted a passenger facility charge (a 'TFC") application to the Federal 
Aviation Admimstration (FAA) requesting authority to impose and use a 54.50 PFC. According to Mr. 
Chu, a total of 319 airports are currently approved for PFC collections, including all except three of the 
nation's large-hub airports. The three exceptions are the San Francisco, the Houston, and the Charlotte 
Airports. The estimated amount of net PFC revenue proposed to be collected under this application is 
approximately SI 13 million, of which 560 million is budgeted for FY 2001-2002. The Controller has 
reserved these revenues pending final FAA approval. The Airport estimates that the PFC collection 
period would begin on October 1, 2001, and continue through June of 2003. Mr. Chu has stated that the 
PFC would fund eligible costs associated with potential runway reconfiguration studies at San Francisco 
International Airport, including feasibility studies, "no-build" solutions to delays and capacity issues, the 
environmental impact process, planning and preliminary engineering as it relates to the preparation of 
the environmental documents, and associated financing costs. 

4. There are seven different projects that are taking place with regard to Runway 2020. The total budget 
for the Planning and Preliminary Engineering Activities totals approximately S263.8 million, which 
would be expended over a 30-month period. The funding sources are Commercial Paper, federal grants, 
and the Passenger Facility Charge. 



53 

Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: AIR AERPORT COMMISSION (continued) 
COMMENTS 

1. Mr. Chu has written to the Budget Analyst reporting that when the Airport begins its FY 2001-02, he 
estimates that the Airport will have approximately S2.0 million in unappropriated revenue in excess of 
its budgeted need. 

Mr. Chu reports that the Airport has experienced a 7 percent decline in domestic enplanements since 
February compared to last year, which impacts the revenue generated from a number of concession 
areas. Mr. Chu reports that the Airport has concerns regarding meeting year-end revenue forecasts due to 
a trend of declining exits from the parking garages, and decreased travel and spending. 

2. The Budget Analyst has recommended reductions in the Airport's FY 2001-02 budget totaling 
$9,960,961, which would add to the Airport's unappropriated fund balance. 

3. The Airport's total budget for Entertainment and Promotions is $798,129, which is $363,014 less than 
the $1,161,143 budgeted in that account for FY 2000-01. 

4. The Mayor's budget provides an increase of $143,789,257. Our recommended reductions, which total 
$9,960,961, would still allow an increase of $133,828,296 or 27.2 percent in the Department's budget. 



54 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



AIR - Airport Commission 



No. Object 

idministration. Business (BGF) 



Position/ Number 

Equipment 
Number From To 



Amount 



From 



Ifl 



Saving s 



001 Permanent Salaries - Misc. 

* The recommended reduction in 
Permanent Salaries - Misc. is the 
total of the following specific 
recommendations regarding 
individual classifications. 



$17,276,274 516,763,372 



001 


Manager V 


0922S 


4.0 


3.0 


335,124 


251,343 


$83,781 


001 


Manager VI 


0923S 


2.0 


1.0 


180,210 


90,105 


90,105 


001 


Manager VII 


0931O 


1.0 


0.0 


93,281 





93,281 


001 


Manager DC 


0933S 


2.0 


1.0 


224,556 ' 


112,278 


112,278 


001 


Manager X 


0941S 


7.0 


6.0 


845,222 


724,476 


120,746 


001 


Special Assistant VI 


1365A 


4.0 


3.0 


194,915 


146,186 


48,729 


001 


Special Assistant IX 


13680 


1.0 


0.0 


60,709 





60,709 


001 


Illustrator Art Designer 


5320A 


3.0 


2.0 


171,790 


114,527 


57,263 



To eliminate vacant positions 
excess to the Airport's current 
needs. 



001 Non-Operating Position 
Offset 



9997M (45.0) (42.6) (2,924,033) (2,770,043) (153,990) 



005 Temporary Salaries 

Reduce to actual 2000-01 
expenditure level adjusted by a 
cost of living factor for 2001- 



607,500 



450,000 



157,500 



55 



Board of S upervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: AIR - Airport Commission 



Position/ 
Page Equipment 

No. Object Number 

1058 013 Mandatory Fringe Benefits 

Corresponds to reduction in 
salaries. 



1058 022 Training 



Number Amount 

From Xq From To Savings 

$5,223,311 55,105,191 5118,1. 



210,200 150,000 60,2C 



Reduce to actual 2000-01 
expenditure level adjusted by a 
cost of living factor for 2001- 



1058 035 Other Current Expenses 

Reduce to actual 2000-01 
expenditure level adjusted by a 
cost of living factor for 2001- 



4,829,259 4,600,000 229,25 



1059 070 Debt Service 

To reduce Bond Debt Service in 
accordance with the Airport's 
updated requirement. 

SFIA - Capital Projects - Op erating Fund 

1072 067 Buildings, Structures & Improvements 

* Reserve funding for the 
"Passenger Facility Fee Project" 
pertaining to the runway 
reconfiguration studies, pending 
identification of specific 
projects and submission to the 
Finance Committee of detailed 
budgets for each project, 
including identification of 
contractors, estimated hours, 
and hourly rates. 



260,000,000 254,578,000 5,422,0C 



60,000,000 60,000,000 * 



56 



Board of Supervisors - Budget Ai^ly^ 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



epartment: AIR - Airport Commission 


Amount 




Position/ Number 




'age Equipment 






|Vn, Object Number From To 


From To 


Savings 


afetv & Security CBGG) 






073 001 Permanent Salaries - Misc. 


Sll,441,490 $11,358,516 


* 



* The recommended reduction in 
Permanent Salaries - Misc. is the 
total of the following specific 
recommendations regarding 
individual classifications. 



001 Radio Technician 7367A 

To delete one vacant position 
not needed by the Airport. 



4.0 



3.0 



331,899 



248,925 



582,974 



005 Temporary Salaries 

Reduce to actual 2000-01 
expenditure level adjusted by a 
cost of living factor for 2001- 



172,560 140,000 32,560 



013 Mandatory Fringe 
Benefits 

Reduce to actual 2000-01 
expenditure level adjusted by a 
cost of living factor for 2001- 

027 Professional & Specialized Services 

Reduce to actual 2000-01 
expenditure level adjusted by a 
cost of living factor for 2001- 



2,885,142 2,864,627 20,515 



106,000 86,000 20,000 



57 



Board of S upervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: AIR - Airport Commission 



Page 

Njl Obj ect 
(Ground T ransportation fPACA10"> 

1077 001 Permanent Salaries - Misc. 



* The recommended reduction in 
Permanent Salaries - Misc. is the 
total of the following specific 
recommendations regarding 
individual classifications. 

1163 001 Special Assistant Vm 1367A 

To delete one vacant position 
excess to the Airport's needs. 

1077 013 Mandatory Fringe 

Benefits 

Corresponds to reduction in 
salaries. 

1076 035 Other Current Expenses 

Reduce to the Airport's current 
needs. 

Airport - SFPD Costs (PACA^S) 

1078 022 Training 

1078 027 Professional & Specialized Services 

1079 049 Other Materials & Supplies 

Reduce to the Airport's current 
needs. 

1079 060 Equipment Purchase 

* The recommended reduction 
in equipment is the total of the 
following specific 
recommendations. 



Position/ Number 

Equipment 
Number From 



la 



1.0 



0.0 



Amount 
From Iq 

$714,426.00 $658,024.00 



56,402 



129,314 


100,000 


101,750 


60,000 


91,695 


55,000 



346,000 



311,400 



$56,4 



195,704 • 181,516 14,18 



21,916,350 21,766,350 150,0C 



58 



Board of Supervisor s - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



ipartment: AIR - Airport Commission 



age 

JiL O bject 

187 060 Equipment Not Detailed 

To reduce the Equipment 
Budget in accordance with the 
Airport's updated requirements. 



Position/ Number 

Equipment 
Number From To 



Amoutit 
From la 

$0 ($34,600) 



l icilities Maintenance. Construction (BGH) 



382 001 Permanent Salaries - Misc. 

* The recommended reduction in 
Permanent Salaries - Misc. is the 
total of the following specific 
recommendations regarding 
individual classifications. 



49,309,245 48,005,761 



166 


001 


Special Assistant X 


1369A 


1.0 


0.0 


65,615 





65,615 


166 


001 


Manager DC 


0933O 


5.0 


0.0 


539,879 





539,879 


167 


001 


Inventory Clerk 


1920C 


3.0 


2.0 


119,438 


79,626 


39,812 


168 


001 


Custodian 


2708C 


39.0 


19.0 


1,625,381 


833,528 


791,853 


174 


001 


Apprentice Stationary 
Engineer 


7333C 


6.0 


5.0 


331,216 


276,014 


55,202 


174 


001 


Stationary Engineer 


7334C 


15.0 


14.0 


871,602 


813,496 


58,106 


174 


001 


Carpenter 


7344C 


5.0 


4.0 


313,332 


250,666 


62,666 


174 


001 


Painter 


7346C 


5.0 


4.0 


284,156 


227,325 


56,831 


174 


001 


Steam fitter 


7348C 


3.0 


2.0 


216,577 


144,385 


72,192 


175 


001 


Asphalt Worker 


7502C 


1.0 


0.0 


46,084 





46,084 



To reduce facility positions in 
accordance with the Airport's 
updated requirements. 



59 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: AIR - Airport Commission 



Position/ 


Number 


Amount 


Equipment 






Number 


From To 


From 


7390N 


1.0 0.0 


$55,123 



Page 
No. Object Number From In From To 

1173 001 Car and Auto Painter 7390N 1.0 0.0 $55,123 $0 

To delete one new position that 
the Department states was 
requested in error. 

1176 001 Non-Operating Position 9997M (242.0) (234.6) (17,668,138) (17,128,259) 

Offset 



1082 013 Mandatory Fringe 
Benefits 

Corresponds to reduction in 
salaries. 

1082 029 Maintenance Services - Equipment 

Reduce to 2000-01 budget level 
adjusted by a cost of living factor 
for 2001-02. 

1082 047 Fuels & Lubricants 

Reduce to actual 2000-01 
expenditure level adjusted by a 
cost of living factor for 2001-02. 



13,300,434 12,938,887 



6,540,052 5,950,000 



1,118,959 750,000 



1082 060 Equipment Purchase 

* The recommended reduction in 
equipment is the total of the 
following specific 
recommendations. 



845,000 527,060 



1 1 89 060 Equipment Not Detailed 

To reduce the Equipment budget 
in accordance with the Airport's 
updated needs. 



(317,940) 



60 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



epartment: AIR - Airport Commission 



age 



Vfi, Object 



Position/ Numher 

Equipment 
Number From To 



nvironmental Control Program (PACA12) 

086 001 Permanent Salaries - Misc. 

* The recommended reduction in 
Permanent Salaries - Misc. is the 
total of the following specific 
recommendations regarding 
individual classifications. 



Amount 
From To. Savings 



570,566 



SO 



178 001 Special Assistant XI 13 70 A 

To eliminate vacant positions 
excess to the Airport's current 
needs. 

178 001 Step Adjustments STEPM 

178 001 Special Salary Savings 9991M 

086 013 Mandatory Fringe Benefits 

Corresponds to reduction in 
salaries. 



1.0 



0.0 



70,627 



570,627 



0.0 


0.0 


211 





211 


0.0 


0.0 


(272) 





(272) 






16,610 


286 


16,324 



Total Recommended Reductions 
Total Recommended Reserves 



Board of Supervisors - Budget Analyst 



59,960,961 
S60,000,000 



61 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



DEPARTMENT: 



CWP CLEAN WATER PROGRAM 



Financial Data: 

The Clean Water Program's proposed $181,241,942 budget for FY 2001-02 is $22,427,934 or 
14.12 percent more than the original FY 2000-01 budget of $158,814,008. The net increase from the 
revised FY 2000-01 budget is $13,297,657 or 7.92 percent. 

SUMMARY OF PROGRAM EXPENDITURES: 



Program Expenditures 

WATER POLLUTION CONTROL 

Total Operating Expenditures 
Capital Improvements & Fac. Maint. 
Total Expenditures 
Less: Work Order Expenditures 
Net Expenditures 



Fiscal Year 2000-2001 



Original 



Revised 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 2000-2001 
2001-2002 Original Budget 



$ 136,813,908 $ 149,191,447 $ 146,591,942 $ 



$ 153,976,717 $ 167,356,285 S 176,216,322 $ 



9,778,034 



136,813,908 $ 149,191,447 $ 146,591,942 $ 9,778,034 
22,000,100 $ 18,752,838 S 34,650,000 $ 12,649,900 



158,814,008 $ 167,944,285 $ 181,241,942 $ 22,427,934 
(4,837,291) (588,000) (5,025,620) (188,329) 



22,239,605 



Major expenditure changes to account for the $22,427,934 increase are as follows: 



Expenditure 

Maintenance Services-Building and 

Structures 
Buildings, Structures and Improvements 
Debt Service 
Services of Other Departments 

Total 



FY 2000-01 
Budget 

$2,697,372 
22,000,100 
65,396,146 
29.168.479 
$119,262,097 



FY 2001-02 
Budget 

$3,360,219 
34,650,000 
69,050,606 
34.632.113 
$141,692,938 



Increase/ 
(Decrease) 

$662,847 

12,649,900 

3,654,460 

5.463.634 

$22,430,841 

62 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: CWP CLEAN WATER (continued) 



DEPARTMENT PERSONNEL SUMMARY: 



The number of full-time equivalent positions budgeted for FY 2001-02 is 342.67 FTEs, which is 
7.01 FTEs less than the 349.68 FTEs in the original FY 2000-01 budget. The FTE allocations by 
program are as follows: 

Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 2000-2001 Fiscal Year From 2000-2001 

2001-2002 



Full Time Equi v alents 



Original Revised 



Original Budget 



WATER POLLUTION CONTROL 



349.68 



349.68 



342.67 



(7.01) 



Totals 



349.68 



349.68 



342.67 



(7.01) 



The Clean Water Program has requested one (.75 FTE) new position as follows: 



Name 


Classification 


No. of 
FTE 

Positions 


Annual 
Salary at 
Top Step 


Annualized 

No. of 

Positions 


Annual 
Total Salarv 


Clerk Typist 


1424 


0.75 


$31,096 


1 


$41,461 



Although the Department presently has one Clerk Typist, five Senior Clerk Typists, and one Principal 
Clerk Typist, the Budget Analyst is recommending approval of the new Clerk Typist position. This new 
Clerk Typist position's primary responsibility would be data entry for the Geographic Information 
System and the sewer maintenance database. Currently there is a two-year backlog of data entry of sewer 
maintenance work. 

The Clean Water Program has no Special Assistant positions in its FY 2001-02 budget. 



63 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: CWP CLEAN WATER (continued) 
Department Revenues 

Department revenues have increased by $24,378,095 or 14.02 percent and General Fund support 
has increased by $104,147 or 51.50 percent. Major revenue changes from the original FY 2000-01 
budget to the proposed FY 2001-02 budget are as follows: 

Increase/ 
Revenue FY 2000-01 FY 2001-02 (Decrease) 

Sewer Service Charge $140,404,884 $147,666,000 $7,261,116 

Beginning Fund Balance 15.527.907 30.263.986 14.736.079 

Total $155,932,791 $177,929,986 $21,997,195 



DESCRIPTION 

The Clean Water Program operates and maintains the sewage and water pollution control system serving 
the City. 



COMMENTS 

1. The Clean Water budget request includes more than $2,000,000 in chemical costs and approximately 
$250,000 in labor costs to address the problem of odors caused by the collection and treatment of 
sewage in the City. According to Mr. Bill Keaney of the Clean Water Program, in the last two years, 
Clean Water has completed six odor control projects at the Southeast Plant that will reduce odors. 
These projects totaled $7.24 million. 

Mr. Keaney reports that there are currently four odor control projects in progress. Two of these 
projects are funded with $5 million provided by Catellus as part of the Mission Bay Project. Design 
is completed on the first project and is 50% completed on the second project. Clean Water plans to 
spend $1.2 million to install odor control equipment on the Primary Effluent Pump Station. Finally, 
the upgrade of the Booster Pump Station will produce significant odor reduction. Construction on 
this project is more than 50% complete and Clean Water anticipates it will be finished by November 
2001. 

Mr. Keaney reports that Clean Water is also working on four small odor control projects for the 
City's sewer system. The cost of these projects totals $300,000. The systems built will be adding 
odor control chemicals to sewers and the estimated annual cost of the chemicals is $440,000. 



64 

Board of Supervisors - budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: CWP CLEAN WATER (continued) 

There are four additional projects that are partly or entirely directed to odor control that do not have 
funding. The estimates for the four projects total S69 million as follows: 

Project Amount 

Covering of Secondary Clarifiers 544,000,000 

Old Primary Sedimentary Tanks 1 0,000,000 

Headworks/Pretreatment 5,000,000 

New Primary Sedimentary Tanks 10.000.000 

Total $69,000,000 

Clean Water is in the Environmental Impact Review phase of the Southeast Plant Solids Handling 
Project. The primary objectives of this project are to replace the 50-yearold digesters and to control 
odors released by the various solids handling processes. The current estimate for this project is about 
$300 million. Funds to construct this project have not yet been identified 

2. In September of 2000, the Board of Supervisors approved the $45 million, four-year Public Utilities 
Commission Program Management Services Contract with the Water Alliance, a joint venture of 
Bechtel Infrastructure Corporation, The Jefferson Company, and Sverdrup Civil, Inc. Under the 
subject contract, the Water Alliance would provide program management services to the PUC to 
organize and implement its capital improvement program. According to Mr. Jeet Bajwa of the PUC, 
the PUC will expend approximately $8,000,000 in the first year of the four-year contract, which 
began September 22, 2000 and ends on September 21, 2001. Mr. Bajwa reports that the Water 
Department, the Clean Water Program, and Hetch Hetchy have budgeted a total of $7,000,000 in 
their proposed FY 2001-02 budgets for the second year of the subject contract. The Clean Water 
Program budget contains $1,500,000, the Water Department's Regional Supply and Treatment 
Program budget contains $2,800,000, the Water Department's City Distribution Department contains 
$1,500,000, and Hetch Hetchy's budget contains $1,200,000. Mr. Bajwa reports that the distribution 
among the Departments of the subject contract's cost is based on the percentage of capital project 
being executed by each Department. Mr. Bajwa advises that the second year of the contract will be 
subject to approval by the Board of Supervisors. 

3. The Mayor's budget provides an increase of $22,427,934. Our recommended reductions, which total 
$249,768, would still allow an increase of $22,178,166 or 13.97% in the Department's budget. 



65 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: CWP - Clean Water 



Page 

tnTq, Object 

Water Pollution Control - BAX 

1135 009 Premium Pay 



Position/ 
Equip- 
ment 
Num ber Emm Iq 



Reduce to actual 2000-01 expenditure 
level adjusted by a cost of living 
factor for 2001-2002. 



1135 012 Holiday Pay 

Reduce to actual 2000-01 
expenditure level adjusted by a cost 
of living factor for 2001-2002. 

1135 013 Mandatory Fringe Benefits 

Corresponds to reduction in salaries. 



Number 



Amount 
Emm ifl Savings. 



$198,566 $165,000 $33,56c 



151,018 115,000 36,018 



5,418,002 5,407,551 5,18 



1204 027 Professional & Specialized Services 

To reduce expenses for Professional 
Services to the minimum essential for 
effective operations 



714,371 639,371 75,000 



1204 028 Maintenance Svcs - Bldgs &. 

Reduce to actual 2000-01 
expenditure level adjusted by a cost 
of living factor for 2001-2002. 



3,256,699 3,206,699 



66 



Board of Supervisors - Budg et AngW 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



epartment: CWP - Clean Water 



So. 

:04 



Ohject 

060 Equipment Purchase 



Position/ 








Equip- 


Number 


Amount 




ment 








Number 


From Io_ 


Erojm 


IQ 






$851,178 


$801,178 



S avi ngs. 



*The recommended reduction in 
equipment is the total of the 
following specific recommendations 



'24 060 Equipment Not Detailed 



WP4XX 



(68,000) (118,000) $50,000 



*To reduce funding for equipment to 
the minimum essential necessary for 
effective operations. 



Total Recommended Reductions 



5249,768 



67 



Board of S upervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



DEPARTMENT: 



DBI DEPARTMENT OF BUILDING INSPECTION 



Financial Data: 

The Department of Building Inspection's proposed $35,010,770 budget for FY 2001-02 is 
$712,551 or 2.08 percent more than the original FY 2000-01 budget of $34,298,219. The net increase 
from the revised FY 2000-01 budget is $712,551 or 2.08 percent. 

SUMMARY OF PROGRAM EXPENDITURES: 






Program Expenditures 

DBI - ADMINISTRATION SERVICES 
DBI - INSPECTION SERVICES 
DBI - PERMIT SERVICES 



Total Operating Expenditures 
Capital Improvements & Fac. Maint. 

Total Expenditures 

Less: Work Order Recoveries 

Net Expenditures 



Fiscal Year 2000-2001 


Mayor's Budget 
Fiscal Year 

2001-2002 


Proposed 

Increase (Decrease) 

From 2000-2001 

Original Budget 


Original Revised 


$ 4,749,144 $ 4,749,144 


$ 5,597,005 


$ 847,861 



15,074,297 15,074,297 16,044,180 

12,106,411 12,106,411 13,369,585 



969,883 
1,263,174 



31,929,852 $ 31,929,852 $ 35,010,770 $ 3,080,918 

2,368,367 S 2,368,367 $ -_ $ (2,368,367) 



34,298,219 $ 34,298,219 $ 35,010,770 $ 712,551 

(73,000) (73,000) (458,000) (385,000) 



$ 34,225,219 S 34,225,219 S 34,552,770 $ 



327,551 



68 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: DBI DEPARTMENT OF BUILDING INSPECTION (continued) 

Of the $327,551 net increase in DBFs budget, major changes are as follows: 





FY 2000-01 


FY 2001-02 


Increase 


Expenditure 


Budaet 


Budget 


(Decrease) 


Permanent Salaries 


517,674,447 


$19,187,191 


$1,512,744 


Mandatory Fringe Benefits 


4,285,471 


4,729,208 


443,737 


Professional & Specialized Services 


1,956,400 


2,280,371 


323,971 


Training 


162,808 


279,162 


116,354 


Other Current Expenses 


904,859 


1,004,859 


100,000 


Materials & Supplies 


908,999 


467,535 


(441,464) 


Equipment Purchase 


397,000 


888,056 


491,056 


Buildings, Structures, & Improvement: 


; 2,368,367 





(2,368,367) 


Miscellaneous Changes 


5.566.868 


5.716.388 


149.520 


Total 


$34,225,219 


$34,552,770 


$327,551 



DEPARTMENT PERSONNEL SUMMARY: 



The number of full-time equivalent positions budgeted for FY 2001-02 is 291.48 FTE, which is 
15.77 FTE more than the 275.1 FTE in the original FY 2000-01 budget. The FTE allocations by 
program are as follows: 



Full Time Equivalents 



DBI - ADMINISTRATION SERVICES 
DBI - INSPECTION SERVICES 
DBI - PERMIT SERVICES 







Mayor's Budget 


Increase (Decrease) 


Fiscal Year 2000-2001 


Fiscal Year 


From 2000-2001 


Original 


Revised 


2001-2002 


Original Budget 


38.08 


38.08 


40.62 


2.54 


135.53 


135.53 


142.24 


6.71 


102.10 


102.10 


108.62 


6.52 



Totals 



275.71 



275.71 



291.48 



15.77 



69 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: DBI DEPARTMENT OF BUILDING INSPECTION (continued) 

Included in the net number of 15.77 additional FTEs, the Department of Building Inspection's budget 
contains a total of 14 new position requests (10.5 FTE) for FY 2001-02. DBFs proposed new permanent 
positions are as follows: 



Name 


Classification 


No. of 
FTE 

Positions 


Annual 
Salary at 
Top Step 


Annualized 

No. of 

Positions 


Total Annual 
Salaries 


Personnel Clerk 


1202 


0.75 


$44,351 


1.0 


544,351 


Clerk Typist 


1424 


2.25 


41,461 


3.0 


124,383 


Senior Clerk Typist 


1426 


1.50 


45,431 


2.0 


90,862 


Electrical Inspector 


6248 


0.75 


74,699 


1.0 


74,699 


Building Inspector 


6331 


2.25 


80,796 


3.0 


242,388 


Sr. Building Inspector 


6333 


0.75 


89,073 


1.0 


170,664 


Clerk 


1404 


0.75 


38,893 


1.0 


38,893 


Sr. Microphoto Tech. 


1752 


0.75 


46,429 


1.0 


46,429 


Chief Building Inspector 


6334 


0.75 


98,192 


1.0 


98,192 


Total 




10.50 




14.0 


$930,861 



The Budget Analyst is recommending approval often (7.5 FTE) of the 14 requested new positions. The 
Budget Analyst is recommending disapproval of the remaining four (3.0 FTE) requested new positions. 

Special Assistants 

DBI currently has 11 Special Assistant positions, 10 of which are proposed for reclassification in FY 
2001-02. The proposed reclassifications are as follows: 

Special Assistant Positions Recommended for Reclassification 



Exempt / 


Count 


Old 


Provisional 




Class 


Exempt 


1.00 


1367 


Exempt 


1.00 


1372 


Exempt 


4.00 


1372 


Exempt 


2.00 


1372 


Exempt 


1.00 


1374 


Provisional 


1.00 


1375 



Title 



Salary 



New 
Class 



Totals 



Special Assistant VIII $56,402 1823 

Special Assistant XIII 80,571 0922 

Special Assistant XIII 322,284 0922 

Special Assistant XIII 161,142 0922 

Special Assistant XV 93,281 0931 

Special Assistant XVI 100,328 0932 



10.00 



$814,008 



Title 



Salary 



Sr. Admin. Analyst $69,583 
Manager V 83,781 

Manager V 335,124 
Manager V 167,562 

Manager VII 96,998 

Manager VIII 104,3 26 



$857,374 



Board of Supervisors - Budget Analyst 







RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: DBI DEPARTMENT OF BUILDING INSPECTION (continued) 

Of the 10 Special Assistants proposed for reclassification, one 1372 Special Assistant XTTT position has 
remained vacant since its authorization as a new position in FY 2000-01. The position would be 
responsible for the coordination and maintenance of the Department's online services, allowing the 
public to access over the internet such DBI services as: application for and granting of permits, 
complaint filing, and records retrieval. According to Ms. Amy Lee of DBI, the 1372 Special Assistant 
position has remained vacant due to unavoidable delays in implementation of the Department's online 
service capabilities. DBI expects to fill the vacant position by October of 2001. 

One additional filled 1366 Special Assistant VI is not included in the proposed reclassifications for FY 
2001-02, as follows: 

Remaining Special Assistant Positions 



Exempt / 
Provisional 


Count 


Class Title 


Salary 


FUled / 
Vacant 


Exempt 


1.00 


1366 Special Assistant VI 


52,435 


Filled 



Totals 1.00 52,435 

According to Ms. Lee, in August of 2000 the Department used a transfer exchange ("TX"), approved by 
the Department of Human Resources (DHR), to temporarily reclassify the filled position to a 1372 
Special Assisntant XTTI. The Budget Analyst notes that this transfer exchange resulted in a salary 
increase for one individual of 528,028, from S52,234 to $80,262 at the top step. Ms. Lee advises that 
DBI did not request to permanently reclassify the transfer exchange in DBFs FY 2001-02 budget 
because the Department was waiting to learn how DHR planned to address Special Assistants Citywide. 
However, DHR is currently reviewing a request to reclassify the 1366 Special Assistant VI to a 0922 
Manager V, according to Ms. Lee. This position currently serves as DBFs Public Information Officer, 
liaison to the Mayor's Office, liaison to the Board of Supervisors, and liaison to other City departments 
and community advocacy groups. 

Department Revenues 

The Department's fee-generated revenues have increased by S2, 770, 568 or 8.6 percent, from 
$32,059,953 in FY 2000-01 to 534,830,521 in the FY 2001-02. Total Department revenues have 
decreased by $2,019,065 or 5.35 percent, due primarily to a one-time appropriation in FY 2000-01 for 
Capital and Facilities Maintenance. The Department is completely funded through fee revenues that 
accrue to the Building Inspection Fund. Such fees can only be used for building inspection purposes. 



71 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: DBI DEPARTMENT OF BUILDING INSPECTION (continued) 

Of the 52,770,568 increase in DBFs fee-generated revenues, major changes are as follows: 

FY 2000-01 FY 2001-02 Increase 

Revenue Source Budget Budget (Decrease) 

Plan Checking $6,434,560 $7,434,560 $1,000,000 

Building Permits 12,414,885 14,427,257 2,012,372 

Additional Building Inspections 297,320 197,320 (100,000) 

Additional Electrical Inspections 262,204 100,204 (162,000) 

Miscellaneous Changes 12.650.984 12.671.180 20.196 

Total $32,059,953 $34,830,521 $2,770,568 

DESCRIPTION 

1. DBFs proposed budget includes an increase of $1,512,744, or 8.6 percent, in Permanent Salaries. 
According to Ms. Lee, the Department's workload has expanded significantly due to an increase in 
construction activity in recent years, and the transfer to DBI of additional responsibilities, such as the 
Earthquake Preparedness Program and the medium-voltage inspections previously performed by the 
Pacific Gas & Electric Company (PG&E). DBI is requesting a total of 14 new (10.5 FTE) new positions, 
including eight (6 FTE) administrative and six (4.5 FTE) inspection personnel, to manage the additional 
workload and meet the increased demand for service. The Department is also requesting the new staff to 
improve DBFs public service capabilities through program changes that include expediting permit 
approvals, improving Department response to requests for document copies and restructuring of its Code 
Enforcement Division to promote better case management of properties that are chronically non- 
compliant. As stated previously, the Budget Analyst is recommending approval of eight (6.0 FTE) of the 
14 (10.5 FTE) requested new positions and disapproval of the remaining six (4.5 FTE) requested new 
positions. 

2. DBFs proposed budget also includes an increase of $491,056, or 123.7 percent, in Equipment 
Purchases, from $397,000 in FY 2000-01 to $888,056 in the FY 2001-02 budget. Of the total $888,056 
budget for Equipment Purchase, $368,056 would fund DBFs efforts to upgrade its computer system to 
facilitate management of DBFs information and documents. On June 11, 2001, the Controller's Office 
completed a two-year performance audit of the Department, which recommended automating and 
allowing for electronic tracking of DBFs records. In FY 2000-01, DBI installed a new Oracle-based 
permit tracking system at a total cost of $1.5 million, $800,000 of which was expended on Professional 
Services related to the technical transition and $700,000 of which was spent on Equipment Purchases. 
According to Ms. Lee, the continued modernization of DBFs computer system funded in the FY 2001- 
02 budget would integrate the updated permit tracking system with DBFs various functions, enabling 
automated and electronic tracking of documents and records across all Department divisions, as well as 
more efficient processing of incoming information. The Budget Analyst is recommending approval of 
$363,056 of the $368,056 request for computer technology purchases. 

72 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: DBI DEPARTMENT OF BUILDING INSPECTION (continued) 

The remaining $520,000 of the total $888,056 requested for Equipment Purchases would fund six 
replacement pick-up trucks, one new pick-up truck, 11 replacement automobiles, and four new 
automobiles. Ms. Lee advises that the City's Memorandum of Understanding (MOU) with the Building 
Inspectors' Association requires that the Department make a good faith effort to provide vehicles for all 
Inspectors who conduct fieldwork. DBI is required to reimburse Inspectors who must use their privately- 
owned vehicles for City business at $75 per month. Currently DBI has a fleet of 117 vehicles and an 
inspection staff of approximately 180 employees, all of whom perform fieldwork on a daily basis. The 
Budget Analyst is recommending approval of the requested new vehicles. 

3. Other significant increases in DBI's FY 2001-02 budget include: 

• DBFs budget for Training increased by $116,354, or 71.5 percent, from $162,808 in FY 2000-01 to 
$279,162 in the FY 2001-02. The $279,162 budget includes: (a) $69,000 for computer training to 
enable management and maintenance of DBI's new computer system, discussed above, and (b) 
$210,162 to meet State requirements for certification and continuing education for all Inspectors, 
Plan Checkers, and Building Officials. 

• DBI's budget for Professional and Specialized Services increased by $323,971, or 16.6 percent, from 
$1,956,400 in FY 2000-01 to $2,280,371 in the FY 2001-02. The $2,280,371 budget includes: (a) 
$1,554,405 for computer-related services to support the Department's technology modernization 
discussed above, (b) $661,300 for on-going Professional Services contracts, and (c) $64,666 to 
provide a shuttle services for employees located at 1660 Mission. 

• DBI's budget for Other Current Expenses increased by $100,000 or 11.1 percent, due to an increase 
in the number of customers using credit cards to pay DBI fees and the resulting increase in credit 
card processing costs. 



Comments 

1. The Board of Supervisors approved a two-year renovation project at the City-owned 1660 Mission 
Street facility during the FY 1998-99 budget process. The project involves constructing a new 25,000 
square foot office annex interconnected to the existing structure at 1660 Mission. The additional space 
would accommodate the needs of DBI, the Fire Department's Bureau of Fire Prevention, and portions of 
the City Planning Department. According to Ms. Lee, the renovation project was scheduled to begin in 
October of 2000 and to be completed by mid-2002. Of the total $7.6 million appropriated to the project 
from the Department's unappropriated fund balance since FY 1998-99, $982,367 has already been 
expended on design and engineering work. However, Ms. Lee advises that construction has not yet 
begun due to conflicts over project design. Ms. Lee advises that negotiations with the Planning 
Department over the design plans are currently underway and are anticipated to be completed by the 
beginning of 2002. The construction schedule of two years would then allow for occupation of the new 

73 

Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: DBI DEPARTMENT OF BUILDING INSPECTION (continued) 

annex in early 2004. Ms. Lee reports that, if negotiations fail, the capital project may be abandoned, in 
which case DBI would request that the Board of Supervisors reappropriate the project funds to renovate 
and expand the Department's Permit Center, which provides centralized public access to permit-related 
services. 

2. As of June 7, 2001, DBFs Building Inspection Fund contained an unappropriated fund balance of 
52,265,607, or $2,623,329 less than the $4,888,936 balance as of June of 2000. Ms. Lee advises that the 
decrease in the unappropriated fund balance was due to a $2,623,329 appropriation during FY 2000-02 
to the 1660 Mission Street renovation project. In addition, the Building Inspection Fund contains an 
additional $9.1 million in unearned revenue that has been collected from multi-year building projects 
that pay their DBI fees during one fiscal year, but will continue to require DBFs services in future fiscal 
years. 

3. Although the Department's total budget has increased by $712,551, or 2.08 percent, due to a 
$2,368,367 reduction in Capital and Facilities Maintenance, the Mayor's operating budget provides an 
increase of $3,080,918 or 9.6 percent. Our recommended reductions, which total $481,437, would still 
allow an increase of $2,599,481, or 8.14 percent, in the Department's operating budget. 



74 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: DBI - Department of Building Inspection 



Page 
No. Object 



Position/ Number 

Equipment 
Number From To 



Amoun t 



From 



Ifi 



Savings 



Vriministration Services fBAIVl 



1232 001 Permanent Salaries - Misc. 

* The recommended reduction in 
Permanent Salaries - Misc. is the total 
of the following specific 
recommendations regarding individual 
classifications. 



$2,488,732 52,396,522 



1240 001 Building Inspector 



6331L 2.00 1.00 



161,591 



80,796 S80,795 



To eliminate two vacant 0.50 FTE 
positions in accordance with the 
Department's re-evaluated priorities. 



1240 001 Attrition Savings 



Increase to offset the effect of the 
Department's upward substitution of two 
positions, which would result in increased 
salary and fringe benefit costs made during 
previous years, without budgetary approval 
by the Board of Supervisors. This 
recommendation will allow the Department to 
continue to maintain the existing filled 
positions, at the higher salary and fringe 
benefit cos*, but will not result in additional 
expenditures for the Department because an 
offsetting amount will be eliminated from the 
budget by an increase in Attrition Savings. 



(2.38) (2.55) (154,232) (165,647) 11,415 



1232 005 Temp Salaries - Misc. 

Reduce to reflect one temporary 1426 
Senior Clerk Typist position to be 
replaced by a permanent position. 



105,491 



60,060 



45,431 



75 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: DBI - Department of Building Inspection 

Position/ Number Amount 

p a ae Equipment 

No. Object Number From Xfi From Io_ Savings 

1232 013 Mandatory Fringe Benefits $692,193 $668,197 $23,996 

Corresponds to reduction in salaries. 

1232 021 Travel 10,800 8,152 2,648 

Reduce to FY 2000-01 budget level adjusted 
by a cost of living factor for FY 2001-02. 
Our reduction of $2,684 in Travel would 
allow an increase of $277 from the 
Department's FY 2000-01 budget level. 

Ins pection Services fBIS) 

1234 001 Permanent Salaries - Misc. 9,712,631 9,652,034 * 

* The recommended reduction in 
Permanent Salaries - Misc. is the total of 
the following specific recommendations 
regarding individual classifications. 

1242 001 Building Inspector 6331N 1.50 0.75 121,194 60,597 60,597 

Disapprove one new position not 
sufficiently justified. The reduction 
would still allow for the authorization of 
one new Building Inspector position, in 
addition to the 33 existing Building 
Inspectors, one of which was created in 
FY 2000-01. 

1234 005 Temp Salaries - Misc. 302,347 264,372 37,975 

Reduce to reflect elimination of one 0.50 
FTE 1371 Special Assistant XII position in 
accordance with the Department's 
reevaluated priorities. 

1234 013 Mandatory Fringe Benefits 2,326,042 2,309,742 16,300 

Corresponds to reduction in salaries. 

76 

Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



epartment: DBI - Department of Building Inspection 



Page 

No. Object 



Position/ Number 

Equipment 
Number From Tn 



Amount 



From 



Ifl 



Savin gs 



[234 021 Travel 



$16,557 



U57 



$7,400 



Reduce to reflect potential cost savings to be 
achieved by purchase of new vehicles. The City's 
MOU with the Building Inspectors' Association 
provides that employees who use their privately- 
owned vehicles for City business must be 
reimbursed. The Budget Analyst is 
recommending approval of the Department's 
request for 4 new vehicles. 



ermit Services (BPS) 



1236 001 Permanent Salaries - Misc. 

* The recommended reduction in 
Permanent Salaries - Misc. is the total 
of the following specific 
recommendations regarding individual 
classifications. 

[243 001 Clerk 



6,985,828 6,835,010 



1404N 



0.75 0.00 



29,920 



29,920 



Disapprove one requested new position not 
sufficiently justified. The program 
currently has 8 Principal Clerk Typists, 4 
Clerk Typists and 19 Senior Clerk Typists. 
Five of these clerical positions were created 
in FY 2000-01. 



1243 001 Senior Clerk Typist 



1426N 0.75 0.00 



34,073 



34,073 



Disapprove one requested new position in 
accordance, with the Department's re- 
evaluated priorities. 



77 



Board of S upervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: DBI - Department of Building Inspection 



Page 
No. Object 

1245 001 Chief Building Inspector 



Position/ Number 

Equipment 
Number From To 



6334N 



0.75 0.00 



Amount 
From To 

$73,644 






Savings 

573,644 



Disapprove one requested new position 
in accordance with the Department's re- 
evaluated priorities. 



1245 001 Attrition Savings 



Increase to offset the effect of the 
Department's upward substitution of one 
position, which has resulted in increased 
salary and fringe benefit costs made during 
previous years, without budgetary approval 
by the Board of Supervisors. This 
recommendation will allow the Department 
to continue to maintain the existing filled 
positions, at the higher salary and fringe 
benefit cost, but will not result in additional 
expenditures for the Department because 
an offsetting amount will be eliminated 
from the budget by an increase in Attrition 
Savings. 



(9.45) (9.65) (617,991) (631,172) 13,181 



1236 013 Mandatory Fringe Benefits 

Corresponds to reduction in salaries. 



1,710,973 1,674,316 36,657 



1236 027 Professional & Specialized Services 
Reduce for non-specified items. 

1236 060 Equipment Purchase 

* The recommended reduction in 
equipment is the total of the following 
specific recommendations. 



1,554,405 1,552,000 2,405 



368,056 363,056 * 



78 



Board of Supervisor s - Budg et Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



ipartment: DBI - Department of Building Inspection 



age 

^o. Object 

247 060 Color Printer 

Disapprove equipment not sufficiently 
justified. 



Position/ Number 


Amount 






.quipment 








Number From To 


From To 




Savings 


BI009N 1.00 0.00 


$5,000 





$5,000 



Total Recommended Reductions $481,437 

Total Recommended Reserves 



79 

Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



DEPARTMENT: ECD - EMERGENCY COMMUNICATIONS DEPARTMENT 

Financial Data: 

The Emergency Communication Department's proposed 531,103,705 budget for FY 2001-02 is 
5815,042 or 2.55 percent less than the original FY 2000-01 budget of 531,918,747. The net decrease 
from the revised FY 2000-01 budget is 5815,043 or 2.55 percent. 

Summary of Program Expenditures: 



Fiscal Year 2000-2001 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 2000-2001 



Program Expenditures 




Original 




Revised 




2001-2002 


Origi 


nal Budget 


911 PROJECT 

CITYWIDE RADIO SYSTEM 

EMERGENCY COMMUNICATIONS 


$ 


13,379,785 

841,964 

16,962,473 


S 


13,379,785 

841,964 

16,962,474 


S 


11,968,905 

31,095 

19,103,705 


$ 


(1,410,880) 

(810,869) 

2,141,232 


Total Operating Expenditures 


S 


31,184,222 


S 


31,184,223 


$ 


31,103,705 


S 


(80,517) 


Capital Improvements & Fac. Maint. 


S 


734,525 


S 


734,525 


S 


- 


$ 


(734,525) 


Total Expenditures 


s 


31,918,747 


$ 


31,918,748 


$ 


31,103,705 


$ 


(815,042) 


Less: Work Order Recoveries 




(110,645) 




(110.645) 




(110,645) 






Net Expenditures 


s 


31,808,102 


s 


31,808,103 


$ 


30,993,060 


$ 


i815.0421 



DEPARTMENT PERSONNEL SUMMARY: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 161.03 FTEs, which is 
3.72 FTEs less than the 164.75 FTEs in the original FY 2000-01 budget. The FTE allocations by 
program are as follows: 



80 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: ECD - EMERGENCY COMMUNICATIONS DEPARTMENT (continued^ 



Full Time Equivalents 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 2000-2001 Fiscal Year From 2000-2001 

2001-2002 



Original Revised 



Original Budget 



911 PROJECT 4.00 4.00 

CITYWIDE RADIO SYSTEM 3.88 3.88 

EMERGENCY COMMUNICATIONS 156.87 156.87 



161.03 



(4.00) 
(3.88) 
4.16 



Totals 



164.75 164.75 



161.03 



(3.72) 



Department Revenues 

Department revenues have increased by 53,580,154 or 22.98 percent and General Fund support 
has increased by S2, 030, 587 or 12 percent. 

Special Assistant Positions Recommended for Reclassification 

The following Special Assistant positions have been reclassified in the ECD proposed budget. 



Exempt / 




Old 






New 






Provisional 


Count 


Class 


Title 


Salary 


Class 


Title 


Salary 


Exempt 




1372 


Special Asst XIII 


S 80,571 


0922 


Manager V 


S 83,781 


Exempt 




1374 


Special Asst XV 


93,281 


0953 


Deputy Director EQ 


120,746 


Provisional 




1367 


Special Asst VIII 


56,402 


1842 


Management Asst 


59,260 


Provisional 




1372 


Special Asst XIII 


80,571 


2533 


Emergency Medical 
Services Agency Specialist 


82,975 


Exempt 




1372 


Special Asst XIII 


80,571 


0922 


Manager V 


83,781 


Exempt 




1378 


Special Asst XIX 


124,053 


0953 


Deputy Director HI 


120,746 


Exempt 




1380 


Special Asst XXI 


140,862 


0963 


Department Head III 


137,382 


Exempt 




1374 


Special Asst XV 


93,281 


1071 


Information Services Mgr 


115,675 


Provisional 




1372 


Special Asst XIII 


80,571 


1054 


Principal Business Analyst 
Step Adjustments 


85,425 
(31,080) 



Totals 



S830,163 



5 858,691 

81 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: ECD - EMERGENCY COMMUNICATIONS DEPARTMENT (continued) 



Special Assistant Positions Eliminated in the ECD proposed Budget. 

The ECD's proposed FY 2001-02 budget has deleted two Special Assistant positions that were funded 
under the 91 1 Project program. Positions deleted are a 1375 Special Assistant XVI at an annual salary of 
S80,571 and a 1376 Special Assistant XVTI at an annual salary of $107,976. 



Remaining Special Assistant Positions 

The following Special Assistant positions remain in the ECD proposed budget. 



Exempt / Provisional 


Count 


Class 


Title 


Salary 


Filled / 
Vacant 


Provisional 
Exempt 


1 
1 


1369 

1374 


Special Asst X 
Special Asst XV 


$ 65,160 
93,281 


Filled 
Filled 



Totals 



$ 158,441 



DESCRIPTION 

The overall decrease in the ECD budget of $815,042 is primarily due to a $734,525 reduction in Capital 
Improvements and Facilities Maintenance Projects. 

91 1 Project expenditures for Professional and Special Services has decreased significantly by 
approximately $2.85 million. This decrease is largely offset by increased payments for Equipment Lease 
Financing related to the completion of the 91 1 Project. 

Since becoming an operating department in FY 1999-00, ECD has experienced great difficulty in 
recruiting and hiring Communications Dispatcher positions. The FY 2000-01 budget includes 
$2,043,768 in attrition savings and the Mayor's proposed FY 2001-02 budget has increased ECD's 
attrition savings by $223,690 to $2,267,458. 



82 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



lepartment: ECD - EMERGENCY COMMUNICATIONS DEPARTMENT 



Position/ Number 





Equipment 












Object 


Number 


Emm 


la 


From 


lo 


Savings 


Permanent Salaries - Misc. 








$9,433,284 


$9,351,630 


* 


*The recommended reduction in 














Permanent Salaries - Misc. is the 














total of the following 














recommendations. 














Information Services Mgr. 


1071 


1 





115,675 





115,675 


Special Assistants XV 


1374 


(2) 


(1) 


(186,500) 


(93,281) 


(93,281) 



Disapprove the proposed upward 
reclassification of a 1374 Special 
Assistant XV to a 1071 
Information Services Manager at 
an annual salary increase of 
$22,394. The Department has not 
obtained DHR approval for this 
proposed reclassification. 



Special Assistant VTI 


1367 


(1) 





(56,402) 





(56,402) 


Management Assistant 


1842 


1 





59,260 





59,260 



Disapprove the proposed 
reclassification of a vacant 1367 
Special Assistant VTfl to a 1 842 
Management Assistant. The 
Department has not obtained DHR 
approval and has not provided 
adequate justification for this 
reclassification. 



83 



Board of S upervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: ECD - EMERGENCY COMMUNICATIONS DEPARTMENT 



Page 
No. Object 

1361 



Special Assistant VIII 

Delete the vacant Special 
Assistant VIII position for which 
the Department has requested a 
reclassification without DHR 
approval. 



Position/ Number 
Equipment 
Number From In 



1367 



1 







Amount 
From Tp 

56,402 



Savings 

56,402 



1354 



Mandatory Fringe Benefits 1 3 

Total Recommended Reductions 



2,449,035 2,431,071 17,964 



$99,618 



84 



Boar d of Supervisors - Budg et Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



DEPARTMENT: 



ECN BUSINESS AND ECONOMIC DEVELOPMENT 



FINANCIAL Data: 

The Department of Business & Economic Development's proposed $13,129,879 budget for FY 
2001-02 is $6,465,851 or 33 percent less than the original FY 2000-01 budget of $19,595,730. The net 
decrease from the revised FY 2000-01 budget is $6,877,415 or 34.37 percent. 

SUMMARY OF PROGRAM EXPENDITURES: 



Proposed 
Mayor's Budget Increase (Decrease) 







Fiscal Year 2000-2001 




Fiscal Year 
2001-2002 




From 2000-2001 


Program Expenditures 




Original 




Revised 


Original Budget 


ECONOMIC DEVELOPMENT 
FINANCE & LEGISLATIVE AFFAIRS 
OFFICE OF SMALL BUSINESS AFFAIRS 
SEISMIC SAFETY LOAN PROGRAM 
TREASURE ISLAND 


S 


3,066,278 
176,039 
588,936 
382,394 

8,382,083 


$ 


3,066,278 
176,039 
588,936 
382,394 

8,793,647 


$ 


2,446,870 
187,193 
620,707 
394,054 

9,481,055 


$ 


(619,408) 
11,154 
31,771 
11,660 

1,098,972 


Total Operating Expenditures 
Capital Improvements & Fac. Maint. 


$ 

$ 

$ 


12,595,730 

7,000,000 

19,595,730 

(3,971,910) 


$ 

S 
$ 


13,007,294 

7,000,000 

20,007,294 

(3,971,910) 


S 

s 


13,129,879 


$ 

S 


534,149 
(7,000,000) 


Total Expenditures 

Less: Work Order Recoveries 


$ 


13,129,879 
(3,841,813) 


$ 


(6,465,851) 
130,097 


Net Expenditures 


$ 


15,623,820 


$ 


16,035,384 


s 


9,288,066 


s 


(6,335,754) 



DEPARTMENT PERSONNEL SUMMARY: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 31.56 FTEs, which is 
2.73 FTEs more than the 28.83 FTEs in the original FY 2000-01 budget. The FTE allocations by 
program are as follows: 



85 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: ECN BUSINESS AND ECONOMIC DEVELOPMENT (continued) 



Full Time Equivalents 

ECONOMIC DEVELOPMENT 
FINANCE & LEGISLATIVE AFFAIRS 
OFFICE OF SMALL BUSINESS AFFAIRS 
SEISMIC SAFETY LOAN PROGRAM 
TREASURE ISLAND 









Proposed 






Mayor's Budget 


Increase (Decrease) 


Fiscal Year 2000-2001 


Fiscal Year 


From 2000-2001 


Original 


Revised 


2001-2002 


Original Budget 


13.36 


13.36 


14.05 


0.69 


2.00 


2.00 


2.00 


- 


0.75 


0.75 


2.75 


2.00 


1.00 


1.00 


1.00 


- 


11.72 


11.72 


11.76 


0.04 



Totals 



28.83 



28.83 



31.56 



2.73 



Special Assistant Positions Recommended for Reclassification* 



Exempt / 




Old 




Total 


New 






Provisional 


Count 


Class 


Title 


Salary 


Class 


Title 


Total Salary 


Economic 


1 


1370 


Special Asst XI 


$70,627 


1923 


Manager VI 


$90,105 


Development 


2 


1372 


Special Asst XIII 


161,141 


0922 


Manager V 


167,562 




1 


1374 


Special Asst XV 


93,281 


0931 


Manager VII 


96,99£ 




1 


1375 


Special Asst XVI 


100,329 


0932 


Manager VIII 
Manager VIII 


104,327 




1 


1375 


Special Asst XVI 


100,329 


0932 


(Work Order) 


104,329 




1 


1376 


Special Asst XVII 


107,976 


0923 


Manager VI 


90,105 




1 


1381 


Special Asst XXII 


151,615 


0941 


Manager X 


120,746 




1 


1381 


Special Asst XXII 


151,615 


0943 


Manager XII 


146,475 


GF Continuing 
















Projects: 
















3Com Park 


1 


1376 


Special Asst XVII 


107,976 


0933 


Manager IX 


112,278 


General Fund 
















Work Order" 


1 


1372 


Special Asst XIII 


80,571 


0932 


Manager VIII 


104,326 


Seismic Safety 
















Loan Program 


1 


1373 


Special Asst XIV 


86,652 


0923 


Manger VI 


90,105 



Continued on next page 



*A11 Special Assistant positions in the Department of Business and Economic Development are exempt. 

"Note: one 1375 Special Assistant XVI position from Economic Development was transferred to General Fund Work Order 

Fund, as noted under Economic Development. 



86 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: ECN BUSINESS AND ECONOMIC DEVELOPMENT (continued) 



Special Assistant Positions Recommended for Reclassification 



Exempt / 


Old 




Total 


New 






Provisional 


Count Class 


Title 


Salary 


Class 


Title 


Total Salary 


Treasure 


1 1366 


Special Asst VII 


52,435 


0922 


Manager V 


83,781 


Island 


1 1368 


Special Asst IX 


60,708 


0923 


Manger VI 


90,105 




3 1372 


Special Asst XIII 


241,712 


0922 


Manager V 


251,343 




1 1374 


Special Asst XV 


93,281 


0943 


Manager VII 


96,998 




1 1376 


Special Asst XVII 


107,976 


0933 


Manager IX 


112,278 




1 1381 


Special Asst XXII 


151,615 


0943 


Manager XII 


146,475 


Office of Small 


1 1366 


Special Asst VII 


52,435 


1365 


Sp. Asst VI 


48,729 


Business Affairs 


1 1374 


Special Asst XV 


93,281 


0931 


Manager VII 


96,998 


Finance & 




Special Asst VIII 










Legislative Affairs 


1 1367 


(vacant) 


56,402 


1368 


Sp Asst IX 


60,709 




1 1376 


Special Asst XVII 


107,976 


0933 


Manager IX 


112,278 



Totals 



24 



$1,433,231 



$2,327,050*** 



* * *Total increase in salaries is $97, 1 1 7 . 
Remaining Special Asssistant Positions 













Filled / 


Program 


Count 


Class 


Title 


Total Salary 


Vacant 


Economic 












Development 




1365 


Special Asst VI 


$48,729 


Filled 






1367 


Special Asst VIII 


56,402 


Filled 






1369 


Special Asst X 


65,615 


Filled 






1371 


Special Asst XII 


79,951 


Filled 


3Com Project 




1365 


Special Asst VI 


48,729 


Filled 


Treasure Island 


2 


1363 


Special Asst IV 


84,668 


Filled 






1367 


Special Asst VIII 


56,402 


Filled 






1369 


Special Asst X 


65,615 


Filled 


Office of Small 












Business Dev't 




1368 


Special Asst IX 


45,531 


New 






1374 


Special Asst XV 


93,281 


Filled 



Totals 



11 



$644,923 



Department Revenues 

Department revenues have decreased by $5,798,1 17 or 46.75 percent and General Fund support 
has decreased by $537,637 or 16.7 percent. This reduction is largely the result of the removal of a 
$7,000,000 grant from the State Transportation Committee, which was misappropriated to the Business 
and Economic Development Department in FY 2000-01. This $7,000,000 grant is for street 
improvements on Ocean Avenue, which is a MUNI capital project and the grant funds have now been 
transferred to MUNI's budget. If the $7,000,000 is not included in the Business and Economic 
Development Department, revenues increase by $1,201,883 in FY 2001-02. This increase is largely due 



Board of Supervisors - Budget Analyst 



87 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: ECN BUSINESS AND ECONOMIC DEVELOPMENT (continued) 

to the projected SI, 390,223 increase in revenues from property rentals on Treasure Island. Treasure 
Island is projected to receive revenues from the City's General Fund from the Police Department ($1.1 
million), Fire Department (SI. 8 million) and Sheriffs Department ($260,871) leases for the use of 
Treasure Island facilities, which will total approximately $3,160,871 in FY 2001-02. 

DESCRIPTION 

If the $7, 000,000 MUNI grant discussed above is not included in the budget, the Department's 
expenditures are actually increasing by $534,149. The Treasure Island budget is increasing by 
SI, 098, 972, largely due to increased expenses associated with the upkeep of the City's rental property 
and an increase of $782,115 in the Services of Other Departments, which corresponds to increases for 
the Fire Department suppression services provided to Treasure Island. As noted above, Treasure Island 
will receive a total of approximately $3,160,871 of revenues from the City's General Fund for leasing 
property to the Police, Fire and Sheriff Departments. Offsetting this increase, Economic Development 
Division expenditures are decreasing by $619,408, largely due to a $475,000 reduction in City Grant 
Programs. 

The Office of Small Business Affairs, which was established in 1999, is proposing to increase its 
budget by $31,771. This increase is the result of the addition of 2.0 FTE positions - one new 1368 
Special Assistant DC and one 1366 Special Assistant VTI, which is to be transferred from the Economic 
Development Division of the Business and Economic Development Department to the Office of Small 
Business Affairs of the Business and Economic Development Department. The actual $151,771 increase 
in the Office of Small Business Affairs salary and fringe benefit costs are nearly offset by $120,000 in 
decreasing non-personnel expenditures. 



88 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



tepartment: ECN - Business and Economic Development 



Page 

No- Object 

IKS 



Economic Development 



Position/ Number 

Equipment 
Number From To 



Amount 
From To 



Savings 



375 



001 Permanent Salaries - Misc 

* The recommended reduction in Permanent Salaries is the total of the 
following specific recommendations regarding individual classifications. 



S981.426 5934,011 



384 



Attrition Savings - Misc 



9993M 



(77,585) (125,000) $47,415 



Increase Attrition Savings - Misc to reflect current projected expenditure 
rates in FY 2000-01. However, to be conservative, we have provided 50 
percent more funds than we estimate will be needed. Current year 
projections indicate that the Department will have surplus salary funds of 
approximately S250,000.The recommended increase in Attrition Savings - 
Misc to 5125,000 will therefore only delete 50 percent of this surplus. 



375 013 Mandatory Fringe Benefits 

Corresponds to the reduction in Attrition Savings - Misc. 



212,543 202,112 



10,431 



375 025 Entertainment and Promotion 

Approval of the requested $65,000 for Entertainment and Promotion, to 
all be used for the International Film Financing Conference (EFFCON), 
to be held in San Francisco, is a policy matter for the Board of 
Supervisors. The Department indicates that these funds are intended to 
promote economic activity from the film industry in San Francisco. 
Current year funding for Entertainment and Promotion is at the same 
565,000 level. To date, although no funds appear to have been 
expended from this account, the Department indicates that these funds 
were fully expended in August of 2000, under another line item, for 
expenditures related to IFFCON. 



65,000 



65,000 



SK6 



T reas u re I sl and 



89 



Board of S upervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: ECN - Business and Economic Development 



Page 
No. Object 

1378 001 Permanent Salaries - Misc 

* The recommended reduction in Permanent Salaries is the total 
of the following specific recommendations regarding individual 
classifications. 



Position/ 


Number 


Amount 




Equipment 








Number 


From To 


From Jj2 


Savings 






911,028 753,141 


* 



1387 



Special Assistant VII 


1366S 


0.0 1.0 





Manager V 


0922S 


1.0 0.0 


83,781 



52,435 







(52,4: 
83,' 



Reverse requested upward substitution, which has not been fully 
justified. Furthermore, as reflected above, the proposed upward 
substitution would result in an annual salary increase of 59.8 
percent, or S3 1,346, not including fringe benefits, for this one 
position. 



1387 



Special Assistant IX 
Manager VI 



1368S 
0923S 



0.0 
1.0 



1.0 
0.0 




90,105 



60,709 




(60,7( 
90,11 



Reverse requested upward substitution, which has not been fully 
justified. Furthermore, as reflected above, the proposed upward 
substitution would result in an annual salary increase of 48.4 
percent, or $29,396, not including fringe benefits, for this one 
position. 



90 



Board of Supervisors - Budg et Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Apartment: ECN - Business and Economic Development 



Numher 



'age 

i^£L O bject 

87 



Attrition Savings - Misc 



Position/ 
Equipment 
Number From To 

9993M 



Increase Attrition Savings - Misc to reflect that five upward 
substitutions of Special Assistant classifications occurred over the past 
three years, without reflecting such changes in prior year budgets. 
These upward substitutions resulted in new position classifications at 
increased salary and fringe benefit costs. The Department did not 
request or receive position or budgetary approval from the Board of 
Supervisors in FY 1999-2000 or FY 2000-01 for these upward 
substitutions. This recommendation would offset the effect of these 
five upward substitutions for a one year period. 



Amount 
From To Savings 

(18,717) (115,862) 97,145 



>78 013 Mandatory Fringe Benefits 

Corresponds to the reduction in Permanent Salaries - Misc. 



208,872 



177,295 



31,577 



578 



025 Entertainment and Promotion 

Reduce requested Entertainment and Promotion budget to reflect 
projected actual expenditures for FY 2000-01, adjusted by a cost of 
living factor. The Department advises that this account is used for 
activities related to Special Events, such as the Department's costs (ie. 
painting of facilities, extra garbage clean-up) to accommodate outside 
contractor's film shoots and additional landscaping and monitoring 
costs for other events on Treasure Island. The Budget Analyst 
additionally observes that the Department's explanation for the 
expenditures in this account do not appear to represent Entertainment 
and Promotion. 



85,820 



18,153 



67,667 



378 



035 Other Current Expenses 

Reduce to reflect actual need of Department for Other Current 
Expenses. 



176,620 



95,000 



81,620 



91 



Board of Su pervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: ECN - Business and Economic Development 



Page 
No. 
BK2 



Object 



Position/ Numher 

Equipment 
Number From To 



Amount 
From To 



Savings 



Office of Small Business Affairs 



1381 001 Permanent Salaries 

* The recommended reduction in Permanent Salaries is the total of the 
following specific recommendations regarding individual classifications. 



190,531 



190,531 



1389 



Special Assistant VTJ 
Special Assistant IX 



1366R 
1368N 



1.0 1.0 
0.75 0.75 



52,435 
45,531 



52,435 
45,531 



The FY 2000-01 budget for the Office of Small Business Affairs currently 
includes one Special Assistant XV. The proposed FY 2001-02 would (1) 
reclassify the one Special Assistant XV ($93,28 1 annual salary) to a 093 1 
Manager VII ($96,998 annual salary) , (2) transfer one Special Assistant VTI 
($52,435 annual salary) position from the Economic Development Division to 
the Office of Small Business Affairs, and (3) add one (0.75 FTE) new Special 
Assistant DC ($60,708 annual salary) position. Therefore, the proposed budget 
reflects an increase of 1.75 FTEs from one permanent FTE to 2.75 permanent 
FTE positions, that would be annualized to three permanent FTE positions in 
future years. Approval of the one new permanent 1368 Special Assistant IX 
position and the transfer of one permanent 1366 Special Assistant VTI position, 
is a policy matter for the Board of Supervisors because the proposed changes 
would, in effect, triple the size of the staff in the Office of Small Business 
Affairs at an estimated annualized cost of $1 12,91 1, not including fringe 
benefits. 



92 



Board of Supervisors - Budg et Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



lepartment: ECN - Business and Economic Development 



age 
No. 



Object 



Position/ Number 

Equipment 
Number From To 



Amount 
From lo. 



Savings 



581 



035 Other Current Expenses 



380,000 



360,000 



20,000 



Reduce Other Current Expenses to reflect that actual expenditures are 
estimated to be $340,000 for the current fiscal year. These funds are used for 
programs that assist and encourage small business development in San 
Francisco. The Department agrees with the proposed recommendation, which 
will still allow a $20,000 increase from projected actual expenditures in FY 
2000-01. The Department expects to use the additional $20,000 in funds for 
additional programming in FY 2001-02. 



Total Recommended Reductions 



5416,597 



93 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



DEPARTMENT: 



HHP HETCH HETCHY 



Financial Data: 

Hetch Hetchy's proposed $137,387,211 budget for FY 2001-02 is $18,721,629 or 15.78 percent 
more than the original FY 2000-01 budget of $118,665,582. The net increase from the revised FY 2000- 
01 budget is $15,752,1 18 or 12.95_ percent. 



SUMMARY OF PROGRAM EXPENDITURES: 



Program Expenditures 

HETCH HETCHY CAPITAL PROJECTS 

WATER CAPITAL PROJECTS 

WATER SUPPLY & POWER OPERATIONS 



Total Operating Expenditures 
Capital Improvements & Fac. Maint. 
Total Expenditures 
Less: Work Order Recoveries 
Net Expenditures 



Fiscal Year 2000-2001 



Original 



Revised 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 2000-2001 
2001-2002 Original Budget 



- S 3,381,102 $ - $ 

99,505,582 102,456,582 99,232,211 



(273,371) 



S 99,505,582 S 105,837,684 S 99,232,211 S (273,371) 

S 19,160,000 S 15,797,409 S 38,155,000 S 18,995,000 

S 118,665,582 S 121,635,093 S 137,387,211 S 18,721,629 

(222,298) (3,173.298) (650,124) (427,826) 



$ 118,443,284 S 118,461,795 S 136,737,087 S 



18,293,803 



Board of Supervisors - Budget Analyst 



94 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: HHP HETCH HETCHY ("continued) 

Major expenditure changes from the original FY 2000-01 budget to the proposed FY 2001-02 budget are 
as follows: 



FY 2000-01 FY 2001-02 Increase 

Expenditure — - ^ Budget Budget (Decrease) 

Permanent Salaries $10,450,975 $11,803,924 $1,352,949 

Professional & Specialized Services 2,909,090 2,160,000 (749,090) 

Purchase ofPower for Resale 35,271,210 63,300,000 28,028,790 

Capital Improvements 19,160,000 38,155,000 18,995,000 

Transfer to the General Fund 29.850.000 (29.850.000) 

Total $97,641,275 $115,418,924 $17,777,649 



DEPARTMENT PERSONNEL SUMMARY: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 190.08 FTEs, which is 
11.47 FTEs more than the 178.61 FTEs in the original FY 2000-01 budget. The FTE allocations by 
program are as follows: 

Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 2000-2001 Fiscal Year From 2000-2001 



Full Time Equivalent s Original Revised 2001-2002 Original Budget 

WATER SUPPLY & POWER OPERATIONS 178.61 178.61 190.08 11.47 



Totals 178.61 178.61 190.08 11.47 

There are no new positions requested by Hetch Hetchy for FY 2001-02. 

There are no special assistant positions in Hetch Hetchy. 

Hetch Hetchy's Permanent Salaries are increasing by $1,352,949 or 12.9 percent, from $10,450,975 in 
FY 2000-01 to $11,803,924 in FY 2001-02. This increase is due to: (a) 7 off-budget positions being 
converted to the operating budget, (b) 3.5 positions being annualized, (c) a net of 5 positions transfers 
from other departments, and (d) 3 position deletions by the Public Utilities Commission. 

95 

Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: HHP HETCH HETCHY (continued) 
Department Revenues 

Department revenues have increased by $38,076,810 or 32.18 percent. 

Major changes in Department Revenue are as follows: 

.--a* -s, FY 2000-01 FY 2001-02 Change 

Interest Eamed__ $2,000,000 $2,500,000 $500,000 

Sale of Electricity*""*" 89,935,000 115,738,094 25,803,094 

Revenue Transfer,.. 19,160,000 38,155,000 18,995,000 

Beginning Fund Balance 7.221.284 (7.221.284) 

Total " $118,316,284 $156,393,094 $38,076,810 



Description 

1. The Hetch Hetchy revenue transfer to the General Fund has been eliminated from the Mayor's FY 
2001-02 Budget. The revenue transfer was budgeted at $29,850,000 in the FY 2000-01 Budget. 
According to the Department, this action has been taken because of the increased cost of purchasing 
electric power for resale. Also, budgeted expenditures for capital projects have been increased by 
$18,995,000, including $15 million for a "Mayor's Energy Conservation Account." The Mayor's 
Energy Conservation Account (MECA) consists of the following high-priority capital projects 
designed to conserve energy: 

Hetch Hetchv Estimated 

Project Estimated Annual Savings 

Cost (Electricity & Gas) 

Traffic Lights (Incandescent to LED) $6,000,000 $700,000 

DPH Health Centers (HVAC and Lighting Projects) 987,027 195,256 

San Francisco General Hospital (Cogeneration 4,250,000 3,150,000 

System) 

San Francisco General Hospital (HVAC System) 3,687,973 1,117,500 

Harry Tracy Water Treatment Plant (Variable 75.000 7.321 

Frequency Drives') 

Total $15,000,000 $5,170,077 



A Variable Frequency Drive is a control system for adjusting the speed of electric water pumps based on need, thereby 
conserving energy. 

96 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: HHP HETCH HETCHY (continued) 

2. Hetch Hetchy's total budget for FY 2001-02 has increased by 518,721,629, from $118,665,582 in 
FY 2000-01 to 5137,387,211 in FY 2001-02. However, the FY 2000-01 total includes the 
$29,850,000 transfer to the General Fund. Excluding this transfer, the Department's budget has 
increased by $48,571,629, from $88,815,582 in FY 2000-01 to $137,387,211 in FY 2001-02. As 
shown on the Expenditure Table on the previous page, this increase results primarily from an 
increase of $28,028,790 in Power for Resale, and an increase $18,995,000 in capital improvements. 

Comments ,.""' 

1. In the FY 2000-01 Budget, Hetch Hetchy requested and received a variety of resources, including six 
new positions and the conversion of eight off-budget positions to operating budget positions, to 
create a new Energy Services Program in order to address changes in the electrical power industry 
since deregulation began in 1998. According to Ms. Laurie Park of Hetch Hetchy, the objective of 
the new Energy Services Program is for Hetch Hetchy to begin regaining lost revenues from the sale 
of Hetch Hetchy's hydroelectric power. Ms. Park stated that the new Energy Services Program will 
enable Hetch Hetchy to become more effective and aggressive in selling hydroelectric power to new 
and existing retail customers and providing new retail products and services, such as energy 
efficiency consulting and emergency response services for high-voltage electrical equipment. Hetch 
Hetchy projected that the new Energy Services Program would increase the Department's net 
revenues by an estimated $717,797 in FY 2000-01, by an estimated $1,730,000 in FY 2001-02, by 
an estimated $3,355,000 in FY 2002-03, and an estimated $4,355,000 in FY 2003-04. In addition, 
the proposed Energy Services Program was to allow Hetch Hetchy to expand its City energy 
conservation programs, which Hetch Hetchy anticipated would save the City an estimated $2.4 
million in FY 2000-01 and an estimated $4 million a year from FY 2001-02 through FY 2003-04. 

2. The Budget Analyst recommended approval of the Proposed Energy Services Program, given that 
Hetch Hetchy estimated that the additional costs of creating the new Energy Services Program would 
be $1,007,820 for FY 2000-01, and that new Energy Services Program is projected to: (1) increase 

' the Department's revenues by $717,797 in FY 2000-01, and continue increasing up to $4,355,000 in 
FY 2003-04, and (2) reduce City energy costs by $2.4 million in FY 2000-01, and continue reducing 
City energy costs by an estimated $4 million a year from FY 2001-02 through FY 2003-04. 

3. The Budget Analyst also recommended that Hetch Hetchy provide a progress report on the new 
Energy Services Program to the Board of Supervisors at the end of FY 2000-01 and that the 
"progress report should include detailed explanations of all improvements in Hetch Hetchy's 
electricity-related services and all revenues generated by the new Energy Services Program." 

4. The Budget Analyst requested the subject progress report from Hetch Hetchy and was informed that 
the report would be ready by close of business on Wednesday, June 13, 2001. However, as of the 
writing of this report on June 19, 2001, we have not received the subject progress report and Hetch 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: HHP HETCH HETCHY ("continued') 

Hetchy has not provided us with z comparison of actual increased revenue and reduced energy costs 
in FY 2000-01, compared with estimates as shown above. 

5. In May 2001, the City entered into a contract with Calpine Corporation to purchase 50 megawatts of 
electricity 24 hours a day for five years, beginning July 1, 2001. The total contract amount is $173.5 
million for 2.19 million megawatt hours, an average price of $79,225 per megawatt hour. According 
to the Department, this five-year purchase of power has two significant benefits to Hetch Hetchy and 
the City: (1) the fixed price will reduce Hetch Hetchy' s exposure to fluctuations in the volatile short- 
term "spot" market, and (2) the purchase will also serve as a hedge against drought. At the time at 
which the contract was executed, Hetch Hetchy staff estimated the first year economic benefit to the 
City at approximately $37 million. The Budget Analyst will provide the Finance Committee with 
current megawatt hour costs at the budget hearing of June 21, 2001. 

6. The Mayor's budget provides an increase of $18,721,629. Our recommended reductions, which total 
$1,676,150, would still allow an increase of $17,045,479 or 14.36% in the Department's budget. 



98 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



epartment: HHP - Hetch Hetchy Project 



Position/ Number 

Equipment 
Number From To 



Amount 
From To 



Savings 



HY Operations 



001 Permanent Salaries - Misc. 

* The recommended reduction in 
Permanent Salaries - Misc. is the total 
of the following specific 
recommendations regarding individual 
classifications. 



511,803,924 $10,587,122 



001 Manager Vni 



0932S 



1.0 0.0 



104,326 



S104,326 



To deny an upward substitution 
request from an 1888 Resource 
Efficiency & Energy Conservation 
position at a cost of $29,601 
annually, at the top step. 



433 001 Watershed Forester 



3486L 



1.0 0.0 



70,470 



70,470 



To delete a substitution request 
involving a Limited Tenure position 
that was approved in FY 2000-01 for 
the Energy Services initiative. 



001 Program Manager II 

To deny a position substitution not 
sufficiently justified. 



5133S 



1.0 0.0 



106,149 



106,149 



001 Water Operations Analyst 

To delete a position substitution not 
suficiently justified. 



5148S 



1.0 0.0 



88,368 



88.36S 



99 



Bo ard of S upervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Jpartment: HHP - Hetch Hetchy Project 



ige 

ft Object 

35 001 Utility Specialist 

To deny the conversion of three off- 
budget positions to operating budget 
positions. These positions were 
previously financed with bond fund 
monies and will continue to be 
financed with bond fund monies. 



Position/ 


Number 


Amount 






Number 


From To 


From 


IQ 


Savings 


5602S 


11.0 8.0 


$944,273 


$686,744 


$257,529 



001 


Associate Engineer 


5207S 


4.0 


3.0 


296,600 


222,450 


74,150 


001 


Utility Analyst 


5601S 


1.0 


0.0 


56,691 





56,691 


001 


Utility Specialist 


5602S 


8.0 


4.0 


686,744 


343,372 


343,372 



To deny conversion of six off- 
budget positions to operating budget 
positions. These positions were 
previously financed with bond fund 
monies and will continue to be 
financed with bond fund monies. 



001 Watershed Keeper 

To delete a position substitution 
request from a 1446, Secretary II 
position, not sufficiently justified. 



7470S 



1.0 0.0 



51,697 



51,697 



137 001 Stationary Engineer 



To delete a position substitution 
request from a 5620, Regulatory 
Specialist position, not sufficiently 
justified. 



7372S 



1.0 0.0 



64,050 



64,050 



399 013 Mandatory Fringe Benefits 

Corresponds to reduction in salaries. 



3,531,083 3,268,515 262,568 



100 



Foard of Su pervisors - Budg et Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: HHP - Hetch Hetchy Project 



Page 
No. Object 

1399 021 Travel 



Position/ Number 

Equipment 
Number From To 



Reduce to 2000-01 budget level 
adjusted by a cost of living factor for 
2001-02. 



1399 022 Training 



Reduce to 2000-01 budget level 
adjusted by a cost of living factor for 
2001-02. 



1399 033 Power for Resale 



* Reserve $25,000,000 pending actual 
pricing of electricity and a report to 
the Board of Supervisors concerning 
the outlook for Purchase of Power. 



Amount 
From To 

$63,348 $45,000 



Savin< 



$18,3< 



107,464 



80,000 



27,4( 



63,300,000 63,300,000 * 



1400 049 Other Materials & Supplies 

Reduce to actual 2000-01 
expenditure level adjusted by a cost 
of living factor for 2001-02. 



400,968 



350,000 



50,9< 



101 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



)epartment: HHP - Hetch Hetchy Project 



Page 

No. Object 

.400 060 Equipment Purchase 

* The recommended reduction in 
equipment is the total of the following 
specific recommendations. 



Position/ 


Number 


Amount 




Number 


From To 


From To 

$549,183 $449,183 


Savings 

* 



060 Equipment Not Detailed 

- To reduce the equipment budget to the 
minimum essential for effective 
operations. 



06000 



(100,000) $100,000 



Total Recommended Reductions 



Total Recommended Reserves 



$1,676,150 
$25,000,000 



102 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



DEPARTMENT: 



LHP LIGHT, HEAT AND POWER 



Financial Data: 

The Light, Heat & Power Department's proposed 594,021,576 budget for FY 2001-02 is 
534,859,251 or 58.92 percent more than the original FY 2000-01 budget of 559,162,325. The net 
increase from the revised FY 2000"-01 budget is 534,813,268 or 58.80 percent. 

Summary of Program Expenditures: 



Program Expenditures 

UTILITY SERVICES 



Fiscal Year 2000-2001 



Original 



Revised 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 2000-2001 
2001-2002 Original Budget 



$ 59,162,325 $ 59,208,308 S 94,021,576 $ 



34,859,251 



Total Expenditures $ 59,162,325 $ 59,208,308 $ 94,021,576 $ 34,859,251 

Less: Work Order Recoveries (55,824,936) (55,824,936) (91,333,988) (35,509,052) 

Net Expenditures $ 3,337,389 $ 3,383,372 S 2,687,588 $ (649,801) 



Below are the General Fund expenditures administered by Light, Heat & Power: 



General Fund Expenditures for Light. Heat and Power 

PG&E Street Light Maintenance 
Maintenance of City-Owned Streetlights 
Materials and Supplies for Maintenance 
Cal Trans Street Lighting Maintenance 
Administrative Costs 

Subtotal Operating Budget 



2000-01 


2001-02 




Budget 


Request 


Change 


51,255,929 


51,245,929 


(510,000) 


677,154 


627,124 


(50,030) 


148,537 


177,670 


29,133 


24,300 


24,300 





1.231.469 


612.565 


(618.904) 


53,337,389 


52,687,588 


(5649,801) 



103 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: LHP LIGHT. HEAT AND POWER (continued) 

Major expenditure changes from the original FY 2000-01 budget to the proposed FY 2001-02 
budget are as follows: 



Expenditure 

Permanent Salaries . - 

Buildings & Construction Sripplies% 
Power for Resale- .....=?s&^^- ' 
Other Current Expenses 
Services' of Other Departments^ --_. 
Total .. > -• —-.. ■«'«—** 



DEPARTMENT PERSONNEL SUMMARY: 



FY 2000-01 


FY 2001-02 


Increase 


Budget 


Budget 


(Decrease) 


$455,172 


$392,687 


($62,485) 


148,537 


177,670 


29,133 


55,824,936 


91,333,988 


35,509,052 


479,501 


2,287 


(477, 214) 


794.166 


685.654 


(108.512) 


$57,702,312 


$92,592,286 


$34,889,974 



The number of full-time equivalent positions budgeted for FY 2001-02 is 6.80 FTEs, which is 
1.01 FTEs less than the 7.81 FTEs in the original FY 2000-01 budget. The FTE allocations by program 
are as follows: '■"••" ; ' 



Full Time Equivalents 


Fiscal Year 2000-2001 
Original Revised 


Mayor's Budget 
Fiscal Year 
2001-2002 


Proposed 

Increase (Decrease) 

From 2000-2001 

Original Budget 


UTILITY SERVICES ' 


7.81 


7.81 


6.80 


(1.01) 


Totals 

Department Reventfes 


7.81 


7.81 


6.80 


(1.01) 



Light, Heat and Power does not generate its own revenues. However, expenditure recovery from 
other City Departments for the consumption of gas and electricity will increase by $35,509,052 or 63.6 
percent, from $55,824,936 in FY 2000-01 to $91,333,988 in FY 2001-02. General Fund support for 
Light, Heat, and Power budgeted for FY 2001-02 is $2,687,588, which is $649,801, or 19.5 percent, less 
than the $3,337,389 in the original FY 2000-01 budget. 1 (\ A 

Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: LHP LIGHT. HEAT AND POWER (continued) 



Description 

1 . The Bureau of Light, Heating and Power is responsible for all aspects of City street lighting and for 
billing the various City agencies for electricity, purchased natural gas, and purchased steam. The 
Bureau operates administratively under Hetch Hetchy Water and Power. The goals of the Bureau are 
to compute electric, steam, and gas bills for all City agencies, to compute all street lighting charges, 
and to provide and maintain adequate and energy-efficient lighting on City streets. 

2. The Bureau of Light, Heat and Power reports that they have reviewed the amounts budgeted by the 
City departments for light, heat and power in the FY 2001-02 budget, and that the correct amounts 
have been budgeted. 

3. All of the total increase of $34,859,251 in Department expenditures for FY 2001-02 results from 
Power for Resale, which increased from the FY 2000-01 budget due to the increased cost of gas and 
electricity. 

4. General Fund expenditures for Light, Heat and Power are decreasing by $649,801 primarily because 
one-time costs of electrical hook-ups at City Hall ($477,214) are eliminated, the transfer of one 
position to Hetch Hetchy ($83,840), and reductions in services of Other Departments ($76,578). 

5. Light, Heat and Power has no Special Assistant positions in its FY 2001-02 budget. 



Comment 

The Mayor's budget provides an increase of $34,859,251 . Our recommended reductions, which 
total $17,670, would still allow an increase of $34,841,581 or 58.9% in the Department's budget. 



105 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



)epartment: LHP - Light, Heat and Power 

Position/ 
Page Equip- Number Amount 

No. Object men! From To. From la Savings 

1443 042 Building & Construction Supplies $177,670 $160,000 $17,670 

Reduce to actual 2000-01 
expenditure level adjusted by a cost 
of living factor for 2001-2002. 



Total Recommended Reductions $17,670 



106 

Board of Supervisors - Budg et Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



DEPARTMENT: 



PAB BOARD OF APPEALS 



Financial Data: 

The Board of Appeals proposed $431,406 budget for FY 2001-02 is $64,850 or 17.69 percent 
more than the original FY 2000-01 budget of $366,556. The net decrease from the revised FY 2000-01 
budget is $8,514 or 1.94 percent. 

SUMMARY OF PROGRAM EXPENDITURES: 



Program Expenditure s Original Revised 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 2000-2001 Fiscal Year From 2000-2001 

2001-2002 



Original Budget 



APPEALS PROCESSING $ 366,556 $ 439,920 $ 



431,406 $ 



64,850 



Total Expenditures 



$ 366,556 $ 439,920 $ 



431,406 $ 



64,850 



Department Personnel Summary: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 4.38 FTEs, which is 
.05 FTE more than the 4.33 FTEs in the original FY 2000-01 budget. The FTE allocations by program 
are as follows: 



Full Time Equivalents 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 2000-2001 Fiscal Year From 2000-2001 
Original Revised 2001-2002 Original Budget 



4.33 



5.14 



4.38 



0.05 



Totals 



4.33 



5.14 



4.38 



0.05 



107 



Board of Supervisors - budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: PAB BOARD OF APPEALS (continued) 
DEPARTMENT REVENUES 

General Fund support has increased by $64,850 or 20.40 percent. 



DESCRIPTION 

The Board of Appeals proposes increasing Permanent Salaries and Mandatory Fringe Benefits by 
$25,037 for FY 2001-02 to fund the expense of step increases and upward substitutions for existing 
positions. The proposed FY 2001-02 budget also includes (a) an increase of $19,543 for Materials & 
Supplies, and (b) an increase of $12,694 for Equipment Purchase. 



COMMENT 

The Mayor's budget provides an increase of $64,850. Our recommended reductions, which total 
$15,394, would still allow an increase of $49,456 or 13.49 percent in the Department's budget. 



108 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: PAB - Board of Appeals 



Page 
No. Object 



Position/ 

Equipment 

Number 



Number 
From Jfi 



Amount 
From Jja 



Saving; 



1449 040 Materials & Supplies 



$22,043 $19,343 $2,70( 



Reduce Materials & Supplies by $2,700. The 
recommended reduction of $2,700 would still result in an 
increase of $16,843 over the current FY budget. Our 
recommended amount of $19,343 will allow the 
Department to acquire four new computers and twelve new 
file cabinets. 



1449 060 Equipment Purchase 



12,694 



12,69' 



Reduce Equipment Purchase to eliminate 2 workstations for a 
total of $12,694. The Board of Appeals has already purchased 
the necessary workstations during FY 2000-01 and no longer 
needs any funds for Equipment Purchase. 



Total Recommended Reductions 



$15,39 



109 



KnarH nfCnnonn. 



I>i,/lni.l Anolvrt 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



DEPARTMENT: 



PRT PORT 



Financial Data: 

The Port's proposed $89,121,635 budget for FY 2001-02 is $38,076,476 or 74.59 percent more 
than the original FY 2000-01 budget of $51,045,159. The net increase from the revised FY 2000-01 
budget is $33,899,637 or 61.39 percent. 



Summary of Program expenditures: 



Program Expenditures 

PORT - FACILITIES & OPERATIONS 

PORT - FINANCE & ADMINISTRATION 

PORT - MARITIME 

PORT - PLANNING & DEVELOPMENT 

PORT - REAL ESTATE & ASSET MANAGEMENT 



Total Operating Expenditures 
Capita] Improvements & Fac. Maint. 
Total Expenditures 
Less: Work Order Recoveries 
Net Expenditures 



Fiscal Year 2000-2001 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 2000-2001 



Original 


Revised 


2001-2002 


Original Budget 


$ 14,452,821 5 


25,233,942 


5 15,163,549 


$ 


710,728 


19,587,630 


19,587,630 


29,399,483 




9,811,853 


1,476,189 


1,476,189 


1,577,187 




100,998 


1,970,047 


1,970,047 


2,008,045 




37,998 


5,488,820 


5,488,820 


8,011,029 




2,522,209 



S 42,975,507 $ 53,756,628 S 56,159,293 $ 13,183,786 

$ 8,069.652 $ 1.465.370 S 32,962,342 $ 24.892.690 

S 51,045,159 $ 55,221,998 S 89,121,635 $ 38,076,476 

(13,500) (99.500) (13,500) -__ 



$ 51,031,659 $ 55,122,498 $ 89,108,135 $ 



38,076,476 



Department Personnel Summary: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 242.38 FTEs, which is 
14.26 FTEs more than the 228.12 FTEs in the original FY 2000-01 budget. The FTE allocations by 
program are as follows: 



110 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: PRT PORT (continued) 



Full Time Equivalents 

PORT - FACILITIES & OPERATIONS 

PORT - FINANCE & ADMINISTRATION 

PORT - MARITIME 

PORT - PLANNING & DEVELOPMENT 

PORT - REAL ESTATE & ASSET MANAGEMENT 











Proposed 






Mayor's 


Budget 


Increase (Decrease) 


Fiscal Year 200 


Fiscal Year 


From 2000-2001 


Original 


Revised 


2001-2002 


Original Budget 


133.78 


133.78 




136.89 


3.11 


46.44 


46.44 




56.62 


10.18 


10.79 


10.79 




12.25 


1.46 


16.37 


16.37 




15.86 


(0.51) 


20.74 


20.74 




20.76 


0.02 



Totals 



228.12 



228.12 



242.38 



14.26 



The Port's budget contains a total of 14 new positions (10.5 FTE) for FY 2001-02, as shown below. A 
summary of the salary cost associated with the proposed new positions is as follows. 



Clas 

s 


Title 


Existing 
Positions 


2001-02 


Salary 
2001-02 


FTE 

Annualized 


Salary 
Annualized 


Facilities and Operations 












5207 


Associate Engineer 


2.0 


0.75 


$55,613 


1.0 


$74,151 


5241 


Engineer 


4.0 


1.50 


128,764 


2.0 


171,685 


5266 


Architectural Associate I 


0.0 


0.75 


55,613 


1.0 


74,151 


7205 


Chief Stationary Engineer 


0.0 


0.75 


54,796 


1.0 


73,061 


7263 


Maintenance Manager 


0.0 


0.75 


61,191 


1.0 


81,588 


7334 


Stationary Engineer 


2.0 


0.75 


43,580 


1.0 


58,107 


7344 


Carpenter 


3.0 


0.75 


47,080 


1.0 


62,773 


7395 


Ornamental Iron Worker 


4.0 


0.75 


44,964 


1.0 


59,952 


7514 


General Laborer 


13.0 


0.75 


33.911 


L0 


45.215 


Subtotal Facilities and Operations 


28.0 


7.50 


$525,432 


10.0 


$700,683 














Maritime 












1426 


Senior Clerk Typist 


4.0 


0.75 


34,073 


1.0 


45,431 


3232 


Marina Assistant Manager 


0.0 


0.75 


34,154 


1.0 


45.539 


Subtotal Cargo Revenue 


4.0 


1.50 


$68,227 


2.0 


$90,970 














Finance and Administration 












1823 


Senior Administrative Analyst 


0.0 


0.75 


52,187 


1.0 


69,583 


5620 


Regulatory Specialist 


0.0 


0.75 


49.936 


1.0 


66.581 


Subtotal Finance and Administration 


0.0 


1.50 


$102,123 


2.0 


$136,164 


Total 


32.0 


10.5 


$695,782 


14.0 


$927,817 



111 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: PRT PORT (continued) 

The Budget Analyst is recommending approval of 12 of the 14 new positions. We are recommending 
approval of the two Maritime positions due to the expansion of new Port maritime facilities including 
the new China Basin Ferry Terminal at Pac Bell Park, the Hyde Street Harbor, and expanded ferry 
services at the Downtown Ferry terminal. We are recommending approval of the ten Facilities & 
Operations positions in order for the Port to address its significant backlog of deferred maintenance 
needs, continuing maintenance needs, and to develop a preventive maintenance system in conjunction 
with a new maintenance software system the Port plans to install in the next few months. According to 
Mr. Ben Kutnick of the Port, the Port's backlog of deferred maintenance has not been quantified, but is 
believed to be in excess of $100 million. We are recommending that the two new positions requested for 
Finance and Administration not be approved. In addition, we are recommending that one Assistant 
Rental Manager position that has been vacant since April of 2000 be deleted. 

The Port is proposing to reclassify the following two Special Assistant positions: 



Exempt / 
Provisional 


Count 


Old 
Class 


Title 


Salary 


New 
Class 


Title 


Salary 


Exempt 


1.00 


1375 


Special Assistant XVI 


$100,328 


9377 


Feasibility 
Analyst 


$68,904 


Exempt 


1.00 


1376 


Special Assistant XVII 


107.976 


5283 


Planner V 


98.371 


Total 


2.00 






$208,304 






$167,275 



Major changes in the Port's budget are as follows: 



Expenditure 



Permanent Salaries - Misc. 
Rents & Leases - Bldgs. & Structures 
Rents & Leases - Equipment 
Buildings, Structures & Improvements 
Debt Service 

Services of Other Departments 
Total 



FY 2000-01 


FY 2001-02 


Increase/ 


BUDGET 


Budget 


(Decrease) 


$14,984,325 


$16,329,714 


$1,345,389 





2,558,600 


2,558,600 


542,870 


102,287 


(440,583) 


7,570,252 


32,872,342 


25,302,090 


9,089,466 


15,707,546 


6,618,080 


5.203.212 


7.263.914 


2.060.702 


$37,390,125 


$80,834,403 


$37,444,278 



112 



Board of Supervisors - budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



FY 2000-01 


FY 2001-02 




Budget 


Bud set 


Increase 


$4,389,000 


$4,650,000 


$261,000 


200,000 


775,000 


575,000 


11,027,000 


11,745,000 


718,000 


16,867,000 


19,333,000 


2,466,000 


6.668.247 


40.098.735 


33.430.488 


$39,151,247 


$76,604,735 


$37,453,488 



Department: PRT PORT (continued) 

DEPARTMENT REVENUES 

Department revenues have increased by $38,076,476 or 74.59 percent, from $51,045,159 in FY 
2000-01 to $89,121,635 in FY 2001-02. Major revenue changes are as follows: 



Revenue Source 
Rent Parking 
Permits 

Percentage Rentals 
Commercial Rentals 
Fund Balance 
Total 

The Port's Fund Balance sum of $40,098,735 includes projected income from Muni in the 
amount of $25.7 million for the 17 acre parcel at the Western Pacific Site adjacent to Pier 80, at the foot 
of Ceasar Chavez Street, which will be used by Muni as a maintenance and storage yard, and $4 million 
from the State Transportation Improvement Program for the Illinois Street Bridge Project. The Illinois 
Street Bridge will provide direct rail and truck connections between Pier 80 and Pier 94-96 and will 
maintain rail service to the Port's marine terminals, which will be eliminated by the Mission Bay 
Project. 



DESCRIPTION 



The Board of Supervisors approved a 50-year lease between AMB Property Corporation and the Port 
of San Francisco for the development of Pier 1 as a maritime office project in April of 1999, with 
AMB as the lessee and the Port as the lessor. Under the terms of the ground lease, the rent payment 
will be adjusted in September of 2001 when the construction of Pier 1 is complete based on total 
construction costs and historic tax credits. According to Ms. Stephanie Downs of the Port, in FY 
2001-02, the Port anticipates it will receive from AMB monthly rent in the amount of $112,664, or 
$1,351,968 annually, including the adjustment for construction costs and historic tax credits. 

The subject lease included a sublease for a portion of Pier 1, with AMB as the sublessor and the Port 
as the sublessee, to provide office space for the Port. During FY 2001-02, the Port will pay to AMB 
$153,052 per month in rent, for a total annual rent of $1,836,624. In addition to rent, the Port is 
amortizing tenant improvements over 15 years with a monthly payment of $13,305.91, or annual 
payment or $159,671. The total amount paid to AMB by the Port in FY 2001-02 will total 
approximately $1,996,295. 

113 

Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: PRT PORT (continued) 

2. The Port has included $32,000 in its FY 2001-02 budget for ten season tickets, which is the same 
amount that the Port budgeted for the ten tickets in its FY 2000-01 budget. However, according to 
Mr. Ben Kutnick, Financial Director of the Port, the cost for the ten tickets in FY 2001-02 will be 
approximately $35,000. The additional $3,000 will be taken from the Entertainment and Promotions 
budget according to Mr. Kutnick. Except for the aforementioned ten season tickets, the Port had no 
specific authorization in its FY 2000-01 budget to pay for expenses related to the Giants baseball 
games and had no specific authorization from the Board of Supervisors to purchase a luxury box 
suite at Pacific Bell Park. However, on March 16, 2001, a Luxury Suite License Agreement was 
executed between the Port and the China Basin Ballpark Company (the San Francisco Giants). The 
Port paid $186,950 under a three-year commitment to the China Basin Ballpark Company, including 
$120,000 to acquire the Luxury Suite and $66,950 to purchase the 12 season tickets and four guest 
passes that accompany the Luxury Suite for the 2001 baseball season. The Port charged the $186,950 
to the Port's FY 2000-01 budget for Entertainment and Promotion and other budget accounts. 
According to Mr. Ben Kutnick, it was the Port Commission's intention to share the Luxury Suite 
with the Mayor's Office for business development purposes. However, the Mayor's Office 
subsequently informed the Port that they would not be using the suite. As a result, the Port decided 
to sell the Luxury Suite. 

The China Basin Ballpark Company has offered to assist the Port in selling the Luxury Suite tickets 
on a game-by-game basis until the China Basin Ballpark Company and/or the Port can find a 
permanent buyer for the Luxury Suite and its accompanying 12 season tickets and four guest passes. 
The China Basin Ballpark Company makes monthly payments to the Port based on $797.02 for each 
home baseball game or a total of $66,950 ($797.02 x 84 - $66,905) to be paid to the China Basin 
Ballpark Company for the 12 season tickets and four guest passes based on 84 home Giants games, 
regardless of whether the Luxury Suite is sold for the full value to other users for that particular 
home game, until a buyer is found to purchase the $120,000 Luxury Suite and the accompanying 12 
season tickets and four guest passes. To date, the Port has received $14,346.36 from the China Basin 
Ballpark Company for the 18 Giants home games in April and anticipates receiving by the end of 
June 2001 an additional $11,158.28 for the 14 Giants home games in May. According to Mr. 
Kutnick, the Port anticipates that the Luxury Suite will be sold for the full $120,000 cost that the 
Port incurred for the Luxury Suite. However, the Budget Analyst notes that there are no assurances 
that such a sale, will be made. The future buyer of the Luxury Suite and the 12 season tickets and 
four guest passes would relieve the Port of any future year ticket commitments related to the Luxury 
Suite. As of the writing of this report, neither the Port nor the China Basin Ballpark Company has 
identified a buyer since April of 2001 to purchase the Port's Luxury Suite and the accompanying 12 
season tickets and four guest passes. 

As noted above, in addition to the subject Luxury Suite and its accompanying 12 tickets and four 
guest passes which were not included in the Port's FY 2000-01 budget, the Port's FY 2000-01 
budget did include $32,000 for ten season tickets not located in the Luxury Suite. The request for the 
ten season tickets was the one request that accompanied the FY 2000-01 budget explanation 

114 

Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: PRT PORT (continued) 

regarding baseball tickets. As previously stated, the Port has again included $32,000 in its FY 2001- 
02 budget for ten season tickets but the estimated cost is $35,000. 

3. The Port reports that its outstanding debt as of July 1, 2001, will be $40,795,000. According to Mr. 
Kutnick, the Department intends to retire its revenue bonds in the amount of $34,095,000 by July of 
2009, retire its General Obligation bonds in the amount of $3,200,000 by June of 2005, and retire its 
Hyde Street Harbor Loan in the amount of $3,500,000 by 2028. 

4. Officially opened in June of 2001, the Hyde Street Fishing Harbor was designed to revitalize 
commercial fishing at Fisherman's Wharf. The Hyde Street Fishing Harbor includes a new 62-berth 
marina at Hyde Street Harbor, an accessible gangway, floating walkways, new bathrooms, storage 
facilities, and waste disposal facilities. 



Comment 

The Mayor's budget provides an increase of $38,076,476. Our recommended reductions, which 
total $672,694 would still allow an increase of $37,403,782 or 73.3% in the Department's budget. 



115 



board of Supervisors - Budget analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: PRT Port 



Page 
No. Ob ject 



Position/ Number 

Equipment 
Number From la 



Amount 



Exam 



la 



.Savings.. 



Finance and Administration - BKO 



001 Permanent Salaries - Misc. 

* The recommended reduction in Permanent Salaries - Misc. 
is the total of the following specific recommendations 
regarding individual classifications. 

001 Senior Administrative Analyst 
001 Regulatory Specialist 

To eliminate two new positions not sufficiently justified. 

011 Overtime 

Reduce to actual 2000-01 expenditure level adjusted by a cost 
of living factor for 2001-02. The Port has a proposed FY 2001 
02 Overtime budget of $417,889 for all of its divisions, or 
$36,349 more than its FY 2000-01 budget of $381,540. 



$3,972,164 $3,870,041 



1823N 


0.75 





52,187 





$52,187 


5620N 


0.75 





49,936 





49,936 



23,313 



17,500 



5,813 



1465 013 Mandatory Fringe Benefits 

Corresponds to the reduction in salaries. 



1,545,738 1,521,380 24,358 



465 021 Travel 



Reduce to 2000-01 budget level adjusted by a cost of living 
factor for 2001-02. The Port has a proposed FY 2001-02 
Travel budget of $131,858 for all of its divisions, or $23,768 
more than its FY 2000-01 budget of $108,090. 



465 022 Training 



Reduce to 2000-01 budget level adjusted by a cost of living 
factor for 2001-02. 



Board of Supervisors - Budget Analyst 



77,815 



67,000 10,815 



125,000 115,000 10,000 



116 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: PRT Port 



Position/ Number Amount 

Page Equipment 

No- Object Number Emm Ifi Emm Iq Saying s 

1465 025 Entertainment and Promotion $159,500 $100,000 $59,50( 

To reduce funding for Entertainment and Promotion 
commensurate with the Department's ability to shift funds into 
this category ($129,313*), as demonstrated with the San 
Francisco Giants Luxury Box lease. The Port has a proposed FY 
2001-02 Entertainment and Promotion budget of $373,200 for 
all of its divisions, compared to a budget of $341,700 in FY 
2000-01. 

*The Luxury Suite acquisition price was $120,000 and the 
tickets for the 2001 season cost $66,950 for a total of $186,950. 
According to Mr. Ben Kutnick of the Port, the Port intended to 
sell six of the seats, which would have partially offset the cost of 
the luxury suite. According to Mr. Kutnick, the face value of the 
six seats, including the license and tickets, is $57,637, resulting 
in a net cost to the Port of $129,313. Our recommendation 
would delete the $129,313 by the $59,500 savings in this 
account and the $69,813 savings in another Entertainment and 
Promotion account. The Port has a proposed FY 2001-02 
Entertainment and Promotion budget of $373,200 for all of its 
divisions, compared to a budget of $341,700 in FY 2000-01. 



1465 027 Professional and Specialized Services 550,000 525,000 25.0C 

Reduce to FY 2000-01 budget level adjusted by a cost of 
living factor for FY 2001-02. 

1465 040 Materials and Supplies 440,233 405,000 35,22 

Reduce to FY 2000-01 budget level adjusted by a cost of 
living factor for FY 2001-02. 

1465 060 Equipment Purchase 654,500 604,500 * 

The recommended reduction in equipment is the total of the 
following specific recommendations. 

1520 060 Equipment Not Detailed 06000 (50,000) -| -J ft.j 

To reduce the Equipment budget commensurate with the 

Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



)epartment: PRT Port 



Position/ Number 


Amount 


Equipment 




Number From To 


F_ro_m 



Page 
Njl Ob ject Number Erojn Ifl Erom Ifl Savings 

minimum essential for effective operations. 

Maritime - BKD 

1463 025 Entertainment and Promotion $193,500 $123,687 $69,813 

To reduce funding for Entertainment and Promotion commensurate 
with the Department's ability to shift funds into this category 
($129,313), as demonstrated with the San Francisco Giants Luxury 
Box Suite. According to Mr. Ben Kutnick of the Port, the Port 
intended to sell six of the seats, which would have partially offset the 
cost of the luxury suite. According to Mr. Kutnick, the face value of 
the six seats, including the license and tickets, is $57,637, resulting in 
a net cost to the Port of $129,313. Our recommendation would delete 
the $129,313 by the $59,500 savings in this account and the $69,813 
savings in the prior Entertainment and Promotion account. The Port 
has a proposed FY 2001-02 Entertainment and Promotion budget of 
$373,200 for all of its divisions, compared to a budget of $341,700 in 
FY 2000-01. 

Leal Estate & Asset Management - BKZ 

1500 001 Permanent Salaries - Misc. $1,521,433 $1,448,902 * 

* The recommended reduction in Permanent Salaries - Misc. 
is the total of the following specific recommendations 
regarding individual classifications. 

1513 001 Asst. Rental Manager, Port of San 9395A 7.00 6.00 507,723 435,192 $72,531 

Francisco 

To eliminate a position that has been vacant since April of 
2000. The reduction will still leave the Port with 6 Assistant 
Rental Manager positions. 

500 005 Temporary Salaries 8,303 8,303 

To reflect that expenditures for Temporary Salaries have not increased 
for the past two years. The Port will still have $352,684 for Temporary 
Salaries for all of its divisions, an increase of $91,268 over FY 2000-01. 

118 

Board of Supervisors - Budget Analyst 





RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 






Department: PRT Port 




Ifl 




Page 

Kii. Object 


Position/ Number Amount 
Equipment 
Number From To From 


Savings. 



1500 



009 Premium Pay 

Reduce to actual 2000-01 expenditure level adjusted by a cost 
of living factor for 2001-02. 



12,143 



1500 013 Mandatory Fringe Benefits 354,274 

Corresponds to the reduction in salaries. 

1500 021 Travel 7,000 

Reduce to actual 2000-01 expenditure level adjusted by a cost 
of living factor for 2001-02. The Port has a proposed FY 2001- 
02 Travel budget of $131,858 for all of its divisions, or 
$23,768 more than its FY 2000-01 budget of $108,090. 



336,112 18,162 



4,500 2,500 



Planning & Development - BKW 

1467 009 Premium Pay 



Reduce to actual 2000-01 expenditure level adjusted for changes in 
personnel eligible for premium pay in 2001-02. 



1467 011 Overtime 



Reduce to actual 2000-01 expenditure level adjusted by a cost of 
living factor for 2001-02. The Port has a proposed FY 2001-02 
Overtime budget of $417,889 for all of its divisions, or $36,349 more 
than its FY 2000-01 budget of $381,540. 



15,747 



4,376 



1467 013 Mandatory Fringe Benefits 

Corresponds to reduction in salaries. 

1467 027 Professional and Specialized 
Services 

Reduce to actual 2000-01 expenditure level adjusted by a cost of 
living factor for 2001-02. 



12,747 3,000 



2,000 2,376 



280,358 279,953 405 

28,800 20,000 8,800 

119 



Board of S upervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 

)epartment: PRT Port 

Position/ Numher Amount 

Page Equipment 

No. Qhject N m n be r From Iq From Xq_ Savings 

facilities & Operations - BKY 

1469 Oil Overtime $386,842 $361,000 $25,842 

To reduce the Overtime allocation in consideration of the large 
increase in new positions and a $99,571 increase in Temporary 
Salaries. The Port has a proposed FY 2001-02 Overtime budget of 
$417,889 for all of its divisions, or $36,349 more than its FY 2000- 
01 budget of $381,540. 

1469 013 Mandatory Fringe Benefits 2,148,110 2,146,133 1,977 

Corresponds to reduction in Permanent Salaries - Misc. 

1469 027 Professional and Specialized Services 45,000 35,000 10,000 

Reduce to actual 2000-01 expenditure level adjusted by a cost of 
living factor for 2001-02. 

1469 028 Maintenance Services - Buildings and Structures 341,252 316,252 25,000 

Reduce to actual 2000-01 expenditure level adjusted by a cost of 
living factor for 2001-02. 

1469 029 Maintenance Services - Equipment 201,367 181,367 20,000 

Reduce to actual 2000-01 expenditure level adjusted by a cost of 
living factor for 200 1 -02 . 

1469 040 Materials and Supplies 1,658,740 1,583,740 75,000 

Reduce to 2000-01 budget level adjusted by a cost of living factor for 
2001-02. 



Total Recommended Reductions S672,694 

120 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: 



PTC PARKING & TRAFFIC COMMISSION 



Financial Data: 

The Department of Parking & Traffic's proposed $62,374,959 budget for FY 2001-02 is 
$2,687,478 or 4.13 percent less than the original FY 2000-01 budget of $65,062,437. The net decrease 
from the revised FY 2000-01 budget is $2,780,727 or 4.27 percent. 

SUMMARY OF PROGRAM EXPENDITURES: 



Program Expenditures 

DEPARTMENTAL ADMINISTRATION 

ENFORCEMENT 

PARKING 

PARKING CITATION DIVISION 

RESIDENTIAL PERMIT PARKING 

TRAFFIC ENGINEERING & OPERATION 



Total Operating Expenditures 
Capital Improvements & Fac. Maint. 
Total Expenditures 
Less: Work Order Recoveries 
Net Expenditures 



Fiscal Year 2000-2001 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 2000-2001 





Original 




Revised 




2001-2002 




Original Budget 


$ 


3,756,371 


$ 


3,779,636 


$ 


3,835,729 


$ 


79,358 




25,801,661 




25,864,634 




26,651,143 




849,482 




6,681,358 




6,708,093 




6,762,732 




81,374 




10,313,867 




10,250,894 




10,533,783 




219,916 




871,889 




871,889 




932,981 




61,092 




10,350,868 




10,312,633 




10,883,304 




532,436 


$ 


57,776,014 


$ 


57,787,779 


$ 


59,599,672 


$ 


1,823,658 


$ 


7,286,423 


S 


7,367,907 


S 


2,775,287 


$ 


, (4,511,136) 



65,062,437 $ 65,155,686 $ 62,374,959 $ (2,687,478) 
(198,000) (198,000) (259,500) (61,500) 



$ 64,864,437 $ 64,957,686 $ 62,115,459 $ 



(2,748,978) 



121 



Board of Supervisors - budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: PTC PARKING & TRAFFIC COMMISSION (continued) 

Major new expenditure changes from the original FY 2000-01 budget to the proposed FY 2001- 
02 budget are as follows: 



Expenditure 

Permanent Salaries 

Overtime 

Mandatory Fringe Benefits 

Overhead 

Professional & Specialized Services 

Maintenance - Buildings & Structures 

Rents & Leases - Buildings 

Other Current Expenses 

Materials & Supplies 

Equipment Purchase 

Buildings, Structures & Improvements 

Services of Other Departments 

Miscellaneous Other Changes 



Department Personnel Summary: 



Total: 



FY 2000-01 
Budget 

$23,640,801 

783,691 

6,688,330 

267,626 

10,156,585 

141,694 

2,279,616 

337,576 

1,313,806 

1,369,725 

7,016,423 

6,237,633 

4.828.931 

$65,062,437 



FY 2001-02 
Budget 

$24,780,489 

898,691 

7,030,624 

318,776 

10,096,720 

155,193 

2,321,286 

395,043 

1,364,135 

736,766 

2,505,287 

6)955,121 

4.816.828 

$62,374,959 



Increase 
(Decrease) 

$1,139,688 

115,000 

342,294 

51,150 

(59,865) 

13,499 

41,670 

57,467 

50,329 

(632,959) 

(4,511,136) 

717,488 

(12.103) 

($2,687,478) 



The number of full-time equivalent positions budgeted for FY 2001-02 is 545.19 FTEs, which is 
2.01 FTEs less than the 547.20 FTEs in the original FY 2000-01 budget. The FTE allocations by 
program are as follows: 



Full Time Equivalent s 

DEPARTMENTAL ADMINISTRATION 

ENFORCEMENT 

PARKING 

PARKING CITATION DIVISION 

RESIDENTIAL PERMIT PARKING 

TRAFFIC ENGINEERING & OPERATION 



Totals 









Proposed 






Mayor's Budget 


Increase (Decrease) 


Fiscal Year 2000-2001 


Fiscal Year 


From 2000-2001 


Original 


Revised 


2001-2002 


Original Budget 


27.35 


27.35 


26.39 


(0.96) 


361.65 


361.65 


358.87 


(2.78) 


35.30 


35.30 


34.85 


(0.45) 


45.52 


45.52 


48.02 


2.50 


12.53 


12.53 


13.49 


0.96 


f 64.85 


64.85 


63.57 


(1.28) 


547.20 


547.20 


545.19 


(2.01) 



122 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: PTC PARKING & TRAFFIC COMMISSION (continued^) 
The Department's budget contains no new positions. 

Special Assistant Positions Recommended for Reclassification 



Exempt / 
Provisional 


Count 


Old 
Class 


Title 


Salary 


New 
Class 


Title 


Salary 


Exempt 




1377 


Special Assistant XVTH 


$116,119 


0941 


Manager X 


$120,746 


Exempt 




1374 


Special Assistant XV 


93,281 


0952 


Deputy Director II 


96,998 


Exempt 




1372 


Special Assistant Xffl 


80,571 


0922 


Manager V 


83,781 


Exempt 




1372 


Special Assistant Xm 


80,571 


0922 


Manager V - 


83,781 


Exempt 




1369 


Special Assistant X 


65.615 


1844 


Senior Management 
Assistant 


67.903 


Totals 


5 






$436,157 




.-•-.- -.-.-• \4fc ■ j ji^ 


$453,209 



Remaining Special Assistant Positions 



Exempt / 
Provisional 


Count 


Old 
Class 


Title 


Salary,. 




Exempt 


1 


1371 


Special Assistant XII 


71E51 




Totals 


1 






$75,951 





According to Ms. Julia Dawson of the Parking and Traffic Department, the Department 
anticipates that it will reclassify the 1377 Special Assistant XVIII position shown in the table above to a 
093 1 Manager VTJ position instead of a 0941 Manager X position, which is the proposed reclassification 
contained in the Mayor's proposed budget. That new reclassification would result in a salary savings of 
$24,105 plus fringe. The proposed reclassification is shown in the Budget Analyst's recommendations. 

Ms. Dawson also reports that the Department intends to reclassify the 1371 Special Assistant XII 
position, shown in the table above as a remaining Special Assistant position, to a 1844 Senior 
Management Assistant. This new reclassification results in a salary savings of $8,048 plus fringes. That 
proposed reclassification is also shown in the Budget Analyst's recommendations. 



123 



Board of Supervisors - budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: PTC PARKING & TRAFFIC COMMISSION (continued) 



DEPARTMENT REVENUES 

Department revenues have decreased by $7,3 13,008 or 22.10 percent, due primarily to a one-time 
$6,505,183 sale of North Beach Parking Garage Bonds in FY 2000-01 and a reduction of $1,658,232 in 
State grant funding. Excluding such one-time Bond sales and reduction in State grant funding, the 
Department's revenues are increasing by $850,498, or 3.41 percent. General Fund support has increased 
by $5,034,935 or 15.30 percent. Ms. Dawson advises that the $5,034,935 increase in General Fund 
support includes $2,004,875 to equip traffic signals with back-up power supplies for use during power 
outages, $1,658,232 to cover the reduction in State grant funding, discussed above, to help fund the 
Department's annual debt service ($2,023,376) for the 1994 construction of the San Francisco General 
Hospital Parking Garage, and $1,371,828 to fund the first full year of Salary and Mandatory Fringe 
Benefits for 27 new positions added in FY 2000-01. 

DESCRIPTION 

1. The Department's FY 2001-02 budget for Overtime in the Enforcement Program is increasing by 
$115,000, from $483,416 in FY 2000-01 to $598,416 in FY 2001-02. This increase will cover the 
.cost of a pilot program to enforce nighttime parking violations in District 3, the North Beach area. 
Two teams of two 8214 Parking Control Officers, overseen by one 8216 Senior Parking Control 
Officer, will patrol District 3 between the hours of 7:30 p.m. and 2:30 a.m. on Friday and Saturday 
nights from July 1, 2001 through June 30, 2002. 

2. According to Ms. Dawson, in September of 2001, the Department anticipates requesting the approval 
of the Board of Supervisors to enter into a professional services contract to replace all of the 
mechanical parking meters in the City with electronic meters that will accept nickels, dimes, 
quarters, and card payments using the Translink card currently being used under a pilot program by 
Muni. Ms. Dawson reports that the cost of this professional services contract is not reflected in the 
Department's FY 2001-02 budget. According to Ms. Dawson, this project will be funded using 
revenues from the Off-Street Parking Fund which would require a supplemental appropriation from 
the Board of Supervisors. According to Mr. Matthew Hymel of the Controller's Office, as of June 
19, 2001, the Off-Street Parking Fund has a remaining unappropriated balance of $1,237. This 
professional services contract would also be funded by the release of $1,600,616 put on reserve 
during the FY 1998-1999 budget process, pending selection of contractor and submission of budget 
details. 

Comment 

Although the Department's overall budget has decreased by $2,687,478, or 4.13 percent, due to reduced 
spending on Capital and Facilities Maintenance, the operating budget provides an increase of $1,823,658 
or 3.16 percent. Our recommended reductions, which total $217,041, would still allow an increase of 
$1,606,617 or 2.78 percent in the Department's operating budget. 

124 

Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: PTC - Parking and Traffic Commission 



Page 
No, Ob ject 



Position/ Number 

Equipment 
Number Fro m Ifl 



Amount 
From To 



S avi ngs. 



De partmental Administration (BKF) 



1540 001 Permanent Salaries - 



* The recommended reduction in Permanent Salaries - Misc. is the 
total of the following specific recommendations. 



$1,642,553 $1,618,448 



1570 001 Manager X 
001 Manager VII 

Reduce to reclassify a Special Assistant XVIII position to a 
Manager VII instead of a Manager X position, in accordance with 
the Department's intent. This downward reclassification of the 
Special Assistant XVIII position results in a salary savings of 
$24,105 (5120,746 less 596,641). 



0941 


1.00 


0.00 


120,746 





$120,7' 


0931 


0.00 


1.00 





96,641 


(96,64 



1540 013 Mandatory Fringe Benefits 

Corresponds to reduction in salaries. 



418,917 415,287 



3,63( 



1540 022 Training 



Reduce to actual FY 2000-01 expenditure level adjusted by a cost 
of living factor for FY 200 1 -02. 



Traffic Engineering & Operati on (BKG) 



15,000 10,000 



5,00( 



1549 023 Employee Field Expense 

Reduce to actual FY 2000-01 expenditure level adjusted by a cost of 
living factor for FY 2001-02. 



1,588 1,( 



50( 



125 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



)epartment: PTC - Parking and Traffic Commission 



Position/ Number 

Page Equipment 

No. Ohject Number From la. 

1549 040 Materials and Supplies Budget 

Reduce by the annual cost of S4,950 of manually printing parking meter 
signs in the Department's meter shop, since the Department plans to 
automate this function by. purchasing equipment at a cost of 535,000. 
This new equipment has an anticipated useful life often years. 



Amount 

ElQin Ifl Savings 

$788,825 $783,875 $4,950 



1549 060 Equipment Purchase 

* The recommended reduction in equipment is the total of the following 
specific recommendations. 



187,996 179,915 



1583 060 1/2 Ton Truck PT022R 

Reduce by 52,668 based on the manufacturer's quoted price. 



70,000 67,332 



$2,668 



1583 060 1 Ton Truck PT023R 

Reduce by 54,803 based on the manufacturer's quoted price. 



52,000 47,197 



4,803 



1583 060 3/4 Ton Truck PT024R 

Reduce by 56 1 based on the manufacturer's quoted price. 



25,000 24,390 



610 



arking fBKP) 

1 1562 001 Permanent Salaries - Misc. 



* The recommended reduction in Permanent Salaries - Misc. is the 
total of the following specific recommendations. 



1,953,295 1,918,419 



576 001 Attrition Savings 



9993M (2.15) (2.77) (120,672) (155,548) 



Increase Attrition Savings to actual FY 2000-01 "rpenditure level 
adjusted for salary increases. 



562 013 Mandatory Fringe Benefits 

Corresponds to reduction in salaries. 



502,996 494,214 



Board of Supervisors - Budget Analyst 



34,876 



8,782 



126 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 






Dep artment: PTC - Parking and Traffic Commission 

Position/ Number Amount 

Page Equipment 

No. Object Number From Ifi From Ifl Savings 

1563 028 Building Structure and Maintenance $85,000 $70,000 $15,00 

Reduce expenses to the minimum essential for effective operations. 

Fnfnrcement CRKG^ 

1565 001 Permanent Salaries - 14,675,249 14,647,183 * 

* The recommended reduction in Permanent Salaries - Misc. is the 
.total of the following specific recommendations. 

I 
1578 001 Attrition Savings 9993M (47.20) (47.86) (2,011,704) (2,039,770) 28,06i 

Increase Attrition Savings to offset the effect of the 
Department's upward substitution of four positions, which 
would result in increased salary and fringe benefit costs made 
during previous years, without budgetary approval by the 
Board of Supervisors. This recommendation will allow the 
Department to continue to maintain the existing filled 
positions, at the higher salary and fringe benefit cost, but will 
not result in additional expenditures for the Department 
because an offsetting amount will be eliminated from the 
budget by an increase in Attrition Savings. 

1565 013 Mandatory Fringe Benefits 4,368,976 4,360,988 7,98i| 

Corresponds to reduction in salaries. 

1565 035 Other Current Expenses 123,388 122,008 1,38( 

To disapprove the purchase of one of two new photocopiers at a cost of 
51,380. Our reduction of $1,380 would still allow an increase of $20,208 
from the Department's FY 2000-01 budget level. 

1565 040 Materials & Supplies Budget 299,325 284,325 15,00( 

Reduce to FY 2000-01 budget level adjusted by a cost of living factor for 
FY 2001-02. 



1585 060 Equipment 841,316 841,316 * 

* The recommended reduction in equipment is the total of the following 
specific recommendations. 

127 



Board of Supervisors - Budget Analyst 






RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



)epartment: PTC - Parking and Traffic Commission 



Position/ Number Amount 

Page Equipment 

No. Object N umb er Emm Ifl Eram la Savings 

585 060 Radios PTO20R $25,000 $11,525 $13,475 

Reduce by SI 3,475 based on manufacturer's quoted price. 



Residential Permit Parking (BKR) 

1567 001 Permanent Salaries - Misc. 601,072 566,036 

* The recommended reduction in Permanent Salaries - Misc. is the total 
of the following specific recommendations . 

1570 001 Special Assistant XTJ 
001 Senior Management 
Assistant 

Reduce to reclassify a Special Assistant XII position to a Senior 
Management Assistant position, in accordance with the 
Department's intent. This downward reclassification results in a 
salary savings of $8,048 (575,951 less 567,903). 

579 001 Attrition Savings 9993M (0.51) (1.11) (22,932) (49,920) 26,988 

Increase Attrition Savings to actual FY 2000-01 expenditure level 
adjusted for salary increase. 



567 013 Mandatory Fringe Benefits 171,193 162,498 8,695 

Corresponds to reduction in salaries. 

irking Citation Division HBKS) 



1371 


1.00 


0.00 


75,951 





75,951 


1844 


0.00 


1.00 





67,903 


(67,903) 



ft) 568 028 Maintenance Services - Building and Structures 38,477 36,000 2,477 



Reduce to FY 2000-01 budget level adjusted by a cost of living factor for 
FY 2001-02. 



Total Recommended Reductions $217,041 

128 

Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: 



PUC PUBLIC UTILITIES COMMISSION 



Financial Data: 

The Department of Public Utilities Commission's proposed 582,414,103 budget for FY 2001-02 
is $120,980 or 0.15 percent more than the original FY 2000-01 budget of $82,293,123. The net increase 
from the revised FY 2000-01 budget is $21,217,921 or 34.67 percent. 

SUMMARY OF PROGRAM EXPENDITURES: 



Fiscal Year 2000-2001 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 2000-2001 



Program Expenditures 

CUSTOMER SERVICES 

ENVIRONMENTAL REGULATION & MANAGEMENT 

HETCH HETCHY CAPITAL PROJECTS 

PUC ENGINEERING 

PUC FINANCE 

PUC GENERAL MANAGEMENT 

PUC LAND MANAGEMENT 

PUC MANAGEMENT INFORMATION 

PUC PERSONNEL 

PUC SYSTEM PLANNING/REG CONTROL 

PUC-LONG RANGE PLANNING & 

WATER CAPITAL PROJECTS 

WATER FACILITIES MAINTENANCE PROJECTS 

WATER POLLUTION CONTROL 

WATER PROGRAMMATIC PROJECTS 

WATER QUALITY 



Total Operating Expenditures 
Capital Improvements & Fac. MainL 
Total Expenditures 
Less: Work Order Recoveries 
Net Expenditures 



Original 


Revised 


2001-2002 


Original Budget 


S 9,476,057 $ 


9,456,638 $ 


9,514,623 


S 38366 


5,679,049 


782,976 
(1345,522) 


5,718,495 


39,446 


22,819,779 


21,055,035 


22,665,729 


(154,050) 


4,748,472 


4,740,998 


5,499,979 


751307 


8,444,745 


6,314323 


9360,178 


915,433 


998358 


- 


983397 


(15,061) 


8,520,958 


8,528,877 


8,169,845 


(351,113) 


3,729,455 


3,792355 


3,733,621 


4,166 


2,040,874 


2,040,874 


1,897,458 


(143,416) 


- 


- 


788,007 


788,007 


- 


(76,548345) 


- 


- 


- 


(420,57!) 


- 


. 


2,059,000 


2,059,000 


- 


(2,059,000) 


13,776376 


2,424,906 


14,082,871 


306,495 



S 82393,123 S 61,196,182 S 82,414,103 S 21,096,941 
S -__ S $ -__ S -_ 

$ 82393,123 $ 61,196,182 S 82,414,103 S 120,980 

(82393,123 ) (61.196.182 ) (82,414,103 ) d 20.980) 

S 0$ OS OS 



129 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: PUC PUBLIC UTILITIES COMMISSION (continued) 



DEPARTMENT PERSONNEL SUMMARY: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 442.43 FTEs, which is 
12.93 FTEs more than the 429.50 FTEs in the original FY 2000-01 budget. The FTE allocations by 
program are as follows: 



Proposed 



Full Time Equivalents 

CUSTOMER SERVICES 

ENVIRONMENTAL REGULATION AND MANAGEMENT 

PUC ENGINEERING 

PUC FINANCE 

PUC GENERAL MANAGEMENT 

PUC LAND MANAGEMENT 

PUC MANAGEMENT INFORMATION 

PUC PERSONNEL 

PUC SYSTEM PLANNING/REGULATORY CONTROL 

PUC-LONG RANGE PLANNING & POLICY 

WATER QUALITY 



Totals 







Mayor's 


Budget 


Increase (Decrease) 


Fiscal Year 2000-200 


Fiscal Year 


From 


2000-2001 


Original 


Revised 


2001-2002 


Original Budget 


100.94 


100.94 




97.24 




(3.70) 


45.26 


45.26 




43.60 




(1.66) 


(6.75) 


(6.75) 




(7.75) 




(1.00) 


42.67 


42.67 




45.42 




2.75 


12.10 


12.10 




21.90 




9.80 


6.87 


6.87 




7.62 




0.75 


59.02 


59.02 




60.85 




1.83 


41.13 


41.13 




40.63 




(0.50) 


15.15 


15.15 




14.37 




(0.78) 


- 


- 




6.01 




6.01 


113.11 


113.11 




112.54 




(0.57) 



429.50 



429.50 



442.43 



12.93 



130 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: PUC PUBLIC UTILITIES COMMISSION (continued) 

The PUC's budget contains a total of 15 new positions (9.75 FTE) budgeted for FY 2001-2002. The 
PUC's proposed new positions are as follows: 







No. of 


Annual 


Annualized 








FTE 


Salary at 


No. of 


Annual 


Name 


Classification 


Positions 


Top Step 


Positions 


Total Salaries 


Deputy Director IV 


0954 


0.75 


137,383 


1 


$137,383 


Deputy Director V 


0955 


0.75 


146,475 


1 


146,475 


Executive Secretary I 


1450 


0.75 


54,533 


1 


54,533 


Senior Administrative 


1823 


3.00 


69,583 


4 


278,331 


Analyst 












Principal Administrative 


1824 


0.75 


81,353 


1 


81,353 


Analyst 












Real Property Officer 


4140 


0.75 


68,225 


1 


68,225 


Senior Water Services 


1478 


2.00 


42,379 


4 


169,516 


Clerk 












Commercial Division 


4310 


0.50 


59,352 


1 


59,352 


Assistant Supervisor 












Customer Service Billing 


4311 


0.50 


74,306 


1 


74,306 


& Collection Supervisor 












Total: 




9.75 




15 


51,069,474 



We are recommending approval of seven of the 15 new positions, including the four Senior Water 
Services Clerk positions, one Commercial Division Assistant Supervisor, and one Customer Service 
Billing & Collection Supervisor in the Customer Services Bureau that will be used to establish a 
centralized customer contact center that will help the various utility customers with problems and 
questions relating to water and sewer services. We are also recommending approval of one new Real 
Property Officer position in the Land Management Bureau to meet the increasing property management 
and leasing needs of the Bureau, including implementing new procedures for addressing right-of-way 
encroachment policies. We are recommending disapproval of one new Deputy Director TV position at an 
annual salary of $137,383 being requested in the Office of the General Manager to "provide oversight to 
the multi-year program management function, which concentrates on the design and construction of new 
facilities and the maintenance and rehabilitation of existing structures . . .." We regard that function as 
being a Utilities Engineering Bureau responsibility. 

According to PUC staff, the remaining seven new positions were added to the PUC's budget by the 
Mayor's Office as an initiative to develop a plan to encourage conservation and to ensure the long-term 
reliability of the San Francisco energy supply. The positions would be established within a newly 
created Long Range Planning & Policy Office. The Office would be headed by one classification 0955N, 
Deputy Director V at an annual salary of $146,475, who would have the title of Assistant General 
Manager of the Public Utilities Commission for Power Policy. In addition, the budget fos &e. Long 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: PUC PUBLIC UTILITIES COMMISSION (continued') 

Range Planning & Policy Office also includes four Senior Administrative Analyst positions, one 
Principal Administrative Analyst position, and one Executive Secretary I position. The Budget Analyst 
is recommending that two of the Senior Administrative Analyst positions be eliminated. The Budget 
Analyst considers approval of the five remaining new positions and costs, including Mandatory Fringe 
Benefits of S88,926, Professional Services of 5250,000, and Materials & Supplies of 575,000 which 
total 5788,007, to be a policy matter for the Board of Supervisors. 

In summary, of the 15 requested new positions, we are recommending approval of seven positions and 
disapproval of three positions, and we consider the remaining five positions to be a policy matter for the 
Board of Supervisors. 

The PUC is proposing to reclassify the following Special Assistant position: 



Exempt / 
Provisional 


Count 


Old 
Class 


Title 


Salary 


New 
Class 


Title 


Salary 


Provisional 


1.00 


1377 


Special Assistant XVffl 


$116,119 


5162 


Program Manager III 


SI 17,450 


Provisional 


2.00 


1377 


Special Assistant XVffl 


116,119 


0941 


Manager X 


120,746 


Total 


3.00 






5232,238 






5238,196 



Department Revenues 

The Public Utilities Commission is funded solely through transfers from its operating 
departments, including the Water, Clean Water, Hetch Hetchy, and Light, Heat & Power Departments. 

DESCRIPTION 

The Public Utilities Commission (PUC) is comprised of 1 1 bureaus that provide administrative and 
technical support to four operating departments: the Water Department, Hetch Hetchy, Clean Water 
Program, and Light, Heat & Power. The budgets of the Bureaus of the PUC are funded through 
allocations from each of the four operating departments. 



Comments 

The PUC's Information Technology Services (ITS) Bureau was allocated an additional 16.33 FTE in the 
FY 2000-01 budget. The ITS Manager states that the support for desktop personal computers and the 
PUC Network have improved dramatically. ITS is also in the process of dew \ iping new systems, such 
as a document management system that is scheduled to be implemented in January of 2002. The Budget 
Analyst has requested that ITS provide a report to the Board of Supervisors on improvements and 
benefits of its initiatives during the FY 2001-02 Budget process. 

132 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



isr 



Department: PUC - Public Utilities Commission 



Page 
Njl O bject 



Position/ 
Equipment 
Number From 



Number 



Amount 
From To 



Environmental Regulation and Management fBAY^ 

1590 021 Travel 

Reduce to actual 2000-01 
expenditure level adjusted by a cost 
of living factor for 2001-02. The 
PUC's total FY 2001-02 Travel 
budget request for all divisions is 
$203,575 or $17,940 more than its 
FY 2000-01 Travel budget of 
$185,635. Our recommendation for 
Travel would provide total Travel 
funds in the PUC of $188,625. 



1590 022 Training 



Reduce to actual 2000-01 
expenditure level adjusted by a 
cost of living factor for 2001-02. 



$27,100 



$20,000 



Savin gs. 



$7,10< 



15,270 12,000 3,27( 



1590 043 Equipment Maintenance 
Supplies 

Reduce to actual 2000-01 
expenditure level adjusted by a 
cost of living factor for 2001-02. 



60,000 52,000 8,00C 



Water Q uality rBCTTl 



1594 029 Maintenance Services - 
Equipment 

Reduce to actual 2000-01 
expenditure level adjusted by a 
cost of living factor for 2001-02. 



224,167 180,000 44,167 



133 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



PUC - Public Utilities Commission 



'age 

IVo, Object 

eneral Management (BCR) 



Position/ Number 

Equipment 
Number From Iq 



Amount 



From 



Ifl 



Savings 



001 Permanent Salaries - Misc. 

* The recommended reduction in 
Permanent Salaries - Misc. is the 
total of the following specific 
recommendations regarding 
individual classifications. 



51,667,503 $1,483,112 



001 Deputy Director IV 0954N 

To delete one new Deputy Director 
position at an annualized salary of 
$137,383 not sufficiently justified. 
This position would be created to 
oversee the design and construction 
of new facilities and the maintenance 
and rehabilitation of existing PUC 
structures. These functions are the 
responsibility of the Utilities 
Engineering Bureau, Presently, the 
PUC has three comparably 
compensated Assistant General 
Managers. 



0.75 



0.00 



103,037 



S103,037 



001 Principal Administrative 
Analyst 

To delete a position that would be 
substituted for a Power Generation 
Site Supervisor which has not 
been adequately justified. The 
PUC presently has 9 Senior 
Analyst positions, and 12 Principal 
Administrative Analyst positions. 



9 013 Mandatory Fringe Benefits 



Corresponds to reduction in 
salaries. 



1824S 



1.00 0.00 



81,354 



81,354 



422,668 



386,432 



36,236 



134 



Board of S upervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Position/ 


Number 


Amount 




Equipment 








Number 


From Iq 


From To 


Savings. 






$125,565 $85,000 


$40,56i 



Department: PUC - Public Utilities Commission 



Page 
No. Object 

1660 049 Other Materials & Supplies 

Reduce to actual 2000-01 
expenditure level adjusted by a cost 
of living factor for 2001-02. 

Finance HBCT> 

1662 001 Permanent Salaries - Misc. 3,115,987 2,908,335 * 

* The recommended reduction in 
Permanent Salaries - Misc. is the 
total of the following specific 
recommendations regarding 
individual classifications. 

1699 001 Senior Admin. Analyst 1823S 1.00 0.00 44,944 44,94 

Sr. Admin. Analyst 18230 0.00 1.00 ( 

• 1699 001 Principal Admin. Analyst 1824S 2.00 0.00 162,708 162,70! 

Principal Admin. Analyst 18240 0.00 2.00 < 

To deny the conversion of these 
project-funded positions in the 
PUC's Finance Bureau to 
operating budget positions. 
Continue to fund the positions 
with commercial paper or other 
non-operating budget means. 



1662 013 Mandatory Fringe Benefits 832,496 784,277 48,21 

Corresponds to reduction in 
salaries. 



135 

Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



PUC - Public Utilities Commission 



ige 

[fli Object 

52 021 Travel 



Position/ 
Equipment 
Number From 



Number 



Amount 



Ifl 



Reduce to 2000-01 budget level 
adjusted by a cost of living factor 
for 2001-02. The PUC's total FY 
2001-02 Travel budget request for 
all divisions is 5203,575 or 
$17,940 more than its FY 2000-01 
Travel budget of 5185,635. Our 
recommendation for Travel would 
provide total Travel funds in the 
PUC of $188,625. 



From 

$24,850 



In 

$17,000 



Savings 

$7,850 



022 Training 

Reduce to actual 2000-01 
expenditure level adjusted by a 
cost of living factor for 2001-02. 

>2 027 Professional & Specialized 
Services 

To eliminate funding for consulting 
services to "improve upon the 
utilization and reliability of SFPUC's 
financial information system." These 
consulting services have not been 
adequately justified. 



39,400 27,500 11,900 



817,609 517,609 300,000 



neering rBCTH 



022 Training 



60,000 50,000 10,000 



Reduce to actual 2000-01 
expenditure level adjusted by a 
cost of living factor for 2001-02. 



136 



Board of Supervisors - Budg e t Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: 


PUC - Public Utilities Commission 








Page 
No. Object 


Position/ 

Equipment 

Number 


Number 
From To 


Amount 
From To 


Savings 


1676 035 


Other Current Expenses 

Reduce to 2000-01 budget level 
adjusted by a cost of living factor 
for 2001-02. 




$226,000 $200,000 


$26,000 


Personnel (BC 


:\vi 









1680 022 Training 42,370 20,000 22,370 

Reduce to actual 2000-01 
expenditure level adjusted by a 
cost of living factor for 2001- 
2002. 

Long Range Planning & Policy (BCX) 

1681 001 Permanent Salaries - Misc. 374,081 269 707 * 

•The recommended reduction in 
Permanent Salaries - Misc. is the 
total of the following specific 
recommendations regarding 
individual classifications. 



137 

Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



)artment: PUC - Public Utilities Commission 





Fosihon/ 

Equipment 

Number 

1823N 


Num 


ber 


Amount 
From lo 

$208,748 $104,374 




n, Object 

Senior Administrative 
?10 001 Analyst 


From 

3.00 


1.50 


Savings 

$104,374 



To delete two new positions 
requested for the new Long-Range 
Planning and Policy Office. This 
new office is being established to 
develop a plan to encourage 
energy conservation and to ensure 
the long-term reliability of the San 
Francisco energy supply. The 
Budget Analyst considers the 
approval of five of the seven 
requested new positions, including 
two Senior Administrative 
Analysts, one Deputy Director V, 
one Executive Secretary I, and one 
Principal Administrative Analyst, 
to be a policy matter for the Board 
of Supervisors. 



013 Mandatory Fringe B enefits 
Corresponds to reduction in 
salaries. 



88,926 



64,675 



24,251 



110 001 Step Adjustments, Misc. STEPM 

110 001 Deputy Director V 0955N 

110 001 Executive Secretary I 1450N 

110 001 Sr. Administrative Analyst 1823N 

110 001 Princ. Admin. Analyst 1824N 

110 001 Attrition Savings - Misc. 9991M 

110 001 Attrition Savings - Misc. 9993M 

* See note below. 



1.00 


1.00 


(30,000) 


(30,000) 


0.75 


0.75 


109,856 


109,856 


0.75 


0.75 


40,000 


40,000 


1.50 


1.50 


104,374 


104,374 


0.75 


0.75 


61,015 


61,015 


0.00 


0.00 


(1,438) 


(1,438) 


0.24 


0.24 


(15,000) 


(15,000) 



138 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: PUC - Public Utilities Commission 



Page 
No. Object 

1681 013 Mandatory Fringe Benefits 

* See note below. 

1681 027 Professional & Spec. Svcs. 

* See note below. 

1681 040 Materials & Supplies 

* See note below. 



"The Long-Range Planning & Policy 
Office was added to the PUC's budget by 
the Mayor's Office to develop a plan to 
encourage conservation and to ensure the 
long-term reliability of the San Francisco 
energy supply. The total budget request 
is for $788,007. This budget has seven 
new positions. As previously noted, the 
Budget Analyst recommends that the two 
1823 Senior Administrative Analyst 
positions be eliminated and considers 
approval of the remaining five new 
positions and related costs for the Long- 
Range Planning & Policy Office to be a 
policy matter for the Board of 
Supervisors. 



Position/ 

Equipment 

Number 



Number 
From To 



Amount 

From la 

64,675 64,675 



$250,000 $250,000 



75,000 75,000 



Savings 



Total Recommended Reductions 



$l,086,34f 



139 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



DEPARTMENT: 



TIS TELECOMMUNICATION & INFORMATIION SERVICES 



Financial Data: 

The Department of Telecommunication & Information Services' proposed $77,658,001 budget 
for FY 2001-02 is $6,593,250 or 9.28 percent more than the original FY 2000-01 budget of $71,064,751. 
The net increase from the revised FY 2000-01 budget is $6,234,464 or 8.73 percent. 



SUMMARY OF PROGRAM EXPENDITURES: 



Program Expenditures 

ADMINISTRATION 
CABLE TELEVISION ACCESS 
OPERATIONS & INFRASTRUCTURE 
POLICY & PLANNING 
TECHNOLOGY SERVICES 



Total Operating Expenditures 
Capital Improvements & Fac. Maint. 
Total Expenditures 
Less: Work Order Recoveries 
Net Expenditures 



Fiscal Year 2000-2001 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 2000-2001 



Original 


Revised 


2001-2002 


Original Budget 


$ 20,239,393 


S 21,261,993 ! 


5 22,923,296 


S 


2,683,903 


130,000 


130,000 


- 




(130,000) 


28,691,729 


24,748,061 


28,721,007 




29,278 


2,866,968 


3,047,717 


2,564,208 




(302,760) 


18,136,661 


21,200,844 


22,102,490 




3,965,829 



70,064,751 $ 70,388,615 $ 76,311,001 S 6,246,250 
1,000,000 $ 1,034,922 S 1,347,000 $ 347,000 



71,064,751 S 71,423,537 S 77,658,001 $ 6,593,250 

(67,100,783) (67,278,821) (73,710,357) (6,609,574) 



$ 3,963,968 $ 4,144,716 $ 3,947,644 S 



(16,324) 



DEPARTMENT PERSONNEL SUMMARY: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 335.16 FTEs, which is 
16.85 FTEs less than the 352.01 FTEs in the original FY 2000-01 budget. The FTE allocations by 
program are as follows: 



140 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: TIS TELECOMMUNICATIONS & INFORMATION SERVICES (continued^) 



Full Time Equivalents 

ADMINISTRATION 
OPERATIONS & INFRASTRUCTURE 
POLICY & PLANNING 
TECHNOLOGY SERVICES 



Mayor's Budget Increase (Decrease) 
Fiscal Year 2000-2001 Fiscal Year From 2000-2001 



Original 


Revised 


2001-2002 


Original Budget 


31.15 


31.15 


43.55 




12.40 


183.97 


183.97 


170.90 




(13.07) 


16.73 


16.73 


15.34 




(1.39) 


120.16 


120.16 


105.37 




(14.79) 



Totals 



352.01 



352.01 



335.16 



(16.85) 



Department Revenues 

Department revenues have increased by $357,246 or 21.05 percent and General Fund support has 
increased by $361,922 or 15.60 percent. 



Description 

During FY 2000-01 the Department reorganized its six divisions into four divisions to improve 
customer service, streamline operations, increase accountability and promote departmental cohesion. 
Three of the four divisions - Operations and Infrastructure Division, Technology Services Division and 
Finance and Administration Division- make up the Internal Services Fund that is supported by work 
orders from other departments. The fourth division - Policy and Planning Division- includes the City's 
Television Station, CityWatch, and is funded from the General Fund. The division descriptions are as 
follows: 

Operations and Infrastructure: The Operations and Infrastructure Division designs, manages and 
supports the City's technology infrastructure, including the City's local area networks (LANs) and wide 
area network (WAN), the connectivity to Internet and the Intranet. This Division also monitors and 
supports the E91 1 System, which includes the Public Safety Wiring System and 800 MHz Radio System 
24 hours per day 7 days a week. 

Technology Services Division: The Technology Services Division manages and maintains the City's 
major Information Technology Systems and official website, manages the City's database, designs and 
implements support systems, manages the City's e-mail project and researches new technologies and 
"provides technology education and training. 

141 

BOARD OF SUPERVISORS - BUDGET ANALYST 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: TIS Telecommunications & INFORMATION Services (continued^ 

Finance and Administration Division: The Finance and Administration Division provides 
administrative support for DTIS's human resources, budget, accounting, and contracts; provides 
telephone reception for the City's main information line; develops, implements and manages the 
Department's safety program; and consolidates and manages telephone billing services Citywide. The 
Finance and Administration Division centralizes all of the Divisions' finance and administration 
responsibilities. 

Policy and Planning: The Policy and Planning Division negotiates and manages the cable TV 
franchises; manages an annual contract for the construction, management, and operation of the public 
access cable television channel; oversees the use of the educational cable TV channel; directly manages 
and operates the public education and government TV channel, and cablecasts live coverage of Board of 
Supervisors and commission meetings; reviews and analyzes telecom related legislation; informs and 
updates policy makers on telecom related issues; and is responsible for development and implementation 
of a Citywide Strategic Telecommunications Plan. 

Departmental Summary: The FY 2001-02 budget reflects the following changes: 

Expenditures 

♦ The $6,593,250 increase in total expenditures is primarily due to: 

$ 813,824 increase due to salary and fringe benefits costs: 

The increase is due to a $883,761 increase in permanent salaries, a $387,029 
decrease in temporary salaries, a $93,290 increase in premium pay, a $12,000 
increase in overtime, a $52,275 increase in Holiday Pay due largely to the 
Emergency 911 services which operate 24 hours per day 7 days per week and a 
$159,527 increase in fringe benefits. 

$ 1,974,129 decrease in Professional & Specialized Services: 

The decrease is related primarily to the transfer of annual licensing costs associated 
with the TIVOLI System, a network management program to remotely manage 
distributed computer systems, at a cost of $1,230,00 to Other Current Expenses. 

$ 1,507,355 increase in Equipment Purchases: 

This increase is related to negotiated client department service requests according to 
the Department. The increase is related almost entirely to two programs: 
1) Operations and Infrastructure and 2) Technology Services. For Operations and 
Infrastructure, the increase in funding will be used to purchase 10 pieces of 
equipment including telephone infrastructure devices, which will be passed through 
to the departments for whom DTIS is purchasing the equipment, as well as 20 
pieces of equipment that will improve the City's network, increase system capacity 
and allow DTIS to support and meet the City departments' technology needs. Such 
costs will be passed on to the City departments DTIS serves through its service 

142 

Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: TIS TELECOMMUNICATIONS & INFORMATION SERVICES (continued^) 

rates. For Technology Services, the increase in funding will be used to purchase 
equipment for the Citywide E-mail Project and the Criminal JTJSTIS project. These 
costs are also passed along to the appropriate City departments. 

$ 287,000 net increase in Equipment Lease / Purchase - City Finance Agency: 

This increase reflects the financing of the major upgrade to the mainframe computer 
to maintain the performance of the City's mission critical systems and Wide Area 
Network infrastructure. 

$37,000 increase in Facilities Maintenance to repair DTIS' Rankin Street facility, which is used 
for repair and maintenance of the City's Radio Systems, Public Safety Wiring and telephone 
infrastructure. According to Ms. Kathryn Hile, Financial Services Manager of DTIS' Finance 
and Administration Division, Facilities Maintenance costs had been erroneously deleted from 
the Department's budget in FY 1999-2000 and the increase would allow the Department to 
address the previously deferred maintenance at the Rankin Street facility during the past two 
fiscal years. 

$310,000 increase in Buildings, Structures and Improvements to replace the trailer offices 
located at 901 Rankin Street, which are seismically unsafe. 

$905,580 net increase in Rents & Leases - Buildings and Structures due primarily to the 
extension of the lease for a five-year period at One Market Plaza where the City's mainframe 
computer is housed. 

Personnel: DTIS has a net decrease of 16.85 FTEs due primarily to a decrease of 7.12 FTEs who were 
transferred to Light Heat and Power for street light maintenance work for a permanent salary savings for 
FY 2001-02 of $427,362 and an increase in Attrition Savings of approximately 11.36 FTEs. The 
Department's FY 2001-02 budget includes two new positions, including 0.75 FTE 1823, Senior 
Administrative Analyst and 0.75 FTE 5177, Safety Officer. The Department's FY 2001-02 budget also 
includes: (a) 17 FTEs Special Assistant substitutions as shown in the table below, (seven of the Special 
Assistants substitutions are part of the MEA Management Classification/Compensation Plan); and (b) 
63.0 FTEs substitutions in addition to the 17 FTEs Special Assistant substitutions. Of the 63.0 FTEs 
substitutions, 14.0 FTEs are downward substitutions, 29.0 FTEs are upward substitutions and 21.0 FTEs 
substitutions are cost neutral. The net increase in Permanent Salaries - Misc. for FY 2001-02 due to the 
substitutions is $249,093. The Department advises that the Attrition Savings were increased to offset the 
increase cost of the proposed substitutions and that the Department's overall increase in Permanent 
Salaries - Misc. is approximately 3 percent. 



143 

Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: TIS TELECOMMUNICATIONS & INFORMATION SERVICES (continued^ 



Special Assistant Positions Recommended for Reclassification 



Exempt / 








New 




Provisional 


Count 


Old Class Title 


Salary 


Class Title 


Salary 


Provisional 


2 


1363 Special Assistant IV 


S 84,668 


1767 Media Programming Specialist 


$ 106,932 


Provisional 


2 


1363 Special Assistant IV 


84,668 


1766 Media Production Technician 


91,951 


Provisional 


2 


1362 Special Assistant 111 


78,822 


1766 Media Production Technician 


91,951 


Provisional 




1364 Special Assistant V 


45,518 


1769 Media Production Supervisor 


66,466 


Provisional 




1375 Special Assistant XIV 


100,328 


1775 Cable Television Manager 


98.867 


Exempt C2 




1373 Special Assistant XIV 


86,652 


1071 Information Service Manager 


115,675 


Exempt 




1377 Special Assistant XVIII 


120,764 


0941 Manager X 


120,746 


Exempt 




1373 Special Assistant XIV 


90,105 


0923 Manager VI 


90,105 


Exempt 


2 


1372 Special Assistant XIII 


167,562 


0922 Manager V 


167,562 


Exempt 




1376 Special Assistant XVII 


112,278 


0953 Deputy Director III 


120,746 


Exempt 




1377 Special Assistant XVIII 


120,764 


0953 Deputy Director III 


120,746 


Exempt 




1381 Special Assistant XXII 


151,615 


0963 Department Head III 


137,382 


Exempt 




1366 Special Assistant VII 


52,435 


1368 Special Assistant IX 


60,709 



Totals 



S 1,296,178 



S 1,389,838 



Remaining Special Asssistant Positions 



Exempt / 
Provisional 


Count 


Class Title 


Filled/ 
Salary Vacant 


Provisional 
Exempt 


2 
1 


1368 Special Assistant IX 
1368 Special Assistant IX 


$121,580 Filled 
60,790 Filled 



Totals 



$182,370 



Comments: 

1. According to Ms. Hile, DTIS delayed filling vacancies during the Department's reorganization and 
had difficulty in filling positions due to a tight technology-related labor market over the last two 
years. To help mitigate these hiring and retention challenges, DTIS has proposed in its FY 2001-02 
budget substitutions of many existing positions with higher level positions and seeks final approval 
from the Board of Supervisors for these substitutions during the FY 2001-02 budget review process. 
However, Ms. Hile notes that the technology-related labor market has eased up somewhat, which 
should make filling vacancies easier. Additionally, Ms. Hile states that filling the vacancies is a top 
priority for FY 2001-02 

2. According to Ms. Hile, DTIS has analyzed departmental expenditures for the last 18 months in detail 
to generate a more realistic FY 2001-02 budget. 

144 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: TIS TELECOMMUNICATIONS & INFORMATION SERVICES (continued) 

3. Ms. Hile advises that beginning in FY 2001-02, DTIS will manage the City's Geographic 
Information Systems (GIS) program, which was formerly managed by the Department of Public 
Works. 

4. The Budget Analyst is recommending 0.75 of the 1.5 new FTEs. 

The Mayor's budget provides an increase of $6,593,250 or 9.28 percent more than the original FY 2000- 
01 budget. Our recommended reductions, which total $365,551, would still allow an increase of 
$6,227,699 or 8.76 percent in the Department's budget. 



145 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



TIS - Telecommunications & Information Services 



J age 

No. Object 



Position/ Number 

Equipment 
Number From Io_ 



Amount 



From 



la 



Savings. 



perations and Infrastructure fBAK) 



06F 



Facilities Maintenance 
Projects-Budget 



537,000 $23,600 



$13,400 



The recommended reduction of 513,400 for facilities 
maintenance at the DTIS Rankin Street Facility is based on cost 
estimates of $9,000 to replace the lights, $5,000 for electrical 
circuit replacement and $9,600 for yard clean up and year-round 
maintenance. No other cost details were provided. 



067 Buildings, Structures & 
Improvements 

* The Mayor's Office has reserved $310,000 designated for the 
replacement of the trailers used as office space located at 901 
Rankin Street pending completion of a site study to determine if a 
building should be constructed at 901 Rankin Street to house the 
City's mainframe computer which is currently located at 1 Market 
Plaza. The new building would also replace the trailer office 
space. The Budget Analyst recommends reserving $3 1 0,000 for 
the replacement of the trailers pending submission to the Finance 
Committee of the project details. 



310,000 310,000* 



.732 001 Permanent Salaries - Misc. 

*The recommended reduction in Permanent Salaries - Misc. is 
the total of the following specific recommendations regarding 
specific individual classifications. 



10,976,152 10,949,869 



747 


Principal Administrative 
Analyst 


1824 2.00 


1.00 


746 


Business Analyst Assistant 


1051 0.00 


1.00 



Disapprove the proposed upward substitution because the 
Department has not provided adequate justification for this 
upward substitution although the Department of Human 
Resources has approved this position. This would result in a 
savines of S26.283. 



162,708 81,354 

(55,071) 



81,354 
(55,071) 



146 



Board of Su pervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: TIS - Telecommunications & Information Services 



Page 
No. 

1733 



Ohject 

013 Mandatory Fringe Benefits 



Position/ 

Equipment 

N u m b er 



Number 



From To 



Amount 



From 

2,686,140 



2,682,165 



9 



S avi ng 



3,S 



Corresponds to the reduction in salaries. 



Finance and Administration (BITT) 

1739 001 Permanent Salaries - Misc. 



2,298,248 2,239,017 



1753 



1754 



•The recommended reduction in Permanent Salaries - Misc. is 
the total of the following specific recommendations regarding 
specific individual classifications. 



Deputy Director III 
Manager IX 



0953 
0933 



1.0 
0.0 



0.0 

1.0 



115,020 



The MEA Management Classification/Compensation Plan was 
supposed to laterally substitute Special Assistants for Manager 
and Deputy Director positions. The proposed Deputy Director 
III was substituted for a 1 376 Special Assistant XL. However, a 
lateral move for a 1376 Special Assistant XL would be a 0933 
Manager DC. Reduce Deputy Director 111 by 1.0 FTE and 
increase Manager IX by 1 .0 FTE to reflect a lateral movement 
consistent with job duties. This would result in a savings of 
$7,044. 



Senior Administrative Analyst 



1823 0.75 



Delete this requested new position because DTIS already has 
2.0 FTE Senior Administrative Analysts and has not 
adequately justified the need for an additional 1.0 FTE Senior 
Administrative Analyst. We are however recommending 
approval of one 0.75 new FTE 5177 Safety Officer. 








107,976 



115,0) 
(107,951 



0.0 



52,187 



52,1 



1739 013 Mandatory Fringe Benefits 

Corresponds to the reduction in salaries. 



564,194 549,582 



14,6 



147 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



TIS - Telecommunications & Information Services 



So, O b ject 

?rhnology Services (BIT) 



Position/ Number 

Equipment 
Number From To 



Amount 
From To 



Savings 



001 Permanent Salaries - Misc. 

*The recommended reduction in Permanent Salaries - Misc. 
is the total of the following specific recommendations 
regarding specific individual classifications. 



8,519,730 8,455,862 



Business Analyst - Principal 
Programmer Analyst - Senior 

Project Director 
Trainer - Journey 

Project Director 

Business Analyst - Principal 

Project Director 
Engineer - Journey 



Disapprove the proposed upward substitutions because the 
Department has not provided adequate justification for the upward 
substitutions, although the Department of Human Resources has 
approved these positions. 



1054 1.00 
1063 (5.00) 


0.00 
(4.00) 


85,425 
(332,905) 



(399,486) 


1070 
1032 


5.00 
0.00 


4.00 
1.00 


448,400 



358,720 
59,221 


1070 
1054 


4.00 
0.00 


3.00 
1.00 


358,720 



269,040 
85,425 


1070 
1042 


3.00 
0.00 


2.00 
1.00 


269,040 



179,360 
79,370 



013 Mandatory Fringe Benefits 

Corresponds to the reduction in salaries. 



1,883,891 1,874,298 



148 



Roarri of Supervisors - Riidoet Analvst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: TIS - Telecommunications & Information Services 



Page 
No. 

1737 



Ohject 

027 Professional Services 



Position/ Number 

Equipment 
Number From la 



* The Mayor's Office originally placed $763,754 on reserve 
for the Geographic Information Systems (GIS) program 
pending submission of a GIS program budget. However, a 
technical correction has been submitted by the Mayor's 
Office, which removed S360.000 from GIS program since 
the S360,000 should not have been transferred into DTIS' 
budget from the Department of Public Works, which 
previously managed the GIS program. On June 16, 2001 
DTIS presented a GIS program budget to the Budget Analyst 
and the Mayor's Office that is approximately 563,000 more 
than the net amount of $403,754 budgeted. Therefore, the 
Budget Analyst recommends reserving the funds in the 
amount of $763,754 for the GIS program pending approval 
of the technical corrections and submission of total project 
details by DTIS to the Finance Committee. 



Amount 

From 

5,099,294 



5,099,294* 



Saving ; 



Policy & Planning (BK4) 



1741 001 Permanent Salaries - Misc. 

* The recommended reduction in Permanent Salaries • 
Misc. is the total of the following specific 
recommendation. 



978,296 837,818 



1757 



Attrition Savings - Misc. 9993M 

Increase Attrition Savings to reflect current projected FY 
2000-01 expenditure rates. However, to be conservative, 
we have provided 50 percent more funds than we estimate 
will be needed. FY 2000-01 projected surplus salaries are 
$280,956. However, our recommendation is to delete only 
50 percent of this surplus or $140,478. 



(48,577) (189,055) 140,4 



1741 013 Mandatory Fringe Benefits 



Corresponds to the increase in Attrition Savings. 



238,947 205,786 33,1 



149 



Board of Supervisors - B u dget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



epartment: TIS - Telecommunications & Information Services 



Page 

No. Object 

741 023 Employee Field Expenses 



Position/ Number 

Equipment 
Number From To 



Amount 

From To 

1,000 50 



Reduce to S50, given the projected expenditures of S23 for 
Employee Field Expenses for FY 2000-01. 



Savings 

950 



Total Recommended Reductions 



S365,551 



Total Recommended Reserves 



$ 1,073,754 



150 



T}~ n rA «f c. 



I'.n ,!.,,■» A ,,,!,,< 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



DEPARTMENT: 



WTR WATER DEPARTMENT 



FINANCIAL Data: 

The Water Department's proposed $361,324,313 budget for FY 2001-02 is $101,340,191 or 
38.98 percent more than the original FY 2000-01 budget of $259,984,122. The net increase from the 
revised FY 2000-01 budget is $90,097,109 or 33.22 percent. 

SUMMARY OF PROGRAM EXPENDITURES: 



Program Expenditures 

CITY DISTRIBUTION 

SUPPLY & TREATMENT 

WATER CAPITAL PROJECTS 

WATER FACILITIES MAINTENANCE PROJECTS 

WATER GENERAL 



Total Operating Expenditures 
Capital Improvements & Fac. Maint. 
Total Expenditures 
Less: Work Order Recoveries 
Net Expenditures 



Fiscal Year 2000-2001 
Original Revisei 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 2000-2001 

2001-2002 Original Budget 



$ 63,017,983 S 47,205,570 $ 
46,848,439 46,900,940 

107,926,927 



19,037,000 



19,037,000 



73,986,246 $ 
44,633,617 



19,037,000 



10,968,263 
(2,214,822) 



S 128,903,422 $ 221,070,437 $ 137,656,863 $ 8.753,441 

S 131,080,700 $ 50,156.767 $ 223.667,450 $ 92,586,750 



$ 259,984,122 $ 271,227,204 $ 361,324,313 S 101,340,191 

(296,500) (1.159.560) (222,998) 73,502 



$ 259,687,622 $ 270,067,644 S 361,101,315 $ 



101,413,693 



151 



Board of Supervisors - budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: WTR WATER DEPARTMENT (continued) 



Major expenditure changes from the original FY 2000-01-budget to the proposed FY 2001-02 budget are 
as follows: 



Expenditure 

Debt Service 

Services of Other Departments 
Judgements and Claims 
Water Sewage Treatment Supplies 
Equipment Purchase 
Buildings, Structures and Improvements 
Total 



FY 2000-01 Budget FY 2001-02 Budget 



$20,259,927 

37,864,880 

2,000,000 

1,522,500 

2,839,700 

131.080.700 

$195,567,707 



$33,491,716 

33,924,602 

1,000,000 

2,080,119 

2,217,624 

223.667.450 

$296,381,511 



Increase/ 
(Decrease) 

$13,231,789 

(3,940,278) 

(1,000,000) 

557,619 

(622,076) 

92.586.750 

$100,813,804 



As noted above, the capital improvements increase of $92,586,750 represents 91.4 percent of the Water 
Department's budget increase of $101,340,191. ' ', 

DEPARTMENT PERSONNEL SUMMARY: ■/ . 

The number of full-time equivalent positions budgeted for FY 2001-02 is 430.35 FTEs, which is 
8.23 FTEs less than the "438.58 FTEs in the original FY 2000-01 budget. The FTE allocations by 
program are as follows: 



Full Time Equivalents 


Fiscal Year 2000-2001 
Original Revised 


Mayor's Budget 
Fiscal Year 

2001-2002 


Proposed *. - - 
Increase (Decrease) 
From 2000-2001 
Original Budget 


CITY DISTRIBUTION 
SUPPLY & TREATMENT 


190.63 

247.95 


190.63 
247.95 


185.74 
244.61 


(4.89) 

(3.34) 



Totals 



438.58 



438.58 



430.35 



(8.23) 



152 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: WTR WATER DEPARTMENT (continued) 

The Water Department's budget contains a total of 2 new positions (1.50 FTE) budgeted for FY 2001- 
2002. We are recommending approval of 1 of the 2 new positions. The Water Department's proposed 
new positions are shown as follows: 



Name 


Classification 


No. of 

FTE 

Positions 


Annual 
Salary at 
Top Step 


Annualized 

No. of 

Positions 


Annual 
Total Salaries 


Senior Clerk Typist 
Water Operations Analyst 


1426 
5148 


0.75 
0.75 


$34,073 
66.276 


1 

1 


$45,431 
88.368 


Total: 




1.50 


$100,349 


2 


$133,799 



The Water Department is proposing to reclassify the following Special Assistant position: 



Exempt / 
Provisional 


Count 


Old 
Class 


Title 


Salary 


New 
Class 


Title 


Salary 


Provisional 


1.00 


1371 


Special Assistant XII 


$75,951 


5148 


Water Operations Analyst 


$88,368 


Total 


1.00 






$75,951 






$88,368 



Department Revenues 

Department revenues have increased by $101,856,947 or 37.8 percent. Major revenue changes 
from the original FY 2000-01 budget to the proposed FY 2001-02 budget are as follows: 



Revenue 

Interest Income 
Sale of Water - SF Consumers 
Sale of Water - Muni Paying 
Sale of Water - Suburban Resale 
Beginning Fund Balance 
Commercial Paper/Bond Proceeds 
Total 



FY 2000-01 

$3,565,000 

66,492,316 

2,100,000 

74,569,000 

13,391,441 

100.232.700 

$260,350,457 



FY 2001-02 

$10,203,000 

64,913,825 

3,000,000 

79,467,613 

127,036,966 

77.636.000 

$362,257,404 



Increase/ 
(Decrease) 

$6,638,000 

(1,578,491) 

900,000 

4,898,613 

113,645,525 

(22.596.700) 

$101,906,947 



153 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: WTR WATER DEPARTMENT (continued) 
DESCRIPTION 



1. 



2. 



The Water Department operates local water storage facilities and the drinking water distribution 
system. 

The Board of Supervisors has approved an 8.65 percent increase in water rates for retail 
customers, both inside and outside of San Francisco, and a 2.8 percent increase for suburban 
resale customers for FY 2001-02. 

The Water Department's proposed $361,324,313 budget for FY 2001-02 includes $223,667,450 
in capital projects, as shown below: 



Title 


Bond Funds 


WTR Revenues 


Totals 


Suburban Buildings 


$1,400,000 


- 


$1,400,000 


City Buildings 


- 


$875,000 


875,000 


Suburban Dams 


- 


2,760,000 


2,760,000 


Suburban Other Facilities 


- 


21,700,000 


21,700,000 


City Other Facilities 


8,448,000 


4,000,000 


12,448,000 


Suburban Pipeline 


2,000,000 


20,519,450 


22,519,450 


City Pipeline 


9,500,000 


38,500,000 


48,000,000 


Suburban Pump Stations 


- 


8,100,000 


8,100,000 


City Pump Stations 


- 


7,800,000 


7,800,000 


City Reservoirs 


18,200,000 


15,700,000 


33,900,000 


Suburban Treat Facilities 


40.088.000 


24.077.000 


64.165.000 


Total 


$79,636,000 


$144,031,450 


$223,667,450 



Comment 

The Mayor's budget provides an increase of $101,340,191. Our recommended reductions, which 
total $258,288, would still allow an increase of $101,081,903 or 38.88% in the Department's budget. 



154 



Board of Supervisors - budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: WTR - Water Department 



Position/ 






Fquip- 


Number 


Amount 


m£nl 


From Io_ 


From 



Page 
No. Object msilL From lo From la Saving s 

Tiry Distribution - BCF 

1781 021 Travel $15,200 $12,500 $2,',l 

Reduce to actual 2000-01 
expenditure level adjusted by a cost 
of living factor for 2001-2002. 

1781 029 Maintenance Svcs-Equipment 146,000 105,000 41,0< 

Reduce to actual 2000-01 expenditure 
level adjusted by a cost of living 
factor for 2001-2002. 

1782 035 Other Current Expenses 430,885 327,000 103,8! 

Reduce to actual 2000-01 expenditure 
level adjusted by a cost of living 
factor for 2001-2002. 

Su pply & Treatment - BCG 

1791 001 Permanent Salaries - Misc. 14,956,384 14,890,108 

*The recommended reduction in 
Permanent Salaries - Misc. is the total of 
the following specific recommendations 
regarding individual classifications. 

1856 001 Water Operations Analyst 5148N 0.75 66,276 66,2" 

To eliminate a new position request 
not sufficiently justified. There are 
three Water Operations Analyst 
positions in the Department. 

155 

Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



i tepartment: WTR - Water Department 

Position/ 

•age E*^ Number Amount 

Vjl Object men* From la From la Savings 

191 Oil Overtime $418,040 $390,000 $28,040 

Reduce to actual 2000-01 
expenditure level adjusted by a cost 
of living factor for 2001-2002. 

191 013 Mandatory Fringe Benefits 4,123,503 4,107,116 16,387 

Corresponds to reduction in salaries. 



Total Recommended Reductions $258,288 



156 

Board of Sup erviso rs - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



DEPARTMENT: 



DPW DEPARTMENT OF PUBLIC WORKS 



FINANCIAL Data: 

The Department of Public Works' proposed S152,998,002 budget for FY 2001-02 is 526,975,185 
or 21.41 percent more than the original FY 2000-01 budget of $126,022,817. The net increase from the 
revised FY 2000-01 budget is 522,797,207 or 17.51 percent. . 



SUMMARY OF PROGRAM EXPENDITURES: 



Program Exnenditnres 

ARCHITECTURE . 

BUILDING REPAIR AND MAINTENANCE 

CITY CAPITAL PROJECTS 

CONSTRUCTION MANAGEMENT SERVICES 

DISABILITY ACCESS 

DPW BUREAU OVERHEAD PROGRAM 

DPW GENERAL ADMINISTRATION 

DPW INTERDEPARTMENT WORK ORDER PROGRAM 

ENGINEERING 

LAGUNA HONDA - LONG TERM CARE 

MAPPING 

MOSCONE EXPANSION PROJECT 

SFGH - ACUTE CARE - HOSPITAL 

STREET AND SEWER REPAIR , 

STREET ENVIRONMENTAL SERVICES 

STREET USE MANAGEMENT 



Total Operating Expenditures 
Capital Improvements & Fac. Maint. 



Fiscal Year 2000-2001 
Original Revisd 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 2000-2001 

3001-2002 Original Budget 



S 3,354,998 $ 2.111,976 S 3,533,722 $ 

29,460,693 30,168,983 31,975,989 

(6,819,298) 

4,259,090 6,231,682 4,746,722 



178,724 
2,515.296 



487,632 



12,129,864 


10,710,288 


12.978,242 


848378 


. J 


5,905,161 


- 


- 


5,821,884 


4,182,220 


5,923.320 


101,436 


- 


1,000 


. 


. 


- 


508,618 


• 


- 


17,943,073 


16.255,432 


20,208,867 


2365,794 


36,479,065 


36,883.221 


40,432,949 


3,953,884 


10,339,888 


9,440,658 


10,818,650 


478,762 



S 119,788,555 S 115,579,941 S 130.618,461 S 10,829,906 

S 6.234.262 S 14.620.854 S 22379.541 S 16.145.279 



Total Expenditures 

f 
Less: Work Order Recoveries 

Net Expenditures 



S 126.022.817 S 130300,795 S 152,998,002 S 26,975,185 

(75.394.843) f76.978.2521 (80-506.469) (5.111.626) 



S 50.627,974 S 53,222.543 S 72,491333 S 



21,863,559 



157 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: DPW DEPARTMENT OF PUBLIC WORK (continued) 



DEPARTMENT PERSONNEL SUMMARY: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 1,089.35 FTEs, which 
is 24.26 FTEs more than the 1,065.09 FTEs in the original FY 2000-01 budget. The FTE allocations by 
program are as follows: 



Proposed 
Mayor's Budget Increase (Decrease) 
_ Fiscal Year 2000-2001 Fiscal Year From 2000-2001 

Full Time Equivalents 

ARCHITECTURE 

BUILDING REPAIR AND MAINTENANCE 

CONSTRUCTION MANAGEMENT SERVICES 

GENERAL ADMINISTRATION 

ENGINEERING 

STREET AND SEWER REPAIR 

STREET ENVIRONMENTAL SERVICES 

STREET USE MANAGEMENT 



Totals 



DEPARTMENT REVENUES 

Department revenues have increased by $8,466,288 or 25.07 percent and General Fund support 
has increased by $14,199,613 or 59.50 percent. 



DESCRIPTION 

• Bureau of Architecture: The Bureau Of Architecture increased its FTE count by 
0.02 due to the following: (1) an increase in 0.03 FTEs resulting from a decrease in 
Attrition Savings; (2) a decrease of 0.01 FTEs resulting in a decrease in 

Temporary-Miscellaneous savings. 



Original 


Revised 


2001-2002 


Original Budget 


20.92 


20.92 


20.94 


0.02 


277.91 


277.91 


282.37 


4.46 


28.28 


28.28 


29.39 


1.11 


111.74 


111.74 


111.98 


0.24 


39.57 


39.57 


38.71 


(0.86) 


132.19 


132.19 


133.52 


1.33 


365.48 


365.48 


381.67 


16.19 


89.00 


89.00 


90.77 


1.77 


1,065.09 


1,065.09 


1,089.35 


24.26 



158 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: DPW DEPARTMENT OF PUBLIC WORK (continued) 

• Bureau Of Construction Management: The Bureau of Construction 

Management increased its FTE count by 1.11 FTEs due to the following (1) a 
reassignment of one FTE Program Manager I and (2) a decrease in Attrition 
Savings that increases the FTEs by 0.11. 

• Bureau of Building Repair and Maintenance: The Bureau of Building 

Maintenance and Repair increased its FTE count by 4.46 FTEs due to the 
following: (1) an increase of 0.75 FTEs pertaining to one new position, a Class 
7334, Stationary Engineer; (2) an increase of 0.25 FTEs for the continuation of one 
position approved in the current budget and (3) an increase of 3.46 FTEs from a 
decrease in Attrition Savings. 

• Bureau of General Administration: The Bureau of Administration increased its 

FTE count by 0.24 due to a decrease in Attrition Savings that increases FTEs by 
0.24. 

• Bureau of Engineering: The Bureau of Engineering decreased its FTE count by 

0.86 due to the following: (1) a deletion of one FTE Telephone Operator, Class 
1706; and (2) a decrease in Attrition Savings that increases FTEs by 0.14. 

• Bureau of Street and Sewer Repair: The Bureau of Street and Sewer Repair 

increased its FTE count by 1.33 FTEs due to the following: (1) an increase of 1.00 
FTE reassigned from other DPW bureaus and, (2) a reduction in Attrition Savings 
that increases FTEs by 1.33. 

• Bureau of Street and Environmental Services: The Bureau of Street and 

Environmental Services increased its FTE count by 16 19 FTEs due to the 
following: (1) an increase of 17.50 FTEs Class 7514 General Laborers); and (2) an 
increase in Attrition Savings that decreases FTEs by 1.31. 

• Bureau of Street Use Management: The Bureau of Street Use Management 

increased its FTE count by 1.77 due to the following: (1) an increase of 1.25 FTEs 
pertaining to the continuation of 5 positions approved in the current budget; and 
(2) a decrease in Attrition Savings that increase FTE by 0.52. 



159 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: DPW DEPARTMENT OF PUBLIC WORK (continued) 

Special Assistant Positions Recommended for Reclassification 



Exempt / 
















Provisional 


Count 


Old Class 


Title 


Salary 


New Class 


Title 


Salary 


1 exempt 
















1 provisional 


2 


1374 


Special Assistant XV 


186,563 


0931 


Manager VII 


193,997 


exempt 




1377 


Special Assistant XVII 


116,119 


0941 


Manager X 


120,746 


exempt 




1375 


Special Assistant XVI 


100.328 


0932 


Manager V 


104,326 


exempt 




1376 


Special Assistant XVII 


107,976 


0933 


Manager IX 


112,278 


exempt 




1373 


Special Assistant XIV 


86.652 


0923 


Manager V 


90,105 


provisional 




1375 


Special Assistant XVI 


100.328 


0932 


Manager V 


104,326 



Remaining Special Assistant Positions 



Exempt/ 










Filled/ 


Provisional 


Count 


Class 


Title 


Salary 


Vacant 


exempt 




1372 


Special Assistant to Deputy Director 


80,262 


filled 


exempt 




1374 


New FAMIS Reconciliation Project* 


93.281 


filled 


provisional 




1377 


Director of Communications and Public Affairs 


116.119 


filled 


provisional 




1377 


Special Assistant to the Director of Public Works 


116,119 


filled 


exempt 




1380 


Program Manager of Laguna Honda Hospital 


140,322 


filled 


exempt 




1371 


Coordinator of the Adopt-A-Street Program 


75.951 


on leave 


exempt 




1371 


Coordinator of the Adopt-A-Program (Acting) 


backfill for above 


exempt 




1366 


Emergency Planning Coordinator 


52.435 


filled 


provisional 




1360 


Material Testing Assistant 


34.113 


filled 


provisional 




1366 


Public Information Assistant 


52.435 


filled 


provisional 




1368 


Public Information Coordinator 


60.708 


filled 


provisional 




1376 


Emergency Management Coordinator 


107.976 


filled 



Totals 12 929.721 

* Prop. F retiree. Works approximately 8 hrs per week or 417.6 hour annually $18,656 annually. 



160 



Board of Supervisors - budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: DPW DEPARTMENT OF PUBLIC WORK ("continued) 



COMMENTS 

1. As noted on the first page of this report, the $26,975,185 increase to DPWs 2001-2002 
proposed budget are largely due to the following: (1) an increase of approximately 
$16,145,279 in capital projects; (2) proposed vehicle purchases totaling approximately 
$2,720,648 for 58 vehicles; (3) an increase in equipment purchases of approximately 
$1,043,663, (4) an increase of approximately $1,201,000 in services to other 
departments, (5)$853,000 in salaries due to the annualization of new positions 
approved in the current budget; (6) an increase of approximately $3,000,000 in 
mandatory fringe benefits; (7) an increase of approximately $539,000 due to increased 
vehicle fuel and utility costs; (8) an increase in the materials and supplies budget of 
approximately $645,242, and (9) an increase of approximately $248,279 due to higher 
building rental costs for certain bureaus. 

2. As noted above, DPW proposes to spend approximately $2,720,648 to purchase 58 new 
and replacement vehicles. Included in this amount is approximately $2,280,648 to 
purchase 42 replacement vehicles of various types. The remaining $440,000 would be 
used to purchase 16 new vehicles adding to DPWs vehicle fleet. Many of the vehicles in 
DPWs fleet are operating beyond their life expectancy and as a result, DPW has 
incurred higher vehicle maintenance costs. DPW has indicated that reduced levels of 
operating efficiency also result from the need to perform constant repair work on the 
older vehicles. The proposed 58 vehicles represent 28.6 percent of the total of 203 
vehicles DPW plans to replace as it implements its vehicle replacement plan. DPW 
estimates that the total cost of replacing the 203 vehicles would be approximately 
$12,290,500. 

3. While the new vehicles may result in lower maintenance costs, increased efficiency 
measures resulting from the new vehicles should be documented as the replacement 
schedule is implemented. DPWs vehicle maintenance costs for the 203 vehicles were 
$1,007,582 in FY 1997-98; 1,053,103 in FY 1998-99 and $1,144,606 in FY 1999-00. 
DPW has purchased 41 vehicles in FY 2000-01. The total DPW vehicle maintenance 
costs for all vehicles in DPWs fleet were $2,669,052 in FY 1997-98, $3,050,741 in FY 
1998-99, and $3,161,132 in FY 1999-00. As noted above, the approximate cost of the 42 
replacement vehicles would be $2,280,648 of which approximately $846,006 would be a 
General Fund expenditure. 

4. As we noted above DPW proposes to purchase 16 new vehicles and 42 replacement 
vehicles. Of the 58 vehicles being requested, we are recommending approval of 30 

161 

Board of Supervisors - budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: DPW DEPARTMENT OF PUBLIC WORK (continued) 

replacement vehicles and four new vehicles for a total amount of 34 vehicles after 
reviewing vehicle fleet information from DPW. The Budget Analyst is recommending 
disapproval of 12 replacement vehicles and 12 new vehicles. 



Summary of recommendations 

1. The Budget Analyst recommends the reduction of expenditures totaling $1,813,084 and 
reserves totaling $220,000 in the DPW's eight Bureaus as summarized below and as 
detailed on the following pages: 

Budget Analyst's Budget Analyst's 

Recommended Recommended 

Bureau Reductions Reserves 

Architecture $197,468 

Building Repair and Maintenance 371,300 

Construction Management Services 258,932 $170,000 

General Administration 71,101 50,000 

Engineering 65,073 

Street and Sewer Repair 395,191 

Street Environmental Services 400,619 

Street Use Management 53,400 



Total $1,813,084 $220,000 



2. The recommendations above include General Fund expenditure reductions in the 
following Bureaus: 

Bureaus Amount 

Street Environmental Services $293,229 

Building Repair 79.000 

Total General Fund $372,229 



162 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: DPW DEPARTMENT OF PUBLIC WORK (continued) 

3. In addition, our recommendations include reductions to the Gas Tax funded programs 
which include a General Fund subsidy. These reductions are in the following Bureaus. 

Street Environmental Services $107,390 

Street and Sewer Repair, Gas Tax 185.695 

Total Gas Tax $293,085 

4. The combined impact of our recommendations to General Fund appropriations 
($372,229) and the Gas Tax Fund ($293,085) would reduce General Fund support by a 
total of $665,314. 

5. We are also recommending that DPW report back to the Finance Committee by March 
of 2002 on the implementation of its vehicle replacement plan, and the deployment of 
vehicles within the different DPW bureaus. DPWs report to the Board of Supervisors 
should also explain how vehicle use patterns vary across the different DPW bureaus 
and programs. This report should also indicate what impact the new and replacement 
vehicles purchased in the current FY 2000-01 budget have had in curtailing the 
reducing the annual maintenance and repair costs previously noted. Finally, the DPW 
should include in its report a list of all of their vehicles, the year purchased, the 
number of miles and the annual maintenance costs of the vehicles. 

6. The Budget Analyst also recommends that the DPW Bureau of Street Environmental 
Services report back to the Board of Supervisors by March of 2002, as to the results of 
the effectiveness of the expanded street cleaning program operations as well as other 
activities that involve both public and private efforts to improve the cleanliness of City 
streets. 

7. As noted on the first page of this report, the Mayor's FY 2001-02 budget for DPW 
provides an increase of $26,975,185. Our recommended reductions, which total 
$1,813,084, would still allow an increase of $25,162,101 or 20.0 percent in the 
Department's budget. 



163 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



e partment: DPW-Department of Public Works 
Bureau of Architecture 



Position/ Number 

age Equipment 

o^ Object Number From In 

n pport Services f2S PWF OHF) 

17 001 Permanent Salaries 

*The recoinmended reduction in Permanent Slalries is the 
total od the following recommendations regarding individual 
classifications. 



Amount 
From 



Xa 



$921,968 $866,753 



Savings 



001 ' Attrition Savings 9993M 

1 3 Mandatory Fringe Benefits 

Corresponds to reduction in salaries. 

060 Equipment Purchases 

*The total recommended reduction in equipment is the total of 
the following specific recommendations. 



1.54 1.57 (101,594) (156,809) 55,215 

229,641 215,888 13,753 



409,500 281,000 



Computers/Clerical & 



060 


Administrative 


PW214 


14.00 


7.00 


70,000 


35,000 


35,000 


060 


Computers/Analytical Staff 
High Volume Network 


PW215 


10.00 


5.00 


80,000 


40,000 


40,000 


060 


Printer 


PW220 


2.00 


1.00 


24,000 


. 12,000 


12,000 


060 


Large Format Color Plotter 


PW221 


1.00 


0.00 


15,000 





15,000 


060 


Mini-Van 


PW222R 


1.00 


0.00 


26,500 





26,500 



Reduce the number of units requested because they 
were not adequately justified. 



Total Recommended 

Reductions 

Bureau of Architecture 



Board of Supervisors - Budget Analyst 



164 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: 



DPW-Department of Public Works 



Bureau of Building Repair 



Page No. 



Object 



Position/ Number 

Equipment 
Number From lo. 



Maintenance and Operations of Buildings flG AGF AAA) 

1020 060 Equipment Purchases 

"The total recommended reduction in 
equipment is the total of the following 
specific recommendations. 



Amount 
From To 

229,000 150,000 



Savj) 



1020 
1020 
1020 



060 
060 
060 



Sedan 
Van With Shelves 
Mini Dump Truck 



PW829N 
PW830N 
PW832R 



1.00 
1.00 
1.00 



0.00 
0.00 
0.00 



17,000 
27,000 
35,000 



Reduce the number of units due to inadequate 
justification. 



Support Services (2S PWF OHFl 

619 001 Permanent Salaries 



996 



619 



1021 



1021 
1021 
1021 



001 



013 



060 



060 
060 
060 



*The recommended reduction in Permanent 
Slalries is the total od the following 
recommendations regarding individual 
classifications. 

Attrition Savings 9993M 

Mandatory Fringe Benefits 
Corresponds to reduction in salaries. 

Equipment Purchases 

"The total recommended reduction in 
equipment is the total of the following 
specific recommendations. 

1 Ton Pick-up Truck PW329N 

1 Ton Pick-up Truck PW330R 

Towable Air Compressor PW334R 



2,604,105 2,470,737 



3.12 4.34 (156,809) (290,177) m.i'B 



730,887 693,455 



3.00 1.00 
3.00 2.00 
1.00 0.00 



694,526 573,026 



93,000 31,000 

93,000 62,000 

14,500 



Board of Supervisors - Budget Analyst 



165 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



partment: DPW-Department of Public Works 

Bureau of Building Repair 



Page N_o_» Object 

1021 060 Automatic Scrubber 



Position/ 


Number 


Amount 




Equipment 








Number 


From To 


From To 


.Savings 


PW336N 


1.00 0.00 


14,000 


14,000 



Reduce the number of units due to inadequate 
justification - ~ I 



Total Recommended 

Reductions $371,300 

Bureau of Building Repair 



166 

Board of Su pervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: DPW-Department of Public Works 

Bureau of Construction :. * 

Management 

Position/ Number Amount 

Page Equipment 

N_p_, Ob jec t Number From Iq From To Saving 

Interdepartmental Services flG AGFWOF) 

524 001 Permanent Salaries $8,003,094 $7,901,360 * 

*The recommended reduction in Permanent Salaries- Misc. is 
the total of the following specific recommendations regarding 
specific individual classifications. 

991 001 Attrition Savings 9993M 0.00 1.50 (101,734) 1( 

Increase Attrition savings to actual 2000-01 expenditure level 
adjusted for salary increases. 

524 013 Mandatory Fringe Benefits 1,782,184 1,759,600 J 

Su pport Services (2S PWF OHF^ 

594 013 Permanent Salaries-Misc. $1,323,673 $1,316,642 * 

*The recommended reduction in Permanent Salaries- Misc. is the total of 
the following specific recommendations regarding specific individual 
classifications. 



992 013 Attrition Savings- Misc. 9993M 1.34 1.45 (85,657) (92,688) 

Increase Attrition Savings to actual 2000-01 expenditure level 
adjusted for salary increases. 

594 013 Mandatory Fringe Benefits 339,511 337,712 

Corresponds to reduction in salaries. 

594 021 Travel 11,149 5,865 

Reduce the number budgeted trips by leaving funds to cover the 
cost of five proposed trips. This reflects actual 2000-01 
spending pattern. 



167 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



DPW-Department of Public Works 



Bureau of Construction 
Management 

Position/ Number Amount 

Equipment 
Object Number From To From To Savings 

021 Professional & Specialized" ' 307,000 307,000* 

Services 

*Reserve S 170,000 for Professional and 
Specialized Services pending identification of 
contractor, hours, and hourly rates. 



060 Equipment 385,025 264,525 

*The total recommended reduction in equipment is the total of the 
following specific recommendations. 



060 


Clerical Workstations 


PW721R 


17.00 


12.00 


85,000 


60,000 


25,000 


060 


Analystical Work Stattions 


PW723R 


10.00 


7.00 


80,000 


24,000 


56,000 


060 


Compact Sedan 


VSCL-N 


2.00 


1.00 


46,000 


23,000 


23,000 


060 


Pick-Up Truck 


PW729N 


3.00 


2.00 


49,500 


33,000 


16,500 



Reduce the number of units and prices per unit which have 
not been adequately justified. 



Total Recommended Reductions S258,932 

Bureau of Construction Management 

Total Recommended 5170,000 

Reserves 



168 

Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: DPW-Department of Public Works ., 

Bureau of General 
Administration 

Position/ Number Amount 

Page Equipment 

No. Object Number From Xfi From To Savings 

Bureau of Administration (2S PWF OH£) ' 

896 013 Permanent Salaries-Misc. $7,811,501 $7,794,639 * 

The recommended reduction in Permanent Salaries- Misc. is 
the total of the following specific recommendations regarding 
specific individual classifications. 

1013 013 Attrition Savings- Misc. 9993M 4.76 5.00 (334,438) (317,576) 

Increase Attrition savings to actual 2000-01 expenditure level 
adjusted for salary increases. 

896 013 Mandatory Fringe Benefits 1,822,481 1,818,547 

Corresponds to reduction in salaries. 

896 021 Travel 32,539 23,134 

Reduce travel by $9,405 to reflect 2000-01 budget adjusted by 
COLA. In 2000-01 total projected travel expenditures are 
515,244. 

896 027 Professional and Specialized 288,000 288,000 

Services 

Reserve $50,000 for specialized consultants and training until 
DPW provides additional information on specific contractor, 
hours, and hourly rates. 



169 

Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



)epartment: DPW-Department of Public Works 
Bureau of General 
Administration 







Position/ Number 


Amount 




Page 




Equipment 






;Mfi. 


Object 


Number From To 


From ' Xo_ 


Savings 


328 


060 Equipment Purchase 


-. i 


147,274 106,374 


* 



)28 

)28 



060 
060 



The recommended reduction in equipment is the total of the 
following specific recommendations. 

Laptops 
Imaging Upgrades 

Reduce the number of units and prices per unit because the 
units and prices were not adequately justified. 

Total Recommended Reductions 
Bureau of General Administration 



PW124 


3.00 0.00 


18,000 





18,000 


PW126 


1.00 0.00 


22,900 





22,900 



$ 71,101 



Total Recommended 
Reserves 



$50,000 






170 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: DPW-Department of Public Works 

Bureau of Engineering 
Services 



PageNjL Object 

Bureau Support Services f2S PWF OHF) 



Position/ Number 

Equipment 
Nu mb er From la 



989 013 Permanent Salaries-Misc. 

*The recommended reduction in Permanent Salaries- Misc. is 
the total of the following specific recommendations regarding 
specific individual classifications. 



Amount 
From To 

$1,929,811 $1,919,807 



989 013 Attrition Savings- Misc. 9993M 

Increase Attrition savings to actual 2000-01 
expenditure level adjusted for salary increases. 

456 013 Mandatory Fringe Benefits 

Corresponds to reduction in salaries. 
1017 060 Equipment Purchase 



2.99 3.13 (213,676) (223,680) 

462,999 460,599 
529,096 476,427 



*The total recommended reduction in equipment is the total 
of the following specific recommendations. 



1017 


060 


1017 


060 


1017 


060 


1017 


060 


1017 


060 



Misc Software Upgrades PW436 1.00 0.00 

Network Printer PW444 5.00 3.00 

Network Color Printer PW445 2.00 1.00 

Velocity Transducer System PW448 1.00 0.00 

Project&Document Server PW450 1.00 0.00 

Reduce the number of units due to inadequate justification. 



12,000 
26,500 
12,400 
6,100 
17,769 





15,900 

6,200 







Total Recommended Reductions 
Bureau of Engineering Services 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



partment: 



DPW-Department of Public Works 
Bureau of Street and Sewer 
Repair 



age 

^o. Object 

terdepartmental Services HG AGF PWF1 



Position/ Number 

Equipment 
Number From To 



013 Permanent Salaries-Misc. 

*The recommended reduction in Permanent Salaries- Misc. is 
the total of the following specific recommendations regarding 
specific individual classifications. 



Amount 

Emm To 

S3,440,374 S3,439,074 



Savings 



013 Attrition Savings- Misc. 



9993M 



0.94 1.15 (53,026) (54,326) 



013 



Increase Attrition savings to actual 2000-01 expenditure level 
adjusted for salary increases. 

Mandatory Fringe Benefits 
Corresponds to reduction in salaries. 



989,193 



988,819 



eet Repair Program (2S GTF RDF"> 

) 001 Permanent Salaries-Misc. 



1,703,211 1,660,502 



*The recommended reduction in Permanent Salaries- Misc. is the total 
of the following specific recommendations regarding specific 
individual classifications. 



001 Attrition Savings 



9993M 



Increase Attrition savings to actual 2000-01 expenditure level 
adjusted for salary increases. 



(84,891) (127,600) 



013 Mandatory Fringe Benefits 

Corresponds to reduction in salaries. 



431,015 



420,207 



172 



Board of Supervisors - Budget Analyst 







RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 








2001-02 


. 


Department: 


DPW-Department of Public Works 








Bureau of Street and Sewer 






Repair 




Page 
No. 


Object 

060 


Position/ Number Amount 
Equipment 
Number From To From To 

Equipment Purchases 355,500 235,500 


Saving 


1015 








*The total recommended reduction in equipment is the total of the 
following specific recommendations. 




1015 


060 


6 Wheel Dumper PW849R 1.00 0.00 120,000 

Deny this request because of inadequate justification. 
DPW has not yet purchased a similar vehicle approved 
in the current FY 2000-01 budget. 


120,( 



Support Services (2S PWF OHFt 

1015 060 Equipment Purchases 453,400 214,400 

*The total recommended reduction in equipment is the total of the 
following specific recommendations. 

Pick-up Truck 1/2 Ton 
Barricade Truck 1 Ton 
Cribber Truck 
Pick-up Truck 3/4 Ton 

Reduce the number of units due to inadequate 
justification. 



Total Recommended Reductions 
Bureau of Street and Sewer Repair 



1015 


060 


1015 


060 


1015 


060 


1015 


060 



PW615R 


1.00 


0.00 


27,000 





PW616R 


1.00 


0.00 


42,000 





PW619R 


1.00 


0.00 


120,000 





PW620R 


1.00 


0.00 


31,000 






173 

Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



lepartment: DPW-Department of Public Works 

Bureau of Street Environmental Services 



Page 



Position/ Number 

Equipment 
Number From Jo. 



O bject 
Street Environmental Services General Fund (1G GF AAA) 



Amount 
From Jji 



Saving s, 



67 



013 Permanent Salaries-Misc. 

*The recommended reduction in Permanent Salaries- Misc. is 
the total of the following specific recommendations regarding 
specific individual classifications 



$6,415,898 $6,387,592 



D06 



013 Attrition Savings- Misc. 



9993M 



Increase Attrition savings to actual 2000-01 expenditure level 
adjusted for salary increases. 

013 Mandatory Fringe Benefits 

Corresponds to reduction in salaries. 



199,970 



171,664 



1,795,741 1,787,818 



125 



25 

25 

125 

125 
125 



060 Equipment Purchase 

*The recommended reduction in equipment is the total of the 
following specific recommendations. 



993,006 736,006 



060 


Cargo Van 


PW833N 


1.00 


0.00 


27,000 





060 


SES -Pick-Up Truck 


PW835N 


4.00 


0.00 


108,000 





060 


Crew Mini Dump 


PW841R 


1.00 


0.00 


40,000 





060 


Stake with Lift Gate 


PW842R 


1.00 


0.00 


42,000 





060 


Crew Stake Dump 


PW843R 


1.00 


0.00 


40,000 






Reduce the number of units because the units were not 
adequately justified. This will still allow the Department to 
replace a significant number of older vehicles in their fleet. 



Board of S upervisors - Budget Analyst 



174 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: DPW-Department of Public Works 

Bureau of Street Environmental Services 

Position/ Number Amount 

Page Equipment 

IVq, Object Number From Xo_ From To Saving ^ 

Road Fund Gas Tax (2S GTF GTN) 

888 001 Permanent Salaries 9,697,447 9,618,694 * 

*The recommended reduction in Permanent Salaries- Misc. is 
the total of the following specific recommendations regarding 
specific individual classifications. 



1008 013 Attrition Savings- Misc. 5.97 7.54 299,465 220,712 

Increase Attrition Savings to actual 2000-01 expenditure level 
adjusted for salary increases. 

889 013 Mandatory Fringe Benefits 2,690,234 2,668,387 

Corresponds to reduction in salaries. 

889 040 Materials and Supplies 560,170 553,380 

Reduce Materials and Supplies by $6,790 to reflect actual 
2000-01 budget adjusted by COLA. 



Total Recommended Reductions $ 400,f; 

Bureau of Street and Environmental Services 



175 

Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



DPW-Department of Public Works 
Bureau of Street Use 
Management 



Position/ Number 

age Equipment 

<io. Object Number From To 

^eet Use Management Proram (2S PWF OHF> 



Amount 
From Ifl 



Savings 



060 Equipment 



060 



*The total recommended reduction in 
equipment is the total of the following 
specific recommendations. 



$130,400 $77,000 



Modular funiture 



PW828 



1.00 0.00 53,400 



53,400 



Disapprove equipment which was 
not adequately justified. 



Total Recommended 

Reductions 

Bureau of Street Use 

Management 



$53,400 



Recommended 
Reductions for DPW 



1,813,084 



Grand Total 
Reserves for DPW 



S220,000 



176 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 

Department: Red - San Frapcisco Redevelopment Agency (SFRA1 

Financial Data: 

The SFRA's proposed $162,354,000 budget for FY 2001-02 is $10,635,000 or 
approximately 6.15 percent, less than the approved FY 2000-01 budget of $172,989,000. 

(Dollars in Thousands) 







Approved 


Proposed 


Proposed 






Budget 


Budget FY 


Increase 




Expenditure Budget 


2fion-fli 


2001-02 


(Decreasel 


Amount: 


S 172,989 


S 162,353 


S (10,636) 


Revenues: 


Property Sales 


2,175 


- 


(2,175) 




Rentals/Leases 


9,934 


10,676 


742 




Prior Year EamVSavings 


1 1 ,404 


4,939 


(6,465) 




Developer Contribution 


8,844 


6,202 


(2,642) 




Grants 


12,021 


8,140 


(3,881) 




Other 


5,687 


5,430 


(257) 




Bond Proceeds 


43,209 


30,287 


(12,922) 




Tax Increment (for O/S Obligation) 


77.787 


tt.RW 


6.^97 




Total Revenues: 


S 120,556 


$ 99,553 


$ (21,003) 


Expenditures: 


Project Areas / Programs 










Legal 


$ 1,202 


$ 1,182 


$ (20) 




Studies & Misc. Items(l) 


1,254 


1,460 


206 




Planning 


1,218 


1,502 


284 




Acquisition 


215 


- 


(215) 




Public Improvements 


72,032 


40,022 


(32,010) 




Arch^Eng.Design & Review 


689 


905 


216 




Relocation 


200 


400 


200 




Property Maintenance 


7,348 


8,110 


762 




Housing Producrion & Assist 


42,762 


52,424 


9,662 




Job Training/Assist 


1,150 


1,280 


130 




Business Dev/Revitalization 


945 


3,584 


2,639 




Other 


1,756 


2,206 


450 




Pass-Through Obligations 


1,988 


4,875 


2,887 




Debt Service 


77 319 


10 468 


3 Ud 




Subtotal - Project Areas / Programs 


S 160,078 


S 148,418 


S (11,660) 



Debt Financing: 



Tax Increment: 



Personnel / Administration 
Personnel Costs 
Administrative Costs 

Subtotal - Personnel / Admin. 

Total Expenditures 
Total Revenues 

Surplus (Deficit) 

Tax Increment (pay-as-you-go) 
General Fund 
Bond Proceeds 

Total Deficit Financing 

Net SFRA Tax Increment Request 
Total General Fund Impact 

Permanent Staff 



$ 


9,945 


S 


10,794 


S 


849 




1 966 




1 I47 




176 


s 


12,911 


S 


13,936 


S 


1,025 


s 


172,989 


s 


162.354 


s 


(10,635) 




170^6 




QQ.W 




m noii 



(52,433) 
8,495 

43.918 



52,433 



34,388 
23.515 



(62,801) S (10,368) 

$ 



10,616 

315 

51 .870 



62,801 



41,715 
29,237 



2,121 
315 
7.Q17 



10368 



7,327 
5,722 



BOARD OF SUPERVISORS — BUDGET ANALYST 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 

Department: Red - San Francisco Redevelopment Agency (SFRA) 

A description of Redevelopment Survey Areas, Project Areas, Programs and their respective FY 
2001-02 activities and soals are as follows: 



REDEVELOPMENT SURVEY AREAS 



Bayview Hunters Point Survey Area $1,289,000 

The Bayview Hunters Point Survey Area is located in the southeast corner of San Francisco. 
This portion of San Francisco was designated as a survey area by the Board of Supervisors on 
January 3, 1995. The survey area phase is the first official step towards designating a 
redevelopment project. Bayview Hunters Point is bounded by Cesar Chavez Blvd. on the north, 
the James Lick Freeway on the west, the San Francisco Bay and the Hunters Point Shipyard to 
the east and the San Francisco county line on the south. This area is approximately 2,528 acres 
and has an estimated population of 25,000. 

Transbay Survey Area $667,000 

The Transbay Survey Area is approximately 180 acres generally bounded by Market Street on 
the north, the Bay Bridge on the south, Spear Street on the east and New Montgomery Street on 
the west. The area is currently characterized by office and service commercial development with 
a significant amount of land dedicated to transportation services and surface parking. 

Mid-Market Survey Area $953,000 

In December 1995, the Board of Supervisors declared a Mid-Market Survey Area extending from 
4 th Street to Octavia Street along Market Street. The purpose of the Survey Area was to 
determine whether or not the adoption of a Mid-Market Redevelopment Project Area would be 
appropriate. A Project Area Committee was elected and meets regularly to recommend on 
proposed and existing activities in the Survey Area. After several public meetings and 
community workshops, staff and consultants developed the Mid-Market Concept Plan (published 
in July 1998), that promotes general goals, programs and land use concepts to assist in the 
revitalization of the area. 



178 

BOARD OF SUPERVISORS — BUDGET ANALYST 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 

Department: Red - San Francisco Redevelopment Agency (SFRA) 

REDEVELOPMENT PROJECT AREAS 

Yerba Buena Center $17,809,000 
Yerba Buena Art Center and Garden Operation $7,345,000 

Yerba Buena Center is an 87-acre area that formerly consisted of dilapidated hotels, commercial 
and industrial buildings, and open parking lots. The project is located adjacent to San Francisco's 
downtown office and retail districts and extends from Market Street on the north to Harrison 
Street on the south, and from Second Street on the east to the west property line along Fourth 
Street. 

Rincon Point-South Beach $10,771,000 
South Beach Harbor $2,985,000 

Rincon Point-South Beach is a 115-acre redevelopment project composed of two non-contiguous 
geographic areas. The project is located along San Francisco's northeastern waterfront in an area 
formerly characterized by open cargo storage, a considerable number of substandard and 
deteriorated structures, several piers in unsound condition and an extensive network of 
underutilized street rights-of-way. 

Western Addition A-2 $10,163,000 

The program for the Western Addition, A-2 Redevelopment Project, executed in May 1966, 
provided for development of 5,586 new housing units, the rehabilitation of 3,965 housing units, 
the revitalization of the Nihonmachi and Fillmore business districts, and the construction of new 
commercial and public buildings community cultural and recreational facilities and installation 
of infrastructure and public improvements. 

Hunters Point $2,425,000 

The Hunters Point Redevelopment Area is a residential community with supporting educational 
and recreational uses. New infrastructure system and street patterns were the significant 
beginnings of what is now a vibrant residential community. 

India Basin Industrial Park $451,000 

Prior to redevelopment, India Basin Industrial Park consisted of 25 acres of auto wrecking yards, 
7 acres of vacant land, 35 acres of unimproved streets and the remnants of old Butchertown (the 
meatpacking businesses operating in obsolete buildings). As meat-packers were forced from San 
Francisco by technological change or to comply with Department of Agriculture regulations, 
their place was taken primarily by auto wreckers. 

179 

BOARD OF SUPERVISORS — BUDGET ANALYST 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 

Department: Red - San Francisco Redevelopment Agency (SFRA) 

South of Market $10,069,000 

The South of Market Earthquake Recovery Redevelopment Project Plan was adopted in June 

1990. The 63.4 acre Project Area is focused on Sixth Street and generally bounded by Stevenson, 
Harrison, Fifth and Seventh Streets. The initial purpose of the Project was to remedy the effects 
of the October 17, 1989 earthquake, which resulted in considerable loss of housing, displacement 
of businesses and damage to the physical infrastructure of the area. 

Hunters Point Shipyard Redevelopment Area $4,576,000 

The Hunters Point Shipyard is a major waterfront facility located in southeast San Francisco and 
encompasses 500 acres, of which less than a third of the existing building space is actively used 
today by general industrial activities, including shipyard repair and artists studios. Owned by the 
U.S. Navy since 1939 and closed in 1974, the Shipyard was leased to Triple A Shipyards in 1976 
who maintained the Shipyard and leased unused buildings to artists and small businesses. In 

1991, under the Federal Base Realignment and Closure Commission, the Hunters Point Shipyard 
was declared surplus and closed. A Concept Plan was developed with the Mayor's Hunters Point 
Shipyard Citizens Advisory Committee and endorsed by the Redevelopment and Planning 
Commission and the Board of Supervisors in March 1995. The Redevelopment Plan was adopted 
in July 1997. At full build out, the Shipyard is anticipated to provide up to 8,000 jobs and will be 
a mixed-use development which will include new industrial and business park development, 
housing and retail uses, space for cultural uses, such as museums and galleries, active recreation 
areas, and a considerable amount of shoreline accessible to the public. 

Federal Office Building (GSA Site 2) $64,000 

In 1988, the City and the Federal government agreed in principal that the Federal General 
Services Administration (GSA) would construct a new Federal office building in San Francisco, 
to consolidate agencies that currently occupy leased quarters. The new Federal building will 
accommodate 2,500 employees in an anticipated gross building area of 675,000 square feet. To 
facilitate this major undertaking, the City agreed to donate a building site at no cost to the 
Federal government. 

A site at 7th and Mission Streets, formerly occupied by the Greyhound Bus Terminal, was 
identified by the City and GSA as suitable for the project. The Redevelopment and Planning 
Commissions certified an EER for the project on May 8, 1997. On October 14, 1997, the Board of 
Supervisors adopted ordinances approving the Federal Office Building Redevelopment Plan, and 
amending the Golden Gateway and South of Market Redevelopment Plans to create a three-way 
fiscal merger to fund the acquisition of the Federal office building site. On March 31, 1999, the 
SFRA acquired the privately owned portions of the site. The City completed conveyance of the 
site to the Federal government in FY 2000-01. 



180 

BOARD OF SUPERVISORS — BUDGET ANALYST 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 

Department: Red - San Francisco Redevelopment Agency (SFRA) 

Golden Gateway $11,370,000 

Implementation of the 51 acre Golden Gateway Redevelopment Project begun in the early 1960s 
and has generated 1,400 new housing units, an 840 room hotel, approximately 3,500,000 sq. ft. 
of office/commercial space and some 12 acres in public parks and open space. Currently the 
Project Area generates approximately $12 million annually in new property taxes as well as 
significant annual sales, payroll, hotel and parking taxes. Since 1980 the Project has generated 
approximately $100 million in new property tax revenue for the City and County of San 
Francisco. 

Mission Bay North $5,826,000 

Mission Bay South $31,980,000 

The Mission Bay development is divided into two redevelopment project areas, totaling 303 
acres. Mission Bay North consists of approximately 65 acres of land bounded by Third Street, 
Townsend Street, Mission Creek, and Seventh Street, adjacent to the Pacific Bell Ballpark and 
the Caltrain terminal. Mission Bay South includes approximately 238 acres of land south of 
Mission Creek, bounded by the 280 Freeway, Terry Francois Boulevard, and Mariposa Street. 
Catellus Development Corporation is the owner of all of the privately held land in Mission Bay 
North, and of all but two developable parcels in Mission Bay South. The SFRA has entered into 
an Owner Participation Agreement with Catellus to provide for development of the Mission Bay 
North and Mission Bay South Project Areas. 



REDEVELOPMENT PROGRAMS 

Citywide Housing and HOPWA Programs $41,385,000 

The SFRA's role in housing includes financing the production of new housing and the 
preservation of existing housing through the Citywide Tax Increment Housing Program. More 
specifically, the SFRA housing activities include authorizing and administering development 
agreements for market-rate and affordable housing sites within established redevelopment project 
areas, developing residential land use plans for military base re-use (e.g. Hunters Point Naval 
Shipyard), making grants to increase the capacity of resident organizations. SFRA's 
Preservation Program activities include: (1) providing funding to mitigate the impact of expiring 
Section 8 housing projects, (2) conducting outreach and education about the changes in the 
Section 8 program, and (3) advocating for greater tenant protections and other related legislative 
policies. Additionally, SFRA administers the federal Housing Opportunities for Persons with 
AIDS (HOPWA) program. 



181 

BOARD OF SUPERVISORS — BUDGET ANALYST 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 

Department: Red - San Francisco Redevelopment Agency (SFRA) 
HOUSING OPPORTUNITIES FOR PERSONS WITH AIDS (HOPWA) 

As previously noted, the SFRA administers the federal Housing Opportunities for Persons with 
AIDS (HOPWA) program for San Francisco and acts as the HOPWA fiscal agent for the 
Counties of San Mateo and Marin as well. In FY 2000-01, the SFRA administered approximately 
$7.2 million in HOPWA funding. In FY 2001-02, HOPWA funding is expected to be 
approximately $8.5 million. The SFRA works closely with the Department of Public Health 
AIDS Office and the Mayor's HIV/AIDS Health Services Planning Council in establishing 
priorities for the program. 

GENERAL CITYWIDE TAX INCREMENT HOUSING PROGRAM 

Each year, after budgeting for the Preservation and HOPWA programs, the SFRA makes 
available a certain amount of funds to be used to assist general citywide housing developments. 
The amount of funds available is determined in part by the amount of outstanding tax increment 
loans repaid and on the extent to which new tax-exempt or taxable bonds are issued. 

REDEVELOPMENT PROJECT AREAS 

Substantial staff time has been devoted to overseeing affordable and market-rate housing 
development within redevelopment project areas. 

Economic Development $1,598,000 

The SFRA's economic development programs, focused on Redevelopment Project and Survey 
Areas, are organized into three major categories: economic development, neighborhood 
economic development and business development. 

Central Relocation Services $630,000 

Central Relocation Services (CRS) provides the City and County of San Francisco with a single 
source for assuring compliance with Federal and State relocation directives and regulations 
issued pursuant to the Uniform Relocation Assistance and Real Property Acquisition Policies Act 
of 1970, as amended, and the California Administrative Code. 



Comments: 



As noted on the first page of this report, the recommended total budget for FY 2001-02 of 
$162,354,000 is $10,636,000 less than the approved FY 2000-01 budget of $172,989,000. 
The survey, project and program totals identified above total $162,356,000 due to a rounding 
of total amounts. Additionally, SFRA is requesting $315,000 in General Fund support in 
their FY 2001-02 budget for the Mid-Market Project area. 



182 

BOARD OF SUPERVISORS — BUDGET ANALYST 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 

Department: Red - San Francisco Redevelopment Agency (SFRA) 

2. As noted on the first page of this report, the net tax increment request (i.e., net of AB 1290 
Pass-Throughs to the City) will be $41,715,000 for FY 2001-02. The net tax increment 
request (i.e., net of AB 1290 Pass-Throughs to the City) approved for FY 2000-01 was 
$34,388,000. The FY 2001-02 budget is a $7,327,000 or 21.3 percent increase over the FY 
2000-01 budget. 

3. As noted on the first page of this report, the SFRA proposes to expend $30,468,000 during 
FY 2001-02 on bond debt service. This represents an increase of $3,149,000 or 1 1.5 percent 
from the $27,319,000 approved in the FY 2000-01 budget. 

4. In addition the SFRA is requesting bond financing (Resolution in File No. 01-1060) not to 
exceed $60.0 million that will fund additional project costs. The Bond financing request 
would be used as follows: 



Description Amount 

Dollars in thousands 

Bond proceeds for SFRA Work Program Activities $5 1,870 

Original Issue Discount 300 

Underwriters Discount 600 

Reserve Fund 6,000 
Contingency 

(possible rise in interest rates between now and the time the bonds are sold) 465 
Cost of Issuance 

(includes financial advisor, bond counsel, printing, trustee, rating agencies 

and other miscellaneous expenses) 225 

Bond Insurance 540 

Total $60,000 

Survey Areas, Project Areas & Program Budgets 

5. For the three Survey Areas discussed on the second page of this report, the SFRA's proposed 
budget for FY 2001-02 of $2,909,000 is $916,000 less than the approved FY 2000-01 budget 
of $3,825,000. Current Project Survey Areas are summarized as follows: 



(Dollars in 

Approved 

Budget 

2000-01 


Thousands) 

Proposed 
Budget FY 

2001-02 


Proposed 
Increase 
(Decrease) 


S 3^00 

525 


S 1,289 
953 
667 


S (2,011) 
428 

667 



Pr o j e ct S u rvey Are a s 

Bayview Hunters Point (formerly known as as South Bayshore) 
Mid Market 
Transbay Terminal 

Total $ 3,825 S 2,909 S (916) 1 QO 

BOARD OF SUPERVISORS — BUDGET ANALYST 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 

Department: Red - San Francisco Redevelopment Agency (SFRA) 

6. As shown in the table below, for the 16 existing Project Areas and Programs, the SFRA's 
proposed budget for FY 2001-02 of S159,447,000, is $9,235,000 less than the approved 
budget of 5168,682,000 for FY 2000-01. Changes to individual projects and programs are as 
follows: 

(Dollars in Thousands) 



Existing Project Area & Programs 

Mission Bay South 

Mission Bay North 

Rincon Point - South Beach 

Citywide Housing and HOPWA 

Golden Gateway 

South of Market 

Western Addition, A2 

South Beach Harbor 

Yerba Buena Gardens & Center for the Arts 

India Basin 

Hunters Point 

Central Relocation Services 

Economic Development 

Hunters Point Shipyard 

Federal Office Building (GSA Site) 

Yerba Bunea Center 

Total 



Approved 


Proposed 


Proposed 


Budget 


Budget FY 


Increase 


2000-01 


2001-02 


(Decrease) 


S 31,685 


$ 31,980 


S 295 


18,815 


5,826 


(12,989) 


14,668 


10,771 


(3,897) 


26,869 


41,385 


14,516 


8,159 


11,370 


3,211 


11,998 


10,069 


(1,929) 


14,634 


10,163 


(4,471) 


3,057 


2,985 


(72) 


6,470 


7,345 


875 


700 


451 


(249) 


551 


2,425 


1,874 


610 


630 


20 


1,465 


1,598 


133 


3,234 


4,576 


1,342 


381 


64 


(317) 


25.386 


17.809 


(7.577) 



168,682 



159,447 



(9,235) 



According to the SFRA, the project areas such as Mission Bay North & South and Hunters 
Point Shipyard will not be completed until 2020. These project areas will require continuing 
financial assistance throughout their life. 

According to the SFRA, the South of Market Plan expires in 2010 and will need financial 
assistance in the form of tax increment throughout the life of the Plan. Additionally, SFRA 
notes that their ability to finance improvements with tax increment in Hunters Point, India 
Basin, Rincon Point-South Beach, Yerba Buena Center, and Western Addition A2 project 
areas ceases January 1, 2004 while land use authority over these sites remain with the SFRA 



BOARD OF SUPERVISORS — BUDGET ANALYST 



184 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 

Department: Red - San Francisco Redevelopment Agency (SFRA) 

for another five years. SFRA's financing activities within the six project areas listed will be 
limited to financing low and moderate-income housing projects. 

9. Based on data provided by the SFRA, the following table provides an overview of existing 
redevelopment project areas including the respective redevelopment plan adoption dates and 
legally mandated plan deadlines. In addition, SFRA has reported on estimates of 
redevelopment work completed to date for each of the respective project areas. 



Plan Limits Termination Dates 





Plan Adoption 


Establishing 


Plan 


Repayment 


% Redeveloped/ 


Project Area 


Date 


Debt(1) 


Expiration 


of Debt (2) 


Completed 


Rincon Point-South Beach 


01/05/81 


01/01/04 


01/05/21 


01/05/31 


87% 


Western Addition, A2 


10/13/64 


01/01/04 


01/01/09 


01/01/19 


87% 


Yerba Buena Center 


04/25/66 


01/01/04 


01/01/09 


01/01/19 


88% 


Hunters Point 


01/20/69 


01/01/04 


01/20/09 


01/01/19 


92% 


India basin 


01/20/69 


01/01/04 


01/20/09 


01/01/19 


94% 


South of Market 


06/1 1/90 


06/11/10 


06/11/10 


06/11/20 


47% 


Golden Gateway 


05/25/59 


01/01/04 


01/01/09 


01/01/19 


100% 


Federal Office Building 


10/14/97 


12/15/16 


10/14/17 


12/15/41 


92% 


Mission Bay North 


1 0/26/98 


10/26/18 


10/26/18 


10/26/43 


4% 


Mission Bay South 


1 1/02/98 


11/02/18 


11/02/18 


11/02/43 


4% 


Hunters Point Shipyard 


07/14/97 


07/14/17 


07/14/17 


11/02/42 


4% 



10. SFRA hopes to alleviate the shortage of affordable housing, by increasing the amount of 
funding available to develop affordable housing units. The total $52,424,000 FY 2001-02 
SFRA's Budget for Housing Production & Assistance is $9,662,000 more than the FY 2000- 
01 budget of $42,762,000. The $52,424,000 requested for FY 2001-02 includes $41,385,000 
to Citywide Housing, of which $18,100,000 is for housing preservation, $8,100,000 in 
HOPWA funds, $4,000,000 for Mission Bay North housing, $3,000,000 to housing 
development in Bayview, $2,600,000 for other city projects and $6,500,000 for land parcels 
know as the "freeway sites". These parcels are presently owned by CalTrans, but according 
to SFRA will be transferred to the City at no cost. The "freeway sites" are bounded by the 
following four City streets, Turk Street to the North, Market Street on the South, and Octavia 
and Franklin Streets forming the eastern and western boundaries. 



BOARD OF SUPERVISORS — BUDGET ANALYST 



185 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 

Department: Red - San Francisco Redevelopment Agency (SFRA) 



Personnel & Administrative Budget 

11. As noted on the first page of this report, the SFRA has a net increase of 1.0 FTE in 
permanent position in the FY 2001-02 budget from 112.5 to 113.5. According to the SFRA, 
this increase is the result of a new 1 FTE Construction Coordinator in the SFRA's Housing 
Program to monitor the construction of low and moderate-income housing development 
projects. The Construction Coordinator will administer construction contracts, prepare and 
record project work orders and oversee project payment requests. 

12. According to the SFRA, existing staff has also been reassigned to the housing program as 
part of a realignment of staff to meet the needs of the housing program for the coming year. 



Recommendations 

1. Amend the SFRA's proposed FY 2001-02 budget in accordance with the Budget 
Analyst's recommended reductions of $558,079 on the following page. 

2. Approve the SFRA budget as amended and approve the issuance of SFRA bonds not to 
exceed $60,000,000 (File 01-1060). 



186 

BOARD OF SUPERVISORS — BUDGET ANALYST 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 






Department: Red - San Francisco Redevelopment Agency 


Amount 

From To 

$3,141,963 $3,083,781 


Savin. 

* 


Position/ Number 
Page Equipment 
Nji t Object Number From To 
Administrative Budget 


*Reduce to the Adminstrative Budget by the following specific 
recommendations. 








Consultant Services 


320,000 


275,010 


44,9 



Dues & Subscriptions 56,125 49,891 

Office Supplies 1 1 1 ,430 1 04,472 

Reduce to actual FY 2000-01 budget level adjusted by a cost of 
living factor of 3.0 percent. 



Project Area / Program Budget 

Art Center & Garden 

Operations 7,345,000 7,260,000 

* The recommended reduction to the Art Center & Garden 
Project Area budget is the total of the following specific project 
costs. 

Studies & Miscellaneous Items 85,000 

Reduce budget level to $0 for FY 2001-02. The $100,000 budgeted in 
the current budget year has not been expended. Moreover, this project 
area is already estimated to be 85% complete in its redevelopment 
according to the SFRA. 

Mid Market 953,000 753,000 

* The recommended reduction to the Mid Market Project Area 
budget is the total of the following specific project, costs. 

Studies & Miscellaneous Items 175,000 75,000 

Reduce budget level for Studies & Miscelaneous Items because 
the Department has not sufficiently justified the proposed use of 
the full amount of General Fund supported expenditure requested. 



187 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



partment: Red - San Francisco Redevelopment Agency 



Position/ Number 

Equipment 
Object Number From To 

Business Development 

Reduce budget level for Studies & Miscelaneous Items because 
the Department has not sufficiently justified proposed use of the 
full amount of General Fund supported expenditure requested. 



Amount 



From 

150,000 



50,000 



Savings 

100,000 



Rincon Point - South Beach 

* The recommended reduction to the Rincon Point - South Beach 
Project Area budget is the total of the following specific project 
costs. 



10,771,000 10,646,000 



Studies & Miscellaneous Items 

Reduce to zero in FY 2001-02. According to the Department, this 
project area is already estimated to be 87% complete in its 
redevelopment. In FY 2000-01, $75,000 was budgeted. 

South Beach Harbor 

* The recommended reduction to the South Beach Harbor work 
program budget is the total of the following specific project 
costs. 



125,000 



125,000 



2,985,000 2,895,103 * 



Property Management 

Reduce to $690,103 to reflect actual FY 2000-01 budget adjusted 
by a cost of living fact of 3.0 percent for FY 2001-02. 



780,000 690,103 89,897 



Total Recommended Reductions 



558,079 



188 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: CAP - CAPITAL AND FACILITY MAINTENANCE PROJECTS 

Financial Data:s 

The FY 2001-2002 total City Capital and Facility Maintenance Projects proposed 
$629,596,000 budget is $313,651,356 or 99.3 percent more than the original FY 2000-01 budget 
of $315,944,644 as detailed in the table below. 

2001-02 Mayor's Recommended Budget - Capital Projects and Facilities Maintenance 









2001-02 


Increase / 




2000-01 


2000-01 


Mayor's 


Decrease from 


Department 


Orginial 


Revised 


Recommended 


Original 


Administrative Services 


$ 2,350,000 


S 2,314,000 


S 39,035,000 


$ 36,685,000 


Admin Services - Consumer Assurance 


- 


- 


115,000 


115,000 


Airport 


9,559,132 


6,397,176 


67,600,000 


58,040,868 


Admin Services - Animal Care & Control 


10,000 


10,000 


10,000 


- 


Art Commission 


144,600 


189,450 


310,000 


165,400 


City Attorney 


- 


148,000 


- 


- 


Admin Services - Convention Facilities 


14,965,000 


14,965,000 


29,556,424 


14,591,424 


City Planning 


1,042,167 


1,042,167 


- 


(1,042,167) 


Trial Courts 


751,000 


751,000 


56,000 


(695,000) 


Clean Water 


22,000,100 


18,752,839 


34,650,000 


12,649,900 


Department of Building Inspection 


2,368,367 


2,368,367 


- 


(2,368,367) 


Municipal Transportation Agency 


2,375,000 


3,732,500 


400,000 


(1,975,000) 


Department of Public Works 


6,234,262 


14,620,855 


22,379,541 


16,145,279 


Human Services 


730,796 


730,796 


578,043 


(152,753) 


Emergency Communications 


734,525 


734,525 


- 


(734,525) 


Business & Economic Development 


7,000,000 


7,000,000 


- 


(7,000,000) 


Fine Arts Museum 


75,000 


75,000 


50,000 


(25,000) 


Fire Department 


5,157,736 


4,903,736 


2,184,816 


(2,972,920) 


Community Health Network 


10,885,187 


10,963,143 


37,950,297 


27,065,110 


Hetch Hetchy 


19,160,000 


15,797,409 


38,155,000 


18,995,000 


Public Health 


100,000 


100,000 


120,000 


20,000 


Juvenile Probation 


5,650,094 


5,039,374 


7,330,000 


1,679,906 


Public Library 


990,000 


771,235 


24,289,370 


23,299,370 


Mayor 


5,146,512 


5,146,512 


5,967,397 


820,885 


Police 


110,000 


(383,773) 


110,000 


- 


PORT 


8,069,652 


1,465,370 


32,962,342 


24,892,690 


Parking & Traffic 


7,286,423 


7,367,906 


2,775,287 


(4,511,136) 


Public Utilities Commission 


- 


80,204,134 


- 


- 


Recreation & Park 


45,680,892 


45,162,436 


55,492,033 


9,811,141 


Elections 


- 


(540,556) 


- 


- 


Academy of Sciences 


100,000 


100,000 


155,000 


55,000 


Sheriff 


3,626,999 


3,501,499 


550,000 


(3,076,999) 


Telecommunication & Information Svcs. 


1,000,000 


1,034,922 


1,347,000 


347,000 


War Memorial 


1,560,500 


2,078,151 


1,800,000 


239,500 


Water Department 


131,080,700 


50,156,767 


223,667,450 


92,586,750 




S 315,944,644 


$ 306,699,940 


$ 629,596,000 


$ 313,651,356 

189 











BOARD OF SUPERVISORS — BUDGET ANALYST 






RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department/Division: CAP - CAPITAL AND FACILITY MAINTENANCE PROJECTS 



Description: 

1. The Capital Improvement Advisory Committee (CIAC) prioritized funding requests 
from the departments into the following categories: 

101 Continuing Projects 

102 Security, Life-Safety and Health 

1 03 Exterior Preservation-Cost Avoidance 

1 04 Property Protection-Cost Avoidance 

105 Mechanical/Electrical-Cost Avoidance 

1 06 Preservation of Interiors-Cost Avoidance 

107 Preservation of Structures 

108 Improvement of Building Systems/Components 

1 09 Improvement of Working Conditions 

110 Maintenance/Improvement of Facilities Appearance 

111 New Facilities 



2. Overall, the total proposed Capital budget of $313,651,356 is made up of major 
increases in facilities maintenance and capital projects include due to bond funded projects, 
including increases of $36.7 million for Administrative Services for the acquisition of the 30 
Van Ness building, $58.0 million in Airport bond funded projects, $12.6 million in Clean Water 
projects, $16.15 million in DPW Capital appropriations, an increase of $27.0 million in the 
Community Health Network for the Laguna Honda Replacement Project, funded from Tobacco 
Settlement Funds, $19.0 million in Hetch Hetchy from bond proceeds, $92.6 million in the Water 
Department from bond proceeds, $23.3 million for bond funded Library projects and $9.8 
million for Recreation and Park bond funded projects. 

3. The FY 2001-2002 total General Fund Capital and Facility Maintenance Projects 
proposed $42,052,687 budget is $11,229,292 or 36.4 percent more than the original FY 2000-01 
budget of $30,823,395 as detailed in the table on the following page. 



190 

BOARD OF SUPERVISORS — BUDGET ANALYST 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department/Division: CAP - CAPITAL AND FACILITY MAINTENANCE PROJECTS 



General Fund Departments - Capital and Facility Maintenance Budget 

Comparison 









2001-02 


Increase / 




2000-01 


2000-01 


Mayor's 


Decrease 


Department Name 


Orginial 


Revised 


Recommended 


from Original 


Administrative Services 


$ 2,350,000 


$ 2,314,000 


$ 3,300,000 


$ 950,000 


Admin Services - Consumer Assurance 


- 


- 


115,000 


115,000 


Admin Services - Animal Care & Control 


10,000 


10,000 


10,000 


- 


Art Commission 


144,600 


144,600 


310,000 


165,400 


Admin Services - Convention Facilities 


50,000 


50,000 


500,000 


450,000 


City Planning 


1,042,167 


1,042,167 


- 


(1,042,167) 


Trial Courts 


36,000 


36,000 


56,000 


20,000 


Department of Public Works 


4,150,837 


4,748,701 


14,306,541 


10,155,704 


Human Services 


397,322 


397,322 


578,043 


180,721 


Emergency Communications 


734,525 


734,525 


- 


(734,525) 


Business & Economic Development 


7,000,000 


7,000,000 


- 


(7,000,000) 


Fine Arts Museum 


75,000 


75,000 


50,000 


(25,000) 


Fire Department 


1,232,016 


978,016 


2,184,816 


952,800 


Community Health Network 


904,000 


894,000 


5,275,000 


4,371,000 


Public Health 


100,000 


100,000 


120,000 


20,000 


Juvenile Probation 


5,650,094 


5,039,374 


7,330,000 


1,679,906 


Police 


110,000 


(383,475) 


110,000 


- 


Parking & Traffic 


511,240 


507,376 


2,505,287 


1,994,047 


Recreation & Park 


3,300,000 


2,998,093 


3,250,000 


(50,000) 


Elections 


- 


(540,556) 


- 


- 


Academy of Sciences 


100,000 


100,000 


155,000 


55,000 


Sheriff 


1,925,594 


1,800,094 


550,000 


(1,375,594) 


Telecommunication & Information Svcs. 


1,000,000 


1,000,000 


1,347,000 


347,000 


Total 


$ 30,823,395 


$ 29,045,237 


$ 42,052,687 


$ 11,229,292 


Recommendations: 










None. 











191 



BOARD OF SUPERVISORS — BUDGET ANALYST 



. HOUCHEN j 
BINDERY LTD 

UTICA. OMAHA NE. , 

2004